Total 1,281 Senior Executive level Administrative / Clerical job vacancies

1) Providing administrative support for the company across our 3 arms: Production, Education and Corporate

2) Providing general support in logistical matters to serve the needs and requirements of the company and our clients

3) Preparing and issuing invoices, contracts, quotations, receipts and general paperwork

4) Managing office calendar across our 3 arms: Production, Education and Corporate

5) Using google drive effectively to manage records and storage of data and information

6) General office duties

About The Role

The Administrative & Programme Executive will provide support for the successful delivery of the creative arts therapy programme to enhance mental well-being of the vulnerable community. The role requires effective coordination of the programme’s projects and management of their inter-dependencies, and data entry.

Key responsibilities

•     Provide administrative, financial, and operational support to ensure the effective delivery of the charity programmes.

•     Assist in the preparation of presentations, programme evaluation reports, funding acquittals, and follow-up communications to support partnership development with partner organisations and creative arts therapists.

•     Collate and prepare budget reports

•     Support procurement processes and manage donations-in-kind.

•     Compile, maintain, and organise programme data, spreadsheets and statistics.

•     Perform general administrative duties, including filing, scheduling appointments, running errands, and maintaining office organisation.

Technical Competencies

·     Proficient in English with excellent written and verbal communication skills

·     Diploma or Degree from an accredited institution

·     Strong attention to detail and accuracy

·     Strong organisational, administrative skills and time management skills, with the ability to manage multiple tasks and meet deadlines

·     Proficient in Microsoft Office applications, including Excel, Powerpoint and Word.

Core Competencies

·     Take initiative, prioritise tasks and work independently with minimal supervision

·     Ability to work effectively within a small, dynamic and collaborative team environment

·     Receptive to guidance, feedback and continuous learning

·     Strong interpersonal skills, professionalism and sound judgment

Those who require a work permit need not apply.

Contract Duration: 12 months

Estimated Start Date: 1 June 2026

Estimated End Date: 31 May 2027

Salary: S$2,800 per month

Working Hours

• Monday to Thursday: 8:30am – 6:00pm
• Friday: 8:30am – 5:30pm
  
  About the Role
• We are seeking a Temporary Executive to support data management, engagement coordination, and administrative operations for a 12-month contract period.

Key Responsibilities

Data & Database Management

• Maintain and update youth leader profiles within centralised databases
• Track youth leaders’ engagements across multiple data collection platforms
• Ensure data accuracy, completeness, and consistency

Engagement Coordination

• Manage and maintain the centralised calendar of youth engagements across agencies
• Coordinate invitations for youth leaders to relevant programmes and opportunities
• Work with programme owners to identify suitable youth participants
• Support scheduling and coordination of meetings and engagement sessions

Stakeholder & Programme Support

• Support communication between National Youth Council (NYC) and various government agencies
• Assist with onboarding processes for new youth leaders
• Provide general administrative and operational support for YLE programmes
• Prepare and disseminate programme updates where required

Benefit Highlights

• 13th month and Performance Bonus

• Medical and Dental Benefits

• Flexible Benefits

• Clear Career Progression

About the role

The Administrative Executive will report directly to the General Manager and/or Managing Director, providing support for the Group's back-office functions. This position requires a high level of professionalism, strong organizational skills, and the ability to manage a variety of tasks efficiently.

Job Scope

The scope of work includes but is not limited to:

1. Administrative

• Responsible to prepare, submit and track quotations

• Monitor and track confirmed quotations

• Preparation of tender and manage tender documents

• Verify PO/ WO issued by clients

• Calling for quotes, procurement and prepare summary/comparison table from Suppliers to obtain approval from General Manager / Director, price negotiation

• Issuance of Purchase Order to suppliers and vendors

• IT management- Installation of software for computers

• Procurement for office

• Setting up workstation when new staff onboard

• Keeping track of company assets

• Procure and delivery of festive gifts

• Coordinating between Malaysia and Singapore office

• Receptionist duties

2. Accounting

• Timely submission of progress claims and invoices to clients.

• Monitor and track payments and follow up on outstanding invoices.

• Preparation of letter of demand and filing with small claim tribunal for outstanding invoices.

• Data entry of expenses and support management claims

• Prepare Quarterly GST Filing and Monthly Management Updates

• Prepare management of account and tax filings. 

• To actively participate in ad hoc projects and other administrative duties

Requirements:

• Candidate must possess at least A-level or Diploma in Accountancy / Business Administration / Quantity Surveying or equivalent.

• At least 3 Year(s) of working experience in the related field is preferred. 

• Able to work under pressure and work beyond normal working hours and on weekends/public holidays if required

• Positive and independent individual with good interpersonal, communication and organizational skill

• Meticulous, organise, independent and prudent in handling confidential information

• Experience in working in Singapore construction company or civil and structural consultancy company would be an advantage.

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

• Well Established Company
• Salary: $3000 - $4000
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Coordinate with suppliers, customers, and internal departments regarding billing, payments, and account-related matters.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for Office of Campus Infrastructure and Services (OCIS).
• Provide general administrative support.
• Manage the end-to-end invoicing process including but not limited receipt, verification, uploading, internal approvals, and consolidation.
• Record goods receipt in the SAP system.
• Liaise with the Finance team in submitting tax invoices to Finance and resolving issues related to invoices, payments, goods receipts (GR), etc.
• Assist in maintaining accurate filing and record-keeping for purchase requests, contracts, invoices, etc. Support in the preparation, coordination, and documentation required for the SAP system transition.
• Support existing and new suppliers onboarding in the SAP system.
• Provide guidance to suppliers on GR request and tax invoice submissions in the SAP system.
• Maintain and manage the administration of the registers for banker guarantees, insurances, term contracts, and related documentation.
• Prepare and organize reports, presentations, and administrative documents as required.
• Handle day-to-day clerical tasks including data entry, filing, and document management.
• Assist with walk-in enquiries and couriers, SMU main hotline, SMU enquiry mailbox, SMU Admin Building event updates, and the Level 1 Admin Building display screen's downtime during the receptionist's absence.
• Perform any other administrative duties assigned by supervisor to support smooth workflow and timely delivery of tasks.

• Minimum Diploma level qualification in Business Administration, Finance / Accounting or a related field.
• 2-3 years of relevant working experience in procurement, purchasing, or in a similar role preferred. Candidates without prior experience are welcome to apply, provided they demonstrate strong interest and aptitude in procurement and administrative functions.
• Basic understanding of procurement processes and principles, contract administration, and accounting fundamentals are an advantage.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook); experience with procurement or ERP systems (e.g., SAP, Oracle) will be an added advantage.
• Strong organizational, analytical, and problem-solving skills, with the ability to multitask and prioritize effectively.
• Excellent communication skills (both written and verbal), with the ability to work collaboratively across teams.
• Adaptable, proactive, and able to work independently in a fast-paced and dynamic environment.
• Detail-oriented, responsible, and demonstrates a positive attitude with strong initiative.
• Additional skills in accounting, data analysis, or AI/digital tools will be an advantage.
• Availability to commence work immediately or within short notice is preferred.

#LI-XL1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

About the role

We are a dedicated oncology and haematology specialist clinic looking for a meticulous and compassionate administrative executive to join our team. You will be the first point of contact for our patients and the operational backbone of our clinic — ensuring every touchpoint is handled with care, accuracy, and efficiency.

Key responsibilities

• Manage patient registration, appointment scheduling, and clinic workflow to ensure smooth daily operations
• Handle billing, claims submission, and liaison with insurance companies and Medisave/MediShield Life for applicable cases
• Coordinate referrals, hospital admissions, and medical reports with hospitals, labs, and specialists
• Maintain accurate and confidential patient records in compliance with MOH and PDPA regulations
• Support the clinical team with administrative tasks, inventory management, and general clinic upkeep
• Provide empathetic front-desk support to patients and caregivers navigating treatment journeys

Requirements

• Minimum diploma in any discipline; a background in healthcare administration is preferred
• At least 1–2 years of administrative experience, ideally in a clinical or specialist setting
• Familiarity with clinic management systems and billing processes is an advantage
• Strong interpersonal and communication skills with a patient-first, compassionate attitude
• Meticulous, organised, and able to work well under pressure in a fast-paced environment

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Location: Central West area
Position: Sales Admin Executive- CK Job ID:20172
Salary: basic up $3,500 + AWS bonus + VB

Responsibilities:

-Process sales orders in D365 Business Central (order entry, payment verification, delivery orders, invoices/related documents).
-Maintain accurate and up-to-date sales records and ensure proper filing, documentation control and regular data/file backups.
-Coordinate internal follow-ups and track documents/status to support the Sales team.
-Liaise with various stakeholders (customers, warehouse, suppliers/logistics) to coordinate deliveries and ensure smooth fulfilment.
-Prepare and email shipment/order documents (including basic import/export documents where applicable).
-Support monthly sales closing: ensure timely submission and reconciliation of required sales reports and supporting documents.

Requirements:

-Diploma in Business Admin, Supply Chain, or related field.
-1–2 years’ relevant experience.
-Proficient in MS Office Suite.
-Detail-oriented, organized, able to manage multiple deadlines.
-Good communication and coordination skills with internal/external stakeholders.
-Exposure to import/export documentation is a plus (not a must).

Interested applicants please send your resume to  Calista@pasona.com.sg with email subject header "Job Application for Sales Admin Executive- CK Job ID:20172".

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Koh Siew Xing

EA Registration No: R22104418

Pasona Singapore Pte. Ltd.

EA License No:90C4069

JOB DESCRIPTION

Job Title

Accounts cum Admin Executive

Occupation

ACCOUNTING OFFICER

Job Description & Requirements

Accounts cum Admin Executive

TYRWHITT HOSPITALITY PTE. LTD. 

View all jobs

North Region

Accounts Officers/Clerks (Accounting)

Full time

$3,000 – $4,500 per month

The Opportunity

TYRWHITT HOSPITALITY PTE. LTD.' is seeking an Accounts cum Admin Executive to join our team in the North Region. In this full-time role, you will be responsible for managing the company's accounts and providing administrative support.

Job Description

·         Responsible for full set of accounts, Handle AR/AP functions and inter-company billing

·         Prepare and submit GST returns

·         Process monthly staff payroll, CPF submission and yearly AIS submission (IR8A)

·         Handle MOM work pass related matters

·         Issue Purchase Order

·         Handle petty cash and process director & staff reimbursement

·         Ensure all credit card postings from POS or PMS tallies with credit card batching.

·         Update and reconcile credit card payments & receipts.

·         Ensure all city ledger billings are posted to correct AR account

·         Complete all government submissions/statistical requirements and Correspondences

·         5 day work week job

Job Requirement

·         At least a Diploma in Accountancy/ Business Administration or equivalent

·         Preferably 2-3 years of working experience and experience in handling full sets of accounts

·         Hands on experience with MYOB will be an added advantage

·         Mature, responsible and able to work independently with minimal supervision

·         Able to commence work immediately is preferred

What We Offer

At TYRWHITT HOSPITALITY PTE. LTD.', we value our employees and provide a supportive work environment with opportunities for career growth and development. We offer competitive remuneration, comprehensive benefits, and a range of health and wellbeing initiatives to support our team.

If you're interested in this exciting opportunity, we encourage you to apply now.

2.

SKILLS

Able To Work Independently

Accounting

Administration

Administrative Support

Audit

Data Entry

Hospitality

Microsoft Excel

Microsoft Office

Microsoft Word

Payroll

Tax

Team Player

Wellbeing

3.

KEY INFORMATION

Job Post Duration

30 Calendar Days

Number of Vacancies

1

Job Function

Accounting / Auditing / Taxation

Position Level

Executive

Minimum Years of Experience

2

Employment Type

Permanent

Flexible Work Arrangement

Flexi-Hours

Minimum Qualification Level

GCE 'O' Level

Monthly Salary Range (SGD)

$3,000 - 4,500

Government Support

No schemes selected

4.

WORKPLACE DETAILS

Workplace Address

Local

Postal Code

207576

Block/House No.

176

Street Name

TYRWHITT ROAD

Building Name (optional)

ARTON HOTEL

Account cum Admin Executive
North Region, Singapore | min 5 years’ experience

An established renovation and construction company delivering high-profile commercial projects for leading brands across Singapore. We are seeking dedicated accounting professionals to manage full sets of accounts and support project finance operations.

What You’ll Do

• Handle AP/AR, full set of accounts and daily bookkeeping using Xero
• Prepare and analyse project costing, including budget vs. actual
• Perform WIP (Work-In-Progress) accounting and support project revenue recognition
• Manage supplier and subcontractor payments, staff claims, and GST submissions
• Liaise with vendors, auditors, and internal teams on all finance-related matters
• Assist in audit preparation, annual filings, compliance, and licence renewals

• Assist in simple HR administrative
• Support ad hoc finance and admin tasks and contribute to process improvements

What We’re Looking For

• Min 5 years of accounting experience; some HR & audit background preferred
• Able to handle full set of accounts independently is a plus
• Experience in construction or manufacturing industry is highly preferred (priority given to candidates with WIP accounting experience)
• For Senior role: must be familiar with GST, annual filing, and have experience assisting with audits
• Detail-oriented, organised, and proactive
• Proficient in Xero or similar accounting software

Why Join Us

✔ Stable and growing construction/renovation firm handling projects for top brands
✔ Hands-on exposure to project finance, costing, and WIP accounting
✔ Supportive team and opportunities for long-term career development

Job Responsibilities
1. Report to Accounting Manager.
2. Prepare miscellaneous & petty cash vouchers.
3. Issue tax invoices to clients, contractors, and vendors in compliance with tax regulations.
4. Submit statutory claims (eg. childcare, maternity, NS make-up pay claims).
5. Purchase office stationery and pantry supplies.
6. Perform general administrative duties and other ad-hoc tasks as assigned.

Job Requirements
1. Diploma in Accounting, Administration or equivalent.
2. Proficiency in Microsoft Office applicants.
3. Ability to work independently with minimal supervision.
4. Self-motivated with positive attitude.
5. Prior experience in the construction industry.

Other Information
Working Days
1. 0800am to 1800pm (Mon - Thur) & 0800am to 1700pm (Fri).
2. Stationed at Construction Site Office.

Jobscope:

• General admin: Filing, data entry and document preparation

• Operations coordination: Scheduling, tracking progress, liaising with internal teams, vendors, and customers.

• Reporting & data management: Updating systems

• Procurement & finance support: Processing purchase orders, sourcing quotations, verifying invoices.

• Vehicle-related tasks: Managing VPC registration, coordinating vehicle documentation, tracking renewals/servicing schedules, liaising with vendors for vehicle-related needs.

• Compliance & documentation: Maintaining records for audits, ensuring adherence to local regulations.

• Management support: Preparing reports, assisting with projects, and handling ad-hoc duties.

Requirements:

• Min N or O Levels
• Preferably with 2 years relevant working experiences
• With MS Office working knowledge especially MS Excel
• Possess good working attitude and initiative
• Able to work independently as well as in a group setting
• Added advantage for those who can start work immediately or within a short period of time

Job Responsibilities

1.      Lease Documentation Processing

·        ACRA search on tenants and prospects

·        To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of Lease Agreements including payments

·        Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants

·        Maintain timely submission and update tenants’ sales on a monthly basis

·        Timely update concluded deals, and update COC required documentations

2.      Viewing Arrangements

·        Attend to phone enquiries and making viewing arrangements

·        Maintaining calendars of team for viewing arrangements

·        Calculation of area for proposed subdivided units

3.      Vacancy Listing

·        Maintain vacancy listing and agent mailing list, monthly

·        To send and follow up of prospecting emails to prospects

4.      Arrears Management

·        To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges

5.      Tenant’s Insurance Policies

·        To ensure timely follow-up with tenants on updating of Tenants’ PL and IAR insurance in accordance to SOP

6.      Tenants Related Matters

·        Arrange for flowers to be sent for tenant’s business commencement

7.      Procurement

·        Create purchase requests and ensure payments are timely remitted

8.      Contact Database

·        Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts

9.      URA Occupancy Reporting

·        Reporting of building occupancy in URA portal

10.   Any other ad-hoc duties assigned

You will also manage the network of property leased from external Landlord

·        Liaising and following up with external Landlord’s Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely.  

·        Liaise with internal stakeholder to renew insurance policies on an annual basis

Job Requirements

·        1 to 2 years of administration / operations experiences

·        Able to work in fast paced environment and meet timelines

·        Well-conversant in Microsoft Office applications (MS Word/Excel)

·        Details-oriented and quality conscious

·        Good follow through skills

·        Pleasant personality and good interpersonal skills

·        You should have a Diploma/ Degree in Real Estate/Building/Business

We regret to inform that only shortlisted candidates will be notified.