Total 1,207 Senior Executive level Administrative / Clerical job vacancies

JOB RESPONSIBILITES

• Recruitment process
• In-charge for employee on-boarding and off-boarding procedures.
• Responsible for Monthly payroll activities
• Knowledge to apply different type of Work Pass Application, Renewal and Cancellation
• Implement and monitor HR policies and procedures to ensure compliance with local employment laws and regulations
• CPF Submission
• Prepare, draft and review employment agreements and other HR documents for employees
• Oversee the recruitment process including job postings, resume screening, interviewing, and candidate selection.
• Employee Relations and Engagement ie; act as a liaison between management and employees in a timely and effective manner
• Handle all employee inquiries on HR-related matters
• Ad hoc duties as assigned.

REQUIREMENTS

• Diploma in Human Resource Management or equivalent.
• Knowledge of Info tech will be an advantage.
• Able to multitask
• At least 2-3 years of HR admin duties and recruitment experience.
• Independent
• Payroll tabulation experience
• Knowledge of Work Pass Application, Renewal and Cancellation will be an added advantage
• Work Location: Preferably staying in the West

Duties

• Full spectrum of HR function
• Monthly payroll processing  
• Work pass administration
• Maintain and ensure accuracy of HR system database
• Company Vehicle matters (eg insurance renewal)
• Other adhoc duties

Requirements

·        Possess a Diploma or Degree in Human Resources/Accountancy

·        At least 1 year of experience in similar capacity

·        Independent with good initiative

·        Able to multi-task, result-oriented and meet deadlines

·        Comfortable working with IT systems and digital tools

·        Those with experience in InfoTech system will be an advantage

Job Type:  Full-time, 1 year contract convertible to perm

Job location:  West of Singapore

Please state expected salary in your application.

*Only shortlisted candidates will be notified.

Recruitment & Selection

• Recruitment Exercise (Manpower Requisition, Advertisement, Shortlisting, interview, Salary Recommendation, Job offer and etc.)

• Prepare staff to come on board (Signing of Employment Contract)

• Work Pass Administration (Application, Renewal, Replacement and Cancellation)

• Arrange pre-employment medical examination

• Create and maintain employee records

• Employer branding

Performance Management

• Employee Confirmation /Extension /Resignation

• Performance Appraisal Exercise

• Disciplinary and Grievance handling

• Employee Exit interview and clearance

Compensation & Benefits

• Full spectrum of payroll processing and statutory submissions

• To handle Time Management System and verifying total number of hours and overtime that employees have

worked

• Processing medical claims (if any)

• To handle Leave Administration matters

• To perform Ad.Hoc duties as per assigned

• Learning & Development
• Manage end-to-end training course administration, including course registration, stakeholder coordination. certificate collection, and payment processing.
• Oversee training bond agreements by preparing and issuing Training, Bond Letters when applicable.
• Ensure the completion and submission of the Training, Effectiveness Review form to assess learning impact.
• Handle the timely registration and renewal of mandatory courses and trade certifications.
• Track and monitor employees' training, hours to maintain a competent and multi-skilled workforce.
• Support the annual training, needs analysis in alignment with the performance appraisal process.
• Job Requirements:
• NITEC, Diploma or Bachelor's Degree in HR, Business Administration, or equivalent.
• At least 3 years of relevant working experience; including hands·
• on experience on Payroll processing & administration.
• Matters and MOM Passes knowledge
• Proficient in MÃM Foreign Manpower Act and Employment Act
• Proficient in MS office
• Good interpersonal skills, independent and positive working attitude.
• Experience in Construction field is an added advantage.

Job Summary

Our client is a tech startup and they are seeking a proactive and detail-oriented Admin & HR Support Executive to oversee local statutory compliance, daily office operations, administrative financial processing and recruitment support.

The successful candidate must be well-versed in Singapore’s Ministry of Manpower (MOM) policies, CPF, and SDL regulations. We are looking for an independent worker with strong communication skills and a meticulous approach to administrative management.

Key Responsibilities

1. Statutory HR Compliance

• Manage accurate monthly CPF and SDL calculations, declarations, and submissions in strict accordance with local regulations.
• Ensure full compliance with the Singapore Employment Act and MOM policies.
• Maintain and update comprehensive employee P-files, including employment contracts, leave records, and attendance data.
• Facilitate work pass applications, renewals, cancellations, and other local onboarding/offboarding administrative procedures.

2. Office Administration & Operations

• Oversee daily office maintenance, including procurement of stationery/pantry supplies, inventory management, and coordinating with facility vendors (cleaning, repairs, etc.).
• Handle the reconciliation and timely payment processing of office rentals, utilities, and various administrative invoices.
• Manage general clerical duties, including visitor reception, meeting room coordination, document filing, and mail distribution.

3. Recruitment Support

• Assist in the end-to-end recruitment process: posting job advertisements, initial resume screening, and coordinating interview schedules.
• Facilitate the onboarding process for new hires, ensuring all necessary documentation and equipment are prepared.

Job Requirements

• Education: Diploma or Degree in Business Administration, HR Management, or a related field.
• Experience: 1–2 years of relevant Administrative or HR experience within the Singapore market.
• Technical Knowledge: Good working knowledge of Singapore MOM regulations, CPF/SDL statutory requirements and the Employment Act.
• Software: Proficient in Microsoft Office.
• Attributes: Meticulous with data, highly organized and able to manage multiple tasks independently in a fast-paced environment.

DESCRIPTION OF ROLE 

The Administrative Support Executive is responsible for providing end-to-end operational and administrative support to the Commercial team, ensuring the timely execution of category action plans, accurate system and master data maintenance, effective coordination with suppliers and internal stakeholders, and seamless delivery of promotions and commercial activities.

Key Responsibilities

• Partner closely with the Commercial buyer to support assigned categories in achieving sales, profit, income, market share, and productivity targets.
• Coordinate and execute category action plans, ensuring timely implementation to meet commercial objectives.
• Provide end-to-end administrative support for new supplier onboarding and new product development (NPD) processes.
• Ensure all cost, price, and commercial changes are accurately and promptly updated in the system.
• Manage timely creation and maintenance of new articles and item master data.
• Support the administration and monitoring of consignment-related activities.
• Maintain accurate, timely promotional downloads and coordinate approvals for press advertisements.
• Support weekly promotion commitments and work cross-functionally with Operations, Marketing, Supply Chain, and suppliers to ensure smooth execution.
• Liaise with suppliers on administrative updates, documentation, and operational requirements.
• Ensure timely and accurate submission of documents for system maintenance and master data updates.
• Proactively support internal stakeholders and communicate potential risks or issues that may impact business operations.
• Perform other ad-hoc duties as assigned to support the Commercial buying team team.

About You

• Diploma or Degree in any discipline.
• Prior administrative or coordination experience/internship is preferred.
• Strong proficiency in Microsoft Office, particularly Excel (e.g. Pivot Tables, VLOOKUP).
• Knowledge of SAP or similar ERP systems is an advantage.
• Strong communication and coordination skills with the ability to work across multiple stakeholders.
• Meticulous, detail-oriented, and highly organised, with the ability to manage multiple tasks concurrently.

1. Procurement

• Manage Goods Receipt (GR) processes for PO-based invoices in Ariba.

• Verify invoices against purchase orders and resolve discrepancies.

• Monitor and follow up on outstanding POs and GRs.

• Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

• Verify and process non-PO invoices.

• Coordinate approvals and submit invoices for payment processing.

• Follow up on invoice status and resolve payment – related issues.

• Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

• Support asset tracking, recording, and compliance with policies.

• Assist in asset capitalisation, tagging, transfers and disposals.

• Coordinate and support annual physical asset verification exercises.

• Maintain proper documentation, including asset records and photo verification.

• Liaise with stakeholders and vendors on asset-related matters.

4, Research Finance

• Support Finance team in the preparation of research grant summaries and reports.

• Provide support for financial tracking, reconciliation, and other accounting tasks.

5. Administration

• Provide administrative support for School operations and events.

• Assist in asset location tracking and related project work.

6. Continuous Improvement & Support

• Support process improvements to enhance efficiency in both Finance and Administrative workflows, and internal controls.

• Perform ad-hoc finance and administrative duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Job Scope

• Issue sales/price quotations, invoices, delivery orders and other documents for customers
• Calls and emails follow up to customer or external clients
• Assist with CRN/GRN updates
• Invovledin collating sales orders, issuance of invoices, accounts maintenance, etc.
• Support in business continuity activities and records management
• Chasing external client for billing matters or PO
• To provide back-up support and assistance to the sales team
• Perform ad-hoc and other administrative duties

Job Requirement

• At least a Higher Nitec in any field
• At least 1 year of relevant experience
• Able to work independently within minimum supervision
• Multi-tasking
• Able to communicate effectively

Admin Role Responsibilities:

• Oversee calendar management, scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking their applications
• Write, post, and update job listings
• Act as a liaison between clients, stakeholders, and internal teams, ensuring smooth and effective communication
• Offer help with personal tasks as needed

Requirements:

• Minimum A Levels or a Polytechnic Diploma
• Strong organizational abilities with the capability to manage multiple tasks at once
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with care

Benefits:

• Opportunities for career advancement and personal growth
• A team-oriented and supportive workplace environment

Location:

Lorong Chuan

We’re Hiring: Digital Operations & Corporate Services Executive

Join us in supporting digitalisation efforts, e‑learning initiatives, operational readiness activities, and corporate services functions. If you enjoy project coordination, IT platform support, and administrative work in a structured yet fast‑paced government environment, this role offers a meaningful opportunity to support public sector operations.

⭐ Job Highlights

• Contract Duration: 12 months
• Salary: $3,160/month
• Location: 512 Thomson Road, Singapore 298136
• Work Hours:Monday to Thursday: 9.00am – 6.30pmFriday: 9.00am – 6.00pm5 working days per week
• Eligibility: Only Singaporeans

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

[Job ID:1489128]

Responsibilities:

• Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) of the Singapore Branch in his daily duties and affairs, in relation to managing the other Branch Offices and subsidiaries in the Asia-Oceania region.
• Maintain and update CRO/GM's calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentation and planning of travel itinerary in accordance with business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management's daily transportation matters.
• Manage department assets and office miscellaneous items for the Management's Office.
• Maintenance of CRO/GM's residence, including managing possible faults within the residential premise such as changing of worn-out lightings or water leakages etc., as well as communicate regularly with the domestic helper.
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
• Any other ad-hoc administrative tasks to be assigned.

Requirement:

[Must]

• Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
• High proficiency in Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with Japan HQ
• Proficient in MS Office applications
• Attention to details, strong communicator, proactive interaction with the team and cross-department to enable smooth and efficient operation of daily tasks
• Positive attitude and willing to learn

[Advantage]

• Proficient in accounting systems such as SAP
• Previous corporate planning experience
  

If you are interested in the role, please feel free to contact me at
cv_madoka@goodjobcreations.com.sg

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EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience