Total 1,655 Junior Executive level Administrative / Clerical job vacancies

1. Meeting Coordination:

• Schedule and coordinate internal and external meetings, including team meetings, client meetings, and presentations creation support.

• Arrange conference rooms, video conferencing, and necessary resources for meetings.

• Send out meeting invitations, agendas, and reminders to participants.

• Record meeting minutes and follow up on action items.

2. Event Planning Support:

• Support creating event timetable

• Send out RSVP form to guests, consolidate as guest list, and send reminders to participants

• Manage guest list including flight information, hotel check in/out dates, transportation details, and personal details

3. Department Schedule Management:

• Maintain and organize the marketing team's calendars, ensuring appointments and deadlines are met

4. General Administrative Support:

• Provide general administrative support to the marketing department, including filing, document management, and data entry.

• Handle incoming and outgoing correspondence, emails, and phone calls.

• Assist with travel arrangements and logistics for team members, if needed.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

DUTIES AND SCOPE OF WORK

The Employee shall be required to perform the following duties including but not limited to:

(i) Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

(ii) Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies

(iii) Provides administrative support to ensure efficient operation of office

(iv) Supports team by performing tasks related to the organization

(v) Prepares regularly scheduled reports by collecting and analysing information accurately

(vi) Prepares documents for clients as assigned

(vii) Submission of forms and documents for consultants and clients

(viii) Handle clients’ and any sensitive information in a confidential manner

(ix) Procuring gifts for business purposes, such as client appreciation, employee recognition or promotional events

(x) Preparation of gifts for delivery to clients and employees

(xi) Provide support for Manager and Director through tasks as assigned

(xii) Any other duties as assigned

*Preferably to start immediately

Job Scope:

· Handle patient billing and payment matters, ensuring accuracy and timely processing.

· Reconcile daily transactions, review handover reports, and resolve discrepancies with relevant departments.

· Process and post payments, including Medisave, Medishield, and insurance claims.

· Manage refunds and ensure financial records are accurate.

· Liaise with patients, third-party payers, and external organizations regarding billing and payment inquiries.

· Ensure timely submission of claims to CPFB, insurance companies, and government agencies.

· Monitor unbilled accounts and update patient records and databases.

· Support training of new team members and help maintain internal controls

Requirements:

· Minimum Diploma in any discipline.

· Tech-savvy, with good computer skills and attention to detail

If you are interested in the position, do kindly drop your most updated resume to kaileylee@recruitexpress.com.sg

Kailey Lee Jia Yueh

EA Personnel No: R24126040

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Job Details (Here’s what you can expect!)

• Attractive bonus
• Staff rates at Accor hotels in Singapore and worldwide
• Birthday leave

Job Responsibilities:

• Sales support for Sales & Marketing department.
• Handling of Mobile Check-In process for hotels reservations.
• Monitoring and reporting of No Shows for hotel reservations.
• Process waiver for cancellation and assist in contractual matters.
• Process credit card charges to travel agents and other partners.
• Generate sales reports for management reporting.
• Other adhoc duties as assigned.

Requirements:

• Proficient in basic computer knowledge.
• Good interpersonal skills and communication skill.
• Proactive and meticulous individual with good administrative and organisational skills.
• Able to work independently and as a team in a fast-paced environment.
• Working knowledge in PMS will be an advantage.

Expanding Company in Tuas is hiring!

Position: Sales Admin Assistant

Job Responsibilities:

• Ensure document are updated and communicate information to operation team
• Perform task such as sending inquiry, issue Purchase Order, Delivery Order, Invoice.
• Communicate with customers through Email/Phones. to achieve and meet customer requirements
• Laise with various team to fulfil customer’s order when needed
• Ad-hoc job assigned by supervisors and/or managers

Job Requirements:

• Proficient in MS Office (Words, Excel, Outlook)
• With 1 year of experience working in a warehousing environment
• Able to adapt into a fast paced yet meticulous role
• Working Hour: Monday to Friday. 8.30am to 5.30 pm

Interested applicants, please send in your Resume to admin1-sg@boeaman.com.sg

Job Types: Full-time, Permanent

Pay: $2,500.00 - $2,800.00 per month

Key Responsibilities:

• Manage resident relations by addressing feedback, complaints, and fostering participation in estate activities.
• Support financial tasks including petty cash handling, trust account updates, and issuing receipts.
• Assist in estate operations by monitoring staff and vendor performance, and ensuring compliance with estate rules.
• Maintain documentation, filing systems, and support strata roll updates and legal notices.
• Coordinate meetings, prepare minutes, and assist with general administrative duties as required.

Requirements:

• 1–2 years of experience in administrative or property management roles.
• Strong organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience in MCST or residential estate management is advantageous.
• Able to work independently and collaboratively in a team.

Join our supportive team and grow your career with us! Apply now with your resume and salary details.

Responsibilities

• Data entry duties and administrative duties include: Preparing quotation, final bill of quantity and sales invoices for the project you are assigned to, training, all templates are given
• Preparation preventive maintenance schedule, training, all templates are given
• Support project manager/ M&E coordinator to monitor the project
• Handling emails related to the project
• Ability to be on time and complete task in an efficient manner
• Manage databases and admin systems
• Organizing, storing paperwork, documents and computer-based documents
• Assisting in other office ad hoc duties as and when required

Skills Requirements

• Neat administrative and good organisational skills
• Able to thrive and work individually and independently
• Familiar with simple Excel like sum, subtract, multiply, discounts

Other information

• 5.5 working days (alternate Saturdays off) (Mon - Fri: 8:30am to 5:30pm, Sat: 8:30am to 1pm)
• Location is in Kaki Bukit
• Full time job
• Work life balance

Kindly state your expected salary & date of availability when submitting your application.

Kindly note that only shortlisted candidates will be notified.

Brief Summary:
Join a dynamic team as a Personal / Family Assistant, where your organizational skills will play a crucial role in managing a busy household effectively. This position offers an exciting opportunity to showcase your event planning and interpersonal skills.

Responsibilities:

• Oversee and manage the household schedule and calendar for senior executives.

• Plan, organize, and coordinate events with precision.

• Arrange appointments to cater to both personal and professional needs.

• Schedule and supervise maintenance and repair work for home projects.

• Handle household bills and perform essential administrative tasks.

• Execute errands and manage necessary day-to-day activities.

• Supervise household staff, including housekeepers, private chefs, caregivers, and drivers.

• Manage household resources, including manpower schedules and inventory.

• Provide essential support for business trips, including flight arrangements and local logistics.

• Develop and maintain household management standards, such as SOPs, equipment manuals, inventory lists, and daily checklists.

Requirements:

• Relevant working experience in a similar capacity.

• Strong communication skills to understand and adapt to the family’s preferences.

• Knowledgeable in various areas pertinent to household management.

• Highly responsible, efficient, discreet, and well-organized.

• Excellent judgment, attention to detail, and ability to manage confidential information.

• Butler certification is a desirable asset.

• Proficient in Microsoft Office and document management.

Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. We regret that only shortlisted candidates will be notified.

EA License No: 01C4394 (PERSOL Singapore Pte Ltd)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies . You acknowledge that you have read, understood, and agree with the Privacy Policy.

We are looking for a responsible and hands-on Warehouse & Administrative Assistant to support daily warehouse operations and administrative activities. The role requires an organized, detail-oriented person who can coordinate paperwork, stock control, logistics arrangements, packaging activities, and communication with vendors and suppliers to ensure smooth daily operations.

Key Responsibilities  

Administrative Support  

- Handle daily administrative and documentation work assigned by management  

- Prepare, organize, and maintain filing of delivery orders, invoices, purchase records, service reports, and other operational documents  

- Update records accurately in internal systems and spreadsheets  

Warehouse Operations  

- Monitor inventory level and maintain accurate stock records  

- Receive incoming goods and verify quantity and condition against delivery documents  

- Arrange proper storage and labeling of materials, spare parts, and equipment  

- Prepare packing, labeling, and outgoing shipment arrangements  

- Support loading and unloading activities when required  

- Maintain warehouse cleanliness, orderliness, and material arrangement  

Logistics Coordination  

- Coordinate deliveries, collections, and shipment schedules  

- Liaise with courier companies, transport providers, and logistics partners  

- Track shipment status and follow up on delivery schedules  

General Support  

- Assist internal departments with material preparation and administrative support  

- Perform ad hoc duties assigned by management  

Requirements  

- Minimum secondary education, diploma, or relevant working experience  

- Good communication and coordination skills  

Preferred Qualities  

- Able to multitask between warehouse and office work  

- Good follow-up ability  

- Positive working attitude  

Work Day: 5 Days,

Working Time: 8.30am to 6pm

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Job Description:

• Provide concierge support for calls and walk-in enquiries (students, parents, public)
• Communicate school events and reminders via messaging platforms
• Manage generic email inbox and route messages promptly
• Handle incoming mail and distribute accordingly
• Maintain and track inventory/articles for periodic verification
• Coordinate parent volunteers for school events and activities
• Perform general administrative duties (typing, filing, document preparation)
• Prepare and print attendance records for CCA instructors and contract staff
• Manage transport approvals and maintain proper filing system
• Coordinate ad hoc bus bookings and verify transport payments
• Maintain proper documentation and filing (e.g. bus booking forms)
• Record student injuries and provide basic first aid when required
• Assist in preparation and packing of learning materials
• Support other administrative tasks as assigned by supervisor

Requirements:

• Minimum GCE ‘O’ Level qualification
• At least 5 years of administrative experience
• Able to communicate effectively in English (spoken and written)
• Proficient in basic Microsoft Office applications
• Comfortable interacting with students, parents, and visitors
• Able to recordincidents and provide basic first aid

Employment Type: Contract (6 months)
Industry: Financial Services
Function: Administrative / Office Support

About the Role

We are partnering with a leading global financial institution to hire an experienced Administrative Assistant to support a fast-paced Commodities Trading & Sales team.

This role sits within a dynamic front office environment and requires a highly organised and proactive individual who can manage multiple priorities effectively. You will work alongside an existing administrator to provide seamless support to a team of 10+ stakeholders.

Key Responsibilities

• Provide comprehensive administrative support to a front office team
• Manage complex and frequently changing calendars across multiple stakeholders
• Coordinate meetings, calls, and internal/external engagements
• Handle high-volume expense submissions and claims processing with accuracy and timeliness
• Arrange travel bookings, itineraries, and logistics
• Support day-to-day operational and administrative requirements
• Liaise with internal stakeholders to ensure smooth coordination of activities

Requirements

• Minimum 3–5 years of relevant administrative experience, preferably in a fast-paced corporate environment
• Experience supporting multiple stakeholders (8 or more)
• Strong experience in calendar management and expense processing
• Good organisational skills with the ability to prioritise tasks effectively
• Strong attention to detail and accuracy
• Good communication and interpersonal skills

All Curriculum Vitaes will be treated with the strictest confidentiality. By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http://bit.ly/3GHgskn and Privacy Policy at http://bit.ly/3W63rp7.

"This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).e2i is the empowering network for workers and employers seeking employment and employability solutions.e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA."

We regret to inform that only shortlisted candidates will be notified.

Syed Hafiz

EA Regn No: R21103431

RMA Consultants EA License No: 93C4403

Overview

We are seeking a discreet and highly organized Private Personal Assistant to support the Director across daily personal and professional activities. This role requires intuition, adaptability and a calm approach while moving in fast paced environments. You will stay close to the Director’s schedule and provide seamless support that keeps everything running smoothly.

Key Responsibilities

Lifestyle and Personal Support

* Accompany the Director to appointments, events and engagements

* Handle day to day personal requests with care and precision

* Manage errands, reservations, gifting and personal shopping

* Coordinate household and lifestyle related matters when needed

Schedule and Coordination

* Maintain and update calendars

* Plan and arrange travel, accommodation and itineraries

* Anticipate needs and prepare ahead for upcoming activities

Logistics and Operations

* Oversee bookings, suppliers, deliveries and service providers

* Ensure smooth transitions between locations and appointments

* Manage ad hoc requests that arise throughout the day

Communication and Confidentiality

* Liaise with internal teams and external partners on behalf of the Director

* Handle sensitive information with absolute discretion

* Represent the Director with professionalism at all times

Ideal Candidate

* Highly organized with strong attention to detail

* Able to think ahead and solve problems quickly

* Comfortable working closely with a high profile individual

* Calm under pressure with a flexible mindset

* Excellent communication skills

* Trustworthy with a strong sense of confidentiality

This position is responsible for assisting the administrative and coordination duties between Kitchen, Catering Operations and Catering Sales Team in Catering division.

Administrative Matters

•Prepare inventory listing of the pastry & production team and submit to the Account Department

•Maintain pending GRN Invoice on the Procurement System

•Vet through orders for the Production Team from the restaurants and ensure request are categorized accordingly

•Prepare petty cash claims

•Any other adhoc administrative duties as required

Logistics-related Matters

•Ensure food tags, menu cards and time stamp are printed before food delivery

•Ensure stock check is conducted and items below par level are submitted for order

•Checking of the Sales Order System and ensure function orders are printed out for the drivers and kitchen team

•Booking of delivery drivers for adhoc deliveries

Certification-related Matters

•Ensure implementation of Food Safety System and ISO22000 (forms recording, equipment temperature checks, etc)

•Maintain the Food Hygiene Certification File and ensure all food handlers have valid certificates

REQUIREMENTS

•Diploma fresh graduates are welcome too

•At least 1 year of administrative experience in the related field

•Ability to work independently and in a team

•Good Interpersonal Communication Skills

•High level of responsibility and initiative

•Working Location: Senoko (FoodAxis)

•5 Days Work Week (4 Weekdays & 1 Weekend)

• Basic $2,500 – $3,100 + VB

• Working location: Ubi

• Working Hours:

  • Monday - Friday: 9.00am - 6.15pm

  • Saturday (once per month): 9.00am - 1.00pm

• TRAINING PROVIDED - 80% admin & 20% accounts role
  

  
  

Responsibilities:

• Manage car registration process, including checking payment, documentation, approvals, and remarks.

• Enter registration details in LTA Link and update registration records.

• Process refund cheques when applicable.

• Order number plates from Europlate Design and coordinate IU commissioning with Indecco.

• Generate invoices and prepare month-end reports, including showroom inventory, car financing, and sales analysis.

• Prepare and post SL-journals for payment transfers and visa waivers.

• Perform other ad-hoc duties as assigned.
  

Job Requirement:

• A minimum of NITEC or certificate in Accounting, Business Administration or equivalent.
  

  
  

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

NG JYA YEE (R23119014)

EA Recruitment Pte Ltd

EA License No: 21C0492