Total 1,354 Senior Executive level Administrative / Clerical job vacancies

Responsibilities

Procurement & Accounts Payable (AP)

• Source, compare, and issue purchase orders for raw materials (timber, hardware, finishes) and

factory supplies.

• Liaise with suppliers on delivery schedules, quality, and pricing.

• Process supplier invoices, verify against purchase orders and delivery orders, and schedule

timely payments.

• Reconcile supplier statements and maintain accurate AP records.

Projects & Accounts Receivable (AR)

• Coordinate with project and production teams to generate quotation, invoices for customers.

• Perform project scheduling, tracking and analysis.

• Monitor accounts receivable, issue monthly statements, and follow up on outstanding payments.

• Process customer receipts and reconcile AR aging reports.

• Assist in sales order entry and ensure accurate documentation for each project.

General Admin & Office Support

• Maintain proper filing (physical and electronic) for all financial and procurement documents.

• Assist with administrative tasks such as answering phone calls, email and supporting factory

administration.

• Prepare basic financial reports (e.g., AP/AR summaries) for management.

• Support in ad-hoc duties related to factory operations and office management.

Requirements

• Diploma in Accounting, Business Administration, or related field.

• Minimum 2 years of relevant experience in a similar combined role (Manufacturing and

Construction industry preferred).

• Familiarity with procurement processes and basic accounting principles (AP/AR).

• Proficient in Microsoft Office applications and QuickBooks desktop software experience will be

an added advantage.

• Good communication skills in English and Mandarin to liaise with Suppliers/Customers.

• Meticulous, detail-oriented and with a strong sense of accountability, excellent organizational

and time-management skills.

• Self-motivated and able to work well under deadlines, willing to learn and adapt quickly to

change.

• Able to start work immediately or with short notice period

Job Summary

You will serve walk-in customers by taking food orders, respond to phone inquiries and customer queries, and perform accurate data entry and reporting tasks to support daily operations.

Responsibilities

• Serve walk-in customers by accurately taking and processing their food orders
• Answer phone calls and respond clearly to customer queries and call centre requests
• Use WhatsApp Desktop and Microsoft Excel to complete assigned tasks efficiently
• Perform simple data entry with accuracy to maintain reliable records
• Prepare and complete closing reports, including cash counting and reconciliation to ensure cash and report totals match
• Distribute cash payouts to designated staff upon job completion

Requirement: This role requires to work evening shift from 6-9pm or 10pm.

Job Highlights

Singapore grown Medical & Surgical Solutions SME
Competitive remuneration package & good benefits

Job Description

In DuoMed, we are passionate about improving patients' lives. We’re DuoMed, a home-grown leader in the design and supply of medical solutions. More importantly, we put patient care first! We innovate to improve clinical outcomes and affordability for healthcare professionals and their patients.

As our high growth momentum continues, we're currently hiring for Accounts & Admin Executive to support our expanding present Singapore and region! The ideal candidate has at least 1 year of working experience in similar role. We offer competitive remuneration package and good career progression opportunities.

In this role you will:

A.  Accounts Responsibility:

·    Maintain accuracy of general ledger.

·    Perform daily accounting & finance duties includingreceivables and payables processes, general ledger, tax and bank reconciliationetc.

·    Prepare monthly financial and management reports formanagement.

·    Oversee AR and AP data and maintenance of sub-ledger.

·    Handle data entry of transactions to accounting system.

·    Support audit and tax queries.

B.  Admin Responsibility:

·    Reporting to Sales Manager.

·    Being the centre point of contact for sales ordering placing, including orders from various countries.

·    Efficiently process orders and coordinate deliveries.

·    Be involved with the entire sales operations process, from issuing invoice, navigating customer to payment platform, issuing sales order, purchase orders to other trade-related documents.

·    Responsible for shipment arrangement to ensure smooth & consistent goods delivery.

·    Establish active communication and engagement with sales and logistic team to ensure that orders are processed promptly.

·    Point of contact for Key account inquiries and being an inside sales for existing customers.

Qualifications & Requirements

·    Minimum GCE ‘O’ Level & ITE or Diploma with 1 years working experience will be an advantage.

·    Basic accounting skills.

·    Computer skill such as MS Office.

·    Possess good interpersonal and communication skills.

About DuoMed

Founded in 2019, DuoMed is a Singapore base medical device company that is committed to provide high quality products that deliver value and satisfaction to our customers. We research and design, manufacture, and supply medical solutions. Beginning April 2020, we become a HSA licensed and ISO13485 compliant manufacturer of medical devices & consumables. By 2025, we have extended our distributorship in Malaysia, Thailand, Philippines, Vietnam & India.

We specialize in:

Woundcare solutions: DM Negative Pressure Wound Therapy (NPWT) Device & Advance Woundcare Products such as Duofoam Post-Op & Duoflex Border range.

Surgical solutions: including DuoMed OT Surgical Packs, Sanitizers, Masks, Gloves & etc.

Interested candidates please send your resume. We regret that only suitable candidates will be shortlisted for further discussion.

Job Title: Accounts & Admin Executive (Central)
Job Hours: 5 Days, 9am to 6pm
Job Location: Havelock

The Opportunity:

• Good fit for candidates with bookkeeping and coordination experience
• Exposure to property, tenant, and subcontractor coordination work
• Clear career progression pathway

Job Responsibilities:

• Handle day-to-day administrative support and office coordination
• Manage incoming and outgoing emails, filing, and document control
• Assist with sourcing and preparation of quotations
• Coordinate with property agents, tenants, and subcontractors
• Perform bookkeeping, invoice processing, payment preparation, and account reconciliation
• Assist with salary processing, CPF submissions, and GST reporting
• Maintain organized accounting and administrative records
• Support monthly finance and operational paperwork

Job Requirements:

• Minimum Diploma or equivalent
• At least 1 year of relevant experience in admin, bookkeeping, or accounts support
• Proficient in Microsoft Office and MYOB or similar accounting software
• Meticulous, organized, and able to multi-task
• Good communication and coordination skills
• Experience in MCST or property-related administration will be an advantage

Please submit your updated resume in Word format by clicking the “Apply Now” button or alternatively you can email your resume to Darren.wong(at)cosmosrecruit.com

We regret that only shortlisted candidates will be notified.

Darren Wong Shin Loong
Cosmos Recruit Pte Ltd
www.cosmosrecruit.com
EA License Number: 22C1269
EA Personnel Reg Number: R1985061

• Well Established Company
• Basic $3000 - $3500 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas (Company Transport Provided)
• Working day: Monday to Friday
• Working hours: 8am to 5pm

Job Responsibilities:

• To maintain and upkeep personal and leave records of employees and ensure that all records are complete, kept orderly and treated in strictest confidence
• Work passes application, renewal, and cancellation
• To update/ check TMS reports and overtime requisitions for payroll processing
• To keep track of employees' confirmation and ensure that they are appraised by their immediate supervisor via the performance appraisal form on time
• Preparation of HR Letters (Employment Contracts, Confirmation, Annual Increment, Promotion, etc.)
• Recruitment function including liaising with external vendors and employment agencies
• To prepare, compile and submit HR reports to HR Manager monthly and/ or ad hoc basis
• Source and organize training programs and liaise with industry trainers and institutions
• Assist in organising Company functions and staff welfare activities
• Working closely with HR Manager and also respective department on any HR & administrative needs
• Any ad hoc duties as assigned

Job Requirements:

• Diploma in HR Management or equivalent with at least 3 years of relevant working experience
• Good knowledge of employment laws and best practices and well-versed in MS Office

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description & Requirements

• Ensure accuracy and maintenance of HR database and up-to-date employees records
• Assist in processing of payroll
• Familiar with Work Pass administrative applications/ renewal and cancellation for EPOL & WPOL
• Assist in recruitment activities such as drafting and placing job advertisements, screening job applications and liaise with recruitment agents
• Drafting of letter of employment, outlining the conditions of the appointment or transfer for the approval of the Director
• Briefing to employees on the conditions of appointment / contract / transfer
• Administration of training courses
• Submission of government claims (Eg. Skills Development Fund (SDF), Workforce Training Grant (WTU), Child Care leave, Extended Child Care Leave, Maternity, Waiver of Foreign Worker’s Levy and etc)
• Application and renewal of insurances / banker’s guarantee – Hospital and Surgical (H&S), Company Group insurances and project insurances
• HR daily operations such as leave administration, medical reimbursement, staff welfare, childcare leave, insurances claim, motor vehicle claim or work injury compensation claim
• Perform general administrative duties such as scanning, photo-copying and filling
• Other ad-hoc duties as assigned by the Director

Requirements

• Min. GCE O Level/ ITE certification/ Diploma qualifications
• Min. 3 years of relevant working experience
• Experience in payroll software will be advantageous
• Able to start work immediately or within short notice

Location: No 2 Serangoon North Ave 5, #08-01 Singapore 554911

About the Organization:

Our client is a well‑established multinational organisation operating in the consumer, wellness, and lifestyle sector, with a strong international presence across multiple markets. The organisation is known for its commitment to innovation, people development, and delivering high‑quality products to customers globally.

This role offers the opportunity to work in a dynamic, collaborative environment within a reputable global company.

Job Details:

• Contract Duration: till December 2026 (Potential for extension or conversion subject to performance and business requirements)

• Location: Raffles Place

Responsibilities

• Assist with onboarding/offboarding processes

• Administer employee benefits, leave records, and claims

• Assist in the preparation of Purchase Request and Purchase Orders (POs)

• Handle daily administrative tasks, including documentation, filing, and data entry

• Handle bookings of flights, accommodation, and travel insurance

• Process billings received for payments

• Manage office supplies and staff welfare

• Coordinate general office and Showroom maintenance.

• Assist in the planning of company events and execute engagement activities such as teambuilding, festival celebrations, staff recreation and annual party, etc.

• Support the HR team with ad-hoc administrative projects as needed.

 Requirements

• Diploma in Human Resource Management or Business or related field

• Minimum 2 years of relevant working experience 

• Service oriented

• Proficient in Microsoft Office

• Self-motivated and a dynamic team player

• Good interpersonal and communication skills 

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOL job application platform - GO.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

Job Description

• Industry/ Organization Type: Home Appliance
• Position Title: Admin Executive
• Working Location: Ubi
• Working Hours: 5 days (Mon – Fri, 8.30am – 5.30pm)
• Salary Package: Basic salary up to $2,800 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Process and enter sales orders accurately and on time in the system
• Check pricing, product details, and customer information for accuracy
• Prepare invoices, delivery orders, and related documents
• Follow up on pending orders and ensure smooth order fulfilment
• Coordinate delivery schedules with the warehouse, dealers, contractors, and customers
• Ensure goods are delivered accurately and on schedule
• Monitor delivery status and resolve delivery-related issues when needed
• Prepare and submit required shipping documents
• Monitor inventory levels and update stock records regularly
• Conduct regular stock reconciliation and physical stock checks
• Coordinate with the warehouse team on stock movement and replenishment
• Report stock discrepancies and assist in improving inventory control
• Provide administrative support to the Sales and Service teams
• Maintain proper filing and documentation (hardcopy and softcopy)

APPLY NOW!!!

• Relevant working experience in an administrative or similar role is an advantage
• Proficient in MS Office (Excel, Word, Outlook)
• Experience with ERP systems is an advantage
• Good communication and coordination skills
• Detail-oriented and able to manage multiple tasks

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82928 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

About Us
We are a dynamic, fast-growing hedge fund that is reshaping the investment landscape with innovation, agility, and performance. We are looking for a self-driven highly organized and proactive individual to oversee daily office operations and ensure a smooth, efficient workplace.

Key Responsibilities

• Manage day-to-day office administration, including facilities, equipment and supplies
• Support senior management in coordinating meetings, calendars, travel arrangements and expense claims
• Manage external service providers relations including building management
• Support Finance and HR-related administrative tasks, including onboarding and employee leave records

Requirements

• 2-3 years of relevant experience in office management or administrative roles
• Strong organizational and multitasking skills with attention to detail
• Good communication and interpersonal skills
• Ability to work independently and handle confidential information with discretion
• Positive attitude and a hands-on approach

• Prepare and verify financial documents, invoices, bills, statements, and vouchers.
• Record, reconcile, and maintain accurate financial transactions and records.
• Manage accounts receivable and accounts payable, including payment follow-ups.
• Assist in staff claims verification and financial reporting.
• Support inventory control, including stock takes.
• Maintain organized digital and physical financial records.
• Participate in audits and support general office administration.
• Handle office maintenance, supplies, and other ad-hoc duties as assigned.

• Min Diploma in Accounting or business related qualification
• Able to start within a short notice period

Interested applicants may email resume to anna.chen@recruitexpress.com.sg

Anna Chen jiaxin

CEI No: R25157621

Recruit Express Pte Ltd

EA License: 99C4599

We regret only shortlisted candidates will be contacted

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Purchasing Duties

• Prepare and process purchase orders, verify accuracy and match with quotes.
• Coordinate procurement activities for materials, suppliers, and equipment.
• Track supplier delivery schedules and manage logistics for both local and overseas shipments.
• Liaise with warehouse team for goods receipt and ensure proper documentation.
• Resolve issues with purchases or services in collaboration with vendors or users.
• Match supplier invoices with delivery orders/service reports.
• Generate monthly outstanding PO reports for management.
• Perform administrative tasks including data entry, filing, and documentation.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communication via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.

General Administrative Duties

• Manage inventory and replenishment of office supplies and pantry refreshments.
• Handle orders for business cards, rubber stamps, and company uniforms.
• Assist in planning and execution of company events and staff activities.
• Provide ad-hoc administrative support across departments as required.

Requirements:

Minimum GCE 'O' Level or equivalent; diploma preferred.

At least 2 years of experience in purchasing or administrative support.

Proficient in Microsoft Office applications.

Good organizational, communication, and multitasking skills.

Able to work independently and handle confidential information.tions skills

Excellent communication skills in English and Mandarin (spoken and written).

Strong command of Microsoft Office and productivity tools.

Good initiative, well organized, meticulous and able to work independently.

Ability to thrive in a fast-paced environment.

Availability to work 6 days per week.

Jober Pte Ltd UEN 201616711G

EA License No: 16C8401

XING CHONG | Registration No: R22109860

#SGUnitedJobs

Website : https://www.jobersg.com/

Job Scope – Admin Executive (Sales Support / Loan Coordination)

Key Responsibilities:

Liaise with local banks and financial institutions for loan application submissions and related documentation.

Coordinate with Relationship Managers to follow up on loan application status, including approvals, rejections, and pending cases.

Track and update all loan application progress accurately in the Cap Cloud tracker.

Ensure timely submission of required supporting documents and resolve any outstanding issues with relevant parties.

Conduct PDPA compliance checks and ensure proper handling, storage, and disposal of customer data, especially for rejected applications.

Maintain proper records of all communications, submissions, and outcomes.

Prepare reports and provide updates to management on loan processing status.

Support the sales team with administrative coordination and customer follow-up where required.

Ensure all processes are carried out in accordance with company policies and regulatory requirements.

Requirements:

Strong communication and coordination skills.

Detail-oriented with good record-keeping ability.

Familiar with loan submission processes and banking procedures.

Knowledge of PDPA compliance requirements.

Proficient in Microsoft Office and cloud-based tracking systems.

Job Description

• Industry/ Organization Type: Supplier of Security Systems
• Position Title: Accounts & Admin Executive
• Working Location: Tampines
• Working Hours: 5 days (Monday – Friday 9AM – 6PM)
• Salary Package: Basic Salary up to $3,500 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Manage and maintain full set of accounts, including accounts receivable, accounts payable, general ledger, and month-end/year-end closing.
• Prepare monthly, quarterly, and annual financial statements and management reports.
• Perform monthly bank, petty cash, and intercompany reconciliations.
• Issue invoices, process payments, monitor collections, and follow up on outstanding receivables.
• Process staff claims, reimbursements, and monitor company expenses, ensuring accuracy and adherence to company policies.
• Oversee general office administration, including maintaining records, managing office supplies, and supporting HR functions such as leave management and staff onboarding.
• Maintain accurate filing systems for accounting and administrative documents.
• Any other ad-hoc duties as assigned

APPLY NOW!!!

• Diploma/Degree in Accounting, Finance or a related field
• Minimum 2+ years of accounting experience, with roughly 1 year of administrative experience
• Experience in the construction industry or project-based work will be an advantage

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #76871 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131