Total 1,375 Senior Executive level Administrative / Clerical job vacancies

• Location: Tanjong Pagar MRT

• Able to communicate and write in the Japanese language with relevant stakeholders

• Hybrid arrangement: Twice/week (After probation)

• Salary: Up to $5,000 (Depending on experiences)

  
  

Job Description:

 ＜Main Responsibilities＞
• Receiving, registering and processing incoming insurance claims happening all over the world as the agent of Japanese insurance group companies in the Asian region.
• Preparation of claim notes for approval in line with policy terms.
• Preparation and approval of claim files for payments/ reserving.
• Interpreting policies, coverage rule and determining the coverage of claims.
• Coordinating and negotiating with all stakeholders on all claims related matters.
• Reviewing of claim files and adequacy of reserving.
• Preparation of monthly reports.

＜Potential future responsibilities - Learning opportunity＞
• Providing advice on claims activity and risks related trends to underwriters to enable proper underwriting.
• Providing insurance or claim related information to the clients.
• Assisting overseas’ group companies in claims settlement exceeding their authority limits.
• Any other duties and assignments that may be instructed by the superior from time to time.

Job Requirements:

• Diploma or Degree holder in any discipline
• Able to communicate in Japanese-speaking skills are required to liaise with Japanese-speaking clients and counterparts.
• Relevant experience in Handling Marine Hull claims or Insurance knowledge is preferred, though applicants without experience/knowledge are still encouraged to apply.

Interested applicants please send your resume to jingling at pasona.com.sgwith email subject header "Job Application for Claims Executive/Admin (Japanese Speaking) (Job ID: 20178)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Tan Jing Ling

EA Registration No: R24124404
Pasona Singapore Pte Ltd
EA License No:90C4069

Responsibilities:

• Calculate payroll for staffs (salary, overtime, commission & bonus etc).

• Assist in processing staff attendance (i.e Leaves, Overtime).

• Manage corresponding email, faxes, mails & telephone calls.

• Liaise with MOM for application, renewal and cancellation of Employment Pass

• Liaise with and organize paperwork for government departments (ACRA, MOM, CPF etc.).

• Assist in the recruitment and on-boarding of new staff.

• Process insurance hospital claims and etc. for staff.

• Assist in any administrative duties assigned.

• Key Quotation and handle purchasing

• Assist in any ad-hoc duties when assigned.

Requirements:

• Diploma in Human Resourse

• Well Experience knowledge in HR and admin.

• Proficient in Microsoft Excel and Word.

• Knowledge on Info-Tech system is a must.

• Meticulous and able to perform under stress.

• Only Singaporean and PR will be considered.

Job Responsibilities

1. Provide secretarial and administrative support to the Executive Vice President, including calendar management, meeting coordination, travel arrangements, visitor reception, and follow-up on key matters.
2. Assist the Executive Vice President in drafting, translating, compiling, reviewing, and polishing emails, official correspondence, reports, speeches, meeting materials, and other written documents in Chinese, French, and English.
3. Support the Executive Vice President in internal and external communication and coordination to ensure management instructions are accurately conveyed and effectively implemented.
4. Organize and coordinate senior management meetings and other important meetings, including pre-meeting preparation, agenda arrangement, minute-taking, preparation of meeting notes, and post-meeting follow-up.
5. Classify, organize, monitor, and follow up on tasks assigned by the Executive Vice President, ensuring timely progress updates and proper closure of action items.
6. Communicate instructions, assignments, and work requirements from the Executive Vice President to the management team and department heads, and coordinate with relevant parties to facilitate execution.
7. Assist the Executive Vice President in consolidating key business information, management updates, and project progress, summarizing critical points to support management review and decision-making.
8. Coordinate domestic and international business travel arrangements and, when required, accompany the Executive Vice President on global business trips, providing itinerary coordination, interpretation, and on-site support.
9. Be responsible for the organization, safekeeping, circulation, and filing of confidential and sensitive documents as well as important management materials, while strictly observing confidentiality requirements.
10. Properly handle ad hoc, urgent, and highly sensitive matters to ensure the efficient, orderly, and professional operation of the Executive Vice President’s office.
11. Perform other related duties as may be assigned by the Executive Vice President from time to time.

Job Requirements

1. Bachelor’s degree or above, preferably in Administrative Management, International Business, Business Administration, Human Resources, or related disciplines.
2. Proficiency in spoken and written Chinese, English, and French is required, with the ability to use all three languages effectively for communication, coordination, translation, meeting support, and document handling in a multilingual business environment. A DALF C1 or C2 French language certificate is required.
3. At least 8 years of relevant working experience, preferably in administrative support, personal assistant, executive assistant, or HR-related roles. Experience in supporting senior executives or management will be an advantage.
4. Experience in cross-cultural working environments, international operations, or overseas project coordination will be an advantage.
5. Willingness to travel internationally and to be deployed overseas, including Africa, based on business needs, is required.
6. Strong business writing, meeting minute-taking, translation, communication, and coordination skills.
7. Mature judgment, strong execution ability, and the ability to work independently in a fast-paced and demanding environment.
8. High level of professionalism, confidentiality, responsibility, and attention to detail.

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

Position1: Admin & Finance Executive (1-Year Contract)

NTUCCEB

Budget:Max $3.3K

Responsibilities

This role supports the School’s financial and administrativeoperations across procurement, accounts payable, fixed assets management andgeneral administration. The incumbent ensures accuracy, compliance withpolicies, and timely processing to support financial operations and accounting.

Key Responsibilities

1. Procurement

• Manage Goods Receipt (GR) processes for PO-based invoicesin Ariba.

• Verify invoices against purchase orders and resolvediscrepancies.

• Monitor and follow up on outstanding POs and GRs.

• Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

• Verify and process non-PO invoices.

• Coordinate approvals and submit invoices for paymentprocessing.

• Follow up on invoice status and resolve payment – relatedissues.

• Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

• Support asset tracking, recording, and compliance withpolicies.

• Assist in asset capitalisation, tagging, transfers anddisposals.

• Coordinate and support annual physical asset verificationexercises.

• Maintain proper documentation, including asset records andphoto verification.

• Liaise with stakeholders and vendors on asset-relatedmatters.

4, Research Finance

• Support Finance team in the preparation of research grantsummaries and reports.

• Provide support for financial tracking, reconciliation,and other accounting tasks.

5. Administration

• Provide administrative support for School operations andevents.

• Assist in asset location tracking and related projectwork.

6. Continuous Improvement & Support

• Support process improvements to enhance efficiency in bothFinance and Administrative workflows, and internal controls.

• Perform ad-hoc finance and administrative duties asassigned.

Requirements

-Diploma (Polytechnic) or higher qualification.

-Preferably with experience in finance operations, accountspayable or procurement would be an advantage

-Familiarity with SAP and Procurement systems (e.g. Ariba)is an advantage.

-Proficient in Microsoft Office Applications-Microsoft Exceland Microsoft Word

-Meticulous and well organised

-Good interpersonal, written and communication skills.

-Positive attitude, responsible and willing to learn.

-Able to work both independently and as part of the team

- Able to perform on-site asset verification and inspectionduties within office premises.

-Candidate must be able to commence work within short noticepreferred).

-Candidates who are currently pursing part-time finance/accounts studies, had done some admin /accounting related jobs before, are welcome to apply

Interest applicants, pls email updated resume to north@recruitexpress.com.sg

Kasey Kong

The Outsourcing Team

Recruit Express Pte Ltd

EA Lic: 99C4599

Arrange travel logistics including flights, hotels, transport, visas, and work permits

Support job planning, manpower scheduling, and assignment tracking

Assist in preparing quotations, purchase orders, and sales invoices

Update ERP system with job costs, timesheets, and expense claims

Maintain personnel records, CVs, safety training records, and vendor lists

Monitor job schedules and update forecast planning

Support dispatch, invoicing, and customer enquiries

Maintain data files, documentation, and controlled records

Assist in audit preparation and compliance support (Finance & EHS)

Coordinate with sales engineers, customers, vendors, and internal teams

Perform general administrative duties and ad-hoc tasks as assigned

May be required to work outside normal hours when needed

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

Key Responsibilities

• Provide administrative and operational support to ensure smooth daily operations of the unit.
• Coordinate and support events, workshops, and meetings, including logistics and post-event follow-ups.
• Liaise with vendors, speakers, and internal stakeholders to facilitate programme and event delivery.
• Assist with procurement processes, including purchase requisitions, vendor coordination, and payment processing.
• Support billing, budget tracking, and grant administration while ensuring compliance with financial policies.
• Maintain records for gifts and donations and assist with reporting requirements.
• Provide secretariat and administrative support for programmes, meetings, and other centre initiatives.

Requirements

• Bachelor’s degree in a relevant discipline with at least 3 years of administrative or coordination experience.
• Strong organisational and communication skills with the ability to manage multiple stakeholders.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Detail-oriented, proactive, and able to handle confidential information with discretion.
• Able to work independently in a fast-paced and dynamic environment.

Attention to: Debbie Tan (debbie.tan@elitez.asia)

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Debbie TAN | Registrations No: R26159853

Benefits Summary

• Reputable Healthcare Sector
• Basic Up $2600++
• Full-Time Benefits Entitlements / Bonuses
• 5 Day Work Week
• Central Region Singapore

Key Responsibilities and Duties

• Assist with collecting payments from discharged patients
• Provide financial counselling to patients
• Handle patient discharge procedures
• Arrange follow-up appointments for patients
• Perform other duties assigned by supervisors

Requirements

• Strong passion to serve the patients.
• Minimally 1 year of experience in customer service-related roles.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

**We regret to inform that only shortlisted candidates would be notified.

Cheah Mei Ling (Stephanie)
Registration Number: R1988795
EA License No: 06C2859 (MCI Career Services Pte Ltd)

Company Overview

LINKTRIX CONSULTANTS PTE. LTD.

Job Summary

Support corporate secretarial functions by maintaining statutory records, coordinating meetings, preparing resolutions and minutes, and ensuring compliance with ACRA and Singapore Companies Act requirements.

Responsibilities

• Provide comprehensive corporate secretarial services to support company compliance and governance
• Maintain and update statutory registers, minutes books, and corporate records accurately to meet legal standards
• Ensure all statutory records comply with relevant laws and ACRA regulations
• Coordinate and organize meetings for Directors and Shareholders to facilitate effective governance
• Prepare resolutions, minutes of meetings, and other statutory documents to document corporate decisions
• Liaise and coordinate with clients to manage statutory and compliance filings efficiently
• Perform additional secretarial duties and provide departmental support as assigned

Preferred competencies and qualifications

• Diploma or Degree qualification or relevant field experience
• Experience working in law firms or corporate secretarial firms
• Experience in taking minutes for Board of Directors and Shareholders meetings
• Strong knowledge of Singapore Companies Act and ACRA regulations
• Ability to work independently, manage multiple deadlines, and maintain meticulous organization