Total 1,354 Senior Executive level Administrative / Clerical job vacancies

☑ Salary $2800 to $3200 + Bonus of Up to 3.5 Month)
☑ Working Location: Tampines or Alexandra (2 Position)
☑ 5 Days (Monday to Friday – 9.00AM – 6.00PM)
☑ 14 Days Annual Leave
☑ IT System Integrator Industries
☑ Good Working Environment

 Job Scope:

• Attending to client IT enquiries & troubleshooting request

• Coordinating of IT equipment servicing

• Preparing of Quotation and contract

• Liaising with Internal team on service delivery

• Any other ad-hoc administrative tasks assigned

 Requirement:

• Secondary or ITE Qualification or above

• 1 – 3 Years of Administrative Experience

• Proficient in MS Excel software

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at emily.fong@atomrecruit.com

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

Job Description:

• Manage administrative tasks related to representatives, including transfer administration and representative code management.
• Assist in organizing and supporting company events.
• Conduct fit and proper due diligence assessments for candidates.
• Perform periodic assessments of existing representatives to ensure compliance.
• Perform any other general administrative and clerical duties as assigned.
• Undertake ad-hoc projects and activities as assigned
• Excellent interpersonal and communication skills
• Proficient in Microsoft Excel and Word
• Resourceful, with strong teamwork and collaboration skills
• Meticulous with excellent attention to detail
• Able to multitask, work well under pressure, and stay agile in a fast-paced environment

Other Information:

• 5 day work week
• Permanent position
• Working hours: 9 am to 6 pm

Key Responsibilities:

• Plan and deploy daily manpower resources according to weekly schedules
• Coordinate both contractual and ad hoc job schedules as part of the Client Success department
• Ensure adherence to internal SOPs and external quality standards (including ISO 9001 QMS)
• Handle and resolve customer complaints via phone and email; conduct follow-up service calls or visits to ensure satisfaction
• Serve as the Quality Management Representative to maintain ISO compliance
• Act as the Single Point of Contact for clients within the assigned zone
• Respond to customer enquiries and provide timely resolutions
• Execute billing-related activities
• Collaborate with Area Managers to meet operational KPIs
• Handle administrative tasks alongside other team members
• Perform any other related duties as assigned by immediate superior

Key Result Areas (KRAs):

• Timely and effective manpower deployment
• High customer satisfaction through proper handling of feedback
• Compliance with ISO 9001 QMS standards
• Accurate job scheduling and billing
• Achievement of operational productivity targets
• Strong coordination and communication within internal teams and with clients

Requirements:

• Minimum 2 years of relevant experience in pest control or a related service industry
• Preferably holds a diploma or tertiary qualification
• Familiarity with ERP systems is an advantage
• Possession of a valid NEA Vector Control Operator (VCO) license is a bonus
• Results-oriented, self-driven, and able to work independently
• Strong interpersonal, presentation, and communication skills
• Sociable and proactive in client engagement

This position is for a Japanese Speaking Personal Assistant (PA) / Executive Assistant to the President of one to ONE Holdings Pte. Ltd. Proficiency in spoken and written Japanese, along with a sound understanding of Japanese culture, business etiquette, lifestyle, and the local environment, is a key requirement.

Qualifications:

Bachelor's degree or Diploma in Business Administration, Hospitality, or related field; JLPT N1; preferred over 1 year personal / executive assistant experience with fluent Japanese and English, advanced Google Workspace skills, and deep understanding of Japanese business culture and etiquette.

The role will occasionally require emergency response and assistance outside of regular working hours, including weekends and public holidays, in support of the President and his family. Applications are welcome regardless of gender or age.

Executive and Schedule Management

1. Coordinate and manage all internal and external meetings, ensuring alignment across global time zones and stakeholders.
2. Maintain the executive calendar in Google Calendar, strategically prioritizing and adjusting schedules as needed.
3. Prepare and distribute a weekly executive schedule summary, sending Remind Mail (RM) every Friday to support forward planning using the designated format.
4. Maintain and update the President's annual schedule, aligning strategic, operational, and personal priorities.
5. Plan and coordinate business trips, including flights, hotels, ground transportation, and on-site meeting coordination.
6. Manage YPO International event registrations, ensuring accurate reflection in the calendar, logistics coordination, and participation readiness. (YPO (Young Presidents’ Organization) is a global leadership community of chief executives and entrepreneurs).

Travel, Immigration, and Compliance

1. Monitor and verify border control measures and entry requirements for all business and personal travel.
2. Prepare and arrange visas, entry permits, and arrival cards to ensure smooth travel experiences.
3. Coordinate passport renewals and visa applications for the President and family members.
4. Handle document notarization, certification, and legalization with relevant government agencies, embassies, and notaries for corporate documents
5. Ensure full compliance with travel, immigration, and corporate regulations, proactively addressing potential procedural issues.

Personal and Family Support

1. Schedule and manage personal care appointments, including acupuncture, haircuts, rehabilitation, and hand & foot care.
2. Arrange and oversee babysitting and domestic service providers, maintaining trusted vendor relationships.
3. Organize annual health checkups for the President and family, and coordinate medical and dental appointments for the family.
4. Assist with school-related scheduling and administrative coordination.
5. Manage apartment maintenance and relocation logistics, liaising with property agents and moving companies.
6. Prepare and submit insurance reimbursement applications.

Corporate Administration and Financial Coordination

1. Liaise with banks to facilitate account openings, document submissions, and ongoing maintenance.
2. Coordinate with auditors, accountants, and secretarial firms to ensure compliance with annual filings, audits, and tax submissions.
3. Manage corporate and payroll payments, liaising with payment processors and vendors for timely execution.
4. Collaborate with subsidiary finance teams to support document provision and audit requirements.
5. Maintain and update Practice and Procedures (P&P) for PA responsibilities, ensuring process consistency and excellence.
6. Follow Corporate Policy and Quality Policy, applying the OKR (Objectives and Key Results) framework to goal-setting and performance tracking.

Communications and External Relations

1. Draft and refine LinkedIn posts, professional bios, and executive profiles for events and public engagements.
2. Maintain the corporate contact database, ensuring new business cards and updates are reflected accurately.
3. Coordinate the preparation and mailing of seasonal greeting cards and other key correspondence.
4. Oversee courier and shipment coordination (FedEx, etc.) to ensure timely and secure document handling.

Technology, Reporting, and Operations

1. Make full use of Gemini for Google Workspace, particularly its Gmail, Docs, Calendar, Research, and Translation functions.
2. Manage equipment maintenance for o2Oh employees, including PCs, iPhones, and related devices.
3. Submit a daily progress report summarizing agreed tasks, completed tasks, performance improvement areas.

Asia Pacific Heart Rhythm Society

https://www.aphrs.org

5-Day Work Week | 9:00am - 6:00pm | Novena

We are seeking a proactive and detail-oriented Administrative Executive to support our daily operations and organisational activities. This role is ideal for individuals who enjoy working in a dynamic environment and are keen to contribute to healthcare and medical community

Fresh graduates are welcome to apply. Salary will be commensurate with experience.

Key Responsibilities:

• Provide administrative support to the Manager in the day-to-day office operations
• Organise meetings, prepare agendas, and record accurate minutes
• Support the Board by tracking and following up on action items
• Perform a full spectrum of administrative duties to ensure smooth office functioning
• Coordinate and oversee the planning and execution of key events, including Annual Scientific Meeting, Annual General Meeting, and other ad-hoc meetings and activities
• Liaise with industry partners to coordinate physician training programmmes
• Manage applications for fellowship programmes, travel grants, and related initiatives
• Copy-edit and proofread articles for the newsletters and publications
• Handle membership administration, database management, and reporting
• Manage and update content for social media platforms and the organisation's website
• Support any ad-hoc duties as assigned

Requirements:

• Bachelor's degree in any discipline (no prior experience required)
• Strong written and verbal communication skills
• Good interpersonal skills with the ability to engage stakeholders professionally
• Proficient in Microsoft Office (work, Excel, PowerPoint)
• Meticulous, organised, and able to multitask effectively
• Strong analytical and problem-solving abilities
• Self-motivated, responsible, and willing to go the extra mile

We are seeking a detail-oriented and organized Accounts cum Admin Executive to support our finance department in maintaining accurate financial records and ensuring smooth day-to-day operations, statutory compliances and to provide valuable advice to the management. The ideal candidate will have a strong grasp of accounting principles, excellent numerical skills, and the ability to work efficiently in a fast-paced environment.

Responsibilities

Procurement & Accounts Payable (AP)

• Source, compare, and issue purchase orders for raw materials (timber, hardware, finishes) and factory supplies.
• Liaise with suppliers on delivery schedules, quality, and pricing.
• Process supplier invoices, verify against purchase orders and delivery orders, and schedule timely payments.
• Reconcile supplier statements and maintain accurate AP records.

Projects & Accounts Receivable (AR)

• Coordinate with project and production teams to generate quotation, invoices for customers.
• Perform project scheduling, tracking and analysis.
• Monitor accounts receivable, issue monthly statements, and follow up on outstanding payments.
• Process customer receipts and reconcile AR aging reports.
• Assist in sales order entry and ensure accurate documentation for each project.

General Admin & Office Support

• Maintain proper filing (physical and electronic) for all financial and procurement documents.
• Assist with administrative tasks such as answering phone calls, email and supporting factory administration.
• Prepare basic financial reports (e.g., AP/AR summaries) for management.
• Support in ad-hoc duties related to factory operations and office management.

Requirements

• Diploma in Accounting, Business Administration, or related field.
• Minimum 2 years of relevant experience in a similar combined role (Manufacturing and Construction industry preferred).
• Familiarity with procurement processes and basic accounting principles (AP/AR).
• Proficient in Microsoft Officeapplications and QuickBooks desktop software experience will be an addedadvantage.
• Meticulous, detail-oriented and with a strong sense of accountability, excellent organizational and time-management skills.
• Self-motivated and able to work well under deadlines, willing to learn and adapt quickly to change.
• Able to start work immediately or with short notice period.

Job Description:

We are looking for a professional, reliable, and well-groomed Personal Driver to provide high-quality transportation services for our company management and their family. The ideal candidate should have an excellent driving record and a strong sense of punctuality.

Key Responsibilities:

• Safe Transportation: Provide daily chauffeur services for management, ensuring safe and smooth journeys to and from destinations.
• Route Planning: Plan optimal routes using GPS to avoid traffic congestion and ensure punctuality.
• Vehicle Maintenance: Maintain the vehicle in pristine condition (cleanliness and hygiene); handle routine servicing, inspection, and road tax renewals.
• Administrative Support: Assist with errands such as document delivery, banking, or other ad-hoc tasks as required.

Requirements :

• Licence: Possession of a valid Singapore Class 3 or 3A driving licence.
• Experience: At least 3–5 years of experience as a personal or corporate driver in Singapore.
• Language: Professional fluency in Mandarin is required to communicate with Mandarin-speaking stakeholders.
• Driving Record: A clean driving record (no major traffic violations or demerit points).
• Professionalism: Punctual, honest, and high level of confidentiality regarding employer’s privacy.

Working Hours

• Flexibility is required to accommodate the executive’s schedule, including occasional early morning, evening, or weekend assignments. Specific hours will be discussed during the interview.

Remuneration & Benefits 

• Salary: Competitive base salary, to be discussed during the interview based on experience.
• Statutory Benefits: In accordance with Singapore Ministry of Manpower (MOM) regulations.

Fair Employment Commitment

Our company is an equal opportunity employer. We are committed to the Tripartite Guidelines on Fair Employment Practices (TAFEP) and do not discriminate based on nationality, age, race, religion, or gender. We welcome all qualified candidates who possess the required skills and professional driving experience to apply.

Job Duties:

• Process and generate delivery orders, and perform data entry in SAP
• Maintain proper filing, document consolidation, and records management
• Manage stationery and office supplies
• Monitor and follow up on the return of signed delivery orders (DO)
• Provide general administrative support as assigned by the manager

Requirements:

• Minimum Diploma in Business Administration or a related field, with at least 2 years of relevant experience
• Ability to multitask and work within tight deadlines
• Strong organisational skills; meticulous, and able to work with minimal supervision
• Proficient in SAP and Microsoft Office
• Basic accounting knowledge or experience in the electrical industry will be an advantage
• Able to commence work on short notice
• Singaporeans only

About the Company:
Enova Electrical has been recognized as one of the fastest-growing companies in Singapore for 2024, 2025, and 2026.

Location: 461 Tagore Industrial Avenue, Singapore 787830

Accessibility:

• Bus services: 138, 167, 169, 860, 980
• Nearest MRT: Springleaf
• Company transport provided to the main road bus stop

Office Facilities:

• Pantry
• Pool Table

Roles and Responsibilities

• Handle incoming telephone calls in a timely, pleasant and professional manner
• Provide and perform full secretarial, office, and general administrative duties
• Handle all private and confidential matters of Company
• Checking of new leads/opportunities through various platform
• Preparation and submission of tenders
• Preparing progress claims and payment
• Perform any ad-hoc duties as assigned from time to time

Qualifications:

• Diploma in Business Administration or equivalent
• Familiar with office management procedures and basic accounting principles
• Experience in consultancy or similar will be an advantage
• Strong organisational skills and attention to detail
• Ability to prioritise tasks and work independently, with initative
• Proficient in Microsoft office such as Excel and Word
• 2 years of experience in the administrative field

Company Overview

AUDIMARS BUILDTECH PTE LTD was founded in 2011 and has built a strong reputation for quality and timely delivery in the building industry, completing prestigious projects including civil engineering and architectural works.

Job Summary

We seek a proactive HR Executive with 3–5 years of experience managing HR operations in construction. You will drive recruitment, compliance, payroll support, and employee engagement in a dynamic environment.

Responsibilities

• Manage full-cycle recruitment for site and corporate positions to meet staffing needs
• Oversee onboarding processes, maintain accurate employee documentation and records
• Coordinate payroll activities and monitor attendance to ensure timely and accurate compensation
• Ensure compliance with labor laws and statutory requirements to mitigate risks
• Respond to employee inquiries to promote a positive and supportive workplace culture
• Support performance management processes and implement HR initiatives to enhance workforce effectiveness
• Plan and execute company events and employee engagement activities to boost morale and cohesion

Preferred competencies and qualifications

• Relevant HR certification or professional qualification preferred
• Strong knowledge of labor regulations and HR best practices
• Excellent communication and interpersonal skills to effectively engage with diverse stakeholders
• Ability to prioritize and manage multiple HR tasks efficiently in a fast-paced environment

Job Highlights

Singapore grown Medical & Surgical Solutions SME
Competitive remuneration package & good benefits

Job Description

In DuoMed, we are passionate about improving patients' lives. We’re DuoMed, a home-grown leader in the design and supply of medical solutions. More importantly, we put patient care first! We innovate to improve clinical outcomes and affordability for healthcare professionals and their patients.

As our high growth momentum continues, we're currently hiring for Accounts & Admin Executive to support our expanding present Singapore and region! The ideal candidate has at least 1 year of working experience in similar role. We offer competitive remuneration package and good career progression opportunities.

In this role you will:

A.  Accounts Responsibility:

·    Maintain accuracy of general ledger.

·    Perform daily accounting & finance duties includingreceivables and payables processes, general ledger, tax and bank reconciliationetc.

·    Prepare monthly financial and management reports formanagement.

·    Oversee AR and AP data and maintenance of sub-ledger.

·    Handle data entry of transactions to accounting system.

·    Support audit and tax queries.

B.  Admin Responsibility:

·    Reporting to Sales Manager.

·    Being the centre point of contact for sales ordering placing, including orders from various countries.

·    Efficiently process orders and coordinate deliveries.

·    Be involved with the entire sales operations process, from issuing invoice, navigating customer to payment platform, issuing sales order, purchase orders to other trade-related documents.

·    Responsible for shipment arrangement to ensure smooth & consistent goods delivery.

·    Establish active communication and engagement with sales and logistic team to ensure that orders are processed promptly.

·    Point of contact for Key account inquiries and being an inside sales for existing customers.

Qualifications & Requirements

·    Minimum GCE ‘O’ Level & ITE or Diploma with 1 years working experience will be an advantage.

·    Basic accounting skills.

·    Computer skill such as MS Office.

·    Possess good interpersonal and communication skills.

About DuoMed

Founded in 2019, DuoMed is a Singapore base medical device company that is committed to provide high quality products that deliver value and satisfaction to our customers. We research and design, manufacture, and supply medical solutions. Beginning April 2020, we become a HSA licensed and ISO13485 compliant manufacturer of medical devices & consumables. By 2025, we have extended our distributorship in Malaysia, Thailand, Philippines, Vietnam & India.

We specialize in:

Woundcare solutions: DM Negative Pressure Wound Therapy (NPWT) Device & Advance Woundcare Products such as Duofoam Post-Op & Duoflex Border range.

Surgical solutions: including DuoMed OT Surgical Packs, Sanitizers, Masks, Gloves & etc.

Interested candidates please send your resume. We regret that only suitable candidates will be shortlisted for further discussion.

Job Description:

• Processing invoices (AP/AR), reconciling bank statements, managing petty cash, and preparing expense reports.
• Data entry, filing, managing office supplies, drafting correspondence, and answering queries.
• Supporting HR, coordinating logistics, and maintaining staff/office contracts.

Job Requirement:

• Minimum Diploma and above
• Minimum 2 years of working experience in Admin and SAP

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Job Summary

Provide comprehensive administrative and secretarial support to ensure the efficient operation of the office, while assisting staff and management with logistics, coordination, and scheduling.

Responsibilities

• Manage daily office operations to ensure smooth administrative processes and workflow
• Deliver secretarial and administrative support by handling correspondence, preparing documents, and coordinating logistics including overseas travel
• Operate communication channels by managing phone calls and emails, and maintain inquiry logs for accurate tracking
• Collect, sort, and distribute incoming mail, packages, and correspondence promptly
• Maintain organized record filing systems, ensuring proper retention, archiving, and disposal of documents
• Monitor and replenish office supplies to maintain adequate resources for staff needs
• Coordinate with building management and vendors to manage office maintenance, repairs, contracts
• Schedule and track meetings, appointments, and meeting room bookings; greet and direct visitors professionally
• Maintain proper filing and documentation of all administrative and financial records
• Perform additional ad hoc administrative tasks as assigned to support office functions
• Process financial receipts and payments accurately and timely

Applications submitted through this channel will be considered only. Please refrain from sending emails directly to the company.

Job Summary

Support administrative and marketing functions by independently managing tasks, coordinating basic marketing activities, and communicating effectively to contribute to smooth operations in a fast-paced environment.

Responsibilities

• Manage administrative duties independently to ensure efficient office operations and support business continuity
• Coordinate basic marketing activities to assist in executing marketing initiatives and campaigns
• Use Microsoft Office applications proficiently to prepare accurate documents, presentations, and reports for internal and external use
• Communicate clearly and professionally with internal teams and external contacts to facilitate collaboration and information flow
• Organize tasks and schedules effectively to meet deadlines and support team objectives
• Demonstrate attention to detail and apply proactive problem-solving to maintain high-quality work standards and resolve issues promptly

Preferred competencies and qualifications

• Diploma or Degree in Business, Administration, Marketing, or a related field
• Experience of 2 years in administrative and/or marketing support roles

Other Information

If you are detail-oriented, proactive, and able to work independently in a fast-paced environment, we’d love to hear from you. Kindly drop an email to psmgmt.2018@outlook.com Visit our Company website for more info:

• www.pssustainable.net

Senior HR & Admin Executive

Working Days: 5 Days A Week (Monday – Friday), 8.30am to 5.30pm

Office at 1 Coleman St, #10-03/04/05 The Adelphi, Singapore 179803 (City Hall)

Salary: $4000 to $5400

Roles & Responsibilities

We are seeking an experienced Senior HR & Admin Executive to lead recruitment activities and support HR operational matters within the organisation. The role will work closely with management and hiring departments to support manpower planning and recruitment in the construction industry while ensuring compliance with Singapore employment regulations.

Key Responsibilities

• Manage end-to-end recruitment processes including job advertisement posting, candidate sourcing, resume screening, interview coordination and offer preparation.
• Lead recruitment activities for all positions across the organisation, including critical, technical, project-based and construction workforce roles such as engineers, project staff, site personnel and construction workers.
• Liaise with recruitment agencies and hiring managers to identify suitable candidates and support manpower planning initiatives.
• Source and evaluate recruitment partners when required, including obtaining quotations and preparing proposals for management review.
• Identify opportunities to improve recruitment processes and propose practical solutions to enhance hiring effectiveness.
• Coordinate employee onboarding and may involve in offboarding processes, including preparation of employment-related documentation.
• Administer work pass matters including application, renewal and cancellation of Permit in accordance with MOM regulations.
• Maintain accurate employee records and ensure timely updates in HR systems and personnel files.
• Coordinate the accommodation arrangements, including liaising with relocation agents and landlords, obtaining quotations and preparing proposals for management review.
• Manage worker dormitory arrangements including liaison with dormitory operators and monitoring accommodation records.
• Oversee company insurance matters including corporate insurance policies, employee insurance and Work Injury Compensation (WICA) matters, including coordination of policy renewals and insurance claims with brokers and relevant stakeholders.
• Administer Primary Care Plan (PCP) registrations and updates in accordance with regulatory requirements.
• Lead and coordinate employee engagement and well-being programmes, including vendor sourcing and programme implementation.
• Assist in monitoring HR-related expenditures, reviewing quotations and preparing HR reports when necessary.
• Involve in employee’s monthly payroll and statutory submission. (e.g. CPF, Levy, Income Tax).
• Participate in annual HR exercises such as salary review and annual performance appraisal exercise.
• Liaise with government authorities such as MOM and participate in statutory reporting or surveys when required.
• Manage the Building and Construction Authority Contractors Registration System (CRS) portal, ensuring compliance with regulatory requirements and maintaining A1 contractor grading status within the Singapore construction industry.
  

Requirements

• Diploma or Degree in Human Resources, Business Administration or related discipline.
• Minimum 4–6 years of HR experience with strong focus on recruitment.
• Experience in recruitment for the construction industry will be highly preferred.
• Familiar with Singapore employment regulations and work pass administration.
• Experience working with recruitment agencies and managing hiring pipelines.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279