Total 2,244 Manager administration assistant job vacancies in Hong Kong

Job Scope

• Identifying and developing new share up business/clients via sales activities.

• Generating new share up, new sales leads, negotiating contract and closing sales on assigned accounts.

• Responsible for meeting or exceeding expected sales targets.

• Meeting potential clients and building positive relationships by effective sales actions according to the sales target drawn by company.

• Attending to customers feedback/complaints and following up with high-quality sales services.

• Identifying market opportunities through meetings, networking, and other channels.

• Researching the market to identify viable potential clients and narrow down prospects.

• Acting as the customers' main point of contact, by liaising closely with the relevant departments to ensure and deal with their queries, problems, or issues appropriately.

• Preparing periodical reports and meeting the submission deadline.

• Sales presentations to prospective assigned clients.

• Establishing, developing and maintaining existing business and customer relationships.

• As the main facilitator to manage Account Receivables for assigned accounts.

• Professionalism interaction & approaches with all stakeholders (internal & external).

Competency

• Demonstrates willingness to learn, adapt, and provide constructive input or guidance where required

• Maintains professionalism, integrity, and transparency in all work activities

• Able to complete tasks efficiently and respond promptly to work requirements.

• Able to promptly identify, escalate, and report any irregularities or issues

• Ensures accuracy and attention to detail in report preparation

• Able to meet established deadlines and complete tasks within defined turnaround times

Requirements :

• Minimum 3 years of relevant experience in sales within the freight forwarding or logistics industry

• Good working knowledge of air and ocean freight operations, including import and export processes, as well as related sales activities.

• Experience in preparing and delivering client presentations, including the use of tools such as Microsoft PowerPoint

Working hours:

Mon to Fri 8.30am - 6pm

Job Responsibilities including but not limited to:

• Lead and develop the HR team to ensure high performance and professional growth.
• Look at continuous process improvements as the team delivers end-to-end HR transactions including payroll and benefits administration, employee data management and reporting.
• Main point of contact for all employee relations matters
• Perform any other related duties as and when assigned by the management
• Maintain employee morale by fostering a positive working environment through effective leadership and teamwork
• Provide advisories to the management about employment issues which includes labour legislations, best local labour practices, company manpower practices and ensure legal compliances with all statutory requirements.
• Reviewing human resources policies and procedures
• Hands on with HR issues such as employee relations, grievances, complaints and provide counselling / guidance.
• Monitor performance, identify and facilitate opportunities to increase productivity and efficiency

Requirements:

• Bachelor’s degree in Human resources or related Field
• Minimum 3 years of HR experience
• Excellent verbal and written communication skills
• High degree of integrity and discipline
• Ability to create, present and execute ideas, reports, and budgets
• Ability to work both independently and collaboratively in a fast-paced environment
• Proficient with Microsoft Office Suite especially Word and Excel
• Strong knowledge in local employment laws and best practice

about the company
Our client is a recognized leader in the Consumer Healthcare and OTC space, boasting a portfolio of flagship brands that are household names. This is an organization that prides itself on agility, entrepreneurial spirit, and a growth mindset. They are currently looking to further solidify their footprint by bringing on a commercial heavyweight to lead their distributor-led markets.

about the job

Operating as the critical second-in-command for the site's quality operations, this high-visibility leadership role bridges strategic governance and hands-on operational excellence. You will play a vital role in safeguarding global compliance and driving continuous improvement across the QA/QC functions.

• QMS Oversight: Maintain, review, and continuously elevate the Site Quality Management System (QMS) in alignment with PIC/S GMP, ISO, and ICH guidelines.
• Operational Integrity: Oversee and approve critical validation/qualification documents, deviations, change controls, and out-of-specification (OOS) investigations to ensure smooth product releases.
• Audit Readiness: Lead external regulatory inspections (e.g., HSA, audit bodies) and manage the internal audit and supplier qualification programs.
• Cross-Functional Partnering: Act as a key technical advisor to Manufacturing, Supply Chain, and R&D to manage product lifecycles and mitigate operational risks.

about the manager/team
You will be reporting directly to a seasoned Head of Quality. As the Assistant Head, you will act as their trusted right-hand partner. You will be stepping in to manage, mentor, and build technical capabilities within an established, dedicated team of QA/QC professionals, fostering a progressive and collaborative quality culture across the wider organization.

skills and experience required

• Bachelor Degree in Pharmacy, Chemistry, Microbiology, Chemical Engineering, or a related scientific discipline.
• Minimum 12 to 15 years of solid quality management experience within the pharmaceutical, generics, or consumer healthcare (OTC) manufacturing sectors.
• Strong, deep-dive knowledge of GMP standards, regulatory frameworks, and running formal validation programs.
• Proven experience leading and defending successful site regulatory inspections (such as HSA or equivalent regional bodies).
• Strong stakeholder management skills with the ability to manage team dynamics and operational quality escalations effectively.

To apply online please use the 'apply' function, alternatively you may contact Florence Pang via LinkedIn https://www.linkedin.com/in/florence-pang-14742515a/ or email at florence.pang@randstad.com.sg

(EA: 94C3609/ R25139901)

Key Responsibilities (Finance& Economics Focus)

• Financial Calendar & Budget Management Manage the Executive’s calendar, appointments, meetings, and travel arrangements, with emphasis on financial reviews, budget deadlines, and regulatory reporting schedules.
• Government & Regulatory Financial Communications Screen and prioritize incoming calls, emails, and correspondence, including sensitive financial and compliance communications with government agencies (MOM, BCA, IRAS).
• Contracts & Financial Documentation Draft, review, and edit high-level business correspondence, contracts, tender documents, and board papers, ensuring accuracy in financial terms and confidentiality.
• Cross-Departmental Financial Reporting Coordinate consolidated reporting by compiling financial, HR, and project data into management packs, supporting executive decision-making with quantitative insights.
• Meeting Support & Economic Analysis Attend executive and board meetings, prepare detailed minutes, and track follow-up actions, including financial and economic implications across stakeholders.
• Strategic Finance & Economics Initiatives Support strategic initiatives such as project bids, worker placement compliance, and overseas expansion by conducting financial research and preparing economic analysis reports.
• Executive Events & Economic Forums Organize executive-level events, industry forums, and stakeholder engagements, with focus on financial and economic policy discussions, liaising with regulators and clients.
• Expense & Budget Oversight Oversee expense claims, project-related financial tracking, and reconciliation of executive budgets, including variance analysis and compliance with corporate finance policies.
• Confidential Financial Information Management Maintain strict confidentiality in handling sensitive information such as worker contracts, payroll compliance, and regulatory financial submissions.
• Financial Document & Compliance Supervision Supervise document management processes, including tender submissions, MOM filings, and project compliance records with financial implications.
• Policy & Financial Communications Assist in drafting responses and policy communications for CEO’s review, ensuring alignment with corporate governance and financial standards.
• Advanced Administrative & Procurement Support Perform advanced administrative duties, including vendor coordination, procurement support, and monitoring of project documentation systems with financial relevance.
• Ad-hoc Financial & Crisis Support Undertake ad-hoc responsibilities assigned by the Executive, including urgent financial filings, economic risk assessments, and crisis management support.

Role Overview

We are looking for a creative, commercially minded and hands-on Social Media Assistant Manager / Manager to lead and execute the brand’s social media presence across key digital platforms. This role will be responsible for building brand awareness, driving engagement, supporting traffic/conversion objectives, and ensuring content aligns with the overall brand direction. The ideal candidate understands both content storytelling + performance mindset and can work effectively in a lean, fast-moving environment.

This is an individual contributor role to begin with, requiring a proactive and hands-on individual who is comfortable balancing strategy, execution, creator relationship management, and cross-functional collaboration.

Key Responsibilities

1) Social Media Strategy & Planning

• Develop and execute the brand’s social media strategy aligned with business and marketing goals

• Own monthly social media calendar across key campaigns, launches and seasonal moments

• Identify content opportunities across organic, trend-led and always-on communication

• Ensure platform-specific strategies across Instagram, TikTok, Facebook, LinkedIn (where relevant)

• Recommend improvements based on platform shifts, consumer behavior and competitor movements

2) Content Creation & Execution

• Lead end-to-end social content planning including reels, short-form videos, static assets, UGC, BTS and campaign storytelling

• Brief internal creative/design teams on content requirements

• Support simple in-house content creation including quick edits, reactive content and trend-led assets

• Ensure brand consistency across copy, visual tone and storytelling

• Optimize content mix for awareness, engagement and conversion

3) Community Management, Influencer Marketing & Brand Advocacy

• Manage day-to-day community engagement including comments, DMs, customer conversations and social interactions while maintaining brand tone of voice

• Identify, research and build a pipeline of relevant content creators, influencers, KOLs and brand advocates aligned with the brand’s positioning and audience

• Manage end-to-end creator outreach, seeding, gifting, relationship management and partnership coordination

• Build and maintain strong relationships with creators, agencies and external partners to support ongoing collaborations

• Support influencer-led campaigns across product launches, seasonal collections and brand storytelling moments

• Coordinate seeding calendars, product movement and collaboration timelines with internal teams

• Identify UGC, advocacy opportunities and community-led content that can strengthen social presence and brand trust

• Evaluate creator fit based on audience quality, content relevance and brand alignment, not just follower count

• Track creator and partnership performance including engagement, reach, quality and overall contribution

4) Social Growth, Events & Activations

• Support social-led traffic, engagement, awareness and brand affinity growth

• Coordinate brand events, store activations, launch events and experiential opportunities involving influencers, creators and community partners

• Identify opportunities for partnerships, social activations and community-led brand experiences

• Work closely with Marketing, Retail, Public Relation, E-commerce and Creative teams to ensure campaigns and activations are aligned

• Support seasonal campaigns, collaborations and major brand initiatives through social-first storytelling

5) Performance Tracking & Reporting

• Track KPIs such as engagement, reach, follower growth, saves, CTR, traffic and conversion contribution

• Analyze best-performing content formats, creator performance and audience behavior

• Share monthly reports, insights and optimization recommendations

• Monitor competitor and category trends regularly

• Use data to refine content, creator strategy and campaign direction

Requirements

- 4–5+ years experience in Social Media / Digital Content / Brand Marketing

- Experience in fashion, lifestyle, retail, e-commerce or consumer-led brands preferred

- Strong understanding of Instagram, TikTok, Meta ecosystem and evolving social trends

- Comfortable balancing strategy + execution (not just planning)

- Good eye for aesthetics, storytelling and social-first content

- Strong copywriting and communication skills

- Familiarity with Canva, CapCut, Adobe Suite or basic editing tools

- Experience with scheduling/reporting tools (Meta Business Suite, Sprout, Hootsuite etc.)

- Analytical mindset with understanding of engagement, traffic and performance metrics

- Experience in influencer outreach, seeding and creator relationship management is a strong advantage

- Comfortable coordinating campaigns, activations and external relationships

- Highly organized and comfortable working in lean, fast-paced environments

- Self-starter with a proactive and hands-on approach

Job Summary:

This position is responsible for handling daily legal and compliance activities, including document review, legal research, and corporate governance. It plays a crucial role in supporting the Legal & Compliance department in managing the company’s legal and regulatory obligations globally.

Responsibilities and Duties:

• Assist in reviewing and drafting contracts, NDAs and other legal documents.
• Ensure contracts comply with company policies and requirements, legal compliance, and international standards.
• Assist in matters related to the establishment of cross-border subsidiaries, including the preparation of incorporation documents and liaison with external company formation agencies.
• Assist in handling other matters assigned by the Legal Manager.

Requirements / Professional Skills:

• Minimum Diploma or bachelor’s degree in law, Legal Studies, or a related field is preferred.
• At least 1-2 years of relevant experience in corporate commercial law acquired in-house or in a law firm
• Able to work independently and be a team player
• Good written and spoken English to effectively communicate with international affiliates and business partners
• Able to maintain confidentiality on all legal and corporate secretarial matters

Our client is a multinational company in the Facilities Management industry. Due to their current expansion plan, they are looking for an Assistant Operations Manager to join their Facilities Management team, in hopes of developing the current high performing team. They are located in the Central – easily accessible.

The Assistant Operations Manager's responsible is:

• Lead and oversee contract operations, ensuring smooth service delivery and compliance with company standards.
• Monitor service performance against KPIs and SLAs, implementing improvements where required.
• Manage workforce planning, recruitment, onboarding, training, and employee retention initiatives.
• Ensure compliance with employment regulations, contractual requirements, and safety standards.
• Build strong client relationships and serve as the main point of contact for operational matters.
• Drive employee engagement, customer satisfaction, and continuous improvement programs.
• Conduct risk assessments and coordinate incident response and emergency procedures.
• Identify and implement process improvements to enhance productivity, service quality, and resource utilization.

Requirement

• Diploma / Degree
• At least 2 years of services experience in hospital environment
• Experience in facility services projects and people management

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

EA License No: 19C9682
EA Personnel No: R2198636
EA Personnel Name: Oh Puey Xin

Company Overview:

X Star is a Singapore-quartered AI technology company revolutionizing the automotive finance industry. Since our establishment in 2023, we have rapidly expanded across Asia Pacific, Latin America, and the Middle East.

By leveraging proprietary artificial intelligence and advanced technology solutions, we empower consumers with innovative financial products while enabling our partners to unlock greater operational efficiency and business value. Today, our ecosystem spans more than2,000 automotive manufacturers, dealers, and financial institutions worldwide.

As we continue our global expansion, we are seeking a highly motivated Assistant Tax Manager to strengthen our regional tax function, support cross-border business initiatives, and contribute to the Group's tax governance and strategic growth.

Job Responsibilities:

• Manage direct and indirect tax compliance for regional entities, ensuring timely tax filings and payments, including corporate income tax, withholding tax, GST/VAT and other applicable taxes.
• Coordinate and support tax audits and tax queries raised by external tax consultants, respective region’s tax authorities, external auditors.
• Collaborate with inhouse finance team and internal stakeholders to gather, review and provide information required for compliance and reporting purposes, where applicable.
• Conduct tax research and assess tax implications arising from any proposed business expansion opportunities of the group.
• Manage and handle tax incentive including liaising with the relevant authorities for compliance of incentive conditions where necessary.
• Provide support toad-hoc projects as and when required, including but not limited to matters related to transfer pricing, intercompany and cross-border arrangements, tax advisory and tax planning.

Job Requirements:

The ideal candidates we are looking for should be seasoned Regional Tax Professionals with:

• Degree in Accounting, Finance, Taxation or a related field.
• Min 5 years of corporate tax experience, preferably with regional exposure.
• Strong knowledge of corporate income tax, withholding tax, GST/VAT, and Transfer Pricing principles.
• Proven track record in handling tax audits and liaising with tax authorities across multiple jurisdictions.
• Priorexperience in a multinational corporation, financial services environment,technology company, or Big 4 accounting firm is highly preferred.
• Strong analytical, problem-solving, and research capabilities.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Excellent stakeholder management and communication skills.
• High level of accuracy, attention to detail, and professional integrity.

Job Description

• Industry/ Organization Type: Heavy Machinery Equipment
• Position Title: Assistant Sales & Marketing Manager (Heavy Equipment)
• Working Location: Tuas (Transportation Provided from North, North-East, West Area MRT)
• Working Hours: 5 days (Monday – Friday, 8.15am – 5.15pm)
• Salary Package: Up to $5,000 + $1,500 Transportation Allowance + Commission + AWS + Meal Allowance
• Duration: Permanent

Key Responsibilities

• Build and maintain strong relationships with customers to ensure repeat business and customer loyalty.
• Continuously monitor sales performance, analyze trends, and develop strategies to address any gaps.
• Develop accurate sales forecasts to guide business planning and ensure strategic resource allocation.
• Identify and seize new business opportunities to expand market share and revenue streams.
• Work closely with internal teams to ensure that customer agreements are executed smoothly.
• Conduct in-depth market research to identify potential business opportunities, track competitor activities, and assess customer needs.
• Develop and implement marketing strategies that elevate brand awareness, drive lead generation, and enhance customer engagement.
• Ensure consistent messaging and maintain the brand's integrity across all marketing channels.
• Leverage digital marketing platforms—such as websites, social media, and SEO—to engage targeted audiences and boost online sales.
• Coordinate and participate in industry events, trade shows, and conferences to promote the company's portfolio of products.
• Perform additional responsibilities as required to support business needs.

APPLY NOW!!!

• Min. 3 years of Sales & Marketing experience
• Good understanding of the heavy equipment sector, its market trends, and regulations
• Knowledgeable in digital marketing tools and platforms
• Comprehensive understanding of marketing principles such as brand management, market research, and digital marketing
• Well-versed in the Singapore market dynamics including economic conditions and competitive landscape

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #69835 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Nanyang Technological University (NTU) is a leading research-intensive university in Singapore, committed to excellence in education, research and innovation. We are inviting experienced and motivated individuals to join our Office of Development and Facilities Management (ODFM), which oversees the planning, development, operation and maintenance of all University buildings and grounds in support of NTU’s academic, research and administrative functions.

As an Assistant Manager, Technical Operations (ACMV), you will play a key role in supporting the daily operation, preventive and corrective maintenance of Air Conditioning and Mechanical Ventilation (ACMV) systems across the University. You will work closely with internal users and maintenance contractors to ensure ACMV systems are safe, reliable and compliant with regulatory requirements.

Responsibilities

• Responsible for coordinating and following up on ACMV maintenance activities for assigned areas. 

• Liaise with users and contractors to support routine servicing and rectification works.

• Supervise and inspect contractors’ work on site to ensure works are carried out safely, efficiently and effectively.

• Troubleshoot ACMV services failures and attend to related problems.

• Closely monitor ACMV systems faults and respond promptly to breakdowns, users’ feedback and queries and maintain regular discussions with maintenance contractors to ensure optimal system performance.

• Assist in managing and monitoring ACMV maintenance programmes to ensure systems are maintained in safe & good operating condition.

• Provide technical support and advice to project teams and users on ACMV installations for new developments and A&A projects, where required. 

• Monitor chilled water consumption and support initiatives to improve energy efficiency and operational performance. 

• Support ACMV-related upgrading and improvement projects as assigned.

Requirements

• Degree in Building & Facilities Management, Mechanical Engineering, or related discipline.

• At least 3 years of relevant experience in maintenance, design, or installation of mechanical building services.

• Good knowledge of ACMV systems, including installation, operation and maintenance.

• Familiar with local codes of practice and tender processes.

• Proficient in MS-Office applications for analysis and report generation. 

• Skilled in AutoCAD for engineering drawings.

• Good interpersonal and communication skills, able to collaborate effectively with other stakeholders. 

• Good problem-solving and analytical skills to diagnose and resolve technical, operational and site-related issues.

• Able to work independently, manage multiple tasks and respond effectively in a dynamic operational environment.
  

We regret to inform that only shortlisted candidates will be notified.

CCR is seeking an experienced individual to oversee and develop efficient finance and human resource (HR) operations as well as office management in the administration of the church. The incumbent must be a passionate follower of Jesus with a desire to see God’s Kingdom advance through a well-run organization.

DUTIES & RESPONSIBILITIES

● Overseeing and developing efficient office management in Admin, Finance and HR operations.

● Leading and developing the staff to foster a culture of service and spiritual maturity within the administrative team.

● Ensuring all administrative and operational activities align with the Church's vision and missional needs.

● Ensuring compliance with legal and church regulations.

● Managing church financial health, including the support of budgeting, payroll, and reporting to the Finance Committee.

REQUIREMENTS

● Minimum 5-years related experience in Accounts, HR, Secretarial or any equivalent combination of education and experience.

● Management experience of at least 2 years leading a team of minimum 2 persons for related functions.

● Excellent written, communication and presentation skills in English

● Basic knowledge and implementation of book-keeping required. Familiarity with accounting concepts and software essential.

● Good knowledge of Microsoft Office or Google Workspace,  and willingness to learn and work comfortably with other programs as required.

WORKING SCHEDULE: 

● To support our Sunday services and community, Sunday is a regular working day. In lieu of this, Monday is designated as a fixed off-day.

● As our ministry is deeply rooted in the Tampines community, candidates should consider the practicalities of a long-term commitment to this location.

Interested applicants should submit their resume to:

redeemer@ccr-redeemer.org

The closing date for submission is 31 Jul 2026.

Job Summary

Manage and execute building construction projects by leading planning, coordination, and quality control to ensure timely delivery, compliance, and safety on site.

Responsibilities

• Lead planning and coordination of building construction projects to ensure timely delivery and compliance with quality standards
• Coordinate construction activities with subcontractors, clients, and consultants to maintain progress aligned with the project schedule
• Monitor construction progress daily to ensure smooth execution of works and adherence to timelines
• Enforce quality standards and ensure compliance with safety and environmental regulations on site at all times
• Apply analytical skills to identify problems and implement solutions that optimize project outcomes in a fast-paced environment
• Manage multiple tasks effectively to meet tight schedules without compromising quality or safety
• Communicate clearly and negotiate effectively with stakeholders to resolve issues and maintain project momentum
• Demonstrate proactive attention to detail and responsibility in all aspects of project management
• Perform additional ad-hoc duties as assigned to support project success

Required competencies and certifications

• Relevant construction certificates as mandated for construction project management roles
• Strong knowledge of construction methodologies, building codes, and safety regulations
• Minimum 2 years of relevant experience in the construction industry
• Knowledge in architecture, engineering, or related fields

Preferred competencies and qualifications

• Strong leadership skills demonstrated through managing teams and coordinating multiple stakeholders
• Effective communication, negotiation, and problem-solving skills applied in construction project contexts
• Ability to work under pressure while maintaining meticulous attention to detail

Job Description

To support the planning, coordination, and execution ofoutlet projects and maintenance works, ensuring timely completion, costcontrol, and minimal disruption to operations.

Key Responsibilities

1. Project Coordination

• Assist in planning and execution of projects such as renovations, upgrades, and new outlet openings.
• Coordinate with contractors, vendors, landlords, and internal teams to ensure timely delivery.
• Track project progress and follow up on outstanding works.
• Support site inspections and project handovers.

2. Maintenance Support

• Support daily maintenance operations across outlets, including preventive and reactive maintenance.
• Ensure timely resolution of maintenance issues to minimise disruption.
• Assist in scheduling and tracking preventive maintenance works.

3. Cost & Vendor Management

• Support cost tracking for projects and maintenance works.
• Assist in obtaining and comparing quotations.
• Liaise with vendors and contractors to ensure quality work and compliance with requirements.

4. Compliance & Reporting

• Ensure works comply with safety standards, company SOPs, and regulatory requirements.
• Maintain proper documentation of work orders, quotations, and reports.
• Provide regular updates on project and maintenance status.

5. Stakeholder Communication

1. Coordinate with operations teams on schedules, disruptions, and completion timelines.
2. Escalate issues where necessary and ensure clear communication across stakeholders.

Key Performance Indicators(KPIs)

• Timely completion of projects and maintenance works
• Cost control within approved budgets
• Reduction in recurring maintenance issues
• Quality and compliance of completed works
• Stakeholder satisfaction

Working Environment

• Multi-site role with regular outlet visits
• May require after-hours or weekend support when needed

Requirements

• Diploma or Degree in Building, Engineering, Facilities Management, or related field
• 2–4 years of relevant experience in project coordination or maintenance (F&B/retail preferred)
• Basic understanding of M&E and renovation works
• Strong coordination, organisational, and communication skills
• Able to manage multiple tasks and work in a fast-paced environment

Our client is a leading multinational company in the automotive industry. Below position is open urgently.

• Employment Type: 12-Month Contract (Renewable)

• Working Hours: Regular Office Hours

The Office Manager is responsible for the operational support of the office in all aspects of office management. The responsibilities include, but is not limited to:-

• Ensure smooth daily office operations, cleanliness, and overall workplace efficiency

• Manage procurement of office and pantry supplies and maintain optimal inventory levels

• Oversee office facilities maintenance, refurbishment, and relocation projects

• Build and maintain strong relationships with vendors, service providers, and building management

• Work closely with IT to support building power shutdown exercises

• Coordinate office visuals and branding updates with the Marketing team

• Maintain compliance documentation, inspections, ergonomic surveys, and safety training coordination

• Coordinate onboarding safety orientation and exit clearance processes

• Arrange accommodation and tenancy administration with external property agents

• Maintain Office Admin portal and monthly staff directory updates

• Support HR wellness programs and employee engagement initiatives

Requirements:

• Diploma or Degree with 4–6 years’ experience in office management, facilities, or administration

• Strong experience in vendor management, procurement, and budget control

• Proficient in MS Office (SAP knowledge is an advantage)

• Excellent communication and stakeholder management skills

• Highly organized, proactive, and detail-oriented

• Able to prioritize tasks and perform well in a fast-paced environment

• Comfortable working in a matrix organization

Job Summary

We are a GP clinic seeking a Assistant / Deputy Clinic Manager to lead daily operations, support clinical and administrative tasks, manage patient feedback, oversee claims and payments, and drive staff training and marketing initiatives across multiple locations.

Responsibilities

• Lead and coordinate daily clinic operations to ensure efficiency and service quality
• Perform clinic assistant duties including patient registration, medication dispensing, payment collection, claims submission, and assisting doctors during clinical procedures
• Manage patient feedback and resolve complaints related to operational and medical services
• Oversee insurance and government scheme claims processing, ensuring timely follow-up on rejected or returned claims
• Monitor and follow up on outstanding patient payments to maintain financial accuracy
• Develop and implement online and offline marketing strategies aligned with company policies and business goals
• Supervise clinic staff compliance with company policies and procedures, providing actionable feedback to management
• Manage staff training programs to enhance clinical skills and ensure attendance at relevant courses
• Model and enforce high standards of service and patient care among clinic staff and doctors
• Coordinate formal responses to audit requests in collaboration with the Medical Director
• Execute ad-hoc projects assigned by management to support clinic objectives
• Travel between Yishun and Boon Keng / Bendemeer clinic locations as required
• Work shifts including weekends to maintain clinic coverage and service continuity

Preferred competencies and qualifications

• Experience in clinic management or healthcare operations
• Ability to manage multi-location clinic logistics and staff coordination
• Skills in marketing strategy development for healthcare services

Other Information

• Shift work including weekends and weekday nights required
• Travel between Yishun and Boon Keng / Bendemeer areas required