Total 1,497 Junior Executive level Administrative / Clerical job vacancies

The Personal Assistant will serve in a multifaceted role, providing secretarial and administrative support to the CEO while managing the CEO's social media presence. This role requires minimal supervision and the ability to handle confidential matters with utmost professionalism.

Job Responsibilities

• Act as the main point of contact among staff, leaders, agents, external associates, clients, or partners.
• Coordinate and manage the CEO’s schedule, including meetings and appointments.
• Maintain an active calendar and facilitate internal and external meetings.
• Manage and update CEO's contact database and emails.
• Prepare presentation materials and collate reports as required.
• Arrange facilities and refreshments for scheduled events.
• Handle expense claims and other account matters.
• Maintain systematic and up-to-date filing systems.
• Booking and arranging travel, transport, and accommodation.
• Attend all briefings, meetings, and trainings events as assigned.
• Take orders for drinks and mark attendance in meetings.
• Prepare and send out calendar invites 2 months in advance for all C-suite and senior management meetings.
• Record, prepare, and disseminate meeting minutes and follow up as needed.
• Sound understanding of all key social media platforms and creative formats; collaborate with Marketing Communications, Digital Marketing & Creative teams.
• Conceptualize and create visual, shareable content, exploring new platforms and strategies for audience engagement.
• Oversee and manage CEO’s social media platforms, including TikTok, Instagram, Facebook, and LinkedIn.
• Develop creative engagement/activation ideas, content, and manage always-on content and campaign initiatives.
• Sound understanding of all key social media platforms and creative formats; collaborate with Marketing Communications, Digital Marketing & Creative teams.
• Conceptualize and create visual, shareable content, exploring new platforms and strategies for audience engagement.
• Take an active role in cultivating social media conversations and engagement across all platforms.
• Brainstorm, generate, edit, schedule, publish, and share engaging daily content.
• Utilize social media monitoring tools to analyse performance and generate recommendations for continual improvement.
• Stay updated on the latest social media trends across platforms.

Pre-Requisite

• Minimum Diploma holder, preferably in Communications or Business Administration.
• At least 2-3 years of secretarial experience, with at least 1 year serving at the senior management level.

Skills and Competencies

• Experience in using Cap Cut and other relevant social media video editing tools is a plus.
• Knowledge of the latest social media trends across platforms and ability to manage social media accounts across Tik Tok, Facebook, Instagram and LinkedIn
• Proficiency in Google Calendar, Google Docs, Google Sheets, MS Excel, Word, & PowerPoint.
• Excellent writing, content development, and storytelling skills.
• Exceptional organizational skills, including time management and attention to detail.
• Driven and independent, with self-motivation and energy.
• Creative and analytical thinking capabilities, with a can-do attitude.
• Independent, positive, proactive, and possess a growth mindset.
• True team player who embraces collaboration.
• Discretion and trustworthiness.
• Passion for the Real Estate Industry is a plus.

Company Overview

The Talent People specializes in customized and strategic talent solutions, offering project-based to permanent placements. We enhance hiring by providing flexible, tailored solutions to address talent shortages in a competitive global market.

Job Summary

Support the Science department and front-desk operations at a primary school in Boon Lay by preparing teaching resources, assisting with science experiments, providing administrative support, and managing customer service duties.

Responsibilities

• Prepare teaching and learning resources to support classroom activities
• Assemble and organise science experiment materials and maintain a clean, orderly science laboratory
• Assist students in conducting science experiments under teacher supervision to ensure safety and learning
• Provide administrative support by preparing student achievement certificates and collating student survey responses
• Manage the loan and return process of teaching resources and prepare documentation for resource condemnation when needed
• Deliver front-desk customer service by handling walk-in and telephone enquiries from parents professionally
• Perform school printing duties as required to support daily operations

Required competencies and certifications

• Minimum GCE N-Level Certificate with passes in English and Mathematics
• At least 2 years of experience supporting teaching activities
• At least 2 years of experience in reception or equivalent administrative roles

Preferred competencies and qualifications

• Prior experience working in a local school environment
• Proficiency in MS Office applications
• Strong interpersonal and communication skills to interact effectively with students, teachers, and parents
• Ability to work independently and collaboratively as part of a team

Other Information

• Service not required on gazetted public holidays
• Candidates must be comfortable working in a school environment and interacting with students, teachers, and parents
• This is a contract position managed by The Talent People Pte. Ltd. (EA Licence No. 24C2589 | UEN 202432943E). By submitting your application, you consent to the collection, use and disclosure of your personal data by The Talent People Pte. Ltd. for the purposes of evaluating your application.

• Coordinating and attending to maintenance request and/or preventive maintenance tasks for all outlets and/or Central Kitchen

• Maintain service contracts and equipment documentation for outlets and/or Central Kitchen • Generate maintenance schedule

• Process Purchase Requisition & Purchase Order and liaise with finance on payments and finance related matters

• Despatch of QA supplies to outlets

• Any ad-hoc duties required as assigned by the manager

  Requirements

• Minimum of GCE ‘O’ or ‘A’ level/Diploma

• Preferably some related working experience

• Able to write and converse well in both English & Chinese to read / understand invoices and communicate with vendors / suppliers

• Organized, resourceful, proactive, reliable, strong attention to details

To submit your application, please apply online apply@rn-care.com or call +(65) 6514 9838 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd

EA License No: 17C8900

Location: Pioneer

Duration: 1 year contract

Working Hours: Mon - Thurs, 8:30 - 5:45, Fri 8:30 - 5:15

Salary: Up to $3300

Job Responsibilities:
This role supports the School’s financial and administrative operations across procurement, accounts payable, fixed assets management and general administration. The incumbent ensures accuracy, compliance with policies, and timely processing to support financial operations and accounting.

1. Procurement

• Manage Goods Receipt (GR) processes for PO-based invoices in Ariba.
• Verify invoices against purchase orders and resolve discrepancies.
• Monitor and follow up on outstanding POs and GRs.
• Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

• Verify and process non-PO invoices.
• Coordinate approvals and submit invoices for payment processing.
• Follow up on invoice status and resolve payment – related issues.
• Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

• Support asset tracking, recording, and compliance with policies.
• Assist in asset capitalisation, tagging, transfers and disposals.
• Coordinate and support annual physical asset verification exercises.
• Maintain proper documentation, including asset records and photo verification.
• Liaise with stakeholders and vendors on asset-related matters.

4, Research Finance

• Support Finance team in the preparation of research grant summaries and reports.
• Provide support for financial tracking, reconciliation,and other accounting tasks.

5. Administration

• Provide administrative support for School operations and events.
• Assist in asset location tracking and related project work.

6. Continuous Improvement & Support

• Support process improvements to enhance efficiency in both Finance and Administrative workflows, and internal controls.
• Perform ad-hoc finance and administrative duties as assigned.

Job Requirements:

• Minimum Diploma or higher qualification.
• Preferably with experience in finance operations, accounts payable or procurement would be an advantage
• Familiarity with SAP and Procurement systems (e.g. Ariba) is an advantage.
• Proficient in Microsoft Office Applications-Microsoft Excel and Microsoft Word
• Meticulous and well organised
• Good interpersonal, written and communication skills.
• Positive attitude, responsible and willing to learn.
• Able to work both independently and as part of the team
• Able to perform on-site asset verification and inspection duties within office premises.
• Candidate must be able to commence work within short notice (preferred).

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Job Description:

• Review purchase and material requisition, and issue purchase orders to suppliers.
• Liaise with suppliers / vendors to get quotation.
• Responsible for company vehicle road tax, COE, Insurance policies and etc.
• Handle application or renewal of company licences including ISO certificates.
• Manage foreign worker dormitory records and update in MOM website (OFWAS)
• Perform all general administrative tasks.
• Able to multitask and handle ad-hoc tasks.

Job Requirements:

• Minimum GCE ‘O’ Level.
• Proficient in MS Office applications.
• Pleasant disposition with good communication and interpersonal skills.
• Bilingual in English and Mandarin (to liaise with Mandarin speaking associates).

Company Overview

The client operates in manufacturing, wholesale and retail of outer garments including company, industrial and school uniforms.

Job Summary

You will manage customer orders and delivery schedules, coordinate with suppliers and internal teams to resolve issues, maintain accurate product and order information, and assist customers to ensure smooth operations.

Responsibilities

• Maintain and update customer order information accurately in company systems to ensure order tracking and fulfillment.
• Process and manage delivery schedules to meet customer timelines and company standards.
• Create and maintain purchase orders and confirm stock availability and delivery schedules with suppliers to ensure timely supply.
• Manage and follow up with suppliers on delivery failures or receiving discrepancies to resolve supply chain issues promptly.
• Maintain and update product information and status in relevant systems to support inventory accuracy.
• Coordinate and follow up with various departments to resolve customer or supplier-related issues efficiently.
• Attend to walk-in customers and respond to enquiries professionally to support customer service.
• Perform other ad-hoc duties as assigned by the company to support operational needs.

Required competencies and certifications

• Minimum “O” Level qualification.
• Proficient in using Microsoft Suite to perform administrative and operational tasks.
• Ability to communicate clearly and professionally in spoken and written English and Chinese to liaise with customers and suppliers.
• At least 1 year of relevant operations administration experience to handle order and supplier management effectively.

Preferred competencies and qualifications

• Strong sense of integrity, work ethics and punctuality to maintain professional standards.
• Detail-oriented and computer literate to ensure accuracy in data management.

Other Information

Work Schedule

• 5 days work week
• Monday to Friday, 8.00am – 5.30pm

Responsibilities

Administrative & Operational Support

• Perform monthly routine administrative tasks (e.g. renewal reminders, tracking lists, quota updates, levy tracking, etc.)
• Maintain accurate records and trackers (e.g. monitoring lists, unbilled lists)
• Support internal coordination with Singapore team members
• Assist in ad-hoc administrative tasks as assigne
• Assist in managing and redirecting incoming correspondence (eg emails, physical mail) to the relevant internal/external stakeholders

Work Pass Administrative Support

• Prepare work pass application forms
• Assist in collating required documents for applications, renewals, cancellations, and issuance
• Update and maintain work pass trackers and status reports

Requirements

• Minimum 1 year of relevant experience in corporate secretarial, HR/admin, or similar administrative role
• Familiarity with Microsoft Office (Word, Excel, Outlook)
• Good written and verbal communication skills
• Detail-oriented with strong organisational skills
• Ability to follow instructions and work independently with minimal supervision

Job Summary

Support teaching and administrative activities by preparing learning resources, assisting in science experiments, managing teaching materials, and providing front-desk customer service in a school environment.

Responsibilities

• Prepare teaching and learning resources to support lesson delivery and student engagement
• Prepare science experiment materials and maintain cleanliness and organization of the science laboratory for safe and effective use
• Assist students in conducting science experiments under teacher supervision to facilitate hands-on learning
• Provide administrative support by preparing student achievement certificates and collating survey responses to aid teacher tasks
• Manage the loan and return process of teaching resources and prepare documentation for resource condemnation to maintain inventory accuracy
• Deliver front-desk customer service by handling walk-in and telephone enquiries from parents to ensure effective communication
• Assist with school printing duties as needed to support school operations

Required competencies and certifications

• GCE N-Level Certificate with passes in English and Mathematics
• Minimum two (2) years of experience providing teaching support to enhance classroom activities
• Minimum two (2) years of experience handling reception duties or equivalent administrative responsibilities to manage front-desk operations

Preferred competencies and qualifications

• Experience working in a local school environment to better understand school operations and culture

Other Information

• Working hours: Mondays to Wednesdays, 8:00am to 5:00pm, inclusive of 30 minutes lunch break
• Service not required on gazetted public holidays

Our client is a machinery manufacturing MNC.

About the Role:

• Basic: $2,400 – $2,800
• Working Hours: Mon – Fri, 8.30am - 5.45pm
• Duration: 6 Months contract
• Location: West

Responsibilities:

• Perform data entry for purchase order creation, shipping documentation, and vendor invoices; scan and file timesheets in the internal system.
• Provide general administrative support and assist with ad-hoc tasks as assigned.

Requirements:

• Good in IT skills, especially Microsoft Office
• Experience in data entry / admin

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

Recruitpedia Pte. Ltd.
EA License No: 19C9682
EA Personnel No: R25157233 (Loh Pooi Keng)

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Admin Assistant
• Working Location: Pioneer (Transport provided from MRT)
• Working Hours: 5 days (Mon – Fri, 8.30am – 5.30pm)
• Salary Package: Basic salary up to $2,500 + AWS + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Manage purchases and maintenance for factory, warehouse, and office supplies, including maintenance and repairs for equipment like cranes, air-conditioning, vehicles, and more.
• Issue purchase orders, verify delivery orders, and match them with invoices.
• Create and update records for equipment and vehicle maintenance.
• Arrange payments for maintenance, servicing, and various purchases.
• Handle daily office tasks, such as phone calls, mail, and welcoming visitors.
• Coordinate and liaise for renewal of licenses
• Maintain records in systems like SAP and/or Excel.
• Inspect records and resolve discrepancies.
• Handle other tasks and projects as assigned.

APPLY NOW!!!

• Minimum Nitec or Diploma in related disciplines
• 1 year of relevant experience.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Knowledge of SAP Accounts is a plus.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #74416 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Key Responsibilities

• Provide daily chauffeuring support for family members, including school runs, appointments, meetings, and other scheduled activities.
• Ensure safe, punctual, and efficient transportation at all times.
• Assist with the coordination of the family’s daily schedules, appointments, and personal arrangements.
• Run errands such as collecting documents, making purchases, sending items, and handling other ad hoc personal tasks.
• Support household and family-related administrative matters, including booking appointments, coordinating services, and maintaining records where required.
• Liaise with vendors, contractors, and service providers for household or personal matters.
• Monitor vehicle condition and ensure proper upkeep, cleanliness, servicing, and timely maintenance.
• Assist with travel-related arrangements such as airport transfers, itinerary coordination, and other logistics support.
• Provide general household / family support to ensure the smooth day-to-day running of operations.
• Maintain strict confidentiality and professionalism in handling private and sensitive matters.

Requirements

• Minimum 3–4 years of relevant experience in a similar role, with exposure to household support or family assistance
• Possess a valid Singapore Class 3 driving license with a clean driving record.
• Familiar with Singapore roads, traffic conditions, and efficient route planning.
• Prior experience supporting a private household, senior executive, or family office environment will be advantageous.
• Strong time management, organisational, and multitasking abilities.
• Responsible, trustworthy, and able to maintain a high level of discretion.
• Good interpersonal and communication skills.
• Flexible and willing to support beyond driving duties when required.

Preferred Attributes

• Mature, well-groomed, and professional in conduct.
• Service-oriented with a positive and helpful attitude.
• Able to adapt to changing schedules and priorities.

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format.

EA License Number: 17C8690

Please Provide:

1) Availability

2) Current/ Expected salary

3) Reasons for leaving previous employments

We regret that only shortlisted candidates will benotified.

Key Responsibilities

• Provide daily chauffeuring support for family members, including school runs, appointments, meetings, and other scheduled activities.
• Ensure safe, punctual, and efficient transportation at all times.
• Assist with the coordination of the family’s daily schedules, appointments, and personal arrangements.
• Run errands such as collecting documents, making purchases, sending items, and handling other ad hoc personal tasks.
• Support household and family-related administrative matters, including booking appointments, coordinating services, and maintaining records where required.
• Liaise with vendors, contractors, and service providers for household or personal matters.
• Monitor vehicle condition and ensure proper upkeep, cleanliness, servicing, and timely maintenance.
• Assist with travel-related arrangements such as airport transfers, itinerary coordination, and other logistics support.
• Provide general household / family support to ensure the smooth day-to-day running of operations.
• Maintain strict confidentiality and professionalism in handling private and sensitive matters.

Requirements

• Minimum 3–4 years of relevant experience in a similar role, with exposure to household support or family assistance
• Possess a valid Singapore Class 3 driving license with a clean driving record.
• Familiar with Singapore roads, traffic conditions, and efficient route planning.
• Prior experience supporting a private household, senior executive, or family office environment will be advantageous.
• Strong time management, organisational, and multitasking abilities.
• Responsible, trustworthy, and able to maintain a high level of discretion.
• Good interpersonal and communication skills.
• Flexible and willing to support beyond driving duties when required.

Preferred Attributes

• Mature, well-groomed, and professional in conduct.
• Service-oriented with a positive and helpful attitude.
• Able to adapt to changing schedules and priorities.

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format.

EA License Number: 17C8690

Please Provide:

1) Availability

2) Current/ Expected salary

3) Reasons for leaving previous employments

We regret that only shortlisted candidates will benotified.

We are seeking an efficient and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide administrative support to ensure efficient operation of the office. The successful candidate will have excellent communication skills, strong attention to detail, and the ability to work in a fast-paced environment.

Responsibilities:

• Answer and direct phone calls and emails

• Organize and schedule appointments

• Write and distribute emails, correspondence memos, letters, faxes, and forms

• Assist in the preparation of regularly scheduled reports

• Order office supplies and research new deals and suppliers

• Perform other duties as assigned by the supervisor

Requirements:

• Open to any age, including senior citizen

• Secondary 4 or equivalent

• 1-3 years of work experience as an Administrative Assistant or similar role

• Excellent communication and interpersonal skills

• Proficient in Microsoft Office and other relevant software

• Ability to work independently and in a team environment

• Ability to multitask and prioritize effectively

• Ability to maintain confidentiality and discretion

Job Description

• Industry/ Organization Type: Education (Dance Academy)
• Position Title: Admin Assistant/Admin Officer
• Working Location: East Coast/Toa Payoh
• Working Hours: 5 days (9.00 am-6.00 pm/2.00 pm-9.30 pm)
• Salary Package: Basic Salary up to $2,500 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Provide customer service, including answering questions.
• Handle admin tasks like course sign-ups, tracking attendance, and maintaining student records.
• Take care of accounting tasks such as billing, daily sales tracking, and issuing refunds.
• Organize documents and maintain files in order.
• Manage daily office needs and track inventory to ensure supplies are always available.
• Help organize and run company events.
• Carry out other ad-hoc tasks.

APPLY NOW!!!

• Minimum GCE O level/NITEC
• Minimum 1 year of experience in admin role

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #66285 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781