Total 1,696 Junior Executive level Administrative / Clerical job vacancies

Administrative Assistant

We are looking for a proactive and detail-oriented Administrative Assistant/Office Clerk to join our team. This role involves handling daily administrative tasks, assisting in managing office affairs, executing file management, and coordinating meetings. Ideal candidates should possess excellent organizational and communication skills, proficiency in office software, and adeptness at handling office tasks.

Responsibilities:

- Answer customer calls and place orders according to customer requirements

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

-Night shifts

Requirements:

-Can work night shifts, weekends and public holidays

-Diploma

- Excellent communication and coordination skills

- Proficient in office software such as Microsoft Office Suite

- Detail-oriented, patient, and strong sense of responsibility

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

We are looking for a detail-oriented and reliable individual to provide administrative support for an ongoing sustainability-related initiative. You will work closely with the team to ensure smooth coordination and accurate documentation throughout the programme.

We are looking for a detail-oriented and proactive Administrative Assistant to support the PeopleSearch team. This role focuses on administrative coordination, data management, and ensuring smooth day-to-day operations within the recruitment process.

Key Responsibilities

• Provide administrative support to the recruitment team
• Perform data entry and maintain accurate candidate records in internal systems
• Assist in scheduling interviews and coordinating with candidates and consultants
• Prepare and organise documents, reports, and candidate profiles
• Support onboarding and documentation processes where required
• Track and update recruitment progress and status reports
• Handle general enquiries and administrative tasks

Requirements

• Minimum GCE ‘A’ Level / Diploma or equivalent
• Strong attention to detail and organisational skills
• Comfortable with data entry and administrative work
• Proficient in Microsoft Office (especially Excel)
• Good communication skills and able to coordinate with stakeholders
• Able to multitask and work in a fast-paced environment

What We Offer

• Exposure to executive search and recruitment processes
• Hands-on experience in a professional corporate environment
• Opportunity to learn from experienced consultants

Additional Information

• Temp role (3–6 months, extendable based on performance)
• Immediate / short notice preferred

Contract Period: From 1 May 2026 to 31 Dec 2026 with an option to extend for 1 year.

Working hours:
·    Mondays to Fridays: 8:30am to 6:00pm, inclusive of 1hr lunch break
·    Service not required on Saturdays, Sundays and gazette public holidays

Scope of Services:
Customer Service
·     Welcome visitors professionally and keep reception area clean and welcoming
·     Answer phone calls and help walk-in visitors
·     Keep records of phone calls and visitor information

Administrative Tasks
·     Handle paperwork, data entry, and letters to staff, students, parents, and suppliers
·     Manage incoming and outgoing mail and deliveries
·     Do filing, scanning, photocopying, and other office tasks
·     Give out keys, stationery, and teaching materials to staff
·     Help with school events and programmes

Student Support
·     Help students find lost items, get spare uniforms, or locate teachers and classrooms
·     Contact parent on student related matters
·     Keep records of lost and found items and spare uniforms

General
Complete other tasks as assigned

Qualifications, skills and experience:
·     Minimum GCE O-Level or equivalent
·     Minimum 1 year of experience in reception, customer service, or administrative support
·     Good communication and interpersonal skills
·     Proficiency in MS Office would be an advantage

Job Scope:

• Issue Invoice and send to customers (mail, email, e-invoicing)
• Send statement of accounts and payment follow-up
• Checking of the supplier invoice against the purchase order
• Handle and coordinate order for a related company
• Manage petty cash
• Assist the finance Manager with various financial and admin tasks.

Requirements

• Basic MS office applications (Words, Excel)
• Ability to work independently and multitask
• Proactive, meticulous, organized and willingness to learn

Other Information

• Work Week : 5 Days (Mon-Fri 8:30am to 6pm)
• Location : Ang Mo Kio Industrial Park 2

Job Summary

We are seeking a proactive and organized Administrative Assistant to support daily office operations.

Responsibilities

• Coordinate and organize staff meetings to ensure smooth communication and effective scheduling
• Facilitate onboarding processes to integrate new employees efficiently into the company
• Complete daily administrative tasks to maintain smooth and efficient office operations
• Handle incoming calls attentively and provide clear, accurate responses to inquiries
• Take accurate messages and manage email correspondence promptly to support communication flow
• Maintain organized filing systems and perform detailed data entry to ensure accurate and accessible records
• Manage multiple tasks simultaneously while maintaining high performance under pressure in a fast-paced environment

Preferred competencies and qualifications

• Honors or degree in Accounting
• Basic proficiency in Microsoft Office (Excel, Word, PowerPoint) to support office tasks
• Basic proficiency in AutoCAD (Drafting) for handling technical documents
• Effective communication and organizational skills to support teamwork and office coordination
• Responsible, detail-oriented, and willing to learn to adapt to evolving office needs
• Minimum 2 years of experience in administrative or related role

Candidates who know Bangla / Tamil will get preference.

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to support the efficient operation of our office and project teams.

Key Responsibilities

• Provide comprehensive administrative support to ensure smooth day-to-day office operations.
• Assist the project team with various administrative tasks, including processing requests by coordinating with internal and external stakeholders.
• Perform accurate data entry of daily job sheets for the project team.
• Maintain and update paperwork, ensuring proper organization of documents in both electronic and hard copy filing systems.
• Support the preparation and compilation of project-related documents.
• Carry out additional duties as assigned by immediate supervisors or the Head of Department (HOD).

• No prior experience required - entry-level candidates are welcome to apply
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with attention to detail.
• Ability to multitask and work effectively in a team.
• Positive attitude and willingness to learn.

• Work Schedule: 5-day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• Annual Leave:
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

Job Description

• Industry/ Organization Type: Stainless Steel Stockist
• Position Title: Admin Assistant
• Working Location: West – Tuas West Avenue (Nearest MRT: Tuas West)
• Working Hours: 5 days (Monday to Friday: 8.30am-6pm)
• Salary Package: Up to SGD 2400 + AWS + Performance Bonus + Meal incentive
• Duration: Permanent

Key Responsibilities

• Support sales staff by issuing delivery orders and tax invoices.
• Manage and route phone calls and inquiries.
• Help prepare regular reports as scheduled.
• Coordinate with senior management to prepare and handle documentation and requests.
• Follow up with clients regarding payments.
• Assist with the coordination of container trucking and handle documentation for incoming containers.
• Offer general support to visitors.
• Handle additional ad-hoc tasks as needed.

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience in related field
• Training is provided for inexperienced candidate
• Familiar with MS Office (Word, Excel, PowerPoint)

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #74263 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Position : Warehouse | Logistics Admin Assistant (Operations)
• Location : Tuas South (Company Transport Provided: Pickup at Boon Lay MRT and drop off at Joo Koon MRT)
• Working hours : 5 days | Mon - Fri 7:30am - 4:45pm
• Salary (commensurate with experience) : Up to $2,000 Basic + $70 Allowance + 14 Days Annual Leave + Birthday Leave + AWS + Variable Bonus
• Duration : Permanent
• Industry : FMCG Distributor

Main Responsibilities:

• Pick, pack, load and unload goods safely
• Receive, sort and store incoming shipments (WMS)
• Prepare and stage outbound shipments
• Perform inventory checks and report discrepancies
• Maintain cleanliness and follow safety procedures

Requirements:

• Atleast 1 year of relevant experience
• Familiar with warehouse systems / handheld scanner preferred
• Immediate starter is a plus

Email to: michelle@searchpersonnel.com.sg for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Michelle Ee

Consulting Manager (APAC)

Reg no.: R2093254

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Key Responsibilities:

• Assist the executive with both professional and personal tasks
• Travel with the executive on business trips and manage related arrangements
• Organize schedules, book appointments, and coordinate meetings.
• Manage complex calendars, meetings, and communications for the CEO and team.
• Provide real-time support to travelling executives, including scheduling, coordination, and follow-ups across time zones.
• Arrange international and domestic travel, itineraries, and logistics.
• Handle confidential documents, emails, and correspondence with absolute discretion.
• Assist the CEO with household and personal tasks, including home maintenance, individual appointments, and errands.
• Coordinate team meetings, internal logistics, and external engagements.
• Support family office administration and light project work.
• Handle personal matters to ensure smooth daily operations.
• Manage end-to-end family travel arrangements, including complex multi-leg international flights, luxury accommodations, visa processing, ground transportation, fine dining reservations and leisure activities.
• Schedule and coordinate personal as well as professional appointments and reservations.

Requirements:

• Highly organized, detail-oriented, and trustworthy with confidential information.
• Calm, polished, and adaptable under pressure.
• Reliable, service-oriented, and detail-focused.
• 3–5 years of PA/EA experience supporting senior management.
• Minimum education: Diploma or equivalent
• Excellent communication and multitasking skills
• Prior experience as a PA or in supporting executives is a plus
• Flexible and able to adapt to fast-paced environments.
• Strong commitment and ability to provide support across varying time zones.
• Professional demeanor and strong work ethic.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”. We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Jun Ping

EA Personnel Reg No: R25128522

Job Description

• Industry/ Organization Type: Construction and Landscaping
• Position Title: General Admin / Admin Assistant
• Working Location: Ang Mo Kio
• Working Hours: 5 days (Monday – Friday, 9 AM – 6 PM; Friday 8:15 AM – 5:00 PM)
• Salary Package: Basic Salary + AWS + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Perform basic admin tasks (data entry, email replies).
• Answer and route incoming calls.
• Coordinate goods receipt and dispatch.
• Handle document binding, photocopying, and filing.
• Monitor stationery inventory and place orders.
• Prepare courier shipments and documents.
• Assist with hospitality duties and pantry upkeep.
• Any ad hoc duties assigned.

APPLY NOW!!!

• 1 year of relevant administrative experience is an advantage.
• Basic proficiency in office administrative tasks and document handling
• Candidates without relevant experience are welcome to apply (training will be provided).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83107 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Admin Assistant
• Working Location: Pioneer (Transport provided from MRT)
• Working Hours: 5 days (Mon – Fri, 8.30am – 5.30pm)
• Salary Package: Basic salary up to $2,500 + AWS + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Manage purchases and maintenance for factory, warehouse, and office supplies, including maintenance and repairs for equipment like cranes, air-conditioning, vehicles, and more.
• Issue purchase orders, verify delivery orders, and match them with invoices.
• Create and update records for equipment and vehicle maintenance.
• Arrange payments for maintenance, servicing, and various purchases.
• Handle daily office tasks, such as phone calls, mail, and welcoming visitors.
• Coordinate and liaise for renewal of licenses
• Maintain records in systems like SAP and/or Excel.
• Inspect records and resolve discrepancies.
• Handle other tasks and projects as assigned.

APPLY NOW!!!

• Minimum Nitec or Diploma in related disciplines
• 1 year of relevant experience.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Knowledge of SAP Accounts is a plus.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #74416 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

We are looking for motivated individuals to support day-to-day operations in a healthcare setting. Training will be provided.

Responsibilities:

• Assist pharmacists with dispensing preparations (labelling, packing, sorting medications)
• Provide frontline patient service, including registration, queue management, and enquiry handling
• Perform administrative duties such as data entry, filing, and updating patient records
• Manage inventory: stock-taking, replenishment, and storage of medical supplies
• Ensure accuracy, confidentiality, and compliance with healthcare regulations
• Support the smooth workflow of the pharmacy or clinic operations
• Work closely with healthcare professionals to deliver quality service to patients
  
  

Requirements:

Minimum GCE A Levels / Diploma

No experience required; training will be provided

WA me at http://wa.me/+6598326219 or tele me at @sallytsin

For interested candidates, please send your most recent and updated resume to sallytsin@recruitexpress.com.sg

Tsin Chien Yee Sally
R25127272
Recruit Express Pte Ltd
EA License No. 99C4599

Main Tasks and Responsibilities

• Manage the day-to-day office tasks of the Managing Director
• Maintain accurate calendars with an understanding of prioritizing important deliverables
• Draft high-level presentations, communications, and documents using Word, Excel, and PowerPoint
• Collaborate with other team members to organize various corporate events. Manage and maintain Directors' schedules, appointments, and travel arrangements where applicable
• Prepare, review, and collate documents/presentations, coordinate with all consultants for tenders/EOIs
• Monitor, screen, respond to, and distribute incoming communications
• Provide administrative support for Projects as well and cover when necessary for Reception duties

Competencies and Experiences

• Minimum 3-5 years in administrative/executive support roles with increasing responsibilities
• Diploma or Degree in Secretary/Administration/Business Studies
• Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines
• Ability to maintain confidentiality for all company materials and information
• Good English communication skills
• Highly accountable with excellent professional work ethics and high-level integrity
• Extraordinary ability to multitask, organizational planning skills
• Ability to prioritize work, manage time effectively, and be proactive
• Proficiency in MS Office 365 and virtual meeting apps

Interested applicants please email your detailed CV with expected remuneration to The Office Manager at personnel@dca-architects.com. We regret that only shortlisted applicants will be notified.

Our client is looking for SALES SUPPORT ADMINISTRATOR to join the team. The role mainly involves handling customer enquiries, scheduling service appointments, preparing repair quotations, and providing administrative support to ensure smooth daily operations.

About Our Client

The company is a Singapore-based SME that has been a trusted name since 1974, specializing in Air-conditioning and Mechanical Ventilation (ACMV) services for commercial and residential buildings.

Hiring Details

• Job Title : SALES SUPPORT ADMINISTRATOR
• Job location :  Admiralty (HQ office)
• Working days : Monday to Friday (8.30am to 5.30pm) & Alternate Saturday (8.30am to 12.30pm)

Job Scopes

Key Responsibilities:

• Answer incoming phone calls and respond to customer enquiries regarding air-conditioning service, repair, and maintenance.
• Schedule and arrange service appointments for technicians. Coordinate daily service schedules and update customers on appointment timing.
• Prepare repair quotations and service estimates based on technician reports.
• Follow up with customers on quotations and service confirmations.
• Handle basic sales enquiries and provide product/service information.
• Maintain accurate records of service jobs, quotations, and customer details.
• Coordinate with technicians regarding service jobs and customer requirements.
• Assist with invoicing, job orders, and administrative documentation.
• Provide general administrative support to the sales and service team.

Requirements:

• Minimum Diploma in Business Administration or any other relevant.
• Prior experience in administrative or customer service roles preferred.
• Experience in air-conditioning / ACMV industry is an advantage.
• Good communication and interpersonal skills.
• Ability to multitask and manage appointments efficiently.
• Proficient in Microsoft Office (Word, Excel).
• Responsible, organized, and customer-oriented.

ORYX TALENT PTE LTD | EA License No: 25C3248