Total 225 secretary job vacancies in Hong Kong

private secretary

is

an administrative professional or civil servant who works directly for a high-ranking individual

—such as a government minister, corporate executive, or member of a royal family—to manage their confidential correspondence, schedule, and daily business.

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Key Roles and Responsibilities

Depending on the sector they work in, their duties typically span:

• Executive Support: Managing heavy calendars, organizing travel arrangements, and screening calls or visitors.
• Confidentiality: Handling sensitive information, drafting private correspondence, and managing restricted files.
• Gatekeeping: Acting as the primary point of contact and liaison between their employer and other internal or external stakeholders. [1, 2, 3, 4]

Core Variations of the Role

1. In Government & Politics

• Role: They are typically senior civil servants who assist government ministers or politicians.
• Function: They serve as the administrative and operational backbone of a minister's office, handling policy briefings, managing parliamentary business, and ensuring the department effectively implements the minister’s decisions. For instance, the Prime Minister's Office (PMO) in Singapore maintains specific private secretaries to support heads of state. [1, 2, 3]

2. In Business & Corporate

• Role: Similar to an Executive Assistant (EA), these private secretaries support high-level corporate figures (like CEOs or Managing Directors). [1, 2]
• Function: They handle strategic administrative projects, coordinate meetings, and manage tasks related to the executive's professional and occasionally personal life. [1, 2]

3. In Royal Households

• Role: High-ranking public servants who manage the official and personal households of monarchs or royals.
• Function: They act as trusted advisors and are responsible for organizing public engagements, media coordination, and official correspondence.

An established Law Firm situated at UE Square Office Tower invites applicants for the position of Litigation and Conveyancing Secretary.

Requirements:
1. Relevant working experience in civil litigation and conveyancing paperworks.
2. Good computer knowledge (knowledge in using E-litigation systems)
3. At least 1 year work experience in a related role.
4. Retirees welcome.

Only open to Singaporean and permanent resident to apply.

Remuneration will commensurate with relevant experience, qualifications and skills.

Interested applicants kindly email CV to suja@lbllaw.com.sg. Only shortlisted applicants will be notified.

We are looking for a dedicated Secretary to provide administrative and secretarial support for daily operations within the freight transport and logistics industry.

Key Responsibilities:

• Manage schedules, appointments, and meetings for management personnel
• Prepare correspondence, reports, quotations, and operational documents
• Coordinate with customers, suppliers, and transport partners on administrative matters
• Maintain proper records, filing systems, and confidential documents
• Assist in processing invoices, purchase orders, and expense claims
• Support day-to-day office operations and internal coordination

Requirements:

• Strong organisational and time management skills
• Good communication and interpersonal abilities
• Proficient in Microsoft Office applications
• Ability to handle confidential information with discretion
• Able to work independently and manage multiple tasks effectively

The secretary to the CEO provides high-level administrative, organizational, and support to the Chief Executive Officer.

As a key member, the Secretary will represent the CEO professionally in both internal and external engagements, manage sensitive and confidential information, and assist in various corporate and project-related initiatives.

Key Responsibilities:

Executive & Administrative Support

·      Manage the CEO’s daily calendar, appointments, and travel arrangements to ensure effective time management and prioritisation.

·      Screen, prioritise, and manage incoming communications, including emails, calls, and requests requiring the CEO’s attention.

·      Coordinate cross-departmental schedules and act as a liaison between the CEO and senior leadership teams.

·      Prepare and format presentation slides for the CEO’s meetings, briefings, and external engagements.

Project, Festive event and Relationship Management

·      Plan, coordinate, and execute events, and special projects as assigned by the CEO.

·      Oversee end-to-end event logistics, including vendor coordination and on-site execution to ensure smooth delivery.

·      Support corporate social responsibility (CSR), public relations, and strategic partnership initiatives.

Representation & Communication

·      Serve as a trusted representative of the CEO at meetings, conferences, and networking engagements when required.

·      Uphold the image, professionalism, and standards of the CEO’s office in all interactions.

Administrative Coordination (Malaysia & Documentation)

·      Receive and review documents from Johor Bahru (JB) operations, including matters related to Chang Cheng Mee Wah.

·      Vet and review JB agreements and coordinate execution for CEO approval and signature

Personal Administrative Support (CEO)

·      Assist with the CEO’s personal tax matters, including consolidation, verification, and reconciliation of income-related documents.

·      Manage CEO vehicle-related administrative matters, including road tax renewal and insurance.

·      Support personal documentation matters, including passport and re-entry permit applications and renewals.

Logistics & Coordination

·      Coordinate prayer-related arrangements, including preparation of logistics and necessary support.

·      Arrange travel and accommodation logistics, including hotel bookings in Malaysia.

·      Coordinate dinner arrangements, including reservations and payment processing (e.g. fund transfer handling).

Confidentiality & Coordination

·      Handle sensitive and confidential information with the highest level of discretion and integrity.

·      Anticipate the CEO’s needs and proactively manage priorities to ensure seamless execution of responsibilities.

Requirements:

·      Bachelor’s degree in business administration, or related field preferred.

·      Strong organizational, coordination, and communication skills.

·      Excellent interpersonal skills with the ability to interact effectively with executives and partners.

·      Proven ability to handle multiple tasks and work under pressure in a fast-pace denvironment.

·      High degree of integrity, discretion, and professionalism.

·      Flexibility to work extended hours and attend events as needed.

首席执行官秘书岗位说明

首席执行官秘书主要负责为首席执行官（CEO）提供高层级的行政、组织及支持工作。作为关键成员之一，该职位需在内部及外部事务中专业地代表CEO形象，妥善处理敏感及机密信息，并协助各类企业及项目相关事务。

主要职责

一、行政与高管支持

• 管理CEO的日常行程、会议安排及差旅安排，确保时间管理与优先事项的有效性。
• 过滤、优先处理各类来往沟通，包括邮件、电话及各类需CEO关注的请求。
• 协调跨部门会议安排，并作为CEO与高层管理团队之间的联络窗口。
• 为CEO会议、汇报及对外活动准备及整理演示文稿（PPT）。

二、项目、节庆活动及关系管理

• 根据CEO指示，策划、协调及执行各类活动及专项项目。
• 负责活动的全流程执行，包括供应商协调及现场执行，确保活动顺利进行。
• 支持企业社会责任（CSR）、公共关系及战略合作相关项目。

三、对外代表与沟通

• 在需要时代表CEO出席会议、会议活动及商务社交场合。
• 在所有对内及对外交流中，维护CEO办公室的专业形象与标准。

四、行政协调（马来西亚及文件管理）

• 接收及审核来自新山（JB）运营的文件，包括与长城美华（Chang Cheng Mee Wah）相关事务。
• 审核JB协议文件，并协调执行以供CEO批准及签署。

五、CEO个人行政支持

• 协助处理CEO个人税务事务，包括收入文件的整理、核对及汇总。
• 管理CEO车辆相关行政事务，包括路税更新及保险事宜。
• 协助个人证件事务，包括护照及再入境许可的申请与更新。

六、后勤与协调工作

• 协调祈福相关安排，包括准备相关后勤及支持工作。
• 安排马来西亚的差旅及住宿，包括酒店预订。
• 协调餐饮安排，包括订餐及付款处理（如转账等）。

七、保密与协调

• 以高度谨慎及职业操守处理所有敏感及机密信息。
• 主动预判CEO需求，提前协调并管理优先事项，确保各项工作顺畅执行。

任职要求

• 优先考虑拥有工商管理或相关专业学士学位。
• 具备优秀的组织、协调及沟通能力。
• 良好的人际沟通能力，能有效与高层管理人员及合作伙伴互动。
• 能在快节奏环境下同时处理多项任务，并具备抗压能力。
• 具有高度诚信、保密意识及专业精神。
• 可灵活配合加班及出席相关活动。

Job Summary

You will assist lawyers by filing court documents, preparing bundles of documents, managing billing, performing data entry, and calendaring to support legal operations efficiently.

Responsibilities

• File court documents accurately to meet legal deadlines
• Prepare and organize bundles of documents for legal cases
• Manage billing processes to ensure timely and accurate invoicing
• Perform data entry tasks to maintain up-to-date legal records
• Schedule and manage calendars for lawyers to optimize appointment coordination
• Use Microsoft Word to draft and format legal documents effectively
• Utilize PDF editors to review and edit legal files precisely
• Apply various AI tools to enhance document processing and workflow efficiency
• Maintain documents in an orderly manner

• Provide secretarial and administrative support to Chief Marketing Officer.

Administrative Support to Client Services Team

• Prepare documents (e.g. IMAs, account profiles, supplementals) for execution/circulation, presentation materials and reports for meetings, letters to clients; draft replies/letters, prepare monthly report for management reporting, monthly and adhoc reports to clients.
• Update and maintain records of clients’ data; maintain filing system for proposals, presentations, minutes of meetings, and email correspondences/letters, etc. with clients.
• Update Operations Manual for compliance purposes where necessary; attend to Regulatory Compliance's requests for audit purposes; conduct AML/PEP checks.
• Assist in operational risk management matters like risk and control assessment/scorecard.
• Keep track and follow up on required documentation and other matters that the team need to take action.

Provide administrative support to BD Division:

• Make travel arrangements, prepare pre-trip procurements and do post-trip claims in addition to other business-related claims like transport, entertainment, etc.
• Print and bind presentations.
• Arrange meetings; prepare set-up at meetings, etc.
• Assist in other work/project assigned from time to time e.g. division events.

Job Requirements:

• Diploma or Degree in Business Administration, Banking & Finance, or a related discipline.
• Minimum 3 years’ relevant secretarial experience, preferably from the financial industry.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic office systems.
• Calendar management: scheduling, coordinating meetings, sending invites, booking rooms.
• Basic finance admin: claims, invoices, purchase requests etc.
• Good written and spoken communication skills.
• Good co-ordination skills with internal teams and external parties (clients/vendors).
• Strong organization and time management; able to prioritise and handle multiple tasks.
• Discretion and confidentiality (handling sensitive information).
• Reliability, initiative, and ability to work independently.
• Problem-solving and follow-through.

Other Information:

Lion Global Investors Limited is committed to equal employment opportunity. Our employment decisions are made based on job requirements and qualifications, and regardless of age, race, gender, religion, marital status, family responsibilities, or disability.

Please refer to our Data Protection Policy Statement on how we may collect, use and disclose your personal information. https://www.lionglobalinvestors.com/en/data-protection-policy-statement.html

Please be informed that only shortlisted candidates will be notified.

Come join our team

We seek capable, passionate and resourceful persons for the following:

Project Secretary

Project secretary provides secretarial and administrative support to the project team.

Responsibilities of the Project Secretary include:

· Handle pre-qualification/tender documents, confidential letters and contract administration for projects.

· Prepare letters and forms to clients, authorities, consultants and contractors according to prescribed standards.

· Documentation control for projects.

· Secretarial assistance for all directors and assist with reception duties.

Job Requirements:

· GCE ‘A’ Level / Diploma

· Minimum 3 years of experience in consultancy firms; architectural office experience an advantage.

About the Role:

Anthony Law Corporation is seeking a dedicated Conveyancing Executive to join our dynamic team. In this role, you will play a key part in supporting our legal team and ensuring the smooth and efficient handling of conveyancing matters.

Key Responsibilities:

• Provide comprehensive administrative support, including handling claims, conducting searches, managing billing, tracking deadlines, and addressing general queries.

• Assist lawyers with conveyancing-related matters, including the sale and purchase of private properties.

• Review, proofread, and prepare legal documents related to conveyancing transactions.

• Draft correspondence (letters, emails) and respond to client and third-party inquiries promptly.

• Maintain systematic filing and documentation for efficient record-keeping.

• Perform other administrative duties as assigned.

Requirements:

• Strong written and verbal communication skills in English.

• 2–5 years of relevant experience in conveyancing, legal administration, or a related field.

• Background in Law/Legal Services is preferred, but fresh graduates or candidates without prior experience are welcome to apply.

• Positive work attitude with a professional and approachable demeanor.

• Highly organized, detail-oriented, and adept at managing multiple tasks efficiently.

• Ability to work well under pressure in a fast-paced environment.

• Tech-savvy, with proficiency in Microsoft Office and legal software (if applicable).

How to Apply:

Interested candidates are invited to submit a detailed resume (including expected salary) to hr@alcorp.com.sg.

Note: Only shortlisted candidates will be contacted for an interview.

About the Role

Our client, a leading international law firm, is seeking an experienced Legal Secretary to support an Office Managing Partner. This is a senior support role suited to a candidate who is highly organised, discreet, and comfortable operating in a fast-paced, client-facing environment at the most senior level of the firm.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the Office Managing Partner, including diary and calendar management, meeting coordination, and travel arrangements
• Draft, format, and proofread correspondence, memoranda, and other documents
• Manage incoming calls, emails, and enquiries, exercising judgment in prioritisation and escalation
• Coordinate client matters, including file opening, billing support, and liaison with internal practice groups
• Prepare expense claims and reconcile invoices
• Liaise with internal stakeholders (partners, associates, business services teams) and external contacts (clients, vendors, regulators) in a professional manner
• Handle confidential and sensitive information with the highest level of discretion
• Support ad hoc projects and firm-wide initiatives as required

Key Requirements

• At least 6–8 years of secretarial experience within a law firm or professional services environment
• Proven experience supporting senior leadership (e.g. partners, directors, or equivalent)
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to manage competing priorities under pressure
• Proficiency in MS Office and document/billing management systems
• High level of professionalism, discretion, and attention to detail
• A proactive, can-do attitude with the ability to work independently

Job descriptions

Handle private property conveyancing related matters ie sales, purchase, redemption refinancing, and BUC

Prepare documents related to conveyancing matters

Communicate with clients and parties related to the conveyancing process

Timely completion of conveyancing transactions

Draft letters and emails, respond to enquiries and messages

All other incidental secretarial / administrative duties

Requirements:

Have conveyancing experience

Proficient in Microsoft Word and able to handle practice management software (training provided)

Able to work independently or with minimal supervision

Meticulous, responsible, and interpersonal skills

The Company

A well-established organization in the professional services industry is currently seeking a Corporate Secretary to join their dynamic team.

The Role

The role is responsible for managing a full spectrum of corporate secretarial services for the firm’s clients, primarily private limited companies. Key responsibilities include handling company incorporations, registration of foreign entities and representative offices, company strike-offs, and other corporate exercises, while ensuring compliance with the Singapore Companies Act, ACRA regulations, and statutory requirements. The incumbent will prepare and maintain statutory records, resolutions, and meeting minutes, coordinate Board and Shareholders’ meetings, and oversee timely statutory filings via the ACRA BizFile+ portal. The role also involves liaising with clients, auditors, regulators, and internal stakeholders on compliance matters, supporting client onboarding and due diligence processes, guiding junior team members, and keeping abreast of regulatory and corporate governance developments.

Your Profile

Candidates should possess a minimum Diploma or Degree in Business, Law, Accountancy, or a related discipline, with SAICSA/CSIS qualifications or candidates currently pursuing the SAICSA programme considered an advantage. The ideal candidate will have at least 2 to 3 years of relevant experience in a Singapore corporate secretarial firm, with strong knowledge of the Singapore Companies Act, ACRA regulations, and corporate governance practices. They should have experience independently managing a portfolio of clients and preparing minutes for Board and Shareholders’ meetings. Proficiency in Microsoft Office applications and familiarity with the ACRA BizFile+ portal are essential.

Apply Today

Please send your resume, in WORD format only and quote reference number ET13460649, by clicking the apply button. Please note that only short-listed candidates will be contacted.

EA Licence no.: 07C5595 | Tan Yee Le (Elise) EA Registration no.: R1330020

Responsibilities:-

-Handle a portfolio of corporate secretarial matters clients including preparation and review of directors' resolutions and preparation of materials for meetings (minutes recording, drafting of resolutions etc.)

-Lodgement of statutory returns with ACRA

-Updating minute books and registers

-Liaising, providing information to and updating management, directors and auditors

Requirements:

-Degree holder

-Knowledge in the Company secretary work

-Knowledge of ACRA website and the e-filing requirements in Bizfile

-2-5 years relevant experiences is a plus Fresh graduated is also welcome

Other:

-ATTRACTIVE Remuneration/ Salary to commensurate with experience and competence

-5 days work week

-house training will be provided

Company Overview

HAO BizCon is your trusted partner for seamless business setup and growth in Singapore. We offer comprehensive corporate services including company incorporation, secretarial compliance, accounting, tax, work visa support, and tailored business advisory for SMEs.

Job Summary

Manage a portfolio of Singapore-incorporated companies, ensuring compliance with legislation and providing procedural corporate secretarial advisory services.

Responsibilities

• Incorporate companies and register amendments to company constitutions to ensure legal compliance
• Execute share allotments and transfers to maintain accurate ownership records
• Perform full corporate secretarial duties including company incorporations, striking off companies, and preparing directors’ and shareholders’ resolutions to support governance
• Conduct Customer Due Diligence and KYC checks to comply with regulatory requirements
• Maintain registers of controllers, nominee shareholders, and directors to ensure statutory accuracy
• Manage statutory records, registers, and documents as required by the Companies Act to uphold legal standards
• Ensure timely submission of statutory filings to ACRA to avoid penalties and maintain compliance
• Prepare XBRL financial statements to meet reporting obligations
• Manage billing processes to ensure accurate client invoicing and revenue tracking

Preferred competencies and qualifications

• Degree or professional qualification in corporate secretarial studies, accounting, or administration
• Minimum 5 years of relevant experience in corporate secretarial or related roles
• Deep understanding of the Singapore Companies Act and related regulations
• Strong communication skills with proficiency in corporate secretarial software
• Chartered Accountant (Singapore) and Qualified Company Secretary.

CorpZap is searching for an entry or junior level Corporate Secretary to service its portfolio of over 1000 client companies. On-the-job training will be provided. No prior experience is required.

Job scope includes:

• Incorporation of companies (drafting documents for incorporation and lodging on ACRA).
• Liasing with account managers for opening of bank accounts.
• Drafting of documents for corporate changes and lodging on ACRA.
• Invoicing clients for our services and sending out reminders for overdue payment.
• Reminding clients of their companies' annual obligations.

The ideal candidate must be:

• Able to communicate effectively with clients.
• Able to solve problems dynamically.
• Able and willing to learn and develop proficiency in technical skills.
• Proactive in finding solutions for clients.
• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field
• Required Skill(s): Microsoft Office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent

Longstanding & well established law firm in Downtown (with branch in Toa Payoh)looking for Conveyancing Secretary to bring forth professional & meaningfullegal services.

Responsibilities:

• Handle conveyancing matters such as sales and purchase of properties, land transfers etc.
• Assist in data entry, filing, conducting title searches, invoicing and other administrative support.
• Preparation of legal documents
• Liaison with clients, banks and related parties to ensure completion of conveyancing procedure.

Requirements:

• Good command of spoken and written English
• Proficiency in Microsoft Office applications
• Team player and possess good interpersonal and communication skills
• Resourceful, able to work independently and under pressure in a fast-paced environment
• Chinese speaking preferred