Total 1,497 Junior Executive level Administrative / Clerical job vacancies

As part of our growth, we're looking for a new Administrator to support our business directors and clients in our work.

Job Scope:

General Administration: Manage daily office operations, organize files, schedule appointments,updating of payments, management of systems including Bizfile, MoM, IRAS, CPF.

Communication: Serve as the point of contact for internal and external stakeholders.

Documentation: Prepare and manage official documents, reports, and correspondence.

Meeting Coordination: Organize and facilitate meetings, including taking minutes.

Team Collaboration: Work closely with other staff members to ensure operational efficiency Perform necessary administrative work including filing reports, AML rules etc

Other ad-hoc tasks and projects as assigned

Statement Of Purpose (Overall Purpose of Job)

To provide administrative supports in Human Resource (HR) department, including assistance in recruitment, employee training & development, payroll administration as well as internal & external audit.

Major Duties & Responsibilities

(A) Specific :

• Provide administrative supports in recruitment process such as job posting, candidate sourcing, resume screening, and interview coordination.
• Maintain accurate, up-to-date, and confidential employee personal file (P-File) and documentation.
• Assist in the preparation and administration of general worker payroll matters.
• Assist in employee letters preparation and update employee personal particular as required.
• Assist in creating PayAdvisorMobile (PAM) system user accounts for general workers.
• Support the administration of the Quarterly Employee Climate Survey.
• Provide administrative supports for the full employee training and development process (internal and external training programs), including coordination, training provider sourcing, follow-up on certificates and required forms, and preparation of related reports.
• Provide administrative support for the internal and external audits, including document preparation.

(B) General :

• Provide data-entry supports and documents preparation as requested.
• Handle general administrative duties within the HR department.
• Other HR related administrative works assigned.

(C) Safety :

• Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• "O" Level with credits in English and Mathematics or equivalent.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Experience in payroll processing and administration is an advantage.
• High level of accuracy and strong attention to numerical details.
• Good interpersonal and communication (verbal and written) skills.
• Good in planning and coordinating skills.
• Service-oriented with good interpersonal skills.
• PC literate and Knowledge in MS Office.

(C) Experience :

• Preferably at least 1 year of relevant working experience.
• Candidate without relevant experience may be considered, on-job-training will be provided.

Job Scope

1. Provide administrative support to NSREC admin and operations.
2. Working knowledge or proficient in MS Word and Excel.
3. Process oriented and able to work well on data details.
4. Good spoken and written English and other languages if any.
5. Experience with customer services if any.

Requirements

1) At least Diploma holder
2) 1 to 2 years of admin working experiences
3) Good interpersonal and communicate skills (oral and written)
4) Must uphold strong code of work ethnics and confidentiality of information
5) Detailed and meticulous
6) Able to work under pressure to meet deadlines
7) Good working knowledge of Microsoft Office, especially in using MS Excel

Please submit resumes to john@oaktree.com.sg with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Job Description: Personal Assistant (Insurance Industry)

Account cum Admin Assistant

Working hours: 5 days, Mon to Fri (8.30am to 5.30pm)

Working location: AMK Link

Salary: $2400 - $3000

Responsibilities

• Accounts / Finance Support
• Handle daily accounting tasks such as data entry, invoicing, and receipts
• Assist with Accounts Payable (AP) & Accounts Receivable (AR)
• Perform bank reconciliations and basic ledger maintenance
• Prepare supporting documents for monthly closing
• Liaise with vendors/customers on billing or payment matters
• Support finance team with audits and ad-hoc accounting duties
• Administrative Support
• Provide general office administrative support (filing, documentation, data management)
• Manage purchase orders, delivery orders, and office supplies
• Handle incoming calls, emails, and correspondence
• Maintain proper records of contracts, invoices, and company documents

Requirements:

• Prefer Diploma in Accounting
• Min 2 years of relevant experience

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Qube Research & Technologies (QRT) is a global quantitative and systematic investment manager, operating in all liquid asset classes across the world. We are a technology and data driven group implementing a scientific approach to investing. Combining data, research, technology, and trading expertise has shaped our collaborative mindset, which enables us to solve the most complex challenges. QRT’s culture of innovation continuously drives our ambition to deliver high quality returns for our investors.

We are looking for an Office Administrative Assistant. This role is based in Singapore, reporting to our SG Office Manager. In this role you will be responsible for supporting all aspects of our growing team of traders, researchers, and technologists. The role will suit an individual who is self-motivated and is able to adopt a methodical, logical, and creative approach to new challenges.

Responsibilities:

• Greeting visitors
• Managing meeting room bookings
• Answering and directing phone calls
• Ordering office and pantry supplies
• Upkeep of office tidiness
• Booking and managing travel arrangements
• Coordinating onboarding setup for new hires
• Assisting overseas visitors (seating, access, etc)
• Coordinating office meals
• Assisting in special events (office outings, trainings, etc)
• Assisting in office renovation projects

Requirements:

• 10-15 years of experience in administrative support or similar roles in a large and established organisation  
• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively  
• Strong written and verbal communication skills 
• Proficient in Microsoft Office Suite and other relevant software tools 
• Ability to handle confidential information with integrity and discretion 
• Self-motivated, with the ability to work independently with minimal supervision  

QRT is an equal opportunity employer. We welcome diversity as essential to our success. QRT empowers employees to work openly and respectfully to achieve collective success. In addition to professional achievement, we are offering initiatives and programs to enable employees achieve a healthy work-life balance.

Account Admin (AP) – Jarta (S)

Job Summary

You will process supplier invoices, prepare payments, maintain accounts payable records, reconcile statements, and support monthly closing to ensure accurate and timely financial operations.

Responsibilities

• Verify supplier invoices for accuracy to ensure correct payment processing
• Prepare and process payments to suppliers promptly and accurately
• Maintain organized accounts payable records and filing systems for easy retrieval
• Reconcile supplier statements to resolve discrepancies and ensure account accuracy
• Follow up with suppliers on outstanding invoices to maintain good vendor relationships
• Assist in bank reconciliation to support accurate financial reporting
• Support the monthly closing process for the accounts payable section to meet deadlines
• Perform general administrative tasks as needed to support the finance team

Preferred competencies and qualifications

• Basic accounting knowledge applied to processing invoices and payments
• Attention to detail to ensure accuracy in financial records and transactions
• Proficiency in Excel to manage data and prepare reports
• Strong organizational skills to maintain orderly records and meet deadlines
• Responsible work ethic to handle financial tasks reliably

Rentokil Initial is one of the largest business services company with more than 68,500 colleagues worldwide and operates in over 90 countries. The company relies on the commitment, ability and teamwork amongst colleagues to deliver the services and delight customers. We are the market leader in both pest control and hygiene solution industries for more than 50 years in Malaysia. As our presence in 11 major cities nationwide expands, we invite suitably qualified and highly dynamic colleagues to passionately grow with us.

We are seeking for two (2) dedicated and highly organized Administrative Assistants to join our Credit Control team for a 2-month intensive project. The primary focus of this role is the digital organization of our records. This is a high-volume data management project that requires speed, precision, and unwavering commitment.

In this role you will be responsible for:

• Digital File Processing: Manage a high volume of PDF documents daily.
• PDF Splitting & Sorting: Accurately split bulk PDF files into individual documents.
• Systematic Renaming: Rename each file according to specific Invoice Reference Numbers and internal naming conventions.
• Data Integrity: Ensure 100% accuracy in file naming to prevent errors in the Credit Control system.
• Daily Targets: Meet and exceed daily volume quotas to ensure the project stays on schedule for the 2-month deadline.

The ideal candidate will possess:

• Minimum SPM/STPM or Diploma in any field.
• Proficient in basic computer operations. Experience with PDF editing tools (Adobe) is a major advantage.
• Must be able to commit to the full 2-month contract period without significant leave requirements.
• Extreme attention to detail.
• Ability to perform repetitive tasks with high energy and focus.
• Able to work with minimal supervision once the workflow is explained.
• Must be a Malaysian citizen or hold relevant residence status.

Highly Desirable:

• Multitask and manage high volumes of digital documentation.
• A team player who takes ownership of their assigned tasks.
• Proactive with a strong sense of urgency.

Rewards and Benefits

• Attractive base salary
• Out-patient
• EPF & SOCSO contribution

You will be welcomed into a friendly, robust and competitive team that are highly motivated and focused on achieving goals and results. You will be given full product training, with hands on assistance from the Credit Control Manager.

Equal Opportunities

Rentokil Initial believes in supporting all employees to provide equal opportunities and avoid discrimination. We also place emphasis on workplace diversity which means that we are serious about creating an inclusive environment that accepts each individual's differences, embraces their strengths and provides opportunities for all colleagues to achieve their full potential.

Locations:

Rentokil Initial (M) Sdn. Bhd.,

Unit 8-1, Level 8, Tower 8, UOA Business Park, 

No. 1, Jalan Pengaturcara U1/51A, Seksyen U1, 40150 Shah Alam, Selangor Darul Ehsan

(connected to Subang LRT station)

Job Description:

• To handle parents enquiries
• Assists principal in day to day administrative duties, arranging staff working timing and reporting staff lateness and over time
• Able to apply subsidies for parents in Child Care Link System
• Reporting outbreak diseases such as HFMD, chicken pox etc to ECDA and MOH
• Interaction with children and engagement with parents
• Prepare financial and centre reports
• Ordering stationary for office use
• Any other ad-hoc duties as assigned

Requirements

• Candidate must possess at least a Higher secondary/Pre-U/A level/College, any field.
• Good communication skill
• Team player
• Entry level candidates are encouraged to apply
• Full-Time position(s) available

Role Overview

The Personal Assistant (PA) provides high level administrative, organisational, and coordination support to the Managing Director (MD) within a private healthcare group.

Operating in a fast paced and highly confidential environment, the PA acts as a trusted gatekeeper and coordination point for the MD, supporting complex schedules, sensitive communications, and priority matters across both medical and corporate functions.

Key Responsibilities

Executive Support

• Manage and coordinate the MD’s calendar, including scheduling of meetings, appointments, and travel arrangements

• Act as a gatekeeper for the MD, prioritising meetings, requests, and information to optimise time management and decision making

• Anticipate upcoming commitments, deadlines, and matters requiring the MD’s attention

• Prepare briefing materials, reports, and presentations for meetings and business engagements

• Handle confidential and sensitive information with a high degree of discretion

Communication & Correspondence

• Draft, review, and respond to emails, memos, and other correspondence on behalf of the MD

• Ensure consistency, professionalism, and alignment in all written and verbal communications

• Act as a communication bridge between the MD and internal and external stakeholders

Meeting & Event Management

• Organise and coordinate meetings, including agenda preparation, logistics, and follow ups

• Take minutes and track action items to ensure timely completion

• Support planning and execution of leadership meetings, business reviews, and selected company events

Healthcare & Governance Support

• Support MD level governance matters, including preparation of briefing materials and coordination relating to Board, management, or leadership meetings

• Liaise with Legal, Compliance, Risk, or Corporate Secretariat teams as required

• Handle highly sensitive matters relating to clinical operations, patient issues, medico legal, or reputational topics with care and discretion

Project & Business Support

• Participate in and support assigned company projects and initiatives through coordination, progress tracking, and preparation of updates

• Conduct basic research and information collation to support MD level discussions and decision making

• Assist in monitoring key initiatives and ensuring alignment with organisational priorities

Stakeholder Management

• Build and maintain effective working relationships with senior management, medical leadership, clinicians, and corporate teams

• Facilitate smooth communication and coordination across departments

• Support engagements with external parties, including business partners, vendors, and senior visitors

Requirements

• Degree or Diploma in Business Administration or related discipline

• Minimum 4 years of experience supporting senior executives (C suite preferred)

• Experience in a regulated or professional services environment; healthcare experience is an advantage

• Strong written and verbal communication skills, with the ability to draft professional correspondence independently

• Highly organised with strong attention to detail and ability to multitask

• Strong judgement and ability to handle sensitive or ambiguous situations independently

• Proactive, resourceful, and able to work independently in a fast paced environment

• High level of discretion and professionalism

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

We regret that only shortlisted candidates will be notified.

lass Fix Pte Ltd: Toh Guan

Salary 2000 - 2200.00 per month

Job Type Full Time

Timing 5.5 Day Week ( alt Sat)

Description

Responsibilities:

Assist customers in filing claims

Process and manage claims documentation

Provide excellent customer service and support

Ensure timely and accurate claims processing

Job Requirements:

Able to work in a team.

Good communication and interpersonal skills

Ability to work in a fast-paced environment

Knowledge in MS Excel, MS Office.

Strong attention to detail and organization skills

Must have a good command of written and spoken English.

Only Singaporean and PR may apply

Job Advantages

Strong attention to detail and organizational skills

Knowledge of claims proccessing procedures is an added a…

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Write and distribute email, correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Excellent customer service skills
• Extremely organised with good office skills
• Good Problem-solving skills
• Familiar with common office and online software
• Good typing speed
• Good command of English

• To support the sales team in all admin duties.
• And other ad hoc duties assigned.

Requirements:

• GCE O Level and above
• At least 1 year of admin experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Job Description

Responsibilities:

• Receptionist duties to attend to public and client servicing calls • Provide administrative support to Financial Adviser business especially life insurance from new business to servicing

• Take care of data entry of Company’s CRM system, maintenance of CRM data and preparation of reports for the purpose of commission payment • Ensure proper storage of data, both hard and soft copies, of FA operations

• Assist Admin Executive in the daily submission of new business to product providers

• Any other duties that may be assigned

Requirements:

• Minimum O level qualifications

• Must be proficient in Microsoft Office: Word and Excel • Must be meticulous and have eye for details in documentation

• Able to work independently as well as in a team Benefits: • Working together with a team • Group Employee benefits • Enjoy a fair work- life balance

• Monday to Friday 9.00am to 6.00pm working hours

We are Singapore’s pioneer financial advisory firm that has been in the industry since 1986. We deal with a variety of platforms – Financial Planning, Investments, Life Insurance, General Insurance, and Group Employee Benefits. Being independent, we also offer a variety of products and services that are of best value and best suited for our clients’ total financial needs.

We are looking for an Administrative Assistant to provide the support required to ensure the smooth running of the business. The role will be assisted by a team who will be there to support you and train you accordingly.

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About The Role

We are seeking a highly motivated and dynamic Leasing Administrative Assistant to join our team! If you are passionate about real estate, possess strong interpersonal skills and thrive in a fast-paced environment, we want to hear from you.

What You Will Be Doing

• Arrange appointments for property valuations and viewings.

• Prepare and issue Letters of Offer and generate tenancy agreements.

• Assist with lease renewals.

• Maintain and update tenant details in the Leasing System.

• Prepare and submit monthly leasing reports.

• Place advertisements in newspapers and on Property Guru.

• Apply for new utilities accounts for tenants.

• Prepare monthly occupancy reports.

• Provide essential administrative assistance to the Marketing/Leasing department.

• Update and manage vacant unit listings and share them with co-broking agents.

We’re Looking For Someone Who’s

• Proficiency in MS Office applications.

• Customer-oriented with excellent interpersonal and communication skills.

• Diploma in Real Estate, Marketing, Property Management or an equivalent field.

Why Knight Frank?

• Lots of opportunities for growth and career development.

• A supportive, collaborative team that values what you bring to the table.

• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!