Total 6,211 Others level Administrative / Clerical job vacancies

Salary: Up to $2,500

Working Schedule: Flexible hours (Office reporting 1–2 times per week)

Location: Tampines

Job Duties:

• Provide full administrative and personal support to management, including coordination and daily operations.

• Manage schedules, meetings, appointments, travel arrangements, and follow-ups.

• Handle communications via Telegram/ social media and liaise with stakeholders professionally.

Requirements:

• Strong communication and interpersonal skills.

• Comfortable handling confidential information professionally.

• Willing to travel overseas when required and take on ad-hoc duties.

Executive Assistant to the CEO (Senior / Strategic Role)

About Us

East Coast Podiatry is internationally recognised as one of Asia’s leading podiatry practices, with clinics in Kembangan, Orchard, Novena, Bukit Timah, and Marine Parade. We specialise in the conservative management of foot, ankle, and lower limb conditions, treating a wide range of patients locally and internationally. Our head office is located at Lower Delta Road.

The Opportunity

This role goes beyond traditional administrative support and is ideal for a seasoned Executive Assistant who thrives in a high-trust, high-impact environment. You will work closely with the CEO on strategic, operational, and confidential matters, supporting business execution across the organisation.

The role includes accompanying the CEO on overseas business trips, sometimes on short notice, and therefore requires flexibility, maturity, and comfort working closely with senior leadership in a professional setting.

Key Responsibilities

Strategic & Executive Support

• Act as a strategic partner to the CEO, supporting planning, execution, and follow-through of key initiatives

• Anticipate priorities and proactively manage deadlines, risks, and deliverables

• Prepare executive-level briefs, presentations, reports, and correspondence

Stakeholder & Leadership Coordination

• Serve as a key liaison between the CEO and senior management, internal teams, and external partners

• Attend selected meetings on behalf of the CEO, track action items, and ensure timely execution

• Handle highly confidential and sensitive matters with discretion and professionalism

Business Operations & Oversight

• Track strategic and cross-functional projects to ensure alignment with organisational goals

• Assist in reviewing proposals, contracts, and business documents

• Support governance, compliance, and internal processes where required

Overseas Travel & Executive Support

• Accompany the CEO (male) on solo overseas recruitment and business trips, typically lasting one week or longer

• Provide on-the-ground logistical, scheduling, and administrative support during travel

• Assist with meeting coordination, documentation, and itinerary management

• Be comfortable with occasional short-notice travel; all travel-related expenses will be covered by the company

Calendar, Travel & Priority Management

• Manage complex scheduling across multiple stakeholders and time zones

• Coordinate business travel arrangements, itineraries, and logistics

• Ensure the CEO’s time is optimised for high-impact activities

Executive Social Media & Personal Branding

• Manage the CEO's professional social media presence across relevant platforms (e.g. LinkedIn, Instagram)

• Develop and schedule content that reflects the CEO's voice, thought leadership, and business vision

• Monitor engagement, respond to relevant interactions, and identify opportunities to grow reach and influence

• Collaborate with the CEO to craft posts, articles, and updates that elevate the organisation's brand and profile

• Recommend strategies to strengthen online presence over time

Ad-hoc & Special Projects

• Support leadership initiatives, expansion plans, and time-sensitive projects

• Act as a problem-solver in fast-moving or high-pressure situations

Requirements

• This role is open to Singapore Citizens only.

• Bachelor’s Degree in Business Administration / Management, Marketing, Mass Communication, Finance, or a related field

• Minimum 2–5 years of experience supporting C-suite or senior leadership

• Prior experience in a senior Executive Assistant, Chief of Staff–like, or strategy support role is highly preferred

• Comfortable with frequent overseas travel and working closely with a senior male executive in a professional capacity

• Experience managing executive or corporate social media accounts is an advantage

• Strong business judgment, organisational skills, and attention to detail

• High level of discretion, maturity, and professionalism

• Excellent written and verbal communication skills

• Proficient in Microsoft Office / Google Workspace; strong presentation skills

What We Offer

• Direct exposure to executive leadership and strategic decision-making

• Opportunity to operate at a senior level and influence organisational outcomes

• Collaborative, high-trust working environment

Roles & Responsibilities

• Create processes and tracks purchase orders.
• Preparing purchase order, stock issue etc.
• Maintains records of orders and inventory and follows up with vendors on shipment and delivery.
• Ensure the purchase made is accurately match with the material requested by the project team
• Material sourcing and negotiate with supplier to get the best deal.
• Filing of documents
• Performs administrative and office support activities. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing of documents
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

Job Requirements

• Responsible, meticulous and able to prioritize and meet tight deadlines
• Good working attitude and communication skills.
• Able to work in fast pace environment.

The Academic Instructor is required to teach the courses in the undergraduate programs offered by the University at Buffalo, The States University of New York, US, in partnership with Singapore Institute of Management in Singapore.

The roles would include:
• Creation of course design and materials, and implementation of syllabus to meet UB learning objectives;

• Delivery of student-centered, interactive course curriculum, including supervision of project work;

• Create, administer, and mark assessment instruments;

• Evaluate student progress and achievements;

• Hold regular consultation hours;

• Maintain and submit academic records.

Job Requirements:

• A Ph.D or Master's Degree in the exact discipline as specified by the teaching assignment from a nationally or regionally (USA) accredited university is required;

• Terminal degree is preferred;

• At least 2 years of relevant full-time teaching experience in the exact discipline as specified by the teaching assignment at the tertiary level is required;

• Ability to independently operate all class level functions of Blackboard classroom management system, including Grade Center is required;

• Substantial evidence of an active academic research agenda and recent history of publication(s) in peer-reviewed scholarly journal(s) are strongly preferred;

• Available to teach during daytime on weekdays.

Job Scope :

1) Handle phone calls, emails, and other communications in a timely and professional manner.

2) Issue invoice and perform data entry using MYOB software .

3) Check & update worker attendance using Infotech software.

4) Process worker salary.

5) Check IN & Out workers dormitory & transport.

6) Arrange worker Medical Checkup.

7) Register course for workers.

8) Update workers work pass expiry date

9) Staff pantry item upkeep and purchase when stock low

8) Assist in the planning and coordination of events, conferences, and team activities.

9) Any ad hoc task assigned.

Requirements:

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other office software

• Familiar with Infotech HRM software & MYOB Software

• A team player with a positive and collaborative attitude

• 5.5 days work with alternate Saturday off. Max work 3 Saturday per month.

Working hours:

Mon to Fri, 8:30am to 5:45pm

Alt. Sat, 8:30am to 12:30pm

• Oversee connections with hotels, airlines, travel companies, rental cars, and other relevant businesses.
• Overseeing and managing office supplies, beverages, stationery, and courier services
• Administrative tasks, invoice, PO, and D/O matching, and uploading to NetSuite for processin
• Make arrangements for hotels, airlines, vehicles, and visas for both inbound and outbound travel with the designated travel management vendor to guarantee the best possible pricing.
• Create a travel report for management to evaluate.
• Keep track of purchase records, document controls, and filing systems.
• Any additional ad hoc work that management assigns

Requirements:

• Minimum Qualification: “O” Level or Equivalent
• Experience: Minimum 2 years.

Role:
Accounts Admin Executive (AR / AP / Up to $2800)

• Singapore Based (Bendemeer)

• 5.5 Days work per week (Mon to Fri 845am-530pm, Sat 845am - 1230pm (Alt Sat work))

• Salary: $2600 to $2800

• Relevant partial accounts experience

• Career Progression Opportunities

Job scope:

Do Filling

Prepare AR or AP

Other ad-hoc duties

✅ Wee Yuan Huan

✅ Reg No: R21100383

✅ The Supreme HR Advisory Pte Ltd

✅ EA No: 14C7279