Total 1,352 Senior Executive level Administrative / Clerical job vacancies

Responsibilities:

· Handle day-to-day administrative tasks.

· Attend to incoming calls and visitors.

· Support recruitment and new staff introduction, orientation process.

· Manage staff leave application, records and reports.

· Generate and submit monthly attendance report.

· Arrange dormitory, transport, training, work pass application/renewal for workers.

· Keep track workers’ overtime claim and process workers’ payroll.

· Handle workers inquires on payment, reimbursement, etc.

· Manage PCP to cover all foreign workers.

· Gather information and prepare document for insurance claim.

· Support and organize company event or team bonding activities.

· Handle data entry, filing and documentation.

· Other ad-hoc works assigned.

Requirement:

· Diploma in Human Resource or related field of study

· Proficient with MS Office

· Meticulous, Patient and Results Oriented

· Good communication and problem solving skills

· Work independently & efficiently

· Minimum 3 years of working experience in construction company

Role Overview

We are looking for a proactive and organised Administrative Executive to join our growing team! If you enjoy keeping things running smoothly, supporting events and people, and working in a dynamic environment — this role is for you.

Key Responsibilities

1. Event & Project Coordination

· Assist in planning, preparation, and execution of events, conferences, and masterclasses.

· Coordinate with venues, vendors, participants, and speakers to ensure event logistics run smoothly.

· Manage registration lists, speaker communication, and event documentation.

· Support on-site operations during events, including registration, hospitality, and logistics troubleshooting.

2. Stakeholder Communication

· Maintain communication with clients, partners, and internal teams.

· Draft and format official correspondence, proposals, and reports as required.

· Maintain contact databases of clients, sponsors, speakers, and media partners.

Key Competencies

· Excellent time management and multitasking abilities.

· Strong interpersonal and communication skills.

· High attention to detail, accuracy, and discretion.

· Adaptability and problem-solving mindset.

· Professionalism, integrity, and initiative.

Requirements

· Diploma in Business Administration, Management, or equivalent experience.

· 2–5 years of administrative experience, preferably in events, media, or maritime-related fields.

· Excellent organisational and communication skills, with strong attention to detail.

· Proficient in Microsoft Office (Word, Excel, PowerPoint).

· Able to multitask, prioritise, and work independently in a fast-paced setting.

· Positive attitude, team-oriented, and service-driven.

What We Offer

· A collaborative and supportive work environment.

· Opportunities to grow and learn within the events and maritime industries.

· Exposure to high-level conferences and international partners.

Role Overview

We are looking for a hands-on and independent HR & Admin Executive to support the full spectrum of HR functions and office operations.

This role is ideal for someone who enjoys building processes from the ground up in a fast-growing environment and is comfortable working closely with senior management.

Key Responsibilities

1. Talent Acquisition & Recruitment

• Manage end-to-end recruitment processes including job postings, sourcing, screening, interviews, and offer management
• Build and maintain a proactive talent pipeline across functions (technology, sales, operations, healthcare)
• Partner closely with hiring managers to define role requirements and ensure timely hiring
• Strengthen employer branding through LinkedIn and job platforms

2. HR Operations & Employee Lifecycle

• Manage full employee lifecycle: onboarding, probation, confirmation, transfers, and offboarding
• Prepare and maintain HR documentation (employment contracts, offer letters, confirmation letters, etc.)
• Maintain accurate employee records in compliance with PDPA requirements
• Administer leave, attendance, and overtime in accordance with MOM regulations

3. Payroll, Compliance & Work Pass

• Process monthly payroll including CPF, claims, and statutory deductions
• Ensure compliance with Singapore Employment Act and MOM regulations
• Handle work pass applications, renewals, and cancellations (EP, S Pass, etc.)
• Monitor regulatory updates and support management on HR compliance matters

4. People & Culture

• Support performance review cycles and employee engagement initiatives
• Assist in developing HR policies, SOPs, and employee handbook
• Act as a key HR contact point to ensure a positive employee experience

5. Office Administration

• Oversee office operations, procurement, and vendor coordination
• Manage meeting arrangements and general office logistics
• Maintain proper documentation and filing systems
• Provide administrative support to senior management when required

Requirements

• 2–4 years of relevant HR & Admin experience
• Experience in payroll, CPF, and work pass management preferred
• Familiar with Singapore employment regulations (MOM, Employment Act)
• Able to work independently in a fast-paced environment
• Strong organisational and communication skills

Why Join Us

• Opportunity to build HR processes from ground up
• Exposure to a fast-growing healthcare-tech environment
• Close interaction with senior management and business decisions

Application

Interested candidates may apply or send your resume to:

Job Description

• Perform tasks on registration and payments, enrolment, attendance and assessments records via the system(s).

• Processing of training administration from pre to post programme activities, including coordination with both internal and external partners and providing logistical support.

• Attends to enquiries and appeals timely and accurately.

• Adhere to existing SOPs, Procedures, Documentations to enhance efficiency and effectiveness.

• Consolidate and provide data and information for management reporting and to provide support for external audit.

• Undertake additional tasks as required.

• Other ad-hoc projects may be required

Requirements
• Possess at least a Diploma or minimally 2 yrs of relevant experience for staff performing the operational functions.

• Proficient with computer use (i.e. Microsoft Word, Excel).

• Able to communicate in English and be conversant in a second language (i.e. Malay, Mandarin or Tamil)

• Customer Service oriented (e.g. courteous, professional and helpful) and preferably with prior experience in customer service.

• Good interpersonal and communication skills (oral and written)

• Detailed and meticulous

• Able to work under pressure to meet deadlines.

2-year contract

WFO - Ang Mo Kio, M-F: 8.30am - 6.00pm

·      Assist the HR Manager in overseeing the HR department and manage the fullspectrum of HR functions.

·      Handle payroll-related matters, ensure timely and accurate submission ofgovernment claims and statutory requirements, including CPF, childcare leave,maternity/paternity leave, NS make-up claims, and income tax matters (IR8A,IR21).

·      Update salary allocation and manpower allocation records.

·      Manage employee leave and attendance system.

·      Prepare month-end closing reports.

·      Manage contract renewal processes.

·      Manage work pass administration, including applications, renewals,cancellations, and issuance.

·      Coordinate with relevant departments on hiring plans, resignations,confirmations, and other HR-related matters.

·      Provide advice and handle employee inquiries on HR-related matters.

Job Summary

Manage procurement and supplier relations to support project requirements, ensuring timely delivery, cost efficiency, and contract compliance within a construction-related environment.

Responsibilities

• Handle enquiries for quotations by gathering information, comparing prices, and preparing accurate quotations to send to customers
• Research and evaluate potential suppliers to identify and develop new vendor relationships that meet project needs
• Source and procure materials or equipment aligned with specific project requirements to ensure quality and availability
• Arrange logistics for workers and company assets to support operational efficiency and project timelines
• Ensure all purchasing contracts comply with contract specifications, obligations, warranties, and company requirements, including submission of warranty documents as required
• Negotiate and coordinate with suppliers and cross-functional departments to secure the best prices, delivery schedules, and quality standards for project purchases

Required competencies and certifications

• Diploma in a relevant discipline
• 1-2 years of work experience in Purchasing and Administration

Preferred competencies and qualifications

• Experience working in a construction firm

Other Information

Work schedule: 5 days per week at West location

@ mingyan@staffhub.com

Location: Punggol

Duration: 11 months contract

Working Hours: 8.30am – 6pm (Mon to Thurs), 8.30am – 5.30pm (Fri) with 1 hour lunchbreak

Salary: Up to $2580 + 1 month completion bonus

Job Responsibilities:

• Assist in marketing, outreach and social media activities for the ID/IM programme.
• Analyse and process submitted claims from ID/IM partner companies, verify information for completeness, accuracy and compliance with policies;
• Liaise with grant recipients and relevant officers to address queries or obtain missing documents
• Prepare billing documents and work with Faculty, Finance to raise the billing request to ID/IM partner companies;
• Arrange for Thesis Committee meetings, Mid-Point progress meetings and Thesis Defence etc.
• Assist with programme-level events such as seminars, new student orientation, meetings;
• Assist in any other functional duties or divisional work as assigned.

Job Requirements:

• Minimum Diploma with marketing/admin experience

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Admin Role Responsibilities:

• Manage the calendar by coordinating meetings and appointments
• Act as a liaison for clients, stakeholders, and internal teams, maintaining professional communication
• Offer support with personal tasks when needed

Requirements:

• Minimally A Levels or a Polytechnic Diploma
• Exceptional organizational skills with the ability to handle multiple tasks at once
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information discreetly

Benefits:

• Opportunities for career growth and personal development
• A collaborative and supportive workplace environment

Location:

Lorong Chuan

Pay:

$10-15/hr

Admin Role Responsibilities:

• Manage and coordinate calendars, including scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking the status of their applications
• Develop, publish, and update job advertisements
• Act as a liaison between clients, stakeholders, and internal teams, ensuring effective and professional communication
• Provide support with personal tasks as needed

Requirements:

• At least A Levels or a Polytechnic Diploma
• Strong organizational skills, with the ability to manage multiple tasks simultaneously
• Excellent communication and interpersonal abilities
• Capacity to maintain confidentiality and handle sensitive information with discretion

Benefits:

• Opportunities for career advancement and personal growth
• A collaborative and supportive work environment

Location:

Lorong Chuan

Job Description

• Manage phone calls and attend to walk in residents
• Maintaining proper records of enquiries or complaints received from residents/tenants.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. with accordance to standard operating procedures/handbook/by-laws.
• Support the maintenance for office facilities and equipment, coordinate with vendors / contractors / building management for the repair and maintenance of office and estate equipment / facilities when required.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Handle maintenance fee billing to residents, issue maintenance notice / reminder.
• Assist with MCST accounts for account receivable, account payable, and petty cash management.
• Assist with the coordination council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Job Requirement

• Applicants must be willing to work 5.5 days' work. (Alternate Sat upon confirmation)
• Preferably able to start immediately
• Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
• 1 yr experience working in MCST environment/frontdesk/customer service will be an advantage.
• Proficient in MS Office
• Possess good work attitude
• Pleasant personality and able to work independently
• Good telephone etiquette and communication skill

Job Duties

1) Support Operations Administration

2) Procurement

3) Preparing marketing material for wine sales

4) Manage e-commerce platforms

5) Inventory management and monthly check

6) Liaise with clients and wine suppliers

7) Other adhoc duties

Requirements

• Min. GCE ‘O’ Level

• Min. 3 years of experience in administration

• Good communication skills

• Good proficiency in Excel (pivot table, lookup function)

• Independent and good working attitude

• Ability to multi task and meet deadlines

• Sales & marketing experience not necessary

• Possess basic wine knowledge will be an advantage

Fresh graduates with good learning attitude may apply.

*Only shortlisted candidates will be notified.

· Oversee all activities related to procurement and manage e-procurement system.

· Manage food catering vendors to ensure quality improvement and manage feedback from internal stakeholders.

· Responsible for Home’s store and inventory including maintenance of equipment and building facilities matters.

· Ensure compliance in workplace safety and health.

· Ensure compliance of organisation’s PDPA policies.

· Responsible for petty cash disbursements and ensure Finance matters related are in compliance with procedures.

· Ensure all donations are accounted and submitted to HQ Finance & Donor Management.

· Assist in Residents’ outings with care staff

· Ensure timely submission and reporting of HES & RES matters.

· Act as point of contact for Home related issues with relevant stakeholders.

Requirements

· Minimum Diploma in related discipline or its equivalent

· Minimum 3 years’ relevant experience in a similar capacity

· Ability to work independently and in a team effectively.

· Able to work in a fast-paced environment.

· Comfortable to work in a male Psychiatric Rehabilitation Home

· Good writing and interpersonal skills

· Tech savvy and proficient in MS Office

· At least 2 years of supervisory experience in a similar setting

· Only Singaporeans & Permanent Residents need apply

COMPETENCY AND PROFICIENCY LEVEL

Must-Have Competencies

· Dangerous Goods (DG) Management – Level 3

· Warehouse Inventory Control/Audit – Level 3

· Warehouse/Cargo-related Occupational Health and Safety Management – Level 3

· Procurement Management – Level 3

· Vendor Management – Level 3

· Contract Administration and Management – Level 3

· Stakeholder Management – Level 3

Good-To-Have Competencies

· Quality and Audit Management - Level 3

· Risk Management - Level 3

· Workplace Safety and Health - Level 3

· Service Excellence – Level 3

· Project Coordination – Level 3

Critical Core Skills

· Communication – Intermediate

· Influence – Intermediate

· Collaboration – Intermediate

· Adaptability – Intermediate

· Decision Making – Intermediate

*For more information, please refer to Technical Skills and Competency (TSCs) and Critical Core Skills (CCSs) in Skills Framework for Social Service Industry via this website https://www.skillsfuture.gov.sg/skills-framework/social-service

Admin Role Responsibilities:

• Manage and coordinate calendars, ensuring meetings and appointments are scheduled effectively
• Act as the main point of contact for clients, stakeholders, and internal teams, facilitating clear and professional communication
• Provide support with personal tasks as needed

Requirements:

• A minimum of A Levels or a Polytechnic Diploma
• Strong organizational skills with the ability to handle multiple responsibilities simultaneously
• Excellent communication and interpersonal abilities
• Capability to manage confidential information with care and discretion

Benefits:

• Opportunities for career growth and personal development
• A supportive and collaborative work environment

Location:

Lorong Chuan

Job Description:

We are seeking an organized and responsible Executive Secretary to manage and Coordinate our manpower operations and foreign worker management. The successful candidate will assist in sourcing suitable candidates, coordinating worker deployment, and handling day-to-day foreign worker matters to ensure smooth operations.

Responsibilities:

• Source and screen suitable candidates based on company and client requirements, assist to shortlist candidates

• Coordinate worker deployment, placement, and movement across sites.

• Maintain and update manpower records, schedules, and reports.

• Liaise with HR, supervisors, and other internal teams on manpower planning and worker welfare.

• Support accommodation, transport, and other operational arrangements when required. Provide workers orientation and coaching for culture shocks.

• Handle worker issues, feedback, and basic disciplinary matters professionally.

Requirements:

• No experience is required but preferred 1 year of relevant experience in manpower coordination and managing foreign workers especially from Philippines and Vietnam.

• Strong communication, organization, and multitasking skills.

• Able to work independently and manage multiple priorities.

• Comfortable with basic computer use, messaging apps, and document handling.

• Candidate with experience in scheduling, coordination, and operations support prefe

What You’ll Do

• Handle sales documentation (invoices, agreements, financing paperwork)
• Coordinate vehicle registration, transfer, and delivery timelines
• Liaise with banks, insurers, LTA-related processes, and partners
• Track stock, vehicle status, and documentation flow
• Support sales team with admin coordination
• Ensure all paperwork is accurate, complete, and compliant
• Manage customer documentation and follow-ups
• Maintain organized records and filing systems

Who We’re Looking For

We need someone who is sharp, structured, and reliable.

• Highly organized with strong attention to detail
• Able to multitask and manage multiple cases at once
• Fast, responsive, and proactive
• Good communication skills (English required)
• Comfortable with paperwork, systems, and coordination
• Prior automotive admin experience is a plus

What Makes You Stand Out

• You catch mistakes before they happen
• You move fast without sacrificing accuracy
• You understand urgency in sales operations
• You take ownership — not just follow instructions

What You’ll Get

• Stable role with growth into operations / management
• Exposure to high-value automotive transactions
• Structured systems and workflow
• Supportive and performance-driven team