Company Overview

OBS Financial Solutions Pte Ltd is a Singapore-based banking system house established since 1990. We specialize in turnkey treasury systems for investment banks, hedge funds, and insurance companies across APAC, serving MNCs, stock exchanges, and financial institutions.

Job Summary

We are seeking a Senior Software Engineer skilled in ReactJs, Java 17, Spring Boot, Docker, and database management to design, develop, and maintain scalable software solutions with strong microservices communication and containerization expertise.

Responsibilities

• Design, develop, and maintain responsive web applications using ReactJs for frontend and Java 17 with Spring Boot for backend to deliver scalable software solutions
• Implement push notification features to enhance user engagement and provide real-time updates
• Apply expertise in communication protocols and patterns to ensure effective interaction between microservices and application components
• Design, implement, and optimize database structures using PostgreSQL and SQL Server for efficient data storage and retrieval
• Contribute to architectural design aligned with best practices and industry standards
• Collaborate with Business Analysts, Quality Assurance engineers, and developers to deliver high-quality software products
• Utilize Docker to containerize applications for consistent deployment across environments
• Write clean, maintainable, and efficient code adhering to coding standards
• Ensure seamless integration between frontend and backend components
• Identify and resolve performance bottlenecks in both frontend and backend systems
• Use version control systems such as Git for effective collaboration and code management
• Provide level 3 application support, including analysis, debugging, and issue resolution in coordination with support teams

Required competencies and certifications

• Minimum 3 years of software development experience focusing on ReactJs, Java 17, and Spring Boot
• Strong understanding of communication protocols and patterns between microservices and application components
• Proficiency in database management with PostgreSQL and SQL Server
• Experience with relational databases and Hibernate framework
• Experience with build tools, package managers, CI/CD pipelines, and Docker
• Experience in Keycloak, Jasper Reports, and poi project
• Proven experience managing System Integration Testing (SIT) and User Acceptance Testing (UAT)
• Excellent client-facing, internal communication, written, and verbal communication skills
• Self-motivated with strong teamwork abilities
• High level of commitment and proactive problem-solving skills
• Strong analytical and problem-solving skills

Preferred competencies and qualifications

• Bilingual proficiency is a plus

Moomoo is more than just a global investment and trading platform—we’re a fast-growing force in the wealth-tech space, committed to transforming the way people invest. Since our founding in 2018, we've rapidly expanded across Singapore, Australia, Japan, Canada, and Malaysia, now empowering over 28 million users worldwide.

In Singapore, Moomoo Financial Singapore Pte. Ltd. is licensed and regulated by the Monetary Authority of Singapore (Licence No. CMS101000). In 2022, we became the first digital brokerage to earn all five SGX Group memberships across the securities and derivatives markets—a testament to our dedication to excellence and innovation.

But what truly sets us apart is our mission: to democratize investing and make smart, data-driven financial decisions accessible to everyone. We’re here to level the playing field—bringing powerful tools, real-time insights, and intuitive technology to empower investors at every stage of their journey.

Joining Moomoo means being part of a purpose-driven team that’s not only reshaping the future of investing—but also making wealth-building inclusive, informed, and inspiring. If you're excited about driving impact at the intersection of finance and technology, there's never been a better time to join us.

Working at Moomoo, you will get

• Be a part of the world’s leading digital brokerage firm where growth and career development opportunities are endless.
• Enjoy a competitive total compensation package that truly values your skills and contributions.
• Comprehensive insurance coverage for employees and dependents to provide you a peace of mind
• Fun loving and diverse work environment that hosts various team-bonding programs and company events
• Business casual work attire everyday
• And Much More!: Discover even more perks and benefits as we take you through the hiring process!

Marketing Specialist

We are seeking a proactive, organized, and creative Marketing Specialist to support two core areas of our marketing function: Brand & Content and Events &Partnerships. This role is ideal for someone who enjoys balancing creative work with project coordination and execution.

The Marketing Specialist will assist with market research, content development, copywriting, translation, campaign support, event coordination, and partnership activation. The ideal candidate is a strong communicator, detail-oriented, and capable of managing multiple priorities across a fast-paced marketing team.

Responsibilities

1) Brand & Content Support

• Conduct market, customer, competitor, and industry research to support brand and content strategies.
• Assist in planning and executing content marketing initiatives across digital and offline channels.
• Write, edit, translate and proofread marketing materials
• Help maintain brand consistency across all marketing communications and assets.
• Support content calendar management and publishing schedules.
• Coordinate with internal stakeholders and external vendors on content development projects.
• Track and report on content and campaign performance, providing insights and recommendations for optimization.

2) Events & Partnerships Support

• Support the planning and execution of events, including webinars, trade shows, customer events, and partner activations.
• Assist with event logistics such as timelines, registration, vendor coordination, materials preparation, and on-site support when needed.
• Help create promotional materials for events and partnership campaigns.
• Coordinate partnership deliverables, communications, and follow-ups with partners and internal teams.
• Maintain event and partner marketing calendars, contact lists, and project trackers.
• Support post-event and post-campaign reporting, including attendee feedback, lead tracking, and ROI summaries.

3) General Marketing Operations

• Manage multiple projects and deadlines across marketing.
• Assist with campaign execution, asset management, and administrative marketing tasks as needed.
• Collaborate cross-functionally with sales, product, design, and external partners.
• Ensure marketing materials are accurate, timely, and aligned with company goals.
• Support the marketing team with day-to-day coordination and process improvement.

Requirements

• Bachelor’s degree in Marketing, Communications, Business, Finance, or a related field.
• Passionate about marketing and interested in serving high-net-worth clients and understanding their needs.
• Strong writing, editing, and proofreading skills.
• Experience conducting research and turning findings into actionable marketing insights.
• Excellent project management and organizational skills.
• Ability to manage multiple priorities and work effectively with different stakeholders.
• Strong verbal and written communication skills.

Please note that only short-listed candidates will be contacted.

About the Role

As part of our strategic expansion, Yongan International Financial (Singapore) Pte. Ltd. is seeking a motivated Operation Executive. You will be part of our Operations team, to support areas include Trade Settlements and Clearing, Reconciliation of Trades, Client Support, and Regulatory Reporting.

Job Responsibilities

1.      Trade Settlements and Clearing: Manage daily trade clearing and settlement workflows. Ensure trades are processed accurately and within strictly timeline across the Exchanges, Clearing Brokers, and internal systems.

2.      Reconciliation: Perform daily reconciliations of trades, positions, margin requirements, cash balances. Identify and resolve discrepancies between trading platforms, back-office systems, and broker/clearing statements.

3.      Client Support: Communicate with clients regarding trade, settlement status, and general inquiries. Build and maintain strong relationships through professional and effective problem resolution.

4.      Coordination with Other Departments: Work closely with other departments, such as Compliance, Accounting, and Front office, to ensure operational alignment and adherence to company objectives.

5.      Regulatory Reporting: Assist in preparation, review and submission of regulatory, exchange, and internal reports for SGX,MAS, or other relevant parties, where applicable.

Job Requirements

Education & Experience

• Academic Background: Possession of a Diploma or Degree in Business Administration, Finance, or a related field.
• Experience Level: Fresh graduates are encouraged to apply. Prior experience in futures, derivatives, brokerage, clearing, settlement, or general financial operations would be an advantage.

Language & Technical Skills

• Language Proficiency: Excellent command of written and spoken English and Chinese (including Chinese typing). This is essential for communicating with Chinese-speaking clients and counterparties via email, messaging platforms, and phone calls.
• Software Skills: High proficiency in MS Office (Excel, Word, and Outlook).

Core Competencies

• Teamwork: Proven ability to work effectively both as a collaborative team member and independently with minimal supervision.
• Work Ethic: Highly proactive with a strong initiative and a genuine willingness to learn and adapt.
• Resilience: Ability to perform accurately and efficiently under pressure and meet tight deadlines in a fast-paced environment.

Support internal IT needs:

• Primary point of contact for end-user computing – user on/off boarding, troubleshooting, and training
• Microsoft 365 tenant administration (Office, Teams, Exchange, Azure AD, etc)
• Monitoring of FFH users/endpoints operational security and compliance via Microsoft Intune
• Manage Microsoft Defender (phishing, malware, risky sign‑ins), implement Safe Links, Safe Attachments, and security hardening, investigate alerts and suspicious activities
• First level support for office network (Corp & Guest wi-fi networks, router admin, VPN admin)
• Procurement/management of IT assets such as laptops and mobile devices
• Liaise with and manage 3rd party IT software/hardware/services vendors
• Support and troubleshoot audio visual equipment such as projectors, AV systems.
• Support with regular IT subscriptions invoice reviewing and payment process
• Ad hoc support on internal FFH IT projects

Support internal Operations needs:

• Premises and physical security – CCTV and access card system monitoring and administration
• Business Continuity measures planning and execution
• Ad hoc support on internal FFH Operational/Admin initiatives

Finance Business Partner

Responsibilities:

1. Handle daily accounting operations including journal entries, reconciliations, and month-end closing to ensure accurate and timely financial records.

2. Prepare monthly, quarterly, and annual financial reports (P&L, Balance Sheet, Cash Flow), and conduct basic variance and performance analysis.

3. Manage tax filings and ensure compliance with local financial regulations, accounting standards, and internal policies.

4. Monitor AP/AR processes, perform reconciliations, and support cash flow management and forecasting activities.

5. Review expense claims, support budgeting and forecasting, and ensure proper implementation of internal controls and audit requirements.

Requirements:

1. Bachelor’s degree or above in Finance, Accounting, Economics, or related fields.

2. Solid understanding of accounting principles, financial reporting, and tax regulations.

3. Proficient in Microsoft Excel and familiar with financial systems.

4. 3 years of relevant finance or accounting experience preferred.5.Strong analytical skills, attention to detail, good communication ability, and a high level of integrity and responsibility.

Position Overview:

The Financial Controller is a key executive responsible for guiding the company’s financial strategy, overseeing financial operations, and supporting significant business growth. The Financial Controller will work closely with the Acting CEO/ COO and the board of directors to ensure the company's financial health and strategic objectives are met.

Principal Duties and Responsibilities include (but are not limited to):   

• Lead financial planning and commercial evaluation of regional expansion initiatives, including viability assessment, risk analysis, and market entry strategies.
• Own end-to-end fundraising activities (including growth rounds),partnering with the Acting CEO/ COO on financial models, investor materials, due diligence, negotiations, and deal closure.
• Maintain transparent and ongoing communication with investors, ensuring timely updates, reporting, and relationship management throughout funding cycles.
• Participate in board-level discussions, provide financial and strategic insights, and contribute to long-term corporate strategy and decision-making.
• Ensure full compliance with statutory, tax, audit, and regulatory requirements while implementing risk management frameworks to protect assets and reputation.
• Oversee Financial Planning and Analysis activities including budgeting, forecasting, scenario planning, KPI tracking, cash flow management, and performance reporting.
• Establish and maintain robust financial controls, policies, and processes to improve operational efficiency and ensure accurate financial management.
• Lead evaluation of partnerships, business development opportunities, and manage relationships with auditors, tax advisors, legal counsel, and other external stakeholders while fostering strong organizational culture.
• Coordinate closely with headquarters in Japan on the implementation of group policies, financial frameworks, and strategic initiatives, including regular reporting and alignment discussions conducted in Japanese.

Qualifications & Skills:

• Minimum bachelor’s degree in economics, finance, accountancy, or possess an accountancy professional qualification (CPA, ACA, ACCA, CIMA or other equivalent) with at least 12 years of relevant experience.
• Experience in accounting or financial analysis to create and improve financial operational processes.
• Have a good understanding of Investment banking, Custody, Debt Capital Markets, and Flow/FX businesses and the processes around them.
• Have good communication skills– both written and verbal, with the ability to develop strong working relationships with senior business partners, resolving problems cross-functionally across departments and regions.
• Solid knowledge of local accounting standards, regulatory MAS and tax reporting.
• Excellent business and commercial judgement, analytical and decision-making skills.
• Has experience working in an international cultural team with global / regional reporting lines and any experience working with companies based in Japan will be an advantage.
• Fluency in Japanese (written and spoken) is required to effectively liaise with headquarters in Japan, support policy implementation, and manage regular reporting and stakeholder communications.

Responsibilities:

• Oversee end-to-end finance operations, including financial planning, analysis, and balance sheet reconciliations.

• Collaborate with internal teams to determine funding requirements and manage cash flow in line with organizational agreements.

• Maintain rolling forecasts to support financial planning and resource allocation.

• Review and analyze budget performance (actual vs. budget) to identify potential variances.

• Source and manage competitive providers for bonds, insurance, and other financial instruments as needed.

• Prepare accurate forecasts and variance analysis to support decision-making.

• Build and maintain relationships with banks, insurance providers, corporate service providers, and regulatory bodies.

• Communicate proactively with stakeholders to provide financial insights that support business operations and strategy.

• Supervise and mentor finance team members to ensure continuous development.

• Collaborate with operational teams to ensure financial alignment across departments.

• Prepare regular management reports and support reporting requirements.

Qualifications:

• Bachelor’s degree in Finance or a related professional qualification.

• Meticulous with strong attention to detail.

• Strong analytical, problem-solving, and communication skills.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Position title : Financial Controller

Location: Admiralty

Working Days:  5 Day A Week

Working hours : 9:00am - 6:00pm

Salary : $10k - $12k (depends experience)

Responsibilities:

Strategic Finance Leadership & Business Partnership

• Serve as the principal finance partner to the CEO and CFO, providing forward-looking insights, analysis, and recommendations to support strategic and operational decision-making.

• Prepare high-quality financial materials, analyses, and presentations, and participate in executive and management meetings as required.

Company Finance Operations & Oversight

• Lead the Company’s corporate finance functions, including corporate reporting, FP&A, treasury, tax, and working capital management.

• Drive strong financial discipline across the organization, including oversight of cost structures, margin and yield-related financial analysis, capital expenditure governance, and operational financial performance.

• Strengthen finance operating models, systems, processes, and workflows to enhance efficiency, scalability, and data integrity.

• Drive the automation and digitalization of financial processes to improve productivity and reporting quality.

Financial Planning, Performance Management & Controls

• Lead robust budgeting, forecasting, and performance management processes across the Company.

• Ensure timely, accurate, and insightful financial reporting to executive management.

• Act as the primary management interface with external auditors, advisors, and regulatory bodies.

• Partner with cross-functional leaders to support strategic initiatives, transformation programs, and enterprise-wide projects.

Requirements:

• Professional certifications such as CPA, ACCA, or CA.

• Senior finance leader with deep experience in corporate finance, financial control, and performance management within a semiconductor or manufacturing‑intensive environment.

• Proven track record in senior finance leadership roles such as Financial Controller or Finance Director with Company‑wide scope.

• Candidates with extensive exposure to manufacturing finance and operating models of similar complexity are strongly preferred.

• Strong technical grounding in Company reporting, Company FP&A, treasury and insurance, tax, and internal controls.
  

  
  

Interested applicants, WA your resume to +65 9136 9792 or email your resume to supreme.yentan@gmail.com.

Tan Yen Zhen (Chen Yan Zhen) Reg No: R25138932

The SupremeHR Advisory Pte Ltd EA No: 14C7279

About Vin's Automotive Group

Vin's Automotive Group("Vin's") is a Singapore-based automotive group listed on the SGXCatalist board. The Group operates across multiple verticals including used carsales, electric vehicle distribution, vehicle rental and leasing, commercialvehicles, financial services (motor loans and credit), insurance, claimsmanagement, and workshop services. The Group is led by the Executive Chairmanand the Chief Executive Officer, and is entering its next phase of growthfocused on scale, systems, and operational discipline.

The Group consists of nineentities in total: six operating entities and three holding companies(including the listed entity). The three holding companies carry limitedoperational activity and serve primarily as corporate vehicles. The GroupFinancial Controller is responsible for the consolidation, reporting, andfinancial control across all nine entities, with day-to-day operational financework concentrated in the six operating companies.

Role Summary

The Group Financial Controlleris the senior finance executive responsible for the integrity of Vin'sfinancial reporting, the strength of its control environment, and the deliveryof Vin's obligations as a listed entity on the SGX Catalist board. The roleleads the finance function hands-on, works closely alongside the team onconsolidation, close cycles, and compliance matters, and supports the CEO andExecutive Chairman on investor-facing and Board-level finance requirements.

This role suits a qualified,hands-on finance leader who is technically sharp, governance-minded, andcomfortable rolling up sleeves with the team. The right candidate takes genuinepride in a clean close, a well-controlled ledger, and a well-prepared set oflisted-company disclosures.

The Group Financial Controllerrole also carries genuine progression potential. For the right individual whodemonstrates sustained performance, judgement, and commercial contribution overtime, there is scope to grow into a Chief Financial Officer mandate withinVin's as the Group's capital agenda matures.

Upon confirmation, the GroupFinancial Controller will be formally designated as an Executive Officer ofVin's Holdings Ltd, with the associated disclosure and accountabilityobligations under the SGX Catalist Rules.

Key Responsibilities

1. Financial Reporting, Consolidation & Statutory Audit

•       Prepare consolidated financial statements across allnine entities in accordance with SFRS(I) and internal Group policies.

•       Own the monthly, half-yearly, and annual closingcycles, ensuring timely, accurate, and well-controlled reporting.

•       Lead the annual statutory audit process across all nineentities, serving as primary counterpart to the external auditors; drive theaudit to timely and clean completion, with the bulk of audit activityconcentrated in the six operating entities.

•       Oversee management reporting, MIS, and KPI dashboardsfor the CEO, Executive Chairman, and Board.

•       Lead results analysis and variance commentary for Groupand subsidiary performance.

2. SGX Catalist Compliance, Annual Report, AGM & SustainabilityReporting

•       Ensure Vin's compliance with the SGX Catalist Rules,including continuous disclosure obligations.

•       Prepare half-year and annual financial resultsannouncements for review and release.

•       Lead preparation of the Annual Report, working with theCEO, Executive Chairman, and external advisors.

•       Lead preparation of the annual Sustainability Report inline with SGX Catalist requirements, including stakeholder materialityassessment and climate-related disclosures.

•       Coordinate AGM preparation, including financialsections, resolutions, and shareholder materials.

•       Monitor and report on Interested Person Transactions(IPTs) in line with Catalist requirements.

•       Track and report on IPO proceeds utilisation.

•       Prepare Audit Committee and Board finance papers;attend AC and Board meetings as required.

•       Support the CEO and Executive Chairman on engagementwith sponsors, external auditors, and registrars, with the Group FinancialController executing the technical and documentation workstreams.

3. Internal Controls & Internal Audit

•       Design, maintain, and continuously strengthen theGroup's internal control framework.

•       Enforce segregation of duties, authority matrices, andapproval workflows across all finance-sensitive processes.

•       Lead fraud risk assessment and prevention protocols;champion a culture of financial discipline and escalation.

•       Lead the annual internal audit cycle with Vin'sappointed internal auditors, including scoping, coordination, and remediationtracking, under the direction of the Audit Committee.

•       Ensure all internal and external audit findings aretracked and closed within agreed timelines.

•       Serve as an independent check within the executiveteam, with the judgement and willingness to escalate matters of concern.

4. Treasury, Cashflow & Banking

•       Manage Vin's treasury operations and day-to-dayliquidity position.

•       Own Group cashflow forecasting, working capitalmanagement, and debt covenant monitoring.

•       Lead banking relationships across the Group, includingregular engagement with Vin's principal banking partners.

•       Monitor existing credit and banking facilities; managerenewals, amendments, and compliance reporting.

•       Drive new banking facility discussions and negotiationsalongside the CEO and Executive Chairman, including preparation of banksubmissions, financial projections, and negotiation of terms.

5. Budgeting, Forecasting & Finance Support

•       Lead the Group's annual budget cycle and rollingforecast process.

•       Translate financial performance into clear managementreporting and commentary for the CEO and executive team.

•       Support business units on financial informationrequests, budget tracking, and variance discussions.

6. Systems, Processes & Continuous Improvement

•       Drive improvements in financial processes, reportingstructures, and controls as the Group scales.

•       Partner with the Technology team on ERP and financesystem implementation, enhancement, and integration work.

•       Standardise workflows across entities and reducereliance on manual processes.

•       Establish scalable, well-documented finance processesthat support future growth.

7. Tax & Regulatory

•       Oversee Group tax compliance, planning, and transferpricing arrangements.

•       Manage statutory filings and regulatory submissionsacross all subsidiaries.

8. Team Leadership & Capability Building

•       Lead, mentor, and develop the finance team; workalongside the team on technical matters and close-cycle delivery where needed.

•       Coach and develop high-potential team members,including technical training on SFRS(I), consolidation, and listed-companyreporting.

•       Build bench strength and succession capability withinthe finance function.

•       Establish a high-performing, disciplined, andvalues-aligned finance culture.

Candidate Profile

Essential

•       Qualified Chartered Accountant (CA Singapore, CPAAustralia, ACCA, CIMA, or equivalent recognised professional accounting body).This is a regulatory requirement for the Group Financial Controller of an SGXCatalist-listed issuer and is non-negotiable.

•       Minimum 10 years of post-qualification experience,including at least 3 years at Financial Controller or Senior Finance Managerlevel.

•       Experience in a listed company environment (SGXpreferred), or with strong exposure to listed-company reporting and disclosure.

•       Proven experience in designing and operating internalcontrol frameworks.

•       Strong command of SFRS(I) and familiarity with SGXCatalist Rules and continuous disclosure obligations.

•       Hands-on experience with Group consolidation andstatutory reporting.

Preferred

•       Prior Financial Controller experience in a listedentity.

•       Exposure to the automotive, financial services, orconsumer finance industries.

•       Experience working with sponsors, regulators, andexternal auditors on listed company matters.

•       Experience supporting IPO or post-IPO activity.

Attributes

•       Strong ethical instinct and independence of judgement;willingness to escalate matters of concern.

•       Hands-on, detail-oriented, and comfortable workingalongside the team on delivery.

•       Credible with both the team and the Board; able toadjust communication style to the audience.

•       Patient teacher with genuine interest in developingjunior finance talent.

•       Organised, deadline-driven, and unfazed by the rhythmof close cycles and listed-company deadlines.

Reporting Structure

•       Reports to: Chief Executive Officer (solidline); Executive Chairman and Audit Committee Chair (dotted-line engagement).

•       Direct reports: Finance team.

Working Arrangements

•       Based at Vin's headquarters.

•       5.25-day work week: Monday to Friday (0845–1745) andalternate Saturdays (0845–1245). This applies company-wide with no exceptions.

About Us
We are a dynamic technology company headquartered in Singapore, with ambitious growth plans. As we continue to scale, we are seeking a seasoned Financial Controller to strengthen our finance function, ensure compliance, and support our expansion journey.

The Role

As Financial Controller, you will report directly to the CEO and serve as a strategic backbone of the finance team. You will be responsible for:

• Leading all financial operations, including accounting, reporting, and compliance.
• Developing and implementing robust internal controls and governance frameworks.
• Overseeing budgeting, forecasting, and cash flow management to support business growth.
• Providing financial insights to guide strategic decision‑making and expansion initiatives.
• Liaising with auditors and other professional advisors.
• Advising on corporate governance, regulatory obligations, and best‑practice compliance.

Requirements

We are looking for a candidate who combines strong technical expertise with strategic vision:

• Degree in Accountancy or ACCA, with a recognised professional qualification such as Chartered Accountant or Certified Public Accountant.
• 8–10 years of progressive experience in finance, accounting, or audit, including at least 3 years in a leadership role within a mid‑sized organisation.
• Strong interpersonal skills, with the ability to communicate and engage effectively at all levels.
• Proven leadership capabilities, with high integrity, dependability, and a strong sense of urgency.
• Ability to manage ambiguity and operate effectively in a fast‑changing environment.
• Relevant IT industry experience; exposure to ERP systems and Power BI will be an advantage.

Why Join Us?

• Be part of a high-growth SME with a clear growth trajectory.
• Shape the financial future of the company at a pivotal stage.
• Work closely with visionary leaders and industry experts.
• Competitive compensation package with performance-based incentives.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

Job Description & Requirements

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
• Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.
• To control all aspects of documentation throughout the project’s life cycle such as catalogue, post, distribute, track and compile hard and soft copy.
• Provide support for the Change Control and Document Control processes for the project.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
• Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.
• Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted
• Maintain confidentiality on sensitive information
• Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Produce exception reports on late documentation for management review
• Co-ordinating drawings/documents flow between site and main office in Singapore

Requirements

• Minimum N level with at least 3 years of relevant working experience in document management and control.
• Those with more years of experience will be considered for senior position.
• Strong communication skills, both written and spoken.
• Has good document control & administrative skills.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.
• Willingness to work at Tuas area. Transportation provided from designation MRT station to site office.

Job Summary

Manage and maintain ISO documentation to ensure compliance with company standards and ISO 9001 requirements, supporting audit processes and document security.

Responsibilities

• Manage and maintain all ISO documents to ensure accuracy and compliance with standards
• Update and control ISO procedure documents and forms to reflect current practices
• Identify, classify, and file all ISO documents systematically for easy retrieval
• Conduct regular document checks to verify employees use current and accurate ISO forms for recording evidence
• Ensure revised documents are accessible to relevant personnel promptly
• Assist in communication and coordination during external audits to support compliance verification
• Follow company specifications and document control procedures to maintain document integrity
• Handle ISO documents correctly when received from other employees to prevent errors or loss
• Create and maintain document filing and organizing systems to improve document management efficiency
• Ensure proper security measures for both paper and electronic documents to protect sensitive information
• Distribute and notify relevant recipients of updated documents to maintain awareness and compliance
• Support achievement of IMS Policy and objectives through effective document control
• Undertake special assignments, ad hoc functions, and related duties as assigned by management
• Provide administrative support related to document control and management tasks
• Report regularly to the Management Representative on document control status and issues

Required competencies and certifications

• O Level or Diploma qualification
• Minimum 2 years of experience in document control or related functions
• Strong written and spoken communication skills to effectively convey information
• Proficient document control skills with knowledge of ISO 9001 standards preferred

Preferred competencies and qualifications

• Knowledge of ISO 9001 standards (moved here as preferred since it is not explicitly mandated but beneficial)

Job Summary

Manage and maintain ISO documentation to ensure compliance with company standards and ISO 9001 requirements, supporting audit processes and document security.

Responsibilities

• Manage and maintain all ISO documents to ensure accuracy and compliance with standards
• Update and control ISO procedure documents and forms to reflect current practices
• Identify, classify, and file all ISO documents systematically for easy retrieval
• Conduct regular document checks to verify employees use current and accurate ISO forms for recording evidence
• Ensure revised documents are accessible to relevant personnel promptly
• Assist in communication and coordination during external audits to support compliance verification
• Follow company specifications and document control procedures to maintain document integrity
• Handle ISO documents correctly when received from other employees to prevent errors or loss
• Create and maintain document filing and organizing systems to improve document management efficiency
• Ensure proper security measures for both paper and electronic documents to protect sensitive information
• Distribute and notify relevant recipients of updated documents to maintain awareness and compliance
• Support achievement of IMS Policy and objectives through effective document control
• Undertake special assignments, ad hoc functions, and related duties as assigned by management
• Provide administrative support related to document control and management tasks
• Report regularly to the Management Representative on document control status and issues

Required competencies and certifications

• O Level or Diploma qualification
• Minimum 2 years of experience in document control or related functions
• Strong written and spoken communication skills to effectively convey information
• Proficient document control skills with knowledge of ISO 9001 standards preferred

Preferred competencies and qualifications

• Knowledge of ISO 9001 standards (moved here as preferred since it is not explicitly mandated but beneficial)

Company Overview

A Construction Civil Engineering organization (main contractors) engage in a civil LTA project . The company values teamwork and continuous learning.

Job Summary

You will manage and coordinate document control and administrative tasks for the Design Team in a construction project, ensuring timely and accurate handling of project documents and supporting smooth communication with consultants and clients.

Responsibilities

Administrations

• Issue of stationeries / Pantries/ Toiletries & control including purchasing and cost compare
• Event arrangement/ Workers mthly dinner arrangement/ Fruit day/Bonding day and etc
• Renewal of TOL lease/ GGBS/ ISO / BCA upgrade
• Monitor, update of all software expire date and do compare cost before renewal
• HP/ Singtel/ Elect bill/ Starhub recontract and keep mthly record
• Letter box / postage/ courier
• Cover DC duties when necessaries
• Update and keep record of all computer/ Lap top/ Copier/ Furniture/ Coffee maker /furniture/ phone and all admin assest.
• All master outgoing and incoming correspondence to control and master email out to all HOD
• Arrangement of meeting room
• Shell Petrol Card/ Mr Chiang golf membership card/ Mr Chiang corporate credit card
• Verified all admin suppliers tax invoice and keep record or qty
• Record and update vehicles insurance and road tax. Cost compare of all insurance renewal
• Assist in ISO and GGBS audit
• Update,record and control of all company’s HP, Internet, Elect, water usage include renewal of contract
• General admin

Document Controller

• Manage daily document control tasks for the Design Team to ensure accurate and timely handling of project documents
• Coordinate document exchanges with design consultants and clients (LTA) to maintain effective communication and project progress
• Obtain project team approvals to access relevant platforms and systems for document management
• Maintain organized electronic and hard copy records of project documents to support project tracking and compliance
• Assist with administrative duties to support the Design Team’s operational needs
• Collaborate effectively with team members to meet project deadlines and maintain a neat and orderly work environment
• Other ad-hoc administration duties

Preferred competencies and qualifications

• Minimum 2 years of experience in administration/DC, preferably within construction projects
• Proficient computer skills to manage electronic documentation and communication
• O Level certification or higher
• Ability to work well in a team and maintain a neat, organized personality

Key areas ofresponsibilities:

•Reporting to the Managing Director | Singapore, you will lead the budget process and as well as day to day financial operations

•Act as a strong business partner by providing insight and analyses to supportthe need of the business.

•Ensure compliance with all relevant legal and internal company guidelines.

•Work closely with internal audit team to manage company’s risk.

•Ensure data integrity and the appropriate process and system controls are inplace.

•Setting best practice with regards to controlling and mitigating operationaltax risk.

•Liaise with business leaders to understand service line requirements andoptimize the Finance resource deployment to assist.

•Liaise with external clients and Collier’s service providers to achievestrategic goals.

Financial Management

•Youwill lead a team of Finance Managers, Internal and External (outsource)Accountants to ensure timely and accurate book-keeping.

Ensuresaccurate and timely month end closing, Balance Sheet review and Profit and Lossreview (Full Set of Accounts).

•Coordinates with various stakeholders to prepare monthly forecasts and annualbudget.

Statutory Reporting (Audit& Taxation)

•Review the Financial Statements, Statutory reports and ensure timely andaccurate delivery of reports.

•Corporate tax preparation (ECI reporting, GST reporting, corporate taxreporting)

Internal Control &System Integration

• Review and improve accounting and finance processesfor better workflow, efficiency, and controls.

• Manage and supervise daily operations andperformance of the team to ensures a sound system of internal control for thedepartment.

• Participate in the financial system integrationprocess with global team.  

• Determine resource requirements andmonitor existing and new client engagements.

•Any other appropriate duties and responsibilities as assigned.

Job Requirements

•At least 7 years of relevant experience in a commercial environment

•Holds a professional accounting qualification (Chartered Accountant, CPA, ACCA,CIMA or similar) Strong knowledge of Singapore tax law, US GAAP, and Sarbanes-Oxley

•Ability to build relationships at all levels of business, both internally andexternally

•Proven track record in investment property management, in particular working onbehalf of institutional investors, including a thorough understanding of commoncommercial & industrial leasing practices, legislation, procedures, andterminology.

•Strong numerical, analytical and problem-solving skills to generate informationthat provides sound business decisions.

•Excellent organisational and time management skills – ability to handlemultiple tasks and prioritise.

•Excellent presentation skills, high attention to detail, ensuring production ofconsistent, quality internal and external reporting and client submissions.