Total 350 Others workforce administration job vacancies in Hong Kong

THIS ROLE:

In this entry-level corporate secretarial position, you will be responsible for delivering basic corporate secretarial services under supervision. You will focus on standardized processes and routine administrative operations while developing core competencies. You will handle low-complexity tasks within established frameworks.

WHAT WILL YOU DO:

• You will execute basic corporate secretarial tasks following established procedures
• You will maintain accurate documentation and records within defined guidelines
• You will support routine administrative operations with guidance and follow quality control processes and compliance requirements
• You will develop understanding of basic corporate secretarial requirements and draft basic minutes and board papers using template
• You will process routine regulatory filings with relevant authorities and update and maintain statutory books and records
• You conduct basic file reviews following checklists and support document preparation for meetings
• Maintain client databases with guidance and monitor basic statutory deadlines
• You will respond to routine administrative queries and complete detailed operational checklists

WHAT WE OFFER 

• Competitive compensation and benefits – including allowances, government-mandated benefits, 13th month pay, and performance-based bonuses
• Health and wellness support – HMO coverage from Day 1 (with 2 free dependents), life and accident insurance, mental health support, and medical allowances
• Leave benefits – generous paid time off, special leave types, and observance of all Philippine holidays
• Hybrid work setup and tools – company-issued laptop, work-from-home kit, and flexibility after initial onboarding
• Learning and growth opportunities – access to training, annual salary reviews, internal mobility, and performance rewards

• Assist in marketing, outreach and social media activities for the ID/IM programme.

• Analyse and process submitted claims from ID/IM partner companies, verify information for completeness, accuracy and compliance with policies;

• Liaise with grant recipients and relevant officers to address queries or obtain missing documents;

• Prepare billing documents and work with Faculty, Finance to raise the billing request to ID/IM partner companies;

• Arrange for Thesis Committee meetings, Mid-Point progress meetings and Thesis Defence etc.

• Coordinate programme-level events such as seminars, new student orientation, meetings;

• Assist in documentation and updating of the programme website.

• Assist in any other functional duties or divisional work as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Responsibilities:

• General management of all administrative functions(accounting, general affairs, human resources) for overseas projects and local subsidiaries.
• Settlement of accounts, preparation of financial statements, tax compliance, fixed asset management, cash flow management, and internal control compliance.
• Establishing and operating local corporation/project offices and staff quarters, expatriate support, conducting health checks, and handling guest relations.
• Local staff employment management, performance reviews, implementation and operation of local HR systems, and establishing/operating various internal regulations.
• Contract management duties (handling claims against owners, contractor evaluations, etc.), budget/actual performance management, and JV (Joint Venture) related tasks.
• Liaise with the assigned Countries’ person(s) in charge within the International Business Unit on Administrative and Accounting matters
• Review and consolidate the assigned Countries’ and projects’ budgets, cash flow forecast, variance analysis, etc., and report to Tokyo HQ
• Ensure assigned Countries’ compliance with internal policies and procedures
• Any other ad-hoc duties as and when assigned

Requirements

• Bachelor's Degree in Business Administration or equivalent
• The Japanese Construction Accountant License Grade 2 or above
• Well-balanced experience in accounting, general affairs, and HR-related duties in the construction/infrastructure industry (at least 15 years).
• Experience living and working overseas as an expatriate(at least 10 years) in countries including Malaysia, Bangladesh, and African countries (e.g. Angola, South Africa, Madagascar).
• Experience as a Head of Administration (Manager/Director level or equivalent) at an overseas location
• Ability to demonstrate business acumen in organizational management and execute duties effectively.
• Experience in import procedures and negotiations with overseas manufacturers related to the procurement of construction materials from abroad.
• Must be able to travel overseas whenever required
• Familiar with Japan’s statutory requirements, i.e. Japan GAAP, Japan Tax System, JSox, etc.
• Possession of knowledge in FIDIC contracts is an added advantage
• Strong in internal control procedures
• Excellent communication and interpersonal skills
• Positive working attitude and ability to work independently in a fast-paced environment

• Professional career development
• Central working location
• Great career exposure

 As a HR & Administration Executive, you will be responsible for the following duties:

• Oversee full-spectrum HR operations including payroll processing, sales commission calculations, CPF/SDL/FWL statutory submissions, and all government-mandated compliance filings
• Manage talent acquisition, onboarding, employment documentation, and staff benefits administration
• Coordinate annual performance appraisals, salary reviews, and bonus exercises, while supporting management on employee relations and disciplinary matters
• Administer foreign worker work pass applications, renewals, cancellations, and related regulatory submissions including IR21 and OFWAS
• Handle all statutory and tax compliance including monthly government-reimbursed leave claims, NS make-up pay, and annual IR8A submission via AIS to IRAS
• Develop and maintain company HR policies covering leave, claims, and employee benefits
• Support the finance team with payment vouchers, accounts receivable monitoring, daily bank reconciliation, and liaison with the external accounting vendor
• Prepare banking documentation and handle cash/cheque collections from the sales team
• Manage corporate compliance and facility administration including renewal of licences, insurance policies, tenancy agreements, ISO/bizSAFE/BCA certifications, and warehouse regulatory requirements
• Oversee procurement for office supplies, pantry needs, and corporate events including staff retreats, annual dinners, and business travel arrangements

Requirements:

• Possess at least a Diploma in Human Resources/ Business Administration or relevant field

To apply, simply click on the ‘’apply’’ button in the job advertisement or alternatively, you can send in your resume via email:

Email Address: HR@ALLIEDSEARCH.COM.SG

We regret to inform that only shortlisted candidates will be notified.

ALLIED SEARCH PTE. LTD.

EA LICENSE      : 19C9777

What the role involves:

Reception

1. General Reception: Greeting visitors, answering phones, handling inquiries.

Postal

2. Franking Postages: Manage franking of mail and maintain postal franking dockets.

Airport Pass Coordination

3. Airport Letters: Prepare letters needed for airport applications.

4. Airport Pass Application: Apply for airport passes as required.

Permits and Applications

5. PSA Applications:

o Prepare online applications for PSA temp and permanent permits.

Maintenance and Compliance

6. Contracts Update: Update maintenance contracts and ensure filing and certification are current.

7. License Management: Maintain records for licenses and certifications (filing & intranet).

Internal Communication

8. Phone & Seating List: Update the contact and seating arrangement list.

Supplies Management

9. Ordering Supplies: Order name cards, stationery, groceries, self-inking stamps, and water dispensers.

Vehicle Management

10. VPC Renewal: Handle renewal of Vehicle Permits (VPC) and manage billing to contractors.

11. Petrol Cards: Apply for and cancel petrol cards as needed.

Purchasing and Payments

12. Purchase Requisitions: Raise Purchase Requests (PR) for any needed purchases.

13. Forklift Permit Renewal: Manage the renewal of forklift driving permits.

14. Parking Management: Update, apply for, or terminate season parking at the Central Area Committee (CAC).

15. Purchase Orders: Generate Purchase Orders (PO) and send them to suppliers.

16. Payment Preparation: Prepare payments for golf clubs and other recreational facilities (Tenah Merah Country Club, Sentosa Golf Club, Southlinks).

Requirements:

1. O-Level

2. Microsoft Word;Microsoft Excel;Microsoft Powerpoint;

3. Willing to learn

4. 1 to 2 Years of relevant / related experience

Job Scope:

• Segregate handbook content across various academic departments and further categorises it based on course requirements in preparation for the annual handbook review.

• Updates relevant course synopses with approved content from Board of Studies (BOS) papers to ensure alignment with current curriculum standards.

• Develops and maintains a tracking document to record all changes made by faculty and MSO staff, allowing the Reviewing Officer (RO) and Head of Department (HOD) to easily reference updates.

• Coordinates with faculty and EO representatives to review and update segregated content, including dormant courses, during the handbook review period.

• Collates and validates all returned updates to confirm accuracy and determine whether BOS paper submissions are required.

• Compiles reviewed materials into a draft copy and ensures formatting consistency across departments.

• Submits the draft for vetting by the RO and subsequent approval by the HOD.

• Prepares the final softcopy of the handbook for publication on the institutional website.

• Performs other administrative duties as assigned to support the department’s academic operations and documentation processes.

Requirements:

• Able to commit for 2-months with no leave
• No working experience needed but must be proficient in Microsoft Office 365 (Word, Excel, Outlook and OneDrive)
• Min. educational requirement: O Level
• Ability to prioritise work, meet deadlines, and produce quality results with attention to detail
• Good written and oral communication skills
• Good interpersonal skills; able to work well with admin staff and faculty members
• Detail-oriented and able to manage multiple tasks effectively
• Ability to work independently and as part of a team

Working Hours: Mondays – Thursdays: 8.30 a.m. – 5.45. p.m, Fridays: 8.30 a.m. – 5.15 p.m.

Contract Period: 2 months

Salary: $2000/month

Location: Nanyang Avenue (West)

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE

JOB PURPOSE:

Support the product platform while maintaining high standards of compliance across FX, Equities, Fixed Income, Structured Products, Derivatives and Mutual Funds. As a member of the product management team, to ensure high quality of control and quality. Support an effective, efficient and robust product management platform, ensuring full compliance with regulations, policies and procedures across Singapore and Hong Kong.

PRINCIPAL ACCOUNTABILITIES:

Product Management

• Support product creation and due diligence
• Conduct ongoing product monitoring and reviews
• Maintain and ensure completeness of product review documentation and records
• Manage product set-up and maintenance processes
• Support project based assignments including project coordination, UAT etc.

Compliance and Audit

• To be fully aware of, and fully adhere to internal guidelines, policies and procedures

KEY COMPETENCIES:

• Some knowledge and experience of investment products across asset classes
• Process orientated, with a keen eye for details.
• Good communication skills
• Collaborative, motivated.

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 150 countries worldwide.

We are seeking a highly trusted, proactive, and detail-oriented Senior Administration Executive & Personal Assistant to provide executive support to the Chairman & CEO while overseeing the smooth day-to-day operations of the office.

This role requires discretion, sound judgment, strong organisational skills, and the ability to manage multiple priorities in a fast-paced professional environment.

Key Responsibilities:

1. Executive & Personal Support (Chairman & CEO)

• Provide personal and executive support, managing schedules, appointments, travel and ad-hoc requirements with discretion and efficiency.
• Oversee all communications, including screening and prioritising emails, calls, and correspondence.
• Prepare presentations, reports, minutes, and documents accurately and efficiently.
• Proactively plan, coordinate, and manage all travel, itineraries, accommodations, reservations, and event arrangement for the Chairman & CEO, anticipating needs and ensuring seamless execution.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as the point of contact between Chairman & CEO, internal teams, and external stakeholders.

2. Office Management & Administrative Support

• Oversee day-to-day office operations to ensure a well-run, efficient, and professional environment.
• Ensure office pantries and stationery supplies are adequately stocked and maintained.
• Manage office equipment maintenance, onboarding, and renewal of vendor contracts.
• Support onboarding and offboarding processes for team members.
• Maintain General Office Email box.
• Assist with the coordination and registration of training courses and related administrative matters.
• Liaise with vendors, service providers, and building management as necessary.

3. Event & Internal Coordination

• Assist in planning and coordinating company events, meetings, and internal activities. Support logistics, scheduling, and vendor coordination for corporate functions.

Requirements & Attributes

• Minimum 3 years’ experience in a similar Office Administration & Personal Assistant role.
• Proven experience supporting senior executives with high levels of confidentiality.
• Strong organisational, communication, and multitasking skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Proficient in Microsoft Office and common workplace productivity tools.

Additional Note

This job description is not exhaustive, and additional responsibilities may be assigned as required to meet organisational needs.

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Key Responsibilities:

• Oversee daily office operations and administrative functions

• Manage office supplies, vendors, and facilities

• Develop and implement administrative policies

• Support HR functions (onboarding, records, coordination)

• Ensure compliance with company policies and local regulations

• Supervise administrative staff

Requirements:

• At least 10 years of administrative experience

• Strong organisational and multitasking skills

• Good knowledge of MS Office

• Strong attention to detail

Key Responsibilities:

• Oversee daily office operations and administrative functions

• Manage office supplies, vendors, and facilities

• Develop and implement administrative policies

• Support HR functions (onboarding, records, coordination)

• Ensure compliance with company policies and local regulations

• Supervise administrative staff

Requirements:

• At least 8 years of administrative experience

• Strong organisational and multitasking skills

• Good knowledge of MS Office

• Strong attention to detail

HR & Administration Executive / Manager

(Financial Services)

We are partnering with an established financial institution to hire a HR & Administration professional to support day-to-day HR operations and senior management coordination. This role sits within the HR function and involves close interaction with senior stakeholders, combining hands-on HR responsibilities with administrative and coordination duties.

Key responsibilities include:

HR Operations

• Assist in the delivery of core HR processes across the employee lifecycle (e.g., hiring, onboarding, performance cycles, staff movements, and offboarding)
• Support payroll-related processes, compensation reviews, and staff welfare initiatives
• Handle HR documentation, reporting, and internal record-keeping
• Assist with work pass matters and related regulatory requirements
• Support implementation of HR policies and internal guidelines

Administration & Management Support

• Coordinate meetings, schedules, and internal communications for senior stakeholders
• Prepare materials such as reports, presentations, and internal documents
• Track action items from meetings and follow up with relevant teams
• Liaise with internal teams and regional counterparts on administrative matters
• Maintain proper documentation and filing systems

Requirements:

• Degree in HR, Business, or a related field
• At least 3 years of relevant HR experience, ideally within financial services
• Comfortable supporting senior stakeholders alongside HR responsibilities
• Strong organisational skills and ability to manage multiple priorities
• High level of discretion when handling sensitive information
• Proficient in both English and Chinese (written and spoken)
• Competent in Microsoft Office

R22104718

BeathChapman Pte Ltd | Licence no. 16S8112

Job Scope

• Monitor incoming requests from the client's enterprise system.

• Process and follow up on incoming requests (AAS, ANS, and LNP) from the Legal Profession Secretariat, including electronic filings to the Supreme Court.

• Perform data entry of processed applications in the master Excel spreadsheet.

• Support basic office administrative functions, such as typing letters and handling the distribution, collection, and organisation of office essentials.

• Assist in sorting and organising physical and/or electronic files in accordance with established file plans.

• Manage the movement of physical documents (if any), including overseeing handovers and maintaining proper records.

• Collaborate with team members to ensure smooth workflow and timely completion of tasks.

• Perform ad-hoc/additional tasks as directed by the supervisor(s).

Requirements

• All entry level candidates without any working experiences and fresh school leavers may also apply

Contract duration: 6 months

Working arrangement

• Mondays to Thursdays: 8.30 am to 6.00 pm
• Fridays: 8.30 am to 5.30 pm

Location: Upper Pickering Street

EA License No.: 96C4864 (Shanice Lim Xin Ni)
Reg. No.: R22110485

IMMEDIATE HIRE
Location: Tan Boon Liat
Employment Type: Full-Time
Industry: Furniture Retail

Job Overview

We are looking for a highly organized and proactive Administration & Logistics Coordinator to join our furniture retail team in Tan Boon Liat. This role focuses on administrative operations, logistics coordination, and essential HR support to ensure smooth store, warehouse, and delivery processes.

Key Responsibilities

Administration

• Manage office documentation, filing systems, and records

• Prepare reports, purchase orders, and operational documentation

• Coordinate meetings, schedules, and internal communications

• Monitor and replenish office supplies

• Support management with administrative reporting and data tracking

Logistics Coordination

• Coordinate customer delivery schedules and dispatch planning

• Liaise with suppliers, warehouse staff, and delivery teams

• Monitor stock levels and assist with inventory control

• Track shipments and resolve delivery delays or issues

• Manage returns, exchanges, and after-sales logistics

• Maintain accurate logistics records and reporting

HR Support

• Assist with recruitment coordination including interview scheduling and candidate communication

• Prepare onboarding documentation and support new hire orientation

• Maintain employee records, attendance tracking, and leave administration

• Assist with staff communications, policy updates, and internal notices

• Provide general HR administrative support when required

Requirements

• Diploma or Degree in Business Administration, Logistics, or related field

• Minimum 2 years of experience in administration or logistics (retail experience preferred)

• Strong organizational and coordination skills

• Good communication and problem-solving abilities

• Proficiency in MS Office (especially Excel)

• Ability to work in a fast-paced retail environment

What We Offer

• Competitive salary

• Career growth opportunities

• Supportive team environment