Total 1,352 Senior Executive level Administrative / Clerical job vacancies

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: 8XY376YV

Administrative Executive (Vendor Management)

My client is seeking a motivated and detail-oriented Administrative Executive to support their Vendor Management Team on a 1-year contract. This role involves handling administrative and data management tasks, tracking project KPIs, and supporting seamless coordination with internal teams and external vendors.

Key Responsibilities:

• Assist with administrative and data management tasks for the Vendor Management Team.
• Maintain and update relevant databases (e.g., service referrals/cases, case manager assignments).
• Track the status of pending referrals and flag compliance issues to the Service Management team.
• Follow up with officers for updates on service referrals/cases, including breach alerts, termination requests, and introduction visits.
• Access CRMs (e.g., CaseCentral, GatherSG) to verify referral/case details or extract data for internal tracking and evaluation.
• Support administrative coordination tasks to facilitate outsourced services (e.g., group chat creation).

Requirements:

• Bachelor's Degree in any discipline.
• Good command of written and spoken English.
• Proficient in Outlook, Microsoft Excel, and willingness to learn other online tools for data management.
• Strong organizational skills and attention to detail.
• Able to work independently and collaboratively with team members and stakeholders.

This is an excellent opportunity to contribute to a dynamic team while developing your administrative and data management skills.

We regret that only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License No: 14C7275

• 5 days office hour

• Attractive remuneration package

• Accessible working location

Responsibilities:

• Provide timely and effective resolution for enquiries and requests received at the Patient Liaison Centre (PLC).

• Collaborate with both external parties and internal departments to ensure safe and appropriate patient referrals for outpatient appointments, adhering to hospital protocols.

• Perform a range of administrative duties as required by the PLC.

Requirements:

• Minimum Diploma qualification.

• At least 1 year of relevant work experience.

• Detail-oriented with strong organizational and coordination skills.

• Ability to take initiative, manage stress, and multi-task in a fast-paced environment.

• Ability to work effectively within a team.

• Proficient in computer skills and comfortable using various applications and technology.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOL Singapore PTE LTD)

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HR & Admin Executive 

Role Summary 

The HR & Admin Executive is responsible for managing a wide range of human resources and administrative functions. The role covers recruitment, payroll support, staff records, employee and corporate insurance renewals, and compliance with employment regulations, while ensuring smooth day-to-day office operations. 

Key Responsibilities 

Human Resources 

• Assist in the full recruitment cycle: job posting, screening, arranging interviews, and onboarding. 

• Maintain and update employee records, contracts, and personal files. 

• Handle leave administration, attendance, and staff movement tracking. 

• Assist in payroll preparation and submission of government claims, and statutory contributions. 

• Manage employee-related insurance (e.g., medical, GPA, work injury), including renewals, enrollments, and claims. 

• Support performance appraisal exercises and training coordination. 

• Handle staff queries regarding HR policies, benefits, and procedures. 

• Organize staff engagement activities and welfare programs. 

Administration 

• Manage office supplies, service contracts, and vendor coordination. 

• Maintain company documents, licenses, and filing systems (physical & digital). 

• Oversee company-wide insurance renewals (e.g., office/property, liability, vehicle, equipment). 

• Liaise with insurers/brokers on coverage, policy updates, and claims management. 

• Support management in preparing letters, reports, and meeting coordination. 

• Handle travel arrangements, office facilities, and general administrative duties. 

• Ensure compliance with company policies and local regulatory requirements. 

Requirements: 

• Diploma/Degree in Human Resources, Business Administration, or related field. 

• 2+ years of HR and administrative experience (insurance administration experience preferred). 

• Familiar with HR regulations. 

• Proficient in MS Office; HRIS/payroll software experience preferred. 

• Strong organizational and multitasking skills with attention to detail. 

Principal Responsibilities and Duties:

Team Management:

• Ensure staff have the relevant skills and knowledge to perform their duties well by equipping and/or arranging training for them.
• Monitor and review staff performance, provide constructive feedback and undertake disciplinary action if need arises.
• Mediate conflicts between clients and staff and between team members.
• Coach staff on how to resolve potential problems and build rapport with clients.
• Manage staffs’ schedule and delegate tasks to them. Ensure coverage during absenteeism or leave.
• Provide emotional support to staff to improve staff morale and well-being.
• Ensure adherence to legal requirements and company policies.
• Submit staffs’ claims and leave applications.
• Prepare and submit reports.

Client Care:

• Assess clients, diagnose needs and recommend resources/solutions and/or refer to external providers when necessary.
• Document client assessments, critical information and interventions provided
• Work with interdisciplinary team and caregivers to monitor and improve clients’ well-being.
• Collaborate with external parties to improve clients’ well-being, and advocate for their needs, where necessary.
• Source for and collaborate with external donors and volunteers to support clients’ home maintenance/improvement needs.
• Co-organize and support funded activities.
• Prepare and submit reports.

Other responsibilities:

• Care Coordinator - recommend services / care arrangements according to the individual situation and ensure proper documentation

Finance Support

• Assist in preparing and issuing invoices.

• Record supplier invoices and payments into the accounting system.

• Prepare basic supporting documents for Accounts Receivable and Accounts Payable.

• Assist in compiling documents for bank reconciliations and GST reporting.

• Maintain organized filing of financial records.

• Perform data entry accurately and timely.

Human Resource Support

• Maintain and update employee records and personnel files.

• Assist in compiling attendance, leave, and claims information.

• Support recruitment coordination (posting job ads, scheduling interviews).

• Assist in preparing onboarding documents and coordinating workstation setup.

• Support documentation for work pass applications and renewals.

• Maintain training records and HR documentation.

Administrative Support

Assist with day-to-day office administrative duties.

Manage stationery and pantry stock.

Handle incoming mail and courier arrangements.

Coordinate servicing and maintenance appointments for office equipment.

Provide general clerical support to the department.


Requirements

Diploma or relevant qualification in Accounting, Finance, HR, or Business Administration.

Fresh graduates are welcome to apply.

Basic knowledge of accounting principles and experience in SAP Software will be an advantage.

Proficient in Microsoft Office (Excel, Word, Outlook).

Ability to deal with sensitive information with discretion and to always maintain confidentiality

Mature and able to work under pressure and tight deadlines with minimal supervision

Preferably candidates who are highly efficient, well organized, has a desire to learn and grow his/her potential, good working attitude, positive and responsible.

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Job Accountabilities:

• Administer pass application for workers including liaising with insurance company
• Coordinate and register training courses & government training grant application
• Handle foreign workers Workman Injury Claims
• Oversee welfare of the construction workers
• Maintain workers records in the system
• Provide administration support for relevant departments within the organization
• General office administration including data entry, document control, sourcing and purchasing of office equipment.

Qualifications & Experience:

• Diploma / Bachelor’s Degree equivalent
• Candidate with relevant experience is a plus.

Knowledge, Skills and Abilities:

• Knowledge for Singapore Employment Act and Workplace Safety and Health Act
• Good communicator where both written and verbal communication skills are key
• Good reporting skills and interpersonal skills
• Discretion, good judgment, organizational and management ability
• A keen eye for detail
• Ability to multi task and work under pressure in a fast-paced environment
• Ability to work independently or with minimal supervision

Senior HR & Admin Executive

Working Days: 5 Days A Week (Monday – Friday), 8.30am to 5.30pm

Office at 1 Coleman St, #10-03/04/05 The Adelphi, Singapore 179803 (City Hall)

Salary: $4000 to $5400

Roles & Responsibilities

We are seeking an experienced Senior HR & Admin Executive to lead recruitment activities and support HR operational matters within the organisation. The role will work closely with management and hiring departments to support manpower planning and recruitment in the construction industry while ensuring compliance with Singapore employment regulations.

Key Responsibilities

• Manage end-to-end recruitment processes including job advertisement posting, candidate sourcing, resume screening, interview coordination and offer preparation.
• Lead recruitment activities for all positions across the organisation, including critical, technical, project-based and construction workforce roles such as engineers, project staff, site personnel and construction workers.
• Liaise with recruitment agencies and hiring managers to identify suitable candidates and support manpower planning initiatives.
• Source and evaluate recruitment partners when required, including obtaining quotations and preparing proposals for management review.
• Identify opportunities to improve recruitment processes and propose practical solutions to enhance hiring effectiveness.
• Coordinate employee onboarding and may involve in offboarding processes, including preparation of employment-related documentation.
• Administer work pass matters including application, renewal and cancellation of Permit in accordance with MOM regulations.
• Maintain accurate employee records and ensure timely updates in HR systems and personnel files.
• Coordinate the accommodation arrangements, including liaising with relocation agents and landlords, obtaining quotations and preparing proposals for management review.
• Manage worker dormitory arrangements including liaison with dormitory operators and monitoring accommodation records.
• Oversee company insurance matters including corporate insurance policies, employee insurance and Work Injury Compensation (WICA) matters, including coordination of policy renewals and insurance claims with brokers and relevant stakeholders.
• Administer Primary Care Plan (PCP) registrations and updates in accordance with regulatory requirements.
• Lead and coordinate employee engagement and well-being programmes, including vendor sourcing and programme implementation.
• Assist in monitoring HR-related expenditures, reviewing quotations and preparing HR reports when necessary.
• Involve in employee’s monthly payroll and statutory submission. (e.g. CPF, Levy, Income Tax).
• Participate in annual HR exercises such as salary review and annual performance appraisal exercise.
• Liaise with government authorities such as MOM and participate in statutory reporting or surveys when required.
• Manage the Building and Construction Authority Contractors Registration System (CRS) portal, ensuring compliance with regulatory requirements and maintaining A1 contractor grading status within the Singapore construction industry.
  

Requirements

• Diploma or Degree in Human Resources, Business Administration or related discipline.
• Minimum 4–6 years of HR experience with strong focus on recruitment.
• Experience in recruitment for the construction industry will be highly preferred.
• Familiar with Singapore employment regulations and work pass administration.
• Experience working with recruitment agencies and managing hiring pipelines.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Job Description

- To provide Training administration support Adult Educators (AE) and learners subscribed to ALL WSQ programmes.

- Managing of all service requests (Withdrawal, Rescheduling (Training/Assessment), Re-assessment and Deferment).

- Checking and verifying learner’s attendances, past module results and approving of current module results in training management’s system.

- Attending to all queries sent via Customer Service Relationship Management System (CRMS) within a day.

- Ensure that enrolment and attendance via TPG is captured promptly.

- Any other Ad-Hoc duties that are training administration related

Requirements
- ITE certificate holder or higher with at least 2 years of experience in customer service and training/operations management.

- Good communication skills, both written and spoken.

- Ability to deal with customers effectively, in a friendly and professional manner, and has good stress tolerance.

- Possess good decision-making and problem-solving abilities to respond to complaints and questions and to think quickly

during customer interactions.

- Strong attention to details, with good organizational and multi-tasking ability, with the ability to write and communicate clearly.

- A team player with strong interpersonal skills and a service excellence mindset, committed to delivering high quality work.

- Adaptable, receptive to change and able to thrive in a fast-paced environment.

WFO in Paya Lebar
M-F: 8.30am - 6.00pm
2-year contract

Job Description

• Industry/ Organization Type: Oil & Energy industry
• Position Title: Administrative Executive (HR & Accounts Support)
• Working Location: West – Tuas (Nearest MRT: Gul Circle)
• Working Hours: 5 Days (Monday – Friday, 8:00 AM – 5:00 PM)
• Salary Package: Basic Salary + Transport Allowance + OT + AWS
• Duration: Permanent Role

Key Responsibilities

• Provide comprehensive administrative support to the office and management team, including filing, documentation, record-keeping, and correspondence management.
• Coordinate office supplies, equipment, and vendor services to ensure smooth daily operations.
• Assist in scheduling meetings, preparing agendas, taking minutes, and preparing reports, memos, and other administrative documents as required.
• Maintain accurate records of invoices, payment vouchers, and related documents, and support basic accounts administration for audit and finance purposes.
• Assist in organizing company events, staff activities, and welfare initiatives.
• Support recruitment and HR administrative functions, including job postings, resume screening, interview coordination, onboarding processes, and applicant communication.
• Promote workplace safety, health, and environmental practices while ensuring efficient day-to-day office operations.
• Perform other ad-hoc duties as assigned.

APPLY NOW!!!

• Diploma in Business Administration, Accounting, Human Resource Management, or a related field
• At least 3 years of relevant experience
• Proficient in Microsoft Office applications
• Good organizational and time management skills
• Good communication and interpersonal skills

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83636 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Sales Admin / Sales Executive
• Working Location: Pioneer (Transport provided from MRT)
• Working Hours: 5 days (Mon – Fri, 8.30am – 5.30pm)
• Salary Package: Basic salary up to $3,500 + AWS + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Identify and connect with new customers.
• Help customers with sales inquiries through phone calls and emails.
• Follow up on inquiries and finalize orders.
• Speed up order processing and handle quotes and invoices.
• Keep the sales team informed with necessary updates.
• Coordinate with Store and Logistics for deliveries.
• Oversee deliveries and stock levels for customers.
• Manage inventory efficiently.
• Support the Sales team with operations.

APPLY NOW!!!

• GCE "O" level, Nitec or Diploma in related discipline
• 2 years of relevant experience
• Knowing SAP is a plus.
• Understanding of import/export paperwork, shipping, marine insurance, or L/C negotiation is a bonus.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #74417 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

JOB DESCRIPTION

We are seeking a responsible and proactive HR & Admin Executive to support daily HR operations and office administration.

Key Responsibilities:

• Handle end-to-end recruitment process (job posting, screening, interview coordination, onboarding)

• Process Work Pass (WP/SP) applications, renewals, and cancellations via MOM systems

• Maintain employee records and HR documentation

• Process payroll, leave, and attendance records

• Ensure compliance with Singapore labour regulations and company policies

• Liaise with government authorities such as MOM, CPF Board, and IRAS

• Provide general administrative and office support

• Prepare reports and HR-related documentation

REQUIREMENTS

• Diploma or Degree in Human Resource, Business Administration, or related field

• Minimum 3 years of relevant HR and administrative experience

• Hands-on experience with MOM Work Pass applications preferred

• Familiar with CPF submission and IRAS reporting

• Proficient in Microsoft Office (Excel, Word)

• Good communication and interpersonal skills

• Able to work independently and as part of a team

• To manage all MOM procedure for hiring foreign worker, apply courses. (IPA, CSOC, etc)
• To check the quota for hiring & update employment details.
• Able to solve and handle all the foreigner workers related matters.
• To make sure all HR related works are up to date and report to your superior.
• Able to manage all site & office issues.
• Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take orders
• Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers
• Maintain updated systems for filing, inventory, mailing, and databases
• Handle incoming and outgoing office correspondence
• Compile and maintain records of office activities and business transactions
• Type, format, proofread and edit documents from notes or dictation
• Prepare meeting agendas; attend meetings to take notes and write minutes
• Manage work schedules, calendars, and appointments
• Obtain information to respond to requests by reviewing files, documents, and records
• Take inventory and order materials, supplies, and services as needed
• Troubleshoot problems that arise with office equipment
• Perform basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money
• To issue Purchase Order when receive direction from superior.
• Make travel arrangements for personnel
• Able to manage ad-hoc jobs

Role Overview

We are looking for a hands-on Admin & Customer Support Executive to manage frontline customer interactions and service operations.

This role requires someone who is highly responsive, organized, and customer-focused, able to handle walk-in customers, service coordination, and admin tasks with strong execution.

Key Responsibilities

1. Frontline Customer Support (Walk-in, Calls, Email)

• Handle walk-in customers in a professional and friendly manner
• Answer incoming phone calls and respond to email enquiries promptly
• Provide clear, accurate solutions and ensure customer satisfaction
• Manage customer expectations and maintain a positive experience

2. Service & Repair Coordination (RMA)

• Coordinate and process RMA (Return Merchandise Authorization) cases
• Manage service tickets, repair cases, and follow-ups
• Track repair status and provide timely updates to customers
• Ensure proper documentation and smooth service flow

3. Appointment & Case Management

• Manage appointment scheduling and service queues
• Ensure all cases are tracked, updated, and closed properly
• Follow up proactively on pending issues

4. Operations & Admin Support

• Maintain accurate repair logs and service records
• Prepare service reports and basic data analysis
• Coordinate with warehouse, technical, and operations teams
• Support daily administrative tasks and documentation

5. Internal Coordination

• Liaise with internal teams (tech, logistics, operations)
• Ensure timely resolution of customer issues
• Escalate critical cases when needed

6. Process Improvement & Customer Experience

• Identify recurring issues and suggest improvements
• Improve SOPs for customer service and repair workflows
• Ensure a consistent, positive customer experience across all touchpoints

Requirements

• 1–4 years experience in customer service, admin, or service center operations
• Experience handling walk-in customers and after-sales support is a plus
• Strong communication and interpersonal skills
• Highly organized, detail-oriented, and responsive
• Able to multitask in a fast-paced environment

Language:

• Fluent in English
• Mandarin is a plus (to support regional customers)

What We’re Looking For

• High execution — fast response, strong follow-through
• Customer-first mindset with a positive attitude
• Calm and solution-oriented under pressure
• Responsible and reliable
• Able to handle both people and process efficiently

Why Join Us

• Fast-growing company with regional exposure
• Frontline role with real impact on customer experience
• Opportunity to grow into operations or customer success

Reporting to the Head of Operations, the

Logistics Admin cum Route Planning Executive

is responsible for Inventory Management, including the movement of inventory from Inbound, Storage and Outbound. To ensure that established Inventory Management processes are followed both in the ERP/WMS systems and physical process. Constant review existing processes for improvements or establish new processes based on business needs

Job Description

·       Responsible to ensure and monitor established processes are followed for Stocks Receiving(Inbound/Returns/Put-Away) both in the ERP/WMS systems and physical process

·       Ensure all Inbound shipments are monitored once Purchase Orders are issued and to coordinate with shipping agents/transporter for the trucking in/out of containers

·       Responsible to ensure and monitor established processes are followed for the tracking of stocks movements(Storage/Transfer/Replenishment/Picking/Packing/Outbound) both in the ERP/WMS system and physical process

·       Responsible to ensure and monitor through the generation of stocks ageing reports to alert expiring and slow-moving stocks as well as to conduct cycle count to investigate and address stock variances

·       To lead warehouse value added services requirements for co-packing, repacking, labelling, frozen thaw etc.

·       Responsible for WMS system Bin maintenance/creation, reporting and generating of WMS reports on throughput/storage capacity/storage period

·       Ensure the proper upkeep of related documentation and filing, including the posting of inventory transactions into the ERP/WMS systems

·       Other assignments that may be required by HOD. 

Requirements
Tofunction well, this position requires:

·       Min. Diploma in Logistics/Supply ChainManagement and or,

·       Min. 5 years of experience in related field,preferably F&B Operational related role.

·       Possess positive attitude and initiative

·       Ability to lead and work well as a team

·       Possess good communication skills – both written and verbal

The Logistics Admin cum Route Planning Executive is responsible to ensure that agreed expectations are established and achieved.  Heads of Departments will use the evaluation instruments that are relevant to their departments for this evaluation.

Work location: Bedok

Working hours: Mon-Fri (11am to 8pm) & Sat (9am to 1pm).