Total 2 Senior Executive paralegal job vacancies in F&B / Tourism / Hospitality category in Indonesia

Key Responsibilities

A. Legal Counsel & ParalegalSupport

• Draft, review, and prepare a variety of legal documents, including letters, contracts, non-disclosure agreements, and routine legal correspondence.
• Prepare and compile board reports, internal compliance materials, and business presentations with legal content.
• Conduct basic legal research and summarize findings on relevant laws, regulations, and case precedents impacting the Group's operations.
• Manage and organize legal files, documentation, and databases, ensuring easy retrieval and strict confidentiality.
• Liaise with external law firms and regulatory bodies as directed, coordinating responses and tracking progress.

B. Executive & Administrative Support

• Provide comprehensive secretarial and administrative support to Managing Director, managing a complex and dynamic schedule.
• Arrange, coordinate, and prioritize all business meetings, including agenda preparation, venue booking, and logistics.
• Manage personal appointments and commitments for Managing Director with the same level of professionalism and efficiency.
• Handle confidential correspondence, emails, and communications on behalf of the Managing Director.
• Make detailed travel arrangements (flights, accommodation, ground transport, visas) for both business and personal trips.
• Process expenses and maintain a systematic filing system for all administrative and personal documents.

Qualifications & Requirements

• Education: Bachelor of Laws (LL.B.) or Juris Doctor (J.D.) from a recognized University. Admission to the bar in [Jurisdiction, e.g., Singapore, Hong Kong, etc.] is highly preferred. Candidates with a Paralegal Certification and exceptional experience may be considered.
• Experience: Minimum of 3-5 years of combined experience in a legal role (law firm or in-house) and as a personal/executive assistant to C-suite level management.
• Technical Skills:

• Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  Proficiency in legal research tools (e.g., LexisNexis, Westlaw).

• Excellent typing speed and accuracy.

• Personal Attributes:

• Utmost Discretion & Trustworthiness: Ability to handle highly sensitive business and personal information with integrity.

  Exceptional Communication: Flawless written and spoken English. Ability to draft clear, professional, and legally sound documents.

  Proactive & Anticipatory: Ability to think ahead, identify needs, and solve problems before they arise.

  Superb Organization: Expert in time management, prioritization, and multi-tasking in a fast-paced environment.

  Resilience & Flexibility: Ability to work under pressure, adapt to changing priorities, and maintain a professional demeanor.

The Singapore Recreation Club is seeking a dynamic and meticulous Paralegal & Executive Secretary to support the Club’s legal, governance, and corporate secretarial functions.

This role offers a unique opportunity to work closely with senior leadership and the Management Committee, contributing to the Club’s governance, compliance, and strategic operations in a member-focused environment.

Key Responsibilities

• Draft, review, and negotiate contracts, agreements, and legal documentation relating to club operations, membership, vendors, and stakeholders

• Ensure all legal documents align with the Club’s Constitution, Bye-Laws, and applicable regulatory requirements

• Maintain and oversee a centralised contract register, including key terms, obligations, and renewal timelines

• Ensure compliance with statutory and regulatory requirements, including the Societies Act and relevant legislation

• Provide governance and secretarial support to the Management Committee and Sub-Committees, including review of papers, minutes, and resolutions

• Conduct periodic reviews of the Club’s Constitution and Bye-Laws, recommending amendments where necessary

• Support the management of member disputes, complaints, and disciplinary proceedings, including drafting of formal correspondence

• Conduct legal research and provide advisory support on governance, compliance, and membership matters

• Identify legal and compliance risks and recommend appropriate mitigation strategies

• Support dispute resolution matters, including liaising with external legal counsel where required

• Ensure all required licences and regulatory approvals are valid and maintained, and monitor legislative updates impacting operations

• Plan and coordinate AGM/EOGM processes, and provide administrative and coordination support to the General Manager and stakeholders

Job requirements:

• Diploma or Degree in Law, Legal Studies, Business, or related discipline with at least 3-4 years of relevant experience in a legal, paralegal, or corporate secretarial role.

• Strong knowledge of contracts, governance, and compliance frameworks

• Excellent interpersonal and communication skills

• Strong attention to detail and accuracy.

• Ability to work independently and collaboratively in a team environment.

• High level of integrity, discretion, and professionalism

• Strong organisational skills with the ability to manage multiple priorities.

We regret that only shortlisted candidates will be notified

 For more details about the Club, please visit us www.src.org.sg