Total 11,754 administration assistant job vacancies in Hong Kong

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

[Your Next Opportunity]

We are seeking a highly motivated and detail-oriented Trust Administration Assistant to join our dynamic Trust Administration team. The Trust Administration Assistant will play a vital role in supporting the efficient and effective trust administration of trust accounts and work closely with and assist the Trust Administrator(s) in ensuring all the data of the clients, the trust structure and its assets are properly recorded and maintained.

[Your Role & Responsibilities]

• Filing of trust related documents – e.g. bank statements, Trust Deeds etc.
• Scanning of trust related documents – e.g. bank statements, Trust Deeds etc.
• Opening and sorting of daily mails
• Assist in storing scanned documents to ViewPoint and shared drive
• Arranging for local / overseas courier
• Archiving of past bank statements / transactions
• Collate and arrange documents for certification as true copies
• Collate and arrange for documents to be signed by authorized signatories
• Arranging for the sealing of Trust Deeds
• Set up files for new trust clients
• Preparing payment instructions (with specific written guidance from the Trust Administrators)
• Verification of monthly invoices for billing of both local & overseas courier charges.
• And any other general day-to-day administrative support to the Trust administrators or as instructed by the Head of Trust or the Managing Director

[What We Are Looking For]

[Education]

• Diploma or Bachelor's degree in Business Administration, Finance, or a related field.

[Skills & Experience]

• Meticulous attention to detail, accuracy, and strong organizational skills.
• Ability to multi-task, organize, and prioritize work effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, etc.).
• Ability to work effectively in a fast-paced, regulatory and deadline-driven environment.
• High level of integrity, professionalism, and ethical conduct.

[Traits]

• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Communicator: Good interpersonal and communication skills to work effectively with internal teams and different stakeholders.

We regret to inform you that only shortlisted candidates will be informed.

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Purpose

We are looking for an experienced and high-performing Office Manager to join our small but fast-growing team and work in a dynamic environment. As the Office Manager, you will need to be organised and detailed, along with assisting the management to participate in the daily operations process of the company and act as the first point of contact for employee related queries from employees and external partners.

The Office Manager’s duties include maintaining and managing personnel records. Our ideal candidate should have experience with HR procedures and can juggle various administrative tasks in a timely manner. To manage the daily data entry operations related to Accounts and Finance as per the processes and guidelines. The Company also values candidates with integrity, team spirit and strong organisation skills.

The Office Manager will report to the Senior Management or the Legal Counsel, while ensuring that ample support is given to employees and making sure that all our procedures are compliant, efficient, and current.

Roles & Responsibilities

•        Deliver a full spectrum of HR services in compliance with existing HR policies and legal obligations, and MOM compliances (i.e. Employment Act, etc).

•        Organise and maintain personnel records and internal database.

•        Deal with all CPF, GST, company related expenses matters.

•        Prepare HR related documents and assist in administration of annual performance appraisals, preparation of appointment letter, staff orientation, etc.

•        Handle all work-pass related applications.

•        Submit all government related documents as per Singapore MOM Guidelines

•        Answer employees’ queries about HR-related issues.

•        Arrange travel accommodations and process expense forms.

•        Manage all clearance of employee resignation and termination.

•        Ensure compliance with relevant laws and internal policies.

•        Undertake any ad-hoc task assigned from time to time.

•        Develop a thorough understanding of the Company’s vision, strategic goals, challenges, and opportunities.

•        To manage daily data entries related to Accounts, like recording of receipts from Customers, issuing payments to Vendors & Employees,Reimbursements to Employees, generation of sales invoices, booking purchaseinvoices, etc.

•        Co-ordinate with External Auditors, GST Consultant, Company Secretary, etc for all compliance related matters.

•        Follow-up and reconciliation with Customer’s and Vendor’s Accounts team for the outstanding balances on a monthly basis.

Qualifications and Experience

•        A bachelor’s degree or higher qualification from a reputable university, preferably in Human Resource Management or a related field of study.

•        At least 5years of experience working as a HR Administrator, Accounts Assistant, Office Administrator or a relevant role.

•        Prior experience working in an IT company will be an advantage.

•        Strong and proven senior stakeholder management skills.

Skills & Abilities

•        Computer literacy, in particular must be familiar with MS Office 365 applications such as Word and Excel.

•        Thorough knowledge of relevant Singapore labour laws and best practices.

•        Strong phone, email and in-person communication skills.

•        A keen eye for detail with an analytical mind and good math skills.

•        Results driven individual with the ability to maintain momentum and positive energy when experiencing setbacks.

•        Strong organisational and self-management skills including the ability to quickly adjust, and to accommodate emerging priorities.

•        Commercially oriented analytical skills. Aptitude indecision-making and problem solving.

•        Highly adaptable and able to deal with ambiguity. A self-starter with flexible problem management skills.

Job Summary:

The Clerk, Administration, is responsible for providing administrative and clerical support to ensure the smooth day-to-day operation of the office. The role supports office administration, visitor management, travel arrangements, pantry and office supplies management, document processing, and general administrative activities.

The incumbent will assist the Facilities Manager in coordinating administrative and facility-related activities and provide support to employees, visitors, and external vendors as required.

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned.

Office Administration

• Provide general administrative and clerical support for daily office operations.
• Maintain filing systems, records, and administrative documents.
• Assist in preparing letters, forms, reports, and other documentation.
• Handle incoming and outgoing mail, courier services, and deliveries.
• Support meeting room booking and meeting arrangements.
• Maintain and update administrative records when required.

Visitor Management

·       Welcome and assist visitors, customers, and vendors.

·       Coordinate visitor registration and sign-in procedures.

·       Issue visitor badges and notify employees of visitor arrivals.

·       Ensure visitor records are properly maintained.

Travel Coordination

·       Assist employees with flight bookings, hotel reservations, and transportation arrangements.

·       Coordinate travel schedules and maintain travel records.

·       Support travel-related administrative documentation as required.

Pantry & Office Supplies

·      Monitor pantry supplies and arrange replenishment when required.

·      Ensure pantry and common areas are clean, organized, and adequately stocked.

·      Monitor office stationery inventory and distribute supplies to employees.

·      Raise requests for replenishment of office and pantry supplies.

Purchase Requisition Support

·      Raise Purchase Requisitions (PDs) for office supplies, pantry items, travel bookings, and other approved purchases.

·      Track purchase requests and follow up on approvals when required.

·      Coordinate with vendors and internal stakeholders on delivery arrangements.

Facility Support

·      Assist the Facilities Manager in coordinating office maintenance and repair requests.

·      Follow up with vendors, contractors, and service providers on scheduled work.

·      Report facility-related issues and service requirements to the Facilities Manager.

·      Support office moves, workstation setup, and administrative logistics when required.

Employee & Office Support

·      Assist employees with general administrative enquiries.

·      Support company activities, meetings, and employee events as required.

·      Coordinate distribution of office communications and notices.

·      Provide administrative support for new employee onboarding logistics such as locker assignment, employee badge, access cards, and workstation readiness.

Other Responsibilities

·       Support continuous improvement of administrative processes.

·       Provide backup support for other administrative duties when required.

·       Perform other duties assigned by the Facilities Manager or Management.

Authority:

• Coordinate with approved vendors and service providers on routine administrative matters.
• Escalate operational or facility issues to the Facilities Manager.
• Recommend improvements to administrative processes and office efficiency.

Education/Experience and Qualifications:

• Minimum GCE 'N' Level, GCE 'O' Level, NITEC, Higher NITEC, or equivalent qualification.
• 1-2 years of administrative experience preferred.
• Fresh graduates or candidates with relevant administrative internship experience may be considered.
• Basic knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
• Good organizational and administrative skills.
• Good communication and interpersonal skills.
• Able to work independently and follow established procedures.
• Positive attitude, willingness to learn, and service-oriented mindset.
• Able to handle multiple tasks and priorities in a timely manner.

Introduction:

As an Admin, you will serve as the primary point of contact for prospective students. This role requires a passion for education and the ability to effectively communicate the details of our course curriculum. Your responsibilities include educating students, addressing their inquiries, and facilitating the enrollment process, all while collaborating closely with the Student Coordinator to ensure a smooth transition from application to onboarding. Your administrative skills and proactive approach will be essential in enhancing student satisfaction and driving enrollment growth.

Role and Responsibilities:

• Administrative Duties: Utilize Microsoft Office applications to perform essential administrative tasks related to student inquiries and enrollment tracking.
• Curriculum Familiarization: Develop a thorough understanding of the Educational Institution's curriculum and programs, focusing on academic excellence, student support, and community engagement. This will enable you to effectively communicate their benefits to potential students.
• Student Engagement: Identify student needs and recommend suitable courses or programs that align with their interests and goals, ensuring a personalized experience.
• Inquiry Management: Address student inquiries, both in-person and through online platforms, to provide timely information and facilitate the enrollment process.
• Collaboration: Work closely with the Student Coordinator to streamline the enrollment process and ensure a positive experience for new students.
• Feedback Collection: Gather and analyze student feedback to identify areas for improvement in curriculum development, student support services, and overall student satisfaction.
• Database Management: Maintain accurate records of student interactions and enrollment data for administrative purposes, facilitating effective reporting and analysis.
• Additional Duties: Take on any other responsibilities as assigned by the Student Coordinator to support the overall operations of the institution.

Qualification:

• Possess at least a diploma in any field.
• Fresh graduates who are proactive and sales-driven are encouraged to apply.
• Prior experience in sales is an added advantage.

Benefits:

• Competitive salary commensurate with experience.
• Health insurance and retirement benefits (if applicable).
• Professional development opportunities.
• Paid sick leave.
• Discretionary bonus.

Working Hours:

Mon : off
Tuesday - Friday : 1.30pm - 7.30pm
Saturday and Sunday: 9.00am - 7.30pm

We are seeking a proactive and organized Business Support & Administration Executive to support the company's daily operations across administration, accounts, HR, quotations, and IT coordination.

Responsibilities

• Prepare quotations, invoices, payment claims, and related documents.
• Assist with bookkeeping, payment tracking, and financial records.
• Manage employee records, leave applications, payroll coordination, and HR administration.
• Coordinate recruitment, onboarding, and staff welfare activities.
• Maintain office administration, filing systems, and procurement.
• Coordinate with external IT vendors on hardware, software, and system issues.
• Support project teams and management with administrative and operational matters.
• Perform other ad-hoc duties as assigned.

Requirements

• Diploma or Degree in Business Administration, Accounting, Human Resources, or related discipline.
• 2–5 years of relevant working experience.
• Proficient in Microsoft Office applications.
• Familiarity with accounting software is an advantage.
• Good communication, organizational, and multitasking skills.
• Able to work independently and in a fast-paced environment.

This position is particularly suitable for an interior design consultancy where one person supports multiple business functions.

Our client is in construction industry (Grade A1 Contractor), and they are currently seeking for Quantity Surveyor (Contract Administration Department) to be part of the team.

JOB DIMENSION (SCOPE)

• Prepare and administer Purchase Orders and Subcontract Agreements, ensuring compliance with contractual terms, conditions, and company procedures
• Coordinate with subcontractors, suppliers, consultants, and project teams on contractual and commercial matters
• Review and prepare contract documents and maintain proper contractual records and correspondence
• Monitor subcontractors’ compliance with contractual obligations and follow-up on contractual issues during project execution
• Assist in the evaluation and administration of variations, claims, and final accounts in accordance with contract requirements
• Support cost control and assist in resolving contractual disputes and commercial issues
• Review and process subcontractor claims, progress payments, and related documentation
• Assist in negotiations with subcontractors and suppliers on commercial and contractual matters prior to award
• Provide contractual support to management and project teams to facilitate project delivery
• Liaise with external parties and stakeholders to ensure timely resolution of contractual and commercial matters

REQUIREMENT

• Bachelor’s Degree in Contract Administration/ Quantity Surveyor
• 5 years with above in related scope /field

Onion Search Pte Ltd

EA License No: 24C2108

EA Personnel: Clover Lai Kah Wai

EA Personnel No: R24120119

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