Total 11,754 administration assistant job vacancies in Hong Kong

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Purchasing Administration

Your main roles isundertaking daily Operation document issuing & control in PurchasingDepartment and ensuring Goods are well received timely and correctly accordanceto PO issued. Month End Stock take adjustment and reports submission to Managertimely.  Excellent communication skillswith Vendors & Suppliers to resolve dispute and reject.

Key Responsibilities:

       Job Description

• Collate Purchase Requisitions from Production & Office for Raw Materials, Components Ordering & Sub-Con Services (Local & Oversea) issuing PO to Supplier or Vendors on the same day and ensure goods received timely.
• Review inventories according to order required.
• Handle all IN/OUT bound documents and permit for overseas.
• Interact with the suppliers on a day to day basis for PO issued and other matters.
• Review Suppliers & Vendors deliveries against PO on daily Basis
• Track status Out standing PO daily and report to HOD if there’s any PO not arrived timely.
• Maintain ISO Supplier System and Yearly Supplier Review reports. Identify Top Tier Suppliers and Vendors half yearly.
• Handle all incoming from Supplier to Finance.
• Ensure that any invoices are sent to accounts for payment in accordance to PO issued Price and Quantity.
• Manage FA and Non FA Goods Administration to Finance.
• All paper work related to Purchasing or tasks given by HOD.

Requirements:

• ITE, N-Level, O level or 2-3 years experience in Engineering or Construction Business Enviourments Purchase matters.
• Experience in shipping is a Advantage.
• Excellent time management and Follow Ups in all PO issued systematically in weekly reports and updates.
• Well-organized in Paper Work and detailed oriented professional, with strong verbal and written communication skills

The Marketing & Administration Executive plays a dual role in supporting business growth and ensuring smooth operational execution. This position is responsible for executing marketing initiatives to drive lead generation and brand visibility, while also managing administrative, sales coordination, and office operations to ensure efficiency and compliance.

This role will work closely with Asia Director, Asia Regional BDM’s, Certified Channel partners and internal Commercial Development team to act as a strong advocate of the corporate marketing strategy, whilst supporting the Asia Team in the provision of Value propositional information, regional marketing campaigns, and overall Traka branding Internationally. This position will involve periodic travel to locations within Asia.

This role is ideal for a hands-on, organized, and commercially aware individual in a growing B2B environment.

Job Responsibilities:

A. Marketing & Business Development Support

 1.Marketing Strategy and Execution

• Assist in the development and execution of marketing activities to support Traka’s Asia business objectives.
• Coordinate regional marketing initiatives, aligning them with the global marketing strategy.
• Research market trends and competitor activities to identify growth opportunities.
• Collaboration and communication between marketing, sales product development teams and ASSA ABLOY group marketing teams to align on branding and best practices.
• Ensure consistent messaging across all customer touchpoints.

2. Campaign Creation, Execution & Lead Generation

• Create, edit, and manage marketing materials, including brochures, white papers, and case studies. Write and proofread copy.
• Create, develop, and support sector-specific marketing content, campaigns and promotional initiatives tailored to industries such as data centres,  healthcare, transportation and other focus sectors in the region and its campaign performance metrics.
• Support sector-focused campaigns and promotional initiatives.
• Track and report campaign performance metrics.

3.Digital Marketing and Analytics

• Manage social media accounts and execute targeted digital campaigns.
• Manage email marketing, LinkedIn posts, and website updates.
• Manage of digital channels, including website updates, blogs, and email campaigns.
• Optimize SEO and PPC campaigns to drive website traffic and lead generation.
• Monitor and report on campaign performance, providing insights to improve ROI.

4.Events & Partner Marketing

• Coordinate trade shows, partner events, and webinars.
• Manage event logistics, materials, and follow-up activities.
• Support co-marketing initiatives with channel partners.

5.Content & Sales Enablement

• Develop brochures, presentations, case studies, and newsletters.
• Support proposal preparation and tender submissions.
• Maintain marketing materials library and brand consistency.
• Communicate with target audiences and manage agency relationships.
• Manage generated leads and ensure opportunities are properly registered in the company’s systems.
• Manage and attend events such as conferences, seminars, receptions, exhibitions, and maintain customer leads databases.
• Monitor competitor activity and comparison matrix.

6.Market Research

• Create customer questionnaires for business insight.
• Conduct competitor analysis and industry research.
• Support management with market insights and reports.

B. Administration & Sales Operations Support

 1.Sales Administration

• Prepare quotations, purchase orders, and invoices.
• Process sales orders and coordinate delivery schedules.
• Maintain CRM (Sales Force) records and ensure data accuracy.
• Track project documentation and approvals.

2.Finance & Reporting Support (Marketing activities related)

• Support accounts receivable tracking and collections follow-up from.
• Assist with expense tracking and budget monitoring.
• Prepare monthly marketing operational reports.

3.Office & Operational Administration

• Manage office supplies and vendor coordination.
• Organize meetings and prepare meeting minutes.
• Coordinate travel arrangements and expense claims.

Maintain proper documentation and filing systems.

• Marketing Strategy and Execution

-        Assist in the development and execution of marketing campaigns to support Traka’s business objectives.

-        Coordinate regional marketing initiatives, aligning them with the global marketing strategy.

-        Research market trends and competitor activities to identify growth opportunities.

• Content Creation and Management

-        Evaluate and support Asia team with marketing campaigns to target market sectors.

-        Create, edit, and manage marketing materials, including brochures, white papers, and case studies. Write and proofread copy.

-        Develop sector-specific marketing content tailored to industries such as healthcare, transportation, and data centres and other focus sectors in the region.

• Digital Marketing and Analytics

-        Manage social media accounts and execute targeted digital campaigns.

-        Manage of digital channels, including website updates, blogs, and email campaigns

-        Optimize SEO and PPC campaigns to drive website traffic and lead generation.

-        Monitor and report on campaign performance, providing insights to improve ROI.

• Sales Enablement

-        Communicate with target audiences and manage agency relationships

-        Source advertising opportunities and place adverts in the press - local, regional, national and specialist publications as appropriate.

-        Manage allocation of web, telephone and event generated leads to the sales channel(s) and to ensure opportunities are properly registered in the company’s systems.

-        Manage and attend events such as conferences, seminars, receptions, exhibitions, and maintain customer leads databases

-        Monitor competitor activity and comparison matrix

-        Conduct market research and customer questionnaires

• Collaboration and Communication

-        Function as a liaison between marketing, sales product development teams, and ASSA ABLOY group marketing teams to align on branding and best practices.

-        Ensure consistent messaging across all customer touchpoints.

-        Organize photo shoots.

-        Arrange for the effective distribution of marketing and marcoms materials.

Job requirements:

-        Bachelor’s degree in marketing or a related discipline.

-        Relevant experience in marketing roles, typically around 5 years or more 

-        Proficient in Microsoft Office, with the ability to prepare presentations and reports

-        Good communication and interpersonal skills, with the ability to collaborate effectively with HQ teams, agencies and local stakeholders

You will be supporting the various functions -
High Performance - supporting national teams (travel planning, medical coordination, carding matters)
Finance - assisting with school and community programs and office admin
Events - supporting planning and execution of national leagues and major events
Operations - assisting with social media, website updates and coaching courses
Supporting ad hoc projects and working closely with the General Manager

Job Description

• Prepare and organize shipping documentation, including invoices, purchase orders, sales orders, delivery orders, and other relevant documents
• Verify and reconcile documents to ensure completeness and accuracy
• Perform general administrative tasks such as filing and scanning documents into internal systems
• Respond promptly to emails and phone calls to address shipping and logistics inquiries
• Liaise and coordinate effectively with suppliers, internal teams, and customers to handle inquiries and resolve issues
• Any other ad-hoc assigned duties

Requirements:

• ITE/ A Level / O Level / Diploma with 1-3 years of relevant experience industry is preferred
• Prior experience in haulage, transport, or logistics operations is an advantage
• Strong attention to detail and accuracy in documentation and processes
• Strong communication and coordination skills
• Ability to multitask and perform effectively in a fast-paced environment

Benefits

• Competitive salary (commensurate with experience)
• Stable and supportive working environment
• Training and career development opportunities
• Medical benefits and team bonding activities
• Annual Wage Supplement (AWS)

Key Responsibilities:

* Supervise and coordinate daily service operations to ensure efficiency and quality standards are met.

* Monitor operational performance and implement process improvements where necessary.

* Lead, coach, and support operational staff to achieve service and productivity targets.

* Develop work schedules and oversee manpower allocation.

* Ensure compliance with company policies, workplace safety requirements, and service standards.

* Handle operational issues and customer escalations professionally and effectively.

* Prepare operational reports, performance summaries, and management updates.

* Maintain accurate records, documentation, and administrative files.

* Coordinate with vendors, suppliers, and external stakeholders regarding operational requirements.

* Support budgeting, procurement, inventory tracking, and cost-control initiatives.

* Assist management in developing and implementing operational policies and procedures.

* Monitor administrative processes to ensure timely completion and compliance.

Requirements:

* Minimum 7 years of experience in operations, service management, administration, or a related environment.

* At least 2 years of supervisory or team leadership experience.

* Strong administrative, organizational, and multitasking skills.

* Experience preparing reports and managing operational documentation.

* Excellent communication and interpersonal skills.

* Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.

* Ability to work independently and manage multiple priorities.

Our Team

Mighty Jaxx is the leading integrated future culture platform in Southeast Asia today. With a mission to supercharge future culture phygitally, Mighty Jaxx’s integrated platform will empower future pop culture brands with an end-to-end supply chain of digital and phygital collectibles, including artist development and incubation, proprietary IP operation and provide global consumers access to new D2C experiences.

Mighty Jaxx partners with the greatest creative talents in the world, as well as top global brands such as Netflix, Formula 1, Hasbro, Toei Animation, Cartoon Network, Nickelodeon, Warner Brothers, Adidas and many more to ship millions of phygital collectibles to over 90 countries worldwide. 

We are proud to be an equal opportunity employer with a diverse, inclusive work environment and encourage our employees to bring their authentic, fun-loving, and high-energy selves to the workplace. 

The Job  

As the Sales Administration Executive, you will assume a pivotal role within the Sales department, playing a critical part in overseeing administrative operations to ensure the flawless execution of the entire sales cycle. Reporting directly to the General Manager, APAC excluding China, you will champion best practices and strive to achieve departmental performance metrics and revenue targets.

Responsibilities

• Collaborate closely with Sales reps in strategising retailer account planning and development, actively contributing to the attainment of departmental KPIs and revenue goals

• Oversee daily order processing, ensuring accuracy and timeliness and maintaining effective communication with distributors and retailers, regarding their order specifications

• Address sales inquiries from clients across APAC, offering top-notch customer support and solutions

• Lead the creation of comprehensive sales quotations, invoices, and meticulous maintenance of sales records, customer payments, and delivery tracking reports

• Ensure the systematic and accurate upkeep of product and customer information within the company's database

• Coordinate closely with the Logistics Department to streamline product picking, packing, and shipping, guaranteeing on-time deliveries that meet customer expectations

• Partner with the Sales team to spearhead the planning and execution of sales promotions and campaigns designed to achieve set project targets

• Maintain sell-through data from distributors and retail partners, to provide proactive sales and sales operations support

• Proactively identify prospective opportunities for Sales reps, driving business expansion

• Cultivate, deliver and nurture enduring, high-value customer relationships with retailers, consistently delivering exceptional customer service

• Remain vigilant regarding emerging industry trends, market shifts, new product innovations, and competitor activities, providing timely insights and recommendations to the company for strategic responses
  

Requirements

• Previous experience in a sales operations or sales support role, preferably in a consumer product company selling directly to large international retailers

• Resilient and agile, quick to adapt to changing priorities in a dynamic, sales-driven environment

• Highly meticulous and organised

• Ability to manage multiple projects simultaneously with effective time management skills

• Good presentation and communication skills, both written and verbal

• Proficient in MS Office and Excel Software

• Knowledge of the collectibles / toy industry, and urban culture would be a plus
  

To apply, please send an updated copy of your resume to people@mightyjaxx.com. While we value all submissions, we regret that only shortlisted candidates will be contacted by our People team.

Benefits

Be part of a company where the benefits are designed to elevate your experience - making your journey with us as dynamic and rewarding as the work you’ll do. You can look forward to:

• Competitive annual leave package, with comprehensive health insurance coverage

• Attractive staff discounts on MJ products

• Well-stocked pantry filled with a variety of snacks and beverages

☑ Good Bonuses

☑ Near MRT

☑ Family Friendly Environment

Job Description:

• Manage user access lifecycle including provisioning, modification, and de-provisioning across systems.
• Handle IAM service requests and incidents, working with IT and business teams to resolve access issues.
• Support access reviews and certification campaigns to ensure compliance with security policies.
• Maintain IAM documentation and audit reports aligned with standards such as ISO/IEC 27001 and guidelines from the Monetary Authority of Singapore.

Requirements:

• Degree in IT, Computer Science, or related field with 3–5 years of IAM or IT operations experience.
• Experience with IAM technologies, such as Microsoft Active Directory and Microsoft Azure Active Directory.
• Knowledge of IAM lifecycle and access control principles.
• Familiarity with ITSM tools and scripting, such as ServiceNow, PowerShell, or Python.

Loh Puay Hwee David

EA License | 24C2215

EA Registration Number | R1766892

Department: General Secretary's Office (GSO)

Reports To: General Secretary’s Office Manager/Director

Overall Responsibilities:

As part of the General Secretary’s Office, provide broad spectrum support to the General Secretary/CEO and the Bible Society. This includes various communications and liaison functions, capability development, administrative support, community relations, governance and compliance, as well as supporting other special projects and initiatives as required.

Key Areas of Responsibility:

• Provide general administrative support to the General Secretary/CEO and the Bible Society, including organising meetings and preparing reports for internal and external stakeholders.
• Proactively track, file, archive and retrieve key business information for future reference, including contracts and business documents.
• Represent the Bible Society on behalf of the General Secretary/CEO when relating to external agencies and strategic partners.
• Prepare and disseminate critical information to internal and external stakeholders.
• Work closely with all internal departments and coordinate activities to ensure activities meet the objectives of the Bible Society.
• Monitor the progress of key assignments as directed by the General Secretary/CEO, following up with relevant parties when necessary.
• Coordinate internal processes involving other business units for customer inquiries, reviews, evaluations and escalations, not limited to implementing new processes and documentation to improve workflow, governance, and compliance, including compliance with the Personal Data Protection Act (PDPA).
• Manage the volunteers’ and internship programme – Sowers-in-Action (SIA).
• Engage in outreach and community relations activities with churches and other Christian organisations, including establishing local SIA chapters.
• Any other duties as assigned by the General Secretary/ CEO.

Qualifications/Requirements:

• Diploma or Degree holder in any relevant disciplines
• Ability to work independently
• Excellent oral and written communication skills; comfortable with formal business writing
• Highly motivated and teachable, willing to accept and adapt to challenges
• Ability to communicate with a wide spectrum of people across all levels of seniority
• Self-starter with a good eye for detail and a strong ability to multi-task
• A good team player who is responsible and positive, able to work under tight deadlines
• Organised and possessing good analytical skills
• Possess a high level of discretion and integrity
• Excellent command in Microsoft Office competencies preferred
• Bilingual in English and Mandarin an advantage
• Fresh graduates are welcome to apply

Job Highlights

You will have the opportunity to put your gift to good use and serve in one of Singapore's oldest Christian mission agencies, having more than 200 years of history. You will also have the opportunity to work closely with management to contribute towards the growth and success of the Bible Society and further advance our mission. If you are passionate about serving in a mission organisation, thrive in a dynamic environment, and have the skills to excel in this role, we encourage you to apply.

To apply, please submit your resume and cover letter to hr@biblesociety.sg. We regret that only shortlisted candidates will be notified. We look forward to hearing from you.

Join a dynamic healthcare environment where you will play a pivotal role in executive support, project coordination, and operational excellence. If you thrive in a fast-paced setting, enjoy managing multiple priorities, and have a keen eye for detail, this could be the perfect opportunity for you.

Key Responsibilities

• Provide comprehensive administrative and coordination support to senior stakeholders, ensuring smooth day-to-day operations.
• Manage schedules, appointments, meetings, and events while maintaining efficient calendar planning.
• Coordinate internal and external meetings, including in-person, virtual, and conference call arrangements.
• Prepare reports, presentations, correspondence, and important documentation with accuracy and professionalism.
• Maintain organized filing systems and handle confidential information with discretion.
• Support travel arrangements, expense claims, record management, and administrative tracking activities.
• Act as a key liaison between internal teams, healthcare professionals, vendors, and external stakeholders.
• Assist in the planning, execution, and monitoring of healthcare-related projects to ensure timely completion.
• Track project milestones, timelines, deliverables, and resource allocation while supporting project documentation.
• Monitor project progress, identify potential risks, and coordinate with stakeholders to facilitate effective project outcomes.
• Support operational initiatives, process improvements, and cross-functional administrative projects.
• Provide front-facing administrative support and contribute to a positive experience for visitors and stakeholders.
• Assist with other ad-hoc duties and organizational initiatives as assigned.

Requirements

• Diploma or Degree in any discipline.
• Prior experience in administration, executive support, project coordination, or healthcare operations will be advantageous.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Confident communication and stakeholder management skills.
• Proficient in Microsoft Office applications.
• Able to work independently while collaborating effectively within a team environment.
• Comfortable handling confidential information with professionalism and integrity.

Interested applicants, please send your updated resume to:

leonleong@recruitexpress.com.sg
(Attn: Healthcare Administration & Project Executive - Leon)

Thank you.

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd
EA License No. 99C4599

• Position: Regional Business Administration / Assistant Manager (Building Automation/ HVAC)

  Location: International Business Park (Nearest MRT: Jurong East walking distance)

• Working hours: 5 days a week, Monday - Friday, 8.30 am - 5.30 pm

• Salary (commensurate with experience): Up to $7500 + AWS + Medical/ Dental Allowance + WFH Benefits

• Duration: Permanent

• Industry: Develop and Manufacture an extensive range of building automation products

Main Responsibilities:

• Support regional sales development for Building Automation Solutions across APAC.

• Identify new business opportunities and develop account strategies and action plans.

• Provide pre-sales, proposal, technical and customer engagement support with affiliate sales teams.

• Gather customer requirements, market intelligence and competitor insights for management reporting.

• Support sales toolkit creation, brand-building activities, tradeshows and regional collaboration.

Requirements:

• Degree in a technical discipline; relevant experience may be considered in lieu of qualification.

• Minimum 5 years’ experience in technical sales or business development.

• Background in BMS, building automation, HVAC controls or monitoring/control systems preferred.

• Strong communication, stakeholder management, presentation and regional coordination skills.

Send your resume via Email to Jane@searchpersonnel.com.sg

Like us on Facebook or Instagram (For Career tips and Job vacancies): www.facebook.com/search.personnel / https://www.instagram.com/search.personnel

Join us on LinkedIn: www.linkedin.com/company/search-personnel-pte-ltd

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Deputy Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Key Responsibilities

 Reporting & Analysis

• Assist in the preparation and consolidation of monthly and quarterly management reports
• Apply/ renew company licenses and permits, and liaise with relevant regulatory authorities
• Ensure accuracy and consistency of financial data used in reporting and dashboards
• Conduct benchmarking and variance analysis to identify performance gaps and improvement areas
• Control administrative management expenses
• Help carry out financial stress testing and scenario planning
• Manage the daily administration of the office building
• Oversee recruitment, employee on and off boarding
• Support analysis of past and forecast financial performance across business units         

Budgeting & Forecasting

• Support annual budgeting and periodic forecasting exercises
• Coordinate data collection and validation with business and finance teams
• Assist in preparing presentation materials for senior management reviews

Projects & Business Support

• Participate in projects related to cost tracking, system implementation, or performance analysis
• Collaborate with Shared Services on continuous improvement initiatives
• Provide analytical support for ad hoc business and strategic projects

Requirements

• Strong analytical skills and attention to detail
• Good communication and interpersonal skills
• Proficient in Excel and PowerPoint; experience with BI tools

Job Summary

We are looking for ameticulous and proactive HR & Administration Executive to support the full spectrum of human resource, administration, employee engagement, and regulatory support functions. The ideal candidate will be highly organised, detail-oriented, and comfortable handling confidential information while working closely with management, employees, external vendors, and professional advisers.

Key Responsibilities

• Manage day-to-day HR operations, including recruitment coordination, onboarding, confirmation, transfers, offboarding, and employee documentation.
• Prepare HR-related letters and documents, including employment contracts, confirmation letters, promotion letters, and other employee correspondence.
• Maintain accurate employee records, personnel files, attendance records, leave records, claims, benefits, and training documentation.
• Support monthly payroll preparation, CPF contributions, statutory submissions, and employee benefits administration.
• Coordinate recruitment activities, including job postings, candidate sourcing, interview arrangements, reference checks, internship programmes, and graduate hiring initiatives.
• Organise employee engagement activities, welfare programmes, company events, annual dinners, team-building activities, CSR initiatives, and related event logistics.
• Assist with government grant applications, claims, supporting documentation, compliance tracking, and liaison with relevant agencies, consultants, and vendors.
• Process intercompany claims, expense reimbursements, allocations, chargebacks, and supporting records in coordination with Finance.
• Support regulatory and compliance administration, including staff declarations, compliance attestations, training records, audit documentation, and regulatory reporting where required.
• Coordinate corporate secretarial and regulatory administration matters, including documentation for annual filings, board approvals, audits, and external adviser coordination.
• Manage general office administration, including procurement, office supplies, vendor coordination, facility maintenance, service agreements, and travel arrangements where required.
• Prepare HR, administration, recruitment, training, headcount, turnover, and other management reports, and support ad hoc projects as assigned.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 2 to 3 years of relevant experience in HR operations, office administration, payroll support, or a similar role.
• Good knowledge of Singapore employment practices, CPF matters, statutory requirements, and HR documentation.
• Experience supporting payroll, recruitment, employee records, government claims, and office administration will be an advantage.
• Proficient in Microsoft Office applications, especially Word, Excel, Outlook, and PowerPoint.
• Strong organisational, communication, interpersonal, and time-management skills.
• Meticulous, responsible, discreet, and able to handle confidential information professionally.
• Able to work independently, manage multiple priorities, and collaborate effectively with internal and external stakeholders.

What We Are Looking For

• A reliable team player with a positive attitude and strong sense of ownership.
• Someone who enjoys both HR operations and hands-on administrative coordination.
• A detail-oriented individual who can manage documentation, follow through on tasks, and maintain accurate records.
• A good communicator who can liaise professionally with employees, management, vendors, consultants, and external parties.

Only shortlisted candidates will be contacted.

Our Client is seeking a detail-oriented and organized Gift Administration & Data Management Executive to support the School's fundraising and donor engagement activities. The Ideal candidate will be responsible for gift processing, donor database management, reporting, digital content updates, and administrative support to ensure the smooth and efficient operation of fundraising activities.

Key Responsibilities

• Process gifts in accordance with standardized guidelines, including updating and tracking gifts received, maintaining gift documentation and updating donor records.
• Prepare first-level drafts of agreements using templates, obtain the necessary approvals, and monitor gifts closely to ensure timely closure.
• Closely track and monitor gifts throughout the various stages of approval, and update trackers promptly to prevent delays in gift closure..
• Uphold data hygiene standards and generate routine reports and dashboards for stakeholders.
• Support process improvements to enhance operational efficiency and data integrity.
• Collaborate with designers and vendors to improve user experience and conversion.
• Apply basic content and design best practices to support fundraising goals.
• Provide support for the planning and execution of fundraising campaigns, including budget and expense tracking, vendor coordination, and simple collateral design.
• Handle procurement and the processing of invoices.
• Maintain donor records in the database, including recording and compiling changes to donors’ mailing and email addresses to ensure an up-to-date contact database.
• Perform office management duties such as printing and scanning documents, handling mail and courier services for documents and books, and carrying out other ad hoc duties to support the smooth operation of the Department.

Ideal Experience / Attributes: 

• Minimum of 2 years experience in administration, fundraising operations, donor relations, CRM/database management, or similar support functions.
• Diploma or Degree in Business Administration, Communications, Marketing, Non-Profit Management, or a related field.
• Fresh Graduates are welcome.
• Experience using CRM systems.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) Adobe Acrobat.
• Basic understanding of web content management and/or simple design tools.

Stephanie Ang l Educare Human Capital

Reg No.: R1331070 l EA No.: 02C4944

Please note that the personal data you provided in your job application will be collected, used, and disclosed by Educare Human Capital to assess your suitability for employment and manage your application, including consideration for future opportunities.

Job description

Responsibilities

a. Support to Account

• Send or upload preventive maintenance service report to Account Dept for billing to customers

• Review and submit quotations by SI to management for approval

• Raise invoice to P-Order system for approval and payment

• Follow up with account for the payment related issue of vendor or SI

• Review and process all claims for IT & Service depts. Check, record and submit to Account Dept for payment.

b. Support to HR

• Upload duty roster into Easytime system  

• Check and generate monthly overtime reports to HR Department

c. Additional Job Scope

• Plan service technicians’ monthly duty roster

• Do general filling and data key in

Service Support

a. Equipment Sale carpark

• Plans preventive maintenance schedules and email preventive maintenance notification and tentative schedule to respective MA by email

• Compile Preventive Maintenance and service reports from Service technicians after completion of service for general filling and billing

• Work with EPS operation and Account Dept on any billing issues

• Contact MA /customer and follow up on outstanding cases before performing closures

• Coordinate work with zone managers and request PO assistance if need to

b. HDB Carparks

• Review daily HDB cases inside SRS and CC daily report.

• Follow up on outstanding cases by arranging tech and perform closures after work done.

• Coordinate work with zone managers to follow up on outstanding cases under their respective coverages. Request site staff RO for assistance if need to

• Receiving call and coordinate work with CC staff for any urgent cases

• Escalate and follow up cases with external vendor for any fault due to equipment failure. (Nets, Singtel, Dcrypt and SI etc.).

• Assist HDB admin to modify and updated report which need submit to HDB

c. Private Carpark

• Plans preventive maintenance schedule for private carpark and email service report to zone manager

• Review daily private cases inside SRS and CC daily report

• Coordinate work with private carpark operation and zone managers to follow up on outstanding cases under their respective coverages. Request PO assistance if need to

• Follow up on outstanding cases by arranging tech and perform closures after work done

• Escalate and follow up cases with external vendor for any fault due to equipment failure

Requirements

• Computer literacy and proficient in Microsoft Office.

• Bilingual preferred.

• At least 2 years of relevant experience.

• Meticulous and attention to details.

• Responsible, proactive, show initiative to learn and to adapt to changes.

• Team player with good communication skills.