Total 1,162 Senior Executive level Administrative / Clerical job vacancies

Job Description

We are seeking a detail-oriented and proactive Administrative Executive to support daily office operations. The ideal candidate will play a key role in ensuring smooth administrative processes and providing support to various departments.

Key Responsibilities:

• Manage day-to-day administrative tasks, including data entry, filing, and documentation
• Coordinate meetings, appointments, and travel arrangements
• Handle correspondence such as emails, phone calls, and mail
• Maintain office supplies inventory and place orders when necessary
• Assist in preparing reports, presentations, and internal documents
• Support HR or finance functions when required (e.g., onboarding paperwork, invoice processing)
• Ensure proper record-keeping and confidentiality of company information
• Liaise with vendors, clients, and internal stakeholders

Requirements

• Minimum Diploma qualification or higher in any discipline
• Proven experience in an administrative or office support role preferred
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Strong organizational and multitasking abilities
• Good communication and interpersonal skills
• Ability to work independently and as part of a team
• High level of attention to detail and problem-solving skills
• Positive attitude and willingness to learn

Loh Chiang Soon (R1873093)

Business Edge Personnel Services Pte Ltd (96C4864)

Job Description

• Maintain employee records , and ensure that they are accurate and up-to-date
• Work passes application, issuance, renewal and cancellation
• Assist in enrolling workers workplace safety and construction courses and renewal
• Maintain good documentation and filing system
• Able to liaise with foreign workers
• Handle matters related to workers’ medical claims, insurance claims (WICA & Foreign worker insurance), leave applications.
• Assist with administrative matters & procedures pertaining to workers' dormitories and residential address
• Provide general administrative and clerical support to departments
• Maintaining hardware/software listing & labelling, check on office supplies
• Other ad-hoc duties as assigned

Job Requirements

• Knowledge of Employment Act.
• Proficient in Microsoft Office, Word, Excel & PowerPoint.
• Candidate must possess minimally a Professional Certificate/NiTEC, Diploma
• Min 1 years working experience preferred for this position.
• Fresh Graduates also welcome
• Responsible, meticulous and able to prioritize and meet tight deadlines
• Experience in the construction industry will be an advantage.
• Good working attitude and communication skills.
• Able to multi-task, work independently and at the same time possess good team spirit

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 150 countries worldwide.

We are seeking a highly trusted, proactive, and detail-oriented Senior Administration Executive & Personal Assistant to provide executive support to the Chairman & CEO while overseeing the smooth day-to-day operations of the office.

This role requires discretion, sound judgment, strong organisational skills, and the ability to manage multiple priorities in a fast-paced professional environment.

Key Responsibilities:

1. Executive & Personal Support (Chairman & CEO)

• Provide personal and executive support, managing schedules, appointments, travel and ad-hoc requirements with discretion and efficiency.
• Oversee all communications, including screening and prioritising emails, calls, and correspondence.
• Prepare presentations, reports, minutes, and documents accurately and efficiently.
• Proactively plan, coordinate, and manage all travel, itineraries, accommodations, reservations, and event arrangement for the Chairman & CEO, anticipating needs and ensuring seamless execution.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as the point of contact between Chairman & CEO, internal teams, and external stakeholders.

2. Office Management & Administrative Support

• Oversee day-to-day office operations to ensure a well-run, efficient, and professional environment.
• Ensure office pantries and stationery supplies are adequately stocked and maintained.
• Manage office equipment maintenance, onboarding, and renewal of vendor contracts.
• Support onboarding and offboarding processes for team members.
• Maintain General Office Email box.
• Assist with the coordination and registration of training courses and related administrative matters.
• Liaise with vendors, service providers, and building management as necessary.

3. Event & Internal Coordination

• Assist in planning and coordinating company events, meetings, and internal activities. Support logistics, scheduling, and vendor coordination for corporate functions.

Requirements & Attributes

• Minimum 3 years’ experience in a similar Office Administration & Personal Assistant role.
• Proven experience supporting senior executives with high levels of confidentiality.
• Strong organisational, communication, and multitasking skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Proficient in Microsoft Office and common workplace productivity tools.

Additional Note

This job description is not exhaustive, and additional responsibilities may be assigned as required to meet organisational needs.

1.0 Job Purpose

Provide administrative and operational support for Yong-en Care Centre (YCC), supporting the day-to-day operations in the Cognitive Intervention Programme and Gym Tonic @ Jia You. Coordinate with management, program teams, external clients, vendors, and regulatory agencies, ensuring confidentiality, accurate record-keeping, and compliance with YCC policies and regulations.

2.0 Key Responsibilities

2.1 General Administration

• Manage incoming communications and correspondences (e.g., calls, emails).
• Handle public inquiries related to programmes and activities.
• Manage departmental claims and submissions, including petty cash.
• Maintain systematic record-keeping, filing, and manage operational inventories and supplies.
• To keep inventory of printed materials such as brochures and reports.
• Manage procurement and stock of stationery, medical supplies, and other consumables.

2.2 Operational and Administrative Support for Client Management

• Coordinate client schedules, appointments, and transport (e.g. taxi, e-voucher).
• Record attendance for clients and volunteers.
• Support new client admissions, including contracts, means-testing, and service changes.
• Handle invoicing and fee collection for services and membership packages.
• Assist with Gym Tonic, SOAR, Bixeps, and YEAH! registration, scheduling, and attendance tracking.
• Maintain accurate client records and filing systems (physical and electronic).
• Support communication with clients and families on scheduling matters.
• Assist with AIC data submissions, programme claims, audits, and compliance documentation.
• Perform general office administration (reception, mail, supplies, online orders).
• Coordinate logistics for meetings (room booking, setup, note-taking).
• Support month-end reporting and statistics as needed.

3.0 Requirements for the position

• Diploma / Advanced Diploma / Degree
• Minimum 2 years of relevant experience (preferably with basic accounting background)
• Proficient in office management system and procedures
• Excellent knowledge of MS office
• Good planning and time management skills
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Proficient in English and able to communicate in dialects with non-English/Mandarin speaking clients
• Discretion and confidentiality
• Strong team player, resourceful and systematic

4.0 Other Requirements (applicable to all staff):

• Uphold strict confidentiality regarding information obtained during duty.
• Participate in YCC’s activities such as fundraising events, AGM meetings, staff retreat, etc. whenever required.
• Continuously improve skills and performance, staying up-to-date in your area of work.
• Support other YCC departments when needed.

5.0 Scope of Job Description

This job description reflects the requirements and responsibilities of the post. It is not an exhaustive list of the duties but gives a general indication of work undertaken which may vary in detail in the light of changing demands and priorities. Substantial changes may be carried out in consultation with the post holder.

Only shortlisted candidates will be notified.

Responsibilities:

• Oversee comprehensive administrative duties, including but not limited to:
• Managing office supplies, pantry, and sanitary provisions, etc.
• Coordinating with external vendors such as security, cleaning, transport, and other service providers, supervising their duties, and renewing contracts as necessary
• Handling reception duties for office guests
• Budgeting and monitoring administrative expenses to ensure they remain within budget and processing payments promptly
• Renewing required government licenses for respective departments and individuals
• Managing Jurong Island Visitor Pass applications for HQ visitors, clients, or other guests
• Maintaining an efficient filing system for all office administrative documents
• Keeping a database of contacts and email lists updated
• Preparing Purchase Orders
• Issuing items to new staff, such as ID tags, lockers, uniforms, computers, and work desk arrangements
• Managing the company's Corppass account
• Providing support for company-related events and handling ad-hoc assignments/tasks as needed
• Responsible for all aspects of recruitment process, including sourcing, screening, interviewing and selection of potential candidates
• Conduct new hires onboarding (Appointment, confirmation), resignation off boarding
• Review and revise HR & Admin policies, regulations and procedures periodically
• Administer disciplinary actions and attend to disciplinary sessions where necessary
• Preparation of monthly payroll processing (Timesheet, CPF Contribution and Yearly IR8A Form)
• Assist in preparation of yearly budget
• Provide expatriate support eg. accommodation arrangement, orientation, salary, income tax, repatriation, etc
• Any other adhoc HR/Admin duties as assigned by Managing Director and HR & Admin Manager

    Requirements:

• Must possess at least a Diploma or an equivalent qualification
• At least 5 years of comprehensive HR, Admin/General Affairs experience; supervisory experience is advantageous
• Proficiency in MS Office (Word & Excel), Power Point
• Able to communicate and build good relationship with both internal and external stakeholders as a team player
• Able to work under pressure with the ability to prioritize tasks effectively
• Working experience in Manufacturing, especially Chemical manufacturing is advantageous

Job Summary

You will manage invoice processing, monitor stock levels, and coordinate raw material orders to support smooth operations during a 6-month contract. The role requires availability for a 5-day work week with occasional weekend work.

Responsibilities

• Process invoices accurately to ensure timely payment and record-keeping
• Monitor and verify stock levels to maintain inventory accuracy and availability
• Coordinate and place orders for raw materials to meet production needs and avoid shortages
• Adapt work schedule to support occasional weekend shifts as required

Responsibilities

• Managing end-to-end recruitment and onboarding processes
• Prepare HR documents, including employment contracts and confirmation letters
• Maintain accurate employee records and HR systems
• Support monthly payroll processing, CPF contributions, and tax submissions
• Administer employee benefits, leave, and claims
• Act as a point of contact for employee queries and HR matters
• Support performance management and employee engagement initiatives
• Oversee office administration, vendors, and workplace facilities
• Ensure compliance with MOM regulations and guidelines from SkillsFuture Singapore(SSG) and EduTrust Certification Scheme (EduTrust)
• Assisting with audits, reporting, and HR/Admin projects

Requirements:

• Diploma/Degree in Human Resource Management or related field
• 2–3years of HR/Admin or HR generalist experience (education sector is a plus)
• Familiar with the Singapore Employment Act and HR practices
• Knowledge of SSG / EduTrust requirements is an advantage
• Strong interpersonal and communication skills
• Detail-oriented, organised, and able to handle confidential information
• A team player with a hands-on and adaptable approach

The Winstedt School is a growing K–12 international school with approximately 70 full-time staff who are passionate and committed to our mission of transforming education in Asia for students who learn differently.

Role Overview:

We are seeking a proactive and service-oriented individual with experience working with children to support student services, school operations, and administrative functions. Reporting to the Head of HR and Admin, this role provides administrative and operational support across student services, working closely with students, parents, and staff to ensure smooth day-to-day school operations.

Key Responsibilities

A: Student Administration & Front Desk

• Manage front desk operations as the first point of contact for students, parents, and visitors
• Respond to enquiries via phone, email, and walk-ins in a timely manner
• Manage the school email inbox, ensuring timely responses and appropriate routing of enquiries
• Maintain and update student records, including attendance, reports, and transcripts
• Process attendance updates, medical certificates, and generate reports for management
• Assist with administrative processes including student letters and concession card applications
• Support documentation for new joiners and student withdrawals, ensuring records are accurately maintained, properly archived, and accessible via shared drive

B: Operations &Coordination

• Liaise with external vendors (e.g. transport and catering) to support daily school operations
• Coordinate student-related services such as bus arrangements and learning support sessions
• Use school systems such as iSAMS, Open Apply and internal feedback platforms to support daily administrative tasks
• Assist the School Principal in managing calendars, schedules and appointments with parents, teachers, and students.

C: School Programmes & Events

• Provide administrative and logistical support for school programmes (e.g. camps, assessments, trips, learning journeys)
• Assist in organising key school events such as parent-teacher conferences, school photoshoots, and graduations
• Provide administrative and logistical support for school events such as orientations and school fairs, including coordination of communications, materials, and refreshments where required.

D: School Uniforms Management

• Maintain accurate records of school uniform stock and update inventory systems accordingly.
• Monitor stock levels regularly and flag items for reordering when necessary.
• Assist with ordering uniforms and liaising with suppliers to ensure timely restocking.
• Receive, inspect, and verify deliveries to ensure correct items and quantities are received.
• Support the distribution of uniforms and respond to basic queries from parents, students, and staff.

Requirements:

• Degree/Diploma in any discipline.
• Demonstrated track record of providing exceptional customer service.
• Mature, meticulous and possesses a high level of discretion and integrity.
• Experience working with students is a major plus; and must enjoy working with children.
• Culturally intelligent to work in an environment with different nationalities and backgrounds.
• Proactive team player with excellent communication and interpersonal skills.
• Possess excellent time management and organisational skills.
• Comfortable working in a fast-paced school environment.
• Able to work Mondays-Fridays from 8am-5pm.

Role:
Accounts & Admin Executive (Up to $3300)

• Singapore Based (Tuas)

• 5 Days work per week (8am to 5pm)

• Basic: $2,900 - $3,300 + AWS

• Min. Diploma in Accounting + Min. 2 years’ finance/accounting and/or reporting experience

• Career Progression Opportunities

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.

• Handling Supplier invoice , delivery order

• Processing expense claims after review.

• Preparing Quotation to customer 

• Update the material cost & labour cost

• Update the accounting entry ( Accounting software : Peachtree )  

• Preparing the report for month end closing

• Handling opening job file 

• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 

• Manage worker dormitory matters.

• Manage supply of stationery and other office supplies   

• Apply and update for Safety Course , Yard entry permit , etc 

• Update for staff personnel information, etc 

• Cover for the Finance & Admin Manager in case of absence

• Carry-out other tasks that can be reasonably expected from this role 

✅ Wee Yuan Huan

✅ Reg No: R21100383

✅ The Supreme HR Advisory Pte Ltd

✅ EA No: 14C7279

DUTIES AND RESPONSIBILITIES – HR/ADMIN EXECUTIVE

Human Resources (HR)

· Manage end-to-end employee lifecycle including onboarding, offboarding, and employee records maintenance

· Coordinate onboarding logistics such as office equipment, laptops, mobile lines, and system access

· Support recruitment activities including job postings, interview coordination, and candidate communication

· Maintain and update HR policies, employee handbook, and ensure compliance with local labor regulations

· Administer employee benefits, including insurance, medical claims, and leave management

· Handle employee relations matter with professionalism and confidentiality

· Maintain accurate HR documentation and personnel files

· Liaise with HQ IT on system access, troubleshooting, and local IT requirements

· Assist in performance management processes, training coordination, and employee engagement initiatives

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Administrative & Executive Support

· Provide full administrative support to COO / GM, including calendar management, scheduling meetings, and travel arrangements

· Coordinate meetings, prepare agendas, presentation materials, and record minutes with follow-up on action items

· Anticipate and prepare information required for meetings, reports, and presentations

· Manage flight and hotel bookings for management and staff

· Act as liaison between senior management, internal teams, and external stakeholders

· Handle sensitive and confidential information with discretion

· Receive and attend to visitors and guests professionally

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Office Management

· Oversee daily office operations and ensure smooth administrative functioning

· Manage meeting room bookings and office calendar

· Maintain staff attendance records for office and warehouse personnel

· Procure and manage office supplies including pantry items and stationery

· Oversee office facilities and equipment (e.g. printers, furniture) and coordinate maintenance or repairs

· Liaise with building management on office maintenance, cleaning, and facility-related matters

· Organize internal events and staff engagement activities (e.g. D&D, family day, festive events)

· Chair and coordinate company recreation or welfare initiatives

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Legal & Compliance

· Support handling of company insurance policies and renewals

· Assist in coordinating legal matters, documentation, and liaising with external legal advisor where required

· Ensure proper documentation, filing, and compliance with corporate and regulatory requirements

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Requirements

· Diploma or Degree in Human Resource Management, Business Administration, or related field

· Minimum 3–5 years of relevant HR and administrative experience

· Strong organizational and multitasking skills

· Excellent communication and interpersonal skills

· High level of integrity and ability to handle confidential information

· Proficient in Microsoft Office applications

· Experience in supporting senior management is an advantage

Job Summary

You will manage secured loan processes including documentation checks, disbursement, servicing, redemption, and fee collection while preparing customer communications and maintaining accurate records and system controls.

Responsibilities

• Verify and process secured loan documentation to ensure compliance and accuracy throughout loan disbursement and servicing activities
• Manage loan redemption and fee payment collections to maintain account integrity and customer satisfaction
• Prepare clear and timely instructions, payment advices, and notification letters for customers to support loan transactions
• Perform imaging, indexing, and filing of collateral documents to maintain organized and accessible records
• Review and update system reports regularly to monitor loan limits and prevent limit breaches
• Organize filing of source reports and media, and coordinate archival to ensure proper document retention and retrieval

About the Role

MotorBahn Group is seeking a meticulous, proactive On-Site Admin & Operations Executive to be the operational backbone of our workshop. This person will be the link between the on-site technical team, the remote admin team and the owner — ensuring that stock levels, appointment schedules, financial records and the company knowledge base are always accurate, up to date and accessible.

You will work directly at the shop, handling day-to-day administration and helping embed AI-assisted workflows so that the entire team operates more independently and efficiently.

Title:   On-Site Admin & Operations Executive

Reports to:   Owner / General Manager

Works with:   On-site technical team, remote admin and finance team, sales

Location:   Workshop / shop premises, Singapore

Key Responsibilities

Inventory & Stock Management

• Receive, verify and log all incoming stock arrivals into the EPOS system promptly.
• Maintain accurate SKU naming conventions and product categorisation in line with company guidelines.
• Conduct regular stock counts and reconcile physical inventory against system records; flag and resolve discrepancies.
• Coordinate with the remote admin team to ensure supplier purchase receipts and delivery documentation are uploaded and recorded in Xero on the same day.
• Liaise with overseas suppliers and the logistics team on inbound shipment timelines and delivery confirmations.

Appointment & Workshop Scheduling

• Manage the workshop appointment calendar (TeamUp / Google Workspace), ensuring every booking captures: customer name, contact number, project scope and amount to collect.
• Communicate daily job schedules to technical staff and update any changes in real time.
• Follow up on customer confirmations and send reminders ahead of appointments.
• Coordinate with the customer service team on lead follow-ups and booking confirmations.

Financial Administration & Reconciliation

• Assist with daily financial entries — sales receipts, cash collection and supplier payments — to keep Xero updated and the P&L current.
• Collect, scan and upload supplier documents (invoices, payment confirmations, delivery notes) for the finance team.
• Perform end-of-day reconciliation of cash and payment terminal receipts against EPOS records.
• Flag cost anomalies or missing documentation to the finance team on the same day.

Knowledge Base & SOPs

• Maintain and update the company knowledge base (AI-assisted): service pricing, installation guidelines, product FAQs and customer handling procedures.
• Ensure data entered into EPOS and Xero follows the naming conventions and SOPs established by management.
• Support onboarding of new team members by walking them through relevant SOPs.
• Assist in drafting and refining SOPs for recurring tasks across the team.

General Office & Team Support

• Manage employee attendance records and send daily reminders for clock-in (coordinating with JustLogin).
• Support the customer service team with in-person customer handling, collections and documentation.
• Serve as the on-site point of contact for vendors and delivery personnel.
• Carry out any ad hoc administrative duties as directed by the owner.

Requirements

Essential

• Diploma in Business Administration, Logistics, Accounting or a related discipline.
• At least 1–3 years of experience in an administrative, operations or retail operations role.
• Highly organised with strong attention to detail — able to spot discrepancies in stock counts and financial records.
• Comfortable using WhatsApp Business, Google Workspace (Sheets, Calendar, Drive) and cloud-based systems.
• Good written and spoken English; able to communicate clearly with both on-site and remote colleagues.
• Self-starter who can work independently without constant supervision.

Advantageous

• Experience with Xero, EPOS or any inventory / accounting software.
• Prior experience in an automotive, retail or workshop environment.
• Comfortable using AI tools (ChatGPT, Claude) to query information, draft communications or look up SOPs.
• Conversational Mandarin is a plus, particularly for liaising with suppliers.

What We Offer

• Stable full-time role with a growing multi-brand automotive group.
• Supportive team environment with clear SOPs and AI tools to help you succeed.
• Opportunity to grow into an operations supervisory role as the business scales.
• Competitive salary and benefits in line with market rates.

Job Description

• Industry/ Organization Type: Secondary and Post-Secondary Education (Non-Tertiary)
• Position Title: Accounts and Admin Executive
• Working Location: One-North (5 mins from Buona Vista MRT)
• Working Hours: 5 Days (Mon – Fri, 8:00 AM – 5:00 PM / 9:00 AM – 6:00 PM)
• Salary Package: Basic Salary + VB
• Duration: Permanent Role

Key Responsibilities

• Manage accounts, including Accounts Payable (AP), Accounts Receivable (AR), and the General Ledger.
• Perform monthly bank reconciliations and monitor cash flow.
• Prepare financial reports, balance sheets, and Profit & Loss (P&L) statements for management.
• Ensure timely processing of invoices, expense claims, and payments.
• Assist with tax filings, including GST and IRAS submissions, and help with year-end audit preparations.
• Screen and shortlist resumes based on department needs.
• Assist with CPF and IRAS submissions.
• Maintain an organised digital filing system for corporate documents.
• Perform accurate and efficient data entry tasks.
• Any ad hoc duties assigned

APPLY NOW!!!

• Minimum 3 years of experience in accounting or a combined accounts and admin role.
• Ability to work independently with minimal supervision.
• Strong time-management skills to meet reporting deadlines.
• Degree in Accountancy, Finance, Business, or a related field.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83863 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781