Job Purpose
The Property Executive is responsible for the day-to-day management, upkeep, and operations of assigned public spaces and facilities. The role includes coordinating maintenance works, managing public space usage, supporting events and activations, and ensuring a safe, wellmaintained, and pleasant environment for tenants, stakeholders, and members of the public.
Key Responsibilities
Property & Facilities Management
Oversee daily operations and maintenance of public spaces, common areas, and facilities to ensure serviceability and safety standards are met.
Coordinate and supervise term contractors and service providers for maintenance, conservancy, and ad-hoc works.
Manage the permit-to-work system and ensure compliance with safety and operational requirements.
Attend to emergency repairs, breakdowns, and troubleshooting, and provide on-site technical support when required.
Public Spaces & Events Support
Manage bookings, setup, and reinstatement of public spaces for events, activations, and community programmes.
Coordinate with event organisers, tenants, internal teams, and external agencies to support smooth execution of events.
Ensure events comply with safety, operational, and regulatory requirements, including crowd management and asset protection.
Conduct site inspections before and after events and follow up on rectification works where necessary.
Stakeholder & Customer Management
Act as a coordination point between managing agents, contractors, tenants, event organisers, and authorities.
Attend to feedback, enquiries, and complaints from tenants and members of the public in a timely and professional manner.
Monitor tenancy and licence compliance within public spaces and report infringements when necessary.
Compliance, Safety & Reporting
Support compliance with relevant statutory, safety, and operational requirements.
Assist in inspections, audits, surveys, and reporting as required by management or clients.
Maintain proper documentation, records, and reports related to maintenance works, events, and incidents.
Adhoc Duties
Undertake any other duties as assigned by the Facilities Manager or Account Manager.
Requirements
Qualifications:
Minimum Diploma in Building, Facilities Management, Property Management, or related discipline from a recognised institution.
Experience:
At least 3 years of relevant working experience, preferably in:
Management of public spaces, common areas, or community facilities
Supporting or coordinating events, activations, or public programmes
Property, facilities, or estate management environments
Skills & Competencies
Good coordination and stakeholder management skills.
Able to manage multiple activities in a fast-paced, public-facing environment.
Strong problem-solving skills with hands-on operational capability.
Good communication and customer service skills.
Familiarity with permit-to-work systems and contractor management is an advantage.
Others:
Willing to be on 24/7 standby for emergencies or work on weekends / public holidays when required.
Physically fit to perform inspections and attend to site matters.
