Total 1,655 Junior Executive level Administrative / Clerical job vacancies

We are seeking a highly organised and analytical individual to join the Dean’s Office as a Personal Assistant & Operations.

Reporting directly to senior leadership, this role provides coordination and analytical support to ensure the smooth functioning of the office. You will work closely with academic leaders, faculty members, and corporate services teams to support governance, operations, and key initiatives.

Key Responsibilities

• Provide secretariat support for leadership meetings, including preparation of materials, minute-taking, and tracking follow-up actions
• Conduct research and benchmarking on trends within the higher education landscape and academic programmes
• Collect, consolidate, and analyse data to support leadership discussions and strategic planning
• Support grant administration, including tracking timelines, coordinating documentation, and liaising with stakeholders
• Coordinate operational matters and ensure alignment with internal policies and procedures
• Support governance processes through proper documentation and coordination of submissions
• Liaise with internal stakeholders to facilitate implementation of initiatives and administrative matters
• Coordinate engagements and visits involving senior leadership and external partners
• Support knowledge management initiatives and process improvement efforts

Job Requirements:

• At least 5–7 years of relevant experience in administration, project coordination or institutional support roles

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec ‘s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Lua Zhi Chin (Jeanette) - R1873831

ScienTec Consulting Pte Ltd – 11C5781

Job Overview

We are seeking a highly organised and proactive Personal Assistant to provide administrative and coordination support in a fast-paced environment. This role requires someone who takes ownership of tasks, is responsive, and able to anticipate needs while ensuring work is completed with speed and accuracy.

Key Responsibilities

• Manage and organise schedules, appointments, and reminders to ensure smooth daily operations
• Review and process documentation with a high level of accuracy and attention to detail
• Maintain well-organised filing systems (digital and physical) for easy retrieval and compliance purposes
• Manage email correspondence with corporate clients and individual customers in a timely and professional manner
• Make outbound calls to coordinate appointments and follow up on client matters
• Support preparation and submission of documentation in accordance with internal and regulatory requirements
• Assist with compliance-related tasks to ensure completeness and accuracy of records
• Respond to client enquiries (e.g. WhatsApp, email) promptly and professionally, ensuring timely follow-ups
• Provide general administrative and personal support, and handle ad-hoc duties as assigned

Performance Expectations

• Accuracy: Able to complete tasks with minimal errors and strong attention to detail
• Responsiveness: Emails and client enquiries to be attended to within 1–3 working days
• Efficiency: Able to manage and complete tasks within stipulated timelines
• Ownership: Proactive and takes initiative to follow up on pending matters without constant supervision
• Organisation: Maintains clear, structured, and up-to-date records

Requirements

• Minimum GCE ‘O’ Level / Diploma in any discipline
• Prior experience in administrative or personal assistant roles is preferred
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong organisational skills and ability to multitask effectively
• Good communication skills (written and verbal)
• Proactive, takes initiative, and able to work independently

Language Requirement

• This role requires communication with Chinese-speaking clients. Candidates should be able to converse and write in Mandarin to support client needs.

Work Environment

• 5-day work week
• Office-based role in Singapore
• Structured training and guidance will be provided

We are looking for a responsible and detail-oriented Part-Time Administrative Assistant to support daily office operations.

Working Hours:

4 working days per week

8 hours per day (excluding lunch break)

Able to commit on alternate weekends

Job Responsibilities:

• Perform general administrative duties (filing, scanning, data entry)
• Handle emails and basic correspondence
• Maintain and update records and documents
• Assist with scheduling and coordination
• Communicate with parents and provide information on school packages
• Provide general office support as required

Requirements:

Basic computer skills (Microsoft Word, Excel, email)

Good organizational and communication skills

Comfortable speaking with parents and handling enquiries

Able to work independently and responsibly

Prior admin experience is an advantage

Salary:

$10 – $12 per hour (depending on experience)

Location:

Marine Parade, Singapore

Others: Preferably Singapore Citizens or PR

Application:

Kindly send your resume to michelle.wang@tianyuneducation.com

or WhatsApp us at +65 8514 2855

Company Overview

We are a Singapore-based shipyard contractor with nearly 20 years of experience in ship construction and repair. We specialize in pipe work, steel work, and outfitting, partnering with major shipyards on projects from new builds to refurbishments, ensuring high standards and innovative solutions.

Job Summary

You will support administrative operations by maintaining employee records, managing compliance with MOM and shipyard regulations, liaising with shipyards, preparing invoices and monthly salaries, and handling office administration and ad hoc tasks independently.

Responsibilities

• Maintain accurate employee records and follow up on matters related to the Ministry of Manpower (MOM) to ensure compliance
• Liaise effectively with shipyards on subcontractor-related issues to support project coordination
• Prepare and submit invoices and relevant documentation accurately and timely
• Organize and maintain daily office activities to ensure smooth operations
• Prepare monthly salary payments accurately and on schedule
• Perform office administration and ad hoc tasks as required to support team needs
• Work independently to manage assigned responsibilities and meet deadlines
• Intract with senior management level and carryout the required works.

Required competencies and certifications

• Experience of 1 to 2 years in the shipyard sector or shipyard subcontracting companies
• Hands-on experience with MOM-related regulations and shipyard activities

Preferred competencies and qualifications

• O/N level or equivalent qualification
• Good communication skills to facilitate effective coordination and documentation

Job Description:
The Personal Assistant (PA) will provide comprehensive administrative and operational support to a team of financial consultants. This role is crucial in ensuring smooth daily operations, effective client servicing, and timely execution of administrative tasks in a dynamic and fast-paced financial environment. The ideal candidate is organised, proactive, and creative, with a strong eye for detail and the ability to multitask efficiently while maintaining confidentiality.

Here is a polished and concise bullet-point version of your responsibilities:

Responsibilities

• Coordinate client meetings, appointments, and calls for financial consultants, ensuring efficient schedule management.

• Manage emails, messages, and client inquiries, providing timely responses or directing them appropriately.

• Set reminders and follow up on key consultant tasks to ensure deadlines are met.

• Prepare and maintain client documentation, reports, and policy follow-ups.

• Support consultants by creating presentation decks, proposals, and marketing materials using Canva and Microsoft Office.

• Assist with data entry, recordkeeping, and the maintenance of client databases and digital filing systems.

• Handle administrative and bookkeeping tasks, including expense tracking, invoice processing, and financial recordkeeping.

• Maintain accurate and updated corporate and client records with proper documentation and file organisation.

• Use software tools such as Word, Excel, PowerPoint, Google Workspace, and Canva to prepare reports, visuals, and project materials.

• Assist in planning and coordinating events such as client appreciation gatherings, seminars, and internal team functions.

• Perform all duties with discretion and confidentiality, especially when handling sensitive client and financial information.

- Skills and attribute we valued -

• Excellent organisational and time management skills, with the ability to prioritise and handle multiple tasks effectively under pressure.

• Strong written and verbal communication skills, with a professional and client-focused approach.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and Canva for design and presentation purposes.

• Creative eye for detail with the ability to design visually appealing materials using Canva.

• High level of discretion and confidentiality when handling sensitive client information.

• Proactive, resourceful, and adaptable in a fast-paced and dynamic work environment.

• Strong interpersonal skills and a collaborative mindset.

• Basic understanding of financial products, insurance services, or CRM systems is an advantage.

• Knowledge of data visualisation or presentation tools will be a plus.

• Confident, pleasant, and professional phone and email manner.

• A team player who is organised, detail-oriented, and tech-savvy.

Qualification: A level, Diploma or Degree in Business Administration, Office Management, Finance, or an equivalent academic qualification

Company Overview

Design CliniQ Pte Ltd is a Singapore-based interior design and construction company specializing in residential and commercial renovation solutions. They provide end-to-end project execution with a focus on customer satisfaction and quality.

Job Summary

You will support daily project coordination and administrative tasks to ensure smooth project execution and accurate documentation within the company.

Responsibilities

• Coordinate project schedules, meetings, and site appointments to maintain timely progress
• Prepare, organize, and maintain accurate project documents and records for easy retrieval
• Liaise with internal teams, suppliers, and subcontractors to facilitate communication and collaboration
• Track project progress and update reports to reflect current status and milestones
• Assist in preparing quotations, invoices, and basic project documentation to support financial processes
• Ensure all paperwork is properly filed and regularly updated to maintain compliance and order
• Support ad-hoc administrative duties as assigned to meet project and company needs

Preferred competencies and qualifications

• Experience in basic administrative or project coordination tasks preferred
• Proficiency in Microsoft Office applications including Excel, Word, and Outlook
• Strong communication and organizational skills to manage multiple tasks effectively
• Ability to multitask and work independently with minimal supervision
• Detail-oriented, responsible, and proactive in managing tasks and deadlines

Other Information

Working Hours:

• 4-day work week (Monday to Thursday)
• 10:00 AM to 7:00 PM

Salary:

• SGD $500 – $1,500 per month (basic), depending on experience

Singaporeans / PR / LTVP preferred

Admin Assistant (Entry Level | Social Service)

Job Description:

• Assist in developing dashboards and reports to support business operations
• Clean, consolidate, and maintain datasets for accurate insights and analysis
• Support migration of data into reporting tools and systems
• Help review, update, and format policies, procedures, and documentation
• Provide administrative support for daily operational tasks
• Assist with processing applications and related documentation
• Support the team in building and maintaining data systems for reporting and analysis

Requirements:

• Strong organisational and analytical skills with keen attention to detail
• Ability to work independently and collaboratively in a team environment
• Good oral and written communication skills
• Proficient in Microsoft Office, particularly Excel, including basic data functions

All qualified applicants, please send in your resume to:

medicalhealth@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | Company Reg. No.199601303W | EA License Number: 99C4599

Natron Industries Pte Ltd is seeking a motivated, detail-oriented, and eager-to-learn Junior Admin to support our growing sales team. In this role, you will handle a variety of administrative tasks, assist with customer inquiries, and work closely with sales representatives and internal departments to enhance productivity and deliver excellent customer service.

Key Responsibilities

• Prepare and generate quotations and invoices
• Process sales orders and ensure timely, accurate delivery
• Maintain records of sales, service activities, and inventory
• Liaise with customers to ensure smooth communication and support
• Manage post-sales processes to ensure customer satisfaction

Requirements

• Minimum ITE or Diploma qualification
• At least 3 years of relevant experience
• Proficiency in Xero and Microsoft Office applications
• Strong communication, organizational, and problem-solving skills
• Ability to multitask, meet deadlines, and work independently

Responsibilities:

• Provide administrative and accounts support to Seniors, including reconciliation of sales and purchase invoices against accounting software, credit card platforms, and bank statements
• Prepare payment advice and supporting documents as requested by clients
• Assist in preparing and issuing sales invoices using Xero/ Quickbooks accounting software
• Follow up on trade receivables and outstanding payments
• Attend to incoming phone calls and basic client enquiries
• Provide administrative support at client sites when required
• Handle general administrative and ad-hoc tasks as assigned

Requirements:

• Basic knowledge of accounting
• Relevant administrative experience
• Willing to learn, training will be provided

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Any other simple adhoc admin duties

Work Location: Central
Working Hours: Monday to Friday, Office Hours
Monthly Salary: $2,300 – $3,000
Contract Duration: Up to 12 months

Job Summary

My client is seeking a meticulous and dependable Administrative Assistant to support daily operations within a dynamic office environment. This role is ideal for individuals who are organised, proactive, and able to manage multiple administrative tasks efficiently. Training will be provided for candidates without prior experience.

Key Responsibilities

• Maintain and update records, documents, and databases with accuracy and attention to detail

• Provide general administrative support to ensure smooth day-to-day operations

• Handle correspondence via email, postal mail, and telephone in a professional manner

• Assist with data entry, filing, document tracking, and report preparation

• Coordinate internal communications and support ad-hoc administrative tasks as assigned

Requirements

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Strong organisational skills with good attention to detail

• Good verbal and written communication skills

• Able to multitask and work independently in a fast-paced environment

• No prior experience required – training will be provided

• Immediate Starters are preferred (No notice period).

We regret that only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License No: 14C7275

• To support the sales team in all admin duties.
• And other ad hoc duties assigned.

Requirements:

• GCE O Level and above
• At least 1 year of admin experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

1) Creating & maintaining filing systems

2) Dealing with telephone & email enquiries

3) Word processing, creating spreadsheets

4) Assist in preparation of regularly scheduled reports

5) To prepare invoices & quotations

6) Prepare & send outgoing faxes, mails & courier packages

7) Other administrative duties as required

8) Able to work with long hours, weekend and public holiday

Admin Assistant
Location: Boon Lay
*****[Company will move to new place in 2027 - still finding office (either North or West)]*****
Working Days: 5. 5 days Mon - Fri; Sat / Sun half day / PH shifts required (rotational)
Working hours : 9am -6pm | 9am - 1pm (Sat) or 2pm-6pm (Sun)
Salary : Up to $2800 

Responsibilities:

• Perform data entry and maintain organized records.

• Manage emails, files, and documents efficiently.

• Provide customer service to both internal teams and clients.

• Assist in resolving issues with practical solutions.

• Support sales team with client follow-ups and sales documentation.

• Maintain customer profiles and handle enquiries professionally.

• Coordinate with operations for smooth delivery of goods.

• Carry out day-to-day administrative tasks as needed.

• Perform other related duties as assigned.

Requirements:

• 1-2 years of experience in an administrative role.
• Minimum qualification of Post Secondary / Diploma.
• Experiences in data entry, document management, customer service and keying invoice.

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279