Total 11,560 administration assistant job vacancies in Hong Kong

• Provide general administrative and clerical support to the office.
• Prepare, organize, file, and maintain company documents and records.
• Assist in data entry and ensure information is accurate and up to date.
• Order and maintain office supplies and stationery.
• Assist the HR department with employee records, leave applications, onboarding documents, and other HR administrative duties including work permit and employment-related administrative matters.
• Monitor workers' attendance and maintain manpower records.
• Assist in preparing documents for government submissions (e.g. MOM, BCA, ICA, and other statutory requirements).
• Support insurance renewals, license renewals, and company compliance documentation.
• Perform any other duties assigned by the Management.

WHO ARE WE?

INITIA Group SG is the biggest lifestyle beauty lounge in Singapore & Malaysia. INITIA sets out to find a consumer service business that is experience-based, differentiated and advantaged, non-seasonal, non-cyclical, highly predictable, has strong senior management, and strong online presence. Initia has been in the beauty industry and has created a series of new concept salons that blend with lifestyle and trends to provide unique and fascinating lounges.

Initia is not just doing beauty business alone, but it also has business in the F&B Industry and Art. It has been around for years and it has been working with local and many Korean companies in Singapore and in Malaysia.

JOB OVERVIEW:

We are seeking dedicated and flexible Kitchen Assistants to join our dynamic kitchen team. This is an exciting opportunity to support the kitchen staff and ensure smooth operations during service. You will work alongside experienced cooks to prepare food and maintain high hygiene standards while contributing to the success of the kitchen.

DUTIES & RESPONSIBILITIES:

• Ensure all food and other items are stored properly at appropriate temperatures
• Handling multiple food orders at one time
• Assisting other cooks in preparing food or helping other team members when needed
• Help to prepare food before the arrival of the guests for special arrangement/ reservation
• Operates various kitchen appliances such as blender, oven, grill or stand mixer
• Cleans food preparation areas and maintains the cleanliness of the kitchen
• Preparing ingredients for the shift; washing vegetables, chopping, seasoning meat, etc.
• Utensils to be sanitized at the end of the shift
• Cleans up after business hours

QUALIFICATIONS:

• At least 1 year of experience in a kitchen or food-related role.
• Hygiene course certification or equivalent.
• Ability to work efficiently in a team-based, fast-paced environment.
• Versatile and adaptable to changing tasks.
• Experience with cold menu preparation and handling ingredients is a plus.

Responsibilities:

• Assisting with recruitment: posting vacancies, reviewing applications, arranging interviews, and conducting reference checks.
• Supporting employee relations, conflict resolution, and communication between HR and various teams.
• Preparing HR documents like contracts, policies, and handbooks.
• Updating and maintaining accurate employee records.
• Assisting with onboarding, including introducing new hires to company processes.
• Handling HR administrative tasks: data entry, filing, and record-keeping.
• Managing confidential employee and company information.
• Updating vendor details, pricing, and system setups.
• Assisting with company-wide process implementation and payroll tracking.
• Facilitating communication with external partners and vendors.
• Supporting HR-related events like orientations, training, and company meetings.

Working hours:

• Mon - Fri : 8.30am to 5.45pm
• Alt Sat: 8.30am to 12.30pm

Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Human Resource Management or equivalent.
• Required skill(s): recruitment, Communication Skill.
• Required language(s): English

About Company:

Our client is a globally recognized Japanese food manufacturer specializing in premium soy sauce and related seasonings. The company serves markets across Southeast Asia and the Asia-Pacific region with a strong commitment to quality and innovation.

Job Description:

- Daily warehouse operation duties, including loading and unloading of products (finish products/materials)

- Picking and packing goods. Assist in labelling when required

- Sorting and organizing of goods

- Operate forklift for warehouse duties

- Housekeeping of the warehouse area (e.g. sweep floor, tidy the warehouse, etc.)

- Organize goods and make sure the warehouse area is in organized condition

- Stock count, when necessary

- Report to Manager about shortages and damage goods and faulty of equipment/forklift

- Other ad hoc duties assigned by company

Job Requirements:

- Understand daily warehouse operations

- Preferably possess warehouse working experience

- Have a forklift license

- Those without forklift license and open to obtain one will be considered. Training course will be arranged by company

- Understand basic English

- Willing to work overtime

- Positive, good personality and responsible

- Able to follow instructions

- Able to work in fast-paced environment

Compensation:

- Work location: Woodlands, Singapore

- Working hours: Mon to Fri 7am - 5pm, Sat (Voluntarily) 7am - 4.30pm / 5.30pm

- Break time: 1 hour

- Overtime pay

- Monthly allowances upon confirmation

- Entitled for AWS

- Performance bonus (subject to individual and company's performance)

- Uniform will be provided

Job Description & Requirements

Working Days: 5.5 days / 8am - 6pm

Salary: (depends on experience)

Requirements:

At least 5 years of admin experience preferably in a Construction Project Site Office.

Proficient in MS Office

Responsibilities:

Correspondence with clients

Provide admin duties and clerical supports to site personnel

Ensure proper documentation in project files

Support in submission of monthly claim / receivables for projects

Record and maintain monthly claim/receivable reports

Generate invoices

Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries

Maintain date accuracy in accounting software with proper documentation, filling and entries

Other ad-hoc duties as assigned

Job Summary
Assist chefs and kitchen staff in preparing ingredients, maintaining cleanliness, and ensuring smooth kitchen operations while following food safety and hygiene standards.

Key Responsibilities

• Wash, peel, cut, and prepare ingredients for cooking.
• Assist chefs with basic food preparation and plating.
• Wash dishes, utensils, cookware, and kitchen equipment.
• Clean and sanitize kitchen workstations, floors, and storage areas.
• Receive, unpack, and store food deliveries properly.
• Monitor stock levels and inform supervisors when supplies are low.
• Dispose of waste and maintain proper waste segregation.
• Follow food safety, hygiene, and workplace safety procedures.
• Support kitchen operations during busy service periods.

Requirements

• No experience required (training provided) or prior kitchen experience preferred.
• Ability to work in a fast-paced environment.
• Physically fit and able to stand for long periods.
• Good teamwork and communication skills.
• Basic understanding of food hygiene practices is an advantage.
• Willing to work shifts, weekends, and public holidays if required.

Working Conditions

• Work in a hot and busy kitchen environment.
• May be required to lift heavy items (e.g., food supplies, boxes).
• Shift work may include early mornings, evenings, and weekends.

Location: Pioneer
Salary: up to $4200 per month
Period: 6 months

• Manage and prioritise the Centre Co-Director’s calendar, meetings, and travel arrangements by assessing competing demands, stakeholder priorities, and operational requirements.
• Coordinate and oversee secretariat functions for committees and meetings, including agenda setting, preparation of briefing materials, minute-taking, action tracking, and follow-up to ensure accountability.
• Plan and coordinate Centre events, workshops, and strategic engagements, ensuring effective execution, stakeholder participation, and operational readiness.
• Prepare and consolidate management reports, presentations, and correspondence to support informed decision-making and compliance reporting.
• Act as a key liaison between the Research Centre and internal/external stakeholders, facilitating communication, issue resolution, and effective information flow.
• Manage confidential and sensitive information with discretion, ensuring proper governance, accuracy, and information integrity.
• Monitor and coordinate financial and administrative processes, including budget tracking, procurement, claims, and asset management, ensuring compliance with institutional policies.
• Identify and implement process improvements to enhance operational efficiency, service quality, and governance effectiveness.

Requirements:

• A Bachelor’s degree from a recognized institution
• At least 3 - 4 years of experience in a similar role, ideally within a fast-paced, large and complex organisation

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec ‘s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.
Delete personal data as it is not required at this application stage.
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chee Yung Chen (Zack) - R23112910
ScienTec Consulting Pte Ltd – 11C5781

OFFICE ASSISTANT

We are seeking a responsible, reliable, and self-motivated Office Assistant to support the smooth daily operations of our office.

Job Responsibilities

• Open and close office premises daily.
• Supervise and coordinate cleaning contractors, maintenance personnel, and other service providers.
• Monitor and oversee pest control activities.
• Handle the collection and delivery of incoming and outgoing mail, documents, and parcels.
• Assist with general office administration and other ad hoc duties as assigned.

Requirements

• Responsible, punctual, and trustworthy.
• Able to work independently with minimal supervision.
• Good communication and interpersonal skills.
• Possess a valid motorcycle licence.

Working Hours

• 5½-day work week.
• Alternate Saturdays off.

Benefits

• Motorbike provided.
• Medical and hospitalization benefits.
• Annual leave and other benefits in accordance with company policy.

Interested applicants are invited to submit their detailed resume, stating current and expected salary, together with contact details to HR@Kuo.com.sg

About Us

We're a new dumpling eatery (non-halal) opening in the heart of Singapore's CBD. We specialise in freshly made dumplings crafted daily — simple food, done really well. We're building a small, tight-knit team who takes pride in what they put on the plate.

What You'll Do

• Assist in the daily preparation of dumpling fillings, wrappers, and sauces according to our recipes
• Handle cooking during service — boiling noodles and dumplings to order, and assembling completed orders for collection
• Maintain a clean, organised, and food-safe kitchen at all times
• Receive and check ingredient deliveries; assist with stock rotation and inventory
• Prepare ingredients for the following day's service after the lunch rush
• Follow all SFA food safety and hygiene standards

What We're Looking For

• Prior experience in a kitchen or F&B environment preferred
• Able to work in a fast-paced environment and follow instructions precisely
• Reliable, punctual, and a team player
• Must hold a valid Food Hygiene Certificate (or we can support you to obtain one before the start date)
• Singaporeans and PRs only
• Chinese and English-speaking

Working Hours

Monday to Friday only — no weekends 8:00am – 5:00pm (lunch crowd only)

Perks

• No weekends, no late nights — work-life balance
• Off every Saturday, Sunday, and Public Holidays
• Meal provided
• Friendly team environment
• Ground-floor opportunity — grow with us as we expand

Store Assistant duties and responsibilities

Our company is seeking an enthusiastic Store Assistant to work in our store. Duties include helping our customers identify and purchase items, restocking the retail space, and creating appealing merchandize displays. The ideal candidate will have a desire to provide excellent customer service and increase sales. Store Assistants ensure that retail operations are carried out effectively and efficiently for maximum customer satisfaction. Their day-to-day duties include:

• Assists in achieving store recruiting goals

• Run Cash Register

• Drive the achievement of the store’s sale targets while also meeting individual sales goals

• Assist in maximizing the business potential of the store and maximizing sales by department in line with company strategy

• Monitor proper use and ensure the quality of data in the sales staff’s client books, working with sales staff to propose action plans

• Facilitate staff trainings and new hire inductions, ensuring the proper follow up steps are taken

• Deliver exceptional service to all clientele by upholding brand service values and standards while managing customer relationships in a timely, professional manner

• Identifies performance issues and policy violations according to company policy and partners with the Store Manager

• Keeping the store fully stocked

• Maintaining the highest level of visual merchandising and store conditions

• Delivering exceptional sales services for improved customer satisfaction

• Interacting with customers and identifying their needs and preferences

• Operating cash registers and point-of-sale machines

• Receiving and verifying the quality and quantity of new shipments

• Enforcing in-store security and health and safety procedures and regulations

• Perform any other duties assigned by the director.

Store Assistant duties and requirements

• High school diploma or GED is preferred.

• Proven retail sales experience.

• The ability to stand for extended periods.

• The ability to use labeling and pricing equipment as well as Point of Sale (POS) software.

• The ability to work in a fast-paced environment.

• Strong organizational skills.

• Effective communication skills.

• Exceptional customer service skills.

• Detail-oriented.

• Previous specialty retail management experience, preferably in the outdoor industry

• Retail background preferred-previous management experience

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Company Profile

State Bank of India (SBI) a Fortune 500 company, is an Indian Multinational, Public Sector Banking and Financial services statutory body headquartered in Mumbai. The rich heritage and legacy of over 200 years, accredits SBI as the most trusted Bank. SBI Singapore (SBIS) has 5 retail branches, 19 SBIS ATMs and over 200 ATMs via the shared island wide ATM5 network.

SBIS has a suite of retail banking products which complement its existing corporate banking products thus enabling us to service both individual and corporate customers. In Commercial and wholesale banking, our areas of operation include ASEAN, South East Asia and South Asia.

SBIS leverages on its extensive international network of branches to offer a wide range of Import/Export Trade Finance Services, in both Singapore Dollar and foreign currencies to facilitate the business needs of customers.

Responsibilities
Daily rollover of loans:

• Rollover tickets (accounts allocated as on date)
• Preparation of Funds Positioning sheet (daily)
• To record in the relevant Borrower’s loan register the loan rollover details
• To record transaction in the Loan register
• Checking interest / instalment debit in Nostro, if not to check with systems or pass the necessary entries to rectify the error
• Change interest rates and rollover details in Finacle
• To check if correct interest / instalment has been received in the Nostro statement, if not to follow up with Borrower or Agent through mail or telephone accordingly. To record in register if funds received
• To prepare advice to Borrower for next rollover period
• For loans as the Agent or Nodal Branch, to prepare all of above and also prepare interest / instalment payments (MT202) and all relevant advices to participants

Disbursements (both new and existing)

• In Finacle: setting of limits, creation of loan account, disbursement of loan
• Assisting Credit officers in preparation of approval note for disbursement to SVP(CA) /CEO
• Assisting Credit Officers in sending confirmation messages to Agent banks on disbursements
• To prepare Financial payment messages (MT103/MT202) and other non-financial messages (MT199/MT299/MT999) through Finacle.
• For loans as the Agent or Nodal Branch, prepare all relevant advices to participants.

Others

• Preparation of advices to Borrowers or participating Lenders for disbursements, rollovers and all loan operation matters
• Assisting Credit Officers in follow up on payment i.e. sending reminders and calling Borrowers
• Recording all system postings made and advices sent in relevant backup registers
• Preparation and posting of all other loan related payments (fees, remittances, expenses, current account maintenance)
• Posting and recording of various fees and payments due upon receipt and checking if proper
• Data extraction for various reports/returns to be submitted within the branch, IBG, MAS and Auditors.
• Filing of relevant documents in respective Borrower’s files
• Opening of new credit files when necessary
• Packing files to warehouse
• Preparation of audit confirmations requested by Auditors and Borrowers
• Maintenance of Drawing Power for loan accounts in system
• CCDP/CISLA data checking. Checking MIS site
• MAS 610 Data checking
• Generating Country Risk return and checking
• Checker of daily transactions in Finacle
• Interest Test check
• Assisting the Credit officer in checking correctness of data in calculating branch ECL figures.

Perform any other duties assigned by supervisors to support operational requirements.

Requirements:

• Diploma or Degree in Banking & Finance, Business Administration or a related discipline
• Minimum 2 years of relevant work experience
• Proficient in Microsoft Office applications (Outlook, Excel, Word & PowerPoint)
• Detailed-oriented and meticulous
• Strong written and verbal communication skills
• Able to commit to the full 4-6 months contract period

Key Responsibilities

• Manage and administer enterprise IT infrastructure, including servers, operating systems, middleware, and cloud environments.
• Provide day-to-day operations, monitoring, support, maintenance, and troubleshooting of infrastructure systems.
• Ensure the availability, performance, security, and reliability of mission-critical AFC system infrastructure.
• Perform installation, configuration, upgrading, patching, and maintenance of hardware and software platforms.
• Support infrastructure deployed in both on-premises environments and Government on Commercial Cloud (GCC) platforms.
• Administer and maintain:Red Hat Enterprise Linux (RHEL)Microsoft Windows Server environmentsIBM WebSphere Application Server (WAS)IBM WebSphere MQ / IBM MQ
• Monitor system health, capacity utilization, and performance to proactively identify and resolve issues.
• Develop and maintain automation scripts for system administration and operational efficiency.
• Participate in infrastructure planning, architecture reviews, and technology enhancement initiatives.
• Conduct technical research and development to support continuous innovation and modernization efforts.
• Implement and maintain backup, disaster recovery, and business continuity procedures.
• Ensure compliance with security policies, governance requirements, and operational standards.
• Collaborate with application, network, database, and security teams to resolve complex technical issues.
• Prepare and maintain technical documentation, operational procedures, and system configurations.
• Support infrastructure deployment, migration, and cloud adoption projects.

Qualifications & Requirements

• Bachelor's Degree in Computer Science, Information Technology, Computer Engineering, Data Communications, Engineering, or a related technical discipline.
• Diploma holders with significant relevant experience and technical expertise may also be considered.
• Minimum 3 years of hands-on experience in system administration and infrastructure support.
• Professional certifications in Red Hat Linux and/or Microsoft technologies, including cloud certifications, are preferred.
• Strong experience administering Red Hat Linux and Microsoft Windows Server environments.
• Experience managing middleware platforms such as IBM WebSphere Application Server and IBM MQ.
• Knowledge of system monitoring, performance tuning, patch management, and infrastructure maintenance.
• Experience supporting enterprise-grade production environments.
• Proficiency in Linux shell scripting and automation.
• Strong troubleshooting and root-cause analysis skills.
• Good written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.
• Willingness to support mission-critical systems and participate in after-hours support when required.

Preferred / Advantageous Skills

• Experience with AWS (Amazon Web Services) and Government on Commercial Cloud (GCC).
• Experience with Infrastructure as Code (IaC) tools such as Terraform.
• Experience with configuration management and automation tools such as Ansible.
• Familiarity with GitLab, CI/CD pipelines, and DevOps practices.
• Knowledge of cloud migration, containerization, and modern infrastructure technologies.
• Experience supporting transportation, payment, or AFC systems.

We are a Architecture Firm looking for an organized Admin Executive to assist Office Manager manage day-to-day office operations.

Roles & Responsibilities

· Assist and support the Office Manager with Administrative & HR duties such as ISO Audit, System Managements, Submissions, Renewals, Insurances.

· Order and manage office supplies and equipment.

· Attend to incoming calls, letters, and email inquiries.

· Work independently and collaborate effectively

· Able to meet deadlines

· Perform any ad-hoc duties as assigned.

Requirements

· Minimum Diploma

· A fast learner with good working attitude, responsible, punctual, proactive, and service-oriented.

· Good Computer skills esp in Microsoft Office and Google Forms etc.

· Well-organized, detail-oriented, and can manage multiple tasks.

· At least 2 years of working experience in an Administrative role

· Able to work independently with minimum supervision

· Any baisc IT troubleshooting Skills are a plus.

· Only Singaporean/ PR

PLEASE APPLY THROUGH THIS PORTAL STRICTLY.

Any application received to other email address will not be accepted.

LEADING THE MARKET SINCE 1969

Founded in 1969, our company is a leading self-adhesive tape manufacturer, distributor, importer & exporter for a broad spectrum of quality self-adhesive tapes and packaging products / materials.

Our rich history and active presence in the industry has brought about high brands and product recognition by industry leaders. Our excellent track record for efficient and reliable services backed by high manufacturing standards have enabled us to be the leading choice for packaging solutions.

We are currently hiring and looking for a resourceful and highly motivated individual to join our expanding Marketing teams as:

Accounting Assistant

Job Description

• AP functions - Manage payment processing of vendor invoices and prepare payment;
• Prepare expenses and staff claims;
• AR functions - Post receipts to system, send monthly SOA to customers and follow up with outstanding payment;
• Reconciliation of overseas PO, invoice and SOA;
• Maintain up to date records and well organize documents;
• Other ad-hoc duties as assigned by supervisor.

Requirement

• O/A Levels/Diploma with basic accounting knowledge;
• Knowledge of NAVISION software will be an advantage;
• Proficient in Microsoft Word and Excel;
• Responsible, able to mutli-task and well-organize.

Job Description:

• Promotes and maintains patient health by providing services under supervision.

• Implement therapy directives.

• Performs therapeutic procedures.

Job Requirement:

• Possess good experience to the above.

• Physically capable of performing the above duties.