Total 5,203 Others level Administrative / Clerical job vacancies

Purchaser cum admin 

• Working Location: Buroh Crescent

• Working Days: 5.5 Days

• Working Hours: 8.30am – 5.30pm (Mon – Fri) / 9.00am – 12.30pm (Sat)

• Salary Range: $3000 - $4000 (Depends on Experience)

• Similar work experience

Interested applicants can also send your resume to (Liwenpoh741#gmail.com) and allow our consultant to match you with our clients. No Charges will be incurred by Candidates for any service rendered.

WA ME 9735 4019 for more Purchaser Cum Admin role

Key Responsibilities:

1. Supplier Sourcing and Management:

   • Identify, evaluate, and select reliable suppliers and vendors for marine provisions, spare parts, safety equipment, and other chandler goods.

   • Negotiate prices, payment terms, and delivery schedules with suppliers.

   • Build and maintain strong supplier relationships to ensure favorable terms and continuous supply.

2. Procurement Planning:

   • Monitor inventory levels and forecast procurement needs based on vessel schedules and client demands.

   • Coordinate with warehouse and logistics teams to ensure stock availability.

   • Develop procurement plans aligned with company budgets and operational requirements.

3. Order Placement and Follow-up:

   • Prepare purchase orders and send them to suppliers.

   • Track orders to ensure timely delivery and resolve any delays or issues.

   • Ensure all deliveries meet quality standards and specifications

4. Cost Control and Record-Keeping:

   • Analyze cost trends and seek opportunities for cost reduction.

   • Maintain accurate procurement records, including purchase orders, contracts, invoices, and supplier performance

5. Compliance and Documentation:

• Ensure procurement activities comply with company policies, industry standards, and regulatory requirements.

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279

RECEPTIONIST (CUM ADMIN COORDINATOR)

Work hours: 9am to 6pm / Mon-Fri

Location: Wheelock Place (Orchard MRT)

Benefits: 14 Days Annual leave

Company: Italian MNC dealing with Luxury Retail (RTW, leather goods, accessories)

Employment: 1 years contract renewal

Responsibilities

• Attend to visitors and answer phone calls; maintenance of telephone system, monitor IDD expenses and source of service vendor to ensurecompetitiveness of cost;
• Maintaining and updating the worldwide shoplist, telephone and fax numbers in frequent usage by staff;
• Provide administrative support to the office, e.g. creation of PO,manage EVO system etc;
• In charge of upkeep and maintenance of the office and its supplies. Ensure the office in line with group standard.
• Provide administrative service to the company, select service vendors,monitor the cost and performance of the vendors, Manage service/maintenancecontract (e.g. pest control, aircon, etc.)
• Manage office stationery and equipment servicing (e.g. photo copier,etc).
• Provide periodic support for travel management. Update and share bookingresources, guidelines, updated policies & regulations, process &procedures. Arrange training for employees when needed.
• Organise travel for assigned departments, ensure compliance of travelpolicy. Monitor and evaluate the performance of appointed travel agent andensure the travel cost is competitive with the markets;
• Support other ad-hoc office admin projects/tasks as per request

Interest applicants, pls email updated resume to north@recruitexpress.com.sg

Kasey Kong

The Outsourcing Team

Recruit Express Pte Ltd

EA Lic: 99C4599

This full-time position will provide crucial administrative and financial support to ensure the smooth running of our operations.

1. Finance Duties:

• Handling accounts payable and receivable, including invoicing, record-keeping, and reconciliations

• Maintaining and updating financial records and databases

• Assist the director and senior finance executive with various financial and administrative tasks.

• Assist with month-end, quarterly, and year-end closing activities

• Knowledge of VAT/GST and withholding tax is advantageous

• Assist in-country compliance with government regulations including external audits and tax returns

2. Administrative Duties:

• Support and handle day-to-day office administration and documentation related to accounts and general

administration.

• Manage stationery and office supply inventories.

• Handle documentation for export/import permits if applicable

• Any other ad-hoc tasks from management

Requirements

• Preferable at least NITEC in accounting, business admin or related fields

• Minimum 1- 2 years of experience in a similar accounts or administrative role (entry level / fresh graduates

may be accepted)

• Proficiency with accounting software and Microsoft Office suite

• Positive working attitude, able to work with a team with minimum supervision.

• Excellent attention to detail and the ability to maintain accurate financial records

• Flexibility to handle a variety of tasks and adapt to changing priorities

• Preferable Singaporean or SPR

What we offer

• 5 days working (Mon-Fri, 9am to 6pm)

• Location: Near Tai Seng MRT station

• Opportunities for career growth and professional development

• Potential for renewal or conversion to a permanent position, subject to organizational needs and strong

performance.

About the Role

Duration: 18 May to 24 July 2026

Salary: $10-$15 per hr

Location: Raffles Place

Working Hours: 8.30-6

Job Scope:

• Assist with planning and scheduling of social media posts for the event, including pre-event, event, and post-event publicity
• Assist with logistics required to support event and outreach
• Reply follow-up of email invitations, updating guest lists, replying general queries related to events
• Other marcomms activities – Social media captions, event photos, liaison with vendors
• Handle logistics required to support workers outreach off-site – Receive delivery, packing of goodie bags, set up and tear down of booth
• general admin duties – Venue booking, meeting logistics requirements, sourcing of collaterals

Requirements:

• Some experience with events planning or marketing communications required
• Minimum Diploma/degree in any field

If interested, please send updated resume via email  biohealth@recruitexpress.com.sg 

Melissa Zhang Zhiqi (Mezzo)

(CEI.No: R2197564 | Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

biohealth@recruitexpress.com.sg

We’re building a fast-growing Events & Marketing team, and the way we develop people is very intentional.

We are looking for a responsible and organized Admin to join our team, focusing on water dispenser services. This role involves managing installation schedules, communicating with customers, and ensuring excellent aftersales service.

1. Data Entry: Accurately input and manage data in Google Sheets. This involves updating information, maintaining records, and ensuring data integrity.

2. Appointment Scheduling: Handle the scheduling and updating of appointment calendars. This includes coordinating with team members, managing schedule changes, and ensuring effective communication of any updates. Coordinate and arrange water dispenser installation dates with customers. Maintain and update installation and service schedules in the system.

3. General Administrative Support: Assist in various administrative tasks to support the team, which may include document preparation, file management, and responding to emails.

4. Customer Communication:

• Contact customers regarding warranty extensions and renewals.
• Communicate with customers via phone, email, or WhatsApp regarding service updates and reminders.
• Address customer service inquiries promptly and professionally.
• Coordinate filter change schedules with customers and technicians.
• Serve as the primary point of contact between the company and customers for service-related queries.
• Build and maintain strong customer relationships to enhance satisfaction and loyalty.
• Follow up on aftersales services, including filter replacements and maintenance.
• Handle and record customer complaints, and liaise with technicians for timely resolution.
• Prepare daily and weekly reports on installations, services, and customer feedback.

5. Others: Provide administrative support to the sales and technical teams as needed.

Job Requirements

• Proficiency in Microsoft Office (Excel, Word) and basic scheduling tools (Google Drive).
• Proven experience in administrative or customer service roles (1 year preferred).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and work independently with minimal supervision.
• Positive attitude, strong organizational skills, and a customer-focused mindset.

Job Description

We are seeking a responsible and detail-oriented Accounts Assistant cum Admin to support both accounting and freight forwarding operations.

Key Responsibilities:

Accounts & Admin:

• Handle Accounts Payable and Accounts Receivable
• Prepare invoices, debit/credit notes and billing
• Perform data entry and maintain accounting records
• Assist in bank reconciliation and monthly closing
• Follow up on outstanding payments
• Any other duties as assigned.

Freight Forwarding / Shipping Duties:

• Prepare and process shipping documents (Invoice, Packing List, BL, AWB, etc.)
• Coordinate with shipping lines, airlines, transporters and customers
• Handle import/export documentation and customs clearance procedures
• Track shipments and update customers on delivery status
• Arrange cargo booking and schedule shipments
• Ensure compliance with shipping regulations and company procedures
• Any other duties as assigned.

Requirements:

• Minimum GCE ‘O’ Level / Diploma / Degree in any field
• Excellent computer skills, including Microsoft Office (Excel and Word)
• Able to work as a team with positive working attitude and willing to learn
• Entry-level applicants are welcomed to apply

Additional Information:

• Working Location: Kaki Bukit Road

• Working Hours: Working Days Per Week: 5.5 Day
  Monday to Friday (9:30am to 6:30pm); Saturday (9:30am to 1:30pm)

Interested applicants are invited to submit their resume via clicking the apply button.

Roles & Responsibilities

• Manage phone and email enquiries during working hours.
• Receptionist work - answer phone calls and distributing of mails.
• Coordinate office administrative office tasks.
• Support basic administrative HR duties such as worker and staff uniform
• Perform basic data entry tasks.
• Provide assistance in other miscellaneous administrative tasks.
• Maintain office stock e.gs Stationary, Pantry and Sundry and form
• Any adhoc duties as assigned.

Requirements

• Min. O Level certification.
• Min. 1- 2 years experience in administration.
• Fresh graduate welcome to apply

Job Position: Administrative & HR (6 month contract)

• Min. 1 year of relevant experiences
• Possesses CEI preferred , otherwise must be willing to take CEI course and obtain CEI certificate ( will be reimbursed by the company upon joining)

Job Description

• Data entry , invoice billing
• Handle full spectrum of recruitment matters
• Engage in full cycle of recruitment process
• Accountable for sourcing, conducting interviews and assess job applicants in accordance to clients needs and requirements
• Coordinate interviews between clients and candidates
• Other Ad-hoc duties apply

Requirements

• Strong passion for recruitment and people-oriented
• Good communication and interpersonal skills
• Excellent time management and organizational skills
• CEI certified would be an advantage (if not will be sent for CEI training)
• Self-motivated, proactive personality, willing to work and achieve goals in a team.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or Email an updated copy of your resume/cv.

Contact：63361811

Email Address: 1@irecruit.sg

* We regret that only shortlisted candidate will be notified. *

EA license no: 12C6255

EA Reg.id: R1660688

We are seeking a dedicated, highly organized, reliable and effective Personal Assistant to provide comprehensive administrative support to our Directors. The ideal candidate will excel in managing multiple tasks, maintaining confidentiality, and possessing exceptional communication skills. This role requires a proactive and adaptable individual who can anticipate the Directors' needs and ensure a seamless workflow.

As a Personal Assistant, your primary responsibility will involve delivering exceptional and prompt guidance and assistance to the Directors regarding various aspects of office administration, scheduling, and the successful completion of designated tasks. You must have exceptional time management skills.

Responsibilities:

• Responsible for the full spectrum of the administrative functions which includes but not limited to secretarial, human resource and office administration
• Provide full secretarial and administrative support to the Directors and be familiar with the Directors’ agenda, requests and working styles
• Screen and prioritize emails, correspondence and phone calls, responding on behalf of the Directors when necessary
• Prepare and edit documents, presentations and reports, maintaining a high level of accuracy and attention to details
• Manage Directors’ calendar, appointments and meetings, ensuring effective time management and coordination
• Assist in organizing meetings including logistical arrangements and material preparation
• Manage Directors’ travel arrangements including flights, accommodation and itineraries, taking accountability to plan and schedule arrangements in an appropriate and efficient manner, while considering cost-effective options
• Assist Directors on detailed and close following-up on outstanding matters
• Assist Directors to take minutes and follow-up
• Conduct research, gather data and compile information for various projects and presentations
• Handles and file expense claims for the Directors and keeps track and collate all expense claims for required reporting purposes
• Assist in managing cash flow, expenses, invoices and financial documentation, ensuring accuracy and adherence to company policies 
• Act as a liaison between the Director and other departments and external parties
• Maintain confidential and sensitive information, exercising discretion and professionalism at all times
• Handle personal errands and tasks as directed by the Directors
• Other ad-hoc matters as assigned

Requirements:

• Minimum Diploma in Business Administration or relevant discipline
• Proven experience as a Personal Assistant or in a similar role supporting high-level executives
• Bilingual (English / Chinese) with strong written and verbal communication skills, including the ability to draft professional correspondence and communication
• Tech-savvy and proficiency in Microsoft Office applications and other relevant software 
• Excellent problem-solving skills and the capacity to anticipate the needs of the Directors
• Hardworking with high initiative and willing to take on new challenges
• Exceptional organizational and planning skills, detail-oriented with impeccable multi-tasking abilities to prioritize tasks effectively in a fast-paced environment
• Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude
• Flexibility to adapt to changing priorities and requirements

Junior Legal Secretary

Responsibilities (not limited to):

• Assisting with the preparation of legal documents
• Answering calls and handling requests
• Scheduling of meetings/appointments and preparing of meeting materials
• Maintaining client contact list
• Performing general administrative duties such as photocopying, scanning, binding, file management
• Providing administrative support on a day-to-day basis, such as expense claims and time recording
• Preparing of billings

Requirements :

• Minimum 5 GCE ‘O’ level credits including English
• Proficient in Microsoft office applications
• 1-2 years of corporate experience
• A good understanding of conveyancing matters, including the process of property transactions and related legal documentation
• Takes initiative and is a team player
• Excellent communication, interpersonal and organizational skill
• Good time management

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

• Position: Admin Assistant (Invoicing/Customer Service)
• Location: Tuas West -near MRT
• Working hours: 5 days, Mon to Fri (8.30am to 5.30pm)
• Salary (commensurate on experience): Up to $2800 + AWS + Variable Bonus + OT
• Duration: Permanent
• Industry: Manufacturer

Main Responsibilities:

• Attend to all service calls via emails, telephone and faxes, co-ordinate all the relevant works with Service Coordinator.

• Compile all the service reports and relevant documents nfrom Service Coordinator to generate invoice.
• Performing daily invoicing functions by using ERP Navision software.
• Issue debit or credit notes for corrections.
• Ensure invoices are processed reconciled, billed accurately and in a timely manner.
• Sending the posted invoices with related supporting documents to customers in time via email or upload to customer’s given portal.
• Filling documents, general office duties (emails and courier)
• Provide admin support and ad-hoc duties as tasked.

Requirements:

• Minimum N/O/A Level/Diploma Holders in Office Skills

• A basic accounting knowledge
• At least 1-2 years of working experience in related field
• Must be PC literate in Microsoft Office Application

Email to joie@searchpersonnel.com.sg 

Do visit www.facebook.com/search.personnel for more job listings and career tips!

***We DO NOT charge our candidates nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684.

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Job Description:

• Office desk-bound role
• Logistic handling, collection, unpacking of carton boxes
• Manual document preparation for scanning including removal of paper clips, staples, book bindings etc.
• Operate high-speed production scanners equipment
• Scan and archive documents including archival of original hardcopy documents
• Document Quality Checking of Scanning and Indexing and final output
• Check if there are any double feeding between the rollers, remove paper jam and perform simple cleaning of rollers
• Document reassembly (including rebinding), Packing, labelling, delivery and return of carton boxes
• Arrange disposal of carton boxes as required
• Processing of hardcopy applications according to systems provided
• Processing of softcopy applications received from different internal channels & processing it into systems provided
• Assist in any assigned ad-hoc tasks.

Requirements:

• Good written and verbal communication skills
• Basic computer and technical skills
• Ability to meet deadlines
• Attention to detail
• Entry level to experienced
• Prior document scanning experiences an added advantage
• 1 year renewable contract
• Location: Changi Business Park and Marina Bay

Morgan McKinley Pte Ltd EA License No: 11C5502

EAP No. R23111942 EA Name: Renee Feng Ye

Brief Summary:
Join a dynamic team where you will engage in lease documentation processing, arrange viewings, and manage tenant relationships. This role offers a great opportunity to develop your administrative skills in a supportive environment.

Responsibilities:

• Process lease documentation, including TAML checks and ACRA searches on tenants and prospects; ensure full execution of documents following tenant acceptance of the Letter of Offer.
• Support smooth lease documentation processing by maintaining proper filing systems and liaising with legal counsel to track the execution of lease documents.
• Handle viewing arrangements by managing inquiries and coordinating calendar schedules for the team.
• Maintain and update vacancy listings and agent mailing lists, sending fortnightly updates to agents.
• Manage arrears by ensuring timely follow-up with tenants regarding rent and ad hoc charges per established procedures.
• Oversee property tax matters for respective properties and facilitate timely follow-up on objections or appeals with authorities.
• Handle tenant insurance policies, ensuring timely updates regarding Tenant's PL insurance.
• Organize special arrangements for tenants, such as sending flowers for business commencements.
• Create purchase requests and manage invoice uploads for procurement processes.
• Maintain an up-to-date contact database for tenants and business associates, supporting relevant communication needs for events.
• Report building occupancy details in the URA portal regularly.
• Assist in maintaining training records for sales personnel within the CEA portal and process renewal of CEA licenses for the agency and sales staff.

Requirements:

• Educational background in a relevant field.
• 1 to 2 years of experience in administration or operations.
• Proficient in Microsoft Office applications, including Word, Excel, Access, and Outlook.
• Familiarity with PIVOT tables, basic macro skills, and mail merge/report generation is advantageous.
• Detail-oriented with a focus on quality.
• Strong follow-through abilities and excellent interpersonal skills.
• Capable of adhering to timelines effectively.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOL SINGAPORE PTE LTD)

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