Total 15,337 admin executive job vacancies in Hong Kong

• Diploma or Degree in Accounting, Finance, or a related discipline
• Minimum 1–3 years of relevant accounting experience (SME experience preferred)
• Hands-on experience using accounting software (e.g., Zoho, MYOB), including data entry, financial reporting, reconciliations, and supporting full-cycle accounting activities
• Knowledge of Singapore GST regulations and basic tax requirements
• Proficient in Microsoft Excel and other Microsoft Office applications
• Strong attention to detail, well-organised, and able to meet deadlines
• Good communication and interpersonal skills
• Ability to work independently and as part of a teamAble to start work on short notice preferred
• Overtime may be required. Candidates who are able to work overtime will be preferred.
• Able to work independently with minimum supervision.
• Secondary diploma or equivalent education required
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint
• Good command of English. writing & speaking.
• Please email your resume to admin@gventengineering.com

· Processing and co-ordinating of FMCG items to external and internal customers

· Processing and co-ordinating of overseas orders for export

· Liaise with Central Kitchen, freight forwarder, overseas external customers and cross department on overseas orders

· Packing of FMCG & overseas orders

· Inventory control and monthly stocktaking

· Maintain and manage store cleanliness, tidiness, etc

· Maintain administration duties for the logistics department, e.g. schedule, leave, cash cards

· Assist with all other logistics duties assigned by Manager

Job Requirements

· Minimum of GCE ‘O’ or ‘A’ level/Diploma

· Preferably some related working experience

· Ability to stand, sit or walk for extended periods of time

· Able to grasp, lift and/or carry up to 50 lbs as needed

· Able to communicate effectively with colleagues, suppliers / vendors

· Organized, resourceful, proactive, reliable, strong attention to details

· Has good follow up

· Good communication and strong time management skills

· Proficient in Excel, Word, Outlook

· Highly motivated, meticulous and takes initiative

· Willing to go extra mile

Willing to start work from 6:30am.

• Collaborate with Relationship Manager to assist in meeting application process

• Develop and maintain understanding of dealer or agent base

• Perform as key contact for dealers or agents for documentation follow up

• Initiate activities to ensure on time and scheduled responses to customers and dealers or agents

• Alert Relationship Managers for any potential delays

• Assist Relationship Managers to attain approval on new applications.

• Evaluate customers applications and conduct phone calls to confirm data where necessary

• Conduct searches for mandatory information to analyse customer’s situation and vehicle details.

• Perform execution of documents and disbursement duties for approved applications

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Admin. Assist( part Time Recruitment Office)

A long established recruitment centre in town area is looking for the services of a part time admin. staff:

Qualifications:

Completed G.C.E. level with some years of working experience in HR admin.

some computer skill and able to handle the admin. matters with minimum supervision

Like to deal with clients on admin. matters and skillful in oral communication

Duties:

To followup with company on outstanding job placement and job opening issues

to distribute our company's newsletter to the regulars and some Cs duties

Working Days/week

Flexible 3 half days per week starting in the morning at about 9.30 A.M.

Salary

Monthly paid. and negotiable

Company Overview

Alexis Enterprise Pte Ltd is a trusted logistics partner with 20 trucks and 20 staff. Since 2014, it has grown steadily, delivering innovative solutions to meet client needs in the logistics sector.

Job Summary

Join a logistics company as an HR / Finance Admin Executive supporting daily HR, finance, administrative, and customer service functions to ensure smooth operations.

Responsibilities

• Manage staff leave records, medical certificates, attendance, and related HR documentation accurately to maintain compliance
• Maintain and organize employee records and filing systems for easy retrieval and audit readiness
• Assist with general HR administrative tasks to support the HR team’s daily operations
• Perform basic finance and accounting administrative tasks using the Xero finance application to support financial accuracy
• Track invoices, payments, and finance documents to ensure timely processing and record-keeping
• Provide general office administrative support to maintain an efficient work environment
• Communicate professionally with clients and customers to address inquiries and support service delivery
• Coordinate with internal teams on logistics-related matters to facilitate smooth operations
• Maintain and organize documents using Microsoft Office and Google Drive applications for accessibility and version control

Required competencies and certifications

• Proficiency in Microsoft Office applications including Word, Excel, and Outlook to perform documentation and communication tasks
• Familiarity with Google Drive / Google Workspace applications to manage and share documents effectively

Preferred competencies and qualifications

• Experience using Xero finance application to support finance-related tasks
• Prior experience in logistics, HR, finance, or administrative roles to enhance job performance

Other Information

Working Hours

• Monday to Friday: 8:00am to 5:00pm
• Saturday: Half day until 12:00pm, with option to work from home

Work Location

• Office located at Tagore Lane

Salary

• $2,500 to $2,800, depending on experience

The Finance & Admin Manager will be responsible for managing Eruby’s finance, accounting, administrative and HR support functions to ensure accurate financial reporting, strong compliance, efficient daily operations and effective business support.

This role requires a hands-on, self-driven and commercially aware finance professional who can manage full-set accounting, support management reporting, provide financial insights to the sales team and work closely with headquarters, internal departments and external partners.

The ideal candidate should be a strong team player with a positive attitude, high sense of ownership and willingness to go the extra mile together with the company as it grows.

Key Responsibilities

1. Finance, Accounting & Reporting

• Manage full sets of accounts, including accounts payable, accounts receivable, general ledger, bank reconciliation, fixed assets and intercompany transactions.
• Prepare monthly, quarterly and annual financial reports for management and headquarters reporting.
• Handle monthly and year-end account closing to ensure accurate and timely financial reporting.
• Prepare financial statements, accounting schedules and supporting documents for audit, tax and statutory reporting.
• Maintain proper financial records and ensure compliance with Singapore accounting standards, tax regulations, company policies and statutory requirements.
• Monitor cash flow, payment planning, customer collections and working capital requirements.
• Support budget preparation, forecast updates and financial performance tracking.
• Coordinate with headquarters on finance-related reporting, accounting support and documentation requirements.

2. Sales Finance & Business Support

• Support the sales team with financial analysis for customer quotations, pricing decisions, gross margin review and profitability tracking.
• Provide management with accurate sales-related financial data, including revenue, cost, margin, payment terms, credit exposure and customer collections.
• Prepare financial reports, analysis and dashboards in both English and Chinese to give management clear visibility of sales performance, gross margin, cost movement and overall business profitability.
• Prioritise the timely identification and escalation of financial risks, margin concerns, overdue payments, credit exposure and unusual cost variances to management.
• Support management in evaluating business decisions from a financial perspective, including pricing strategy, customer profitability, payment risk, cost impact and business sustainability.
• Work closely with sales and operations teams to ensure accurate invoicing, cost allocation, revenue recognition and margin tracking.
• Assist in reviewing customer payment status, overdue accounts and credit exposure to support better sales and collection decisions.

3. Tax, GST & Compliance

• Prepare and submit GST filings accurately and on time.
• Coordinate annual tax filing and liaise with tax agents on corporate tax matters.
• Support audit preparation and respond to auditor queries with proper documentation.
• Ensure compliance with statutory requirements, accounting standards, tax regulations and internal company policies.
• Maintain proper records for tax, audit and regulatory purposes.

4. External Coordination

• Liaise with auditors, tax agents, corporate secretaries, bankers, government agencies and other external parties.
• Support banking matters, corporate documentation, statutory filings and company secretarial matters where required.
• Coordinate with external service providers to ensure timely completion of finance, tax, audit, payroll and administrative matters.

5. Administration & Office Management

• Oversee daily office administration, including document control, filing, meeting arrangements, minutes taking and office supplies procurement.
• Manage vendor coordination, office maintenance, insurance renewals, service contracts and administrative records.
• Ensure company documents are properly organized, maintained and easily accessible.
• Support company events, internal meetings and management administrative requirements.
• Assist in improving internal administrative processes and office workflow efficiency.

6. HR Administration

• Maintain employee records, employment documents, leave records and HR-related files.
• Support onboarding, offboarding, employment contracts, work pass matters and staff administration.
• Coordinate payroll-related matters with internal stakeholders or external payroll service providers.
• Assist with HR policy documentation, staff benefits administration and general employee matters.
• Ensure HR records and employment documents are handled with confidentiality and accuracy.

7. Process Improvement & Internal Control

• Support management in improving finance, administration and reporting processes.
• Assist in strengthening internal controls, documentation standards and approval workflows.
• Identify areas for operational improvement and recommend practical solutions.
• Participate in ad-hoc projects and perform other duties as assigned from time to time.

Requirements

Education & Experience

• Bachelor’s degree or diploma in Finance, Accounting, Business Administration or a related discipline.
• Minimum 3 years of relevant finance and accounting experience.
• Experience handling full sets of accounts is required.
• Prior experience in administration and HR support will be an advantage.
• Experience in trading, distribution, electronics, semiconductor, manufacturing or regional business environments will be preferred.
• Experience working with overseas headquarters, China-based teams or cross-border transactions will be an added advantage.

Technical Skills

• Strong knowledge of full-set accounting, financial reporting, GST, corporate tax support and audit preparation.
• Able to prepare financial reports, management reports, sales margin reports and business analysis independently.
• Strong understanding of cost, pricing, gross margin, revenue tracking, customer collections and working capital management.
• Proficient in Microsoft Office, especially Excel for reporting, analysis, reconciliation and dashboard preparation.
• Familiarity with accounting software or ERP systems. SAP Business One experience will be an added advantage.
• Good documentation skills with the ability to maintain organized and accurate financial, HR and administrative records.
• Able to interpret financial data and present key findings clearly to management.

Language Skills

• Proficient in both English and Chinese to support communication with management, headquarters, internal stakeholders and external parties.
• Able to prepare reports, emails, summaries and business documents professionally in both English and Chinese.

Key Competencies & Personal Attributes

• Self-driven, proactive and able to work independently with minimal supervision.
• Strong sense of ownership, responsibility and accountability.
• Good team player who is willing to go the extra mile to support company growth.
• Commercially aware and able to understand the financial impact of business decisions.
• Detail-oriented, organized and accurate in handling numbers, reports and documentation.
• Positive working attitude with strong problem-solving skills.
• Able to manage multiple tasks, deadlines and priorities in a fast-paced environment.
• Good interpersonal and communication skills across different levels of the organization.
• High level of integrity, confidentiality and professionalism.
• Flexible, hands-on and willing to support both strategic and operational matters.
• Able to work closely with sales, operations, headquarters and external partners in a collaborative manner.

You will support office operations by managing customer feedback and complaints, issuing invoices, handling monthly administrative tasks, maintaining attendance records, and updating inventory and store data. You will work closely with the operations manager to ensure smooth daily functions.

Working timing 9am -6pm

Responsibilities

• Communicate with customers to collect feedback and resolve complaints effectively
• Prepare and issue accurate invoices to customers
• Perform monthly administrative tasks to support office operations
• Maintain and update tele attendance sheets daily
• Collaborate closely with the operations manager to coordinate office activities
• Update inventory and store records to ensure accurate stock information

JOB DESCRIPTION

• Manage end-to-end recruitment and staffing activities for both local and foreign employees, including sourcing, screening, interviewing, onboarding, and offboarding processes.
• Maintain accurate employee records, HR documentation, and personnel databases, ensuring compliance with company policies and statutory requirements.
• Oversee the administration of staff accommodation for foreign employees, including coordinating with appointed HDB realtor for suitable dormitories, managing tenancy agreements and renewals, monitoring occupancy, utilities usage and payment and ensuring compliance with MOM accommodation requirements, and company policies.
• Coordinate with various departments to facilitate effective communication and collaboration on HR-related matters.
• Assist in addressing employee relations issues, including handling grievances, conducting preliminary investigations, and supporting disciplinary processes in accordance with company policies.
• Coordinate and administer employee training and development programmes to support workforce competency and professional growth.
• Liaise with employment agencies on matters relating to the application, renewal, cancellation, and repatriation of foreign employees’ work permits.
• Submit online applications to the Ministry of Manpower (MOM) for foreign worker levy waivers during employees’ home leave periods.
• Process applications with MOM for levy concessions or conversions when foreign employees successfully obtain relevant certifications, including the ITE Healthcare (Home Care) qualification.
• Serve as the key liaison with government agencies and external stakeholders, including MOM, the Ministry of Health (MOH), Agency for Integrated Care (AIC), the Singapore Nursing Board (SNB), embassies, and other relevant authorities on matters relating to employment and foreign workforce management.
• Administer insurance claims and coordinate with insurers as required.
• Compile and prepare payroll-related information for submission to the Finance/Accounts Department.
• Update relevant authorities and systems, including the Intermediate and Long-Term Care (ILTC) sector databases, regarding staff appointments, resignations, and employment status changes.
• Ensure timely updates of foreign employees’ residential addresses with MOM and maintain compliance with regulatory requirements.
• Submit mandatory surveys online, including MOM Labour Market Survey.
• Participate as a member of the Cybersecurity Committee, supporting the development, implementation, and promotion of cybersecurity policies, staff awareness initiatives, and compliance requirements across the organization.
• Manage official correspondence and administrative communications for the nursing home.
• Perform any other duties and responsibilities assigned by the Chief Operations Executive and Management Committee.

QUALIFICATION/ EXPERIENCE

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Familiarity with Singapore employment regulations, particularly MOM policies and foreign workforce administration.
• Experience in healthcare, nursing home, or community care settings is preferred.
• Good communication, writing and interpersonal skills.
• A team player with a strong sense of responsibility & self-motivation to get tasks done independently.
• Ability to handle confidential information with professionalism and discretion.
• Working 8 am to 5 pm (Mon – Fri); Alternate Sat 8 am to 12 noon.

Job description

We are looking for the right candidate for the position of QA Assistant / Executive to grow with us. You will be responsible for:

• Assist in implementation and management of food safety (HACCP & ISO 22000) & quality assurance programmes in Central Kitchen & outlets (local & overseas)
• Training of staff in Standard Operating Procedures (SOPs), food hygiene and food handling techniques
• Assist in QA testing programme and new product development
• Conduct regular inspections
• Conduct investigations on customers’, outlets’ and Central Kitchen’s feedback
• Ensure all SOPs are adhered to at Central Kitchen & outlets
• Liaise with vendors/contractors on maintenance matters pertaining to food safety/QA issues

Job Requirements

• Minimum Diploma in Food Science & Technology or related field
• Preferably 3 years of working experience in the QA field in the F&B industry
• Able to write and converse well in both English & Chinese due to operational needs
• Highly motivated, meticulous and takes initiative

Job Description

• Oversee and manage selected outlet’s chief chefs and kitchen staffs
• Recruiting of new staffs for outlets
• Ensure proper SOPs and HACCP standards are carried out
• Maintains food quality and safety standards
• Ensure proper maintenance of the kitchen within each outlet
• Ensure that all activities conform to HACCP & AVA guidelines
• Creation of new dishes at appropriate time

Job Description

• Oversee and manage selected outlet’s chief chefs and kitchen staffs
• Recruiting of new staffs for outlets
• Ensure proper SOPs and HACCP standards are carried out
• Maintains food quality and safety standards
• Ensure proper maintenance of the kitchen within each outlet
• Ensure that all activities conform to HACCP & AVA guidelines
• Creation of new dishes at appropriate time

Job Description

We are seeking a proactive and detail-oriented Procurement Executive with experience in the water industry to support the Company’s purchasing operations. The role involves supplier evaluation, sourcing, negotiation, purchase order management, and close coordination with project and service teams to ensure timely and compliant procurement.

Key Responsibilities

• Evaluate suppliers regularly to ensure approved vendors can meet the Company’s purchasing requirements, particularly for water treatment equipment, materials, services, logistics, and supply chain support.
• Obtain quotations and negotiate contracts, commercial terms, pricing, and delivery schedules with suppliers, vendors, contractors, freight forwarders, and logistics providers.
• Generate and issue Purchase Orders (POs) to suppliers, vendors, and contractors in a timely and accurate manner.
• Monitor Purchase Order delivery status, shipment schedules, and logistics arrangements, while liaising with colleagues on procurement progress and updates.
• Coordinate import/export shipments, freight arrangements, customs clearance, and delivery schedules to ensure timely material availability for projects and service activities.
• Maintain accurate procurement, logistics, and shipment records and documentation, ensuring compliance with company policies and procedures.
• Liaise with project and service teams on procurement-related issues, delivery timelines, shipment coordination, and technical requirements.
• Resolve procurement, logistics, and shipment discrepancies to support smooth project execution and operational continuity.
• Work closely with suppliers and logistics partners to optimize inventory availability, transportation efficiency, and cost control

Requirements

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, Engineering, or related field

• Minimum 2–3 years of procurement experience, preferably in the water industry

• Familiar with water treatment equipment, chemicals, spare parts, and subcontractor sourcing

• Strong negotiation, communication, and vendor management skills

• Detail-oriented, organised, and able to work independently

• Proficient in Microsoft Office

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

- Process all reservation requests, changes, and cancellations received by phone, fax, or mail.

- Ensure that all correspondence are replied within 24 hours.

- Identify guest reservation needs and determine appropriate room type. Verify availability of room type and rate.

- Explain guarantee, special rate, and cancellation policies to callers.

- Accommodate and document special requests.

- Answer questions about property facilities/services and room accommodations.

- Follow sales techniques to maximize revenue. Input and access data in reservation system.

- Indicate special room reservation types (e.g., complimentary rooms, employee discounts, travel agent inspection rates, and wholesale reservations) by inputting the correct code and rate into the reservation system.

- Follow proper escalation procedures when addressing guest concerns.

- Any other duties/tasks as requested by management.

Key Requirements

• At least 1 year experience in a similar role
• Fluent in English (Written and Spoken)
• Excellent telephone & email etiquette

Key Responsibilities:

1. Client Engagement and Relationship Management

• Proactively identify and develop new business opportunities
• Build and nurture strong relationships with potential and existing clients
• Negotiate and close sales contracts while ensuring client satisfaction

2. Market Intelligence and Strategic Insights

• Stay continuously informed about industry trends and market developments
• Conduct regular market research and competitive analysis
• Identify emerging opportunities for business expansion

3. Cross-Functional Collaboration

• Work closely with operations team to ensure seamless customer order fulfillment
• Collaborate effectively across different departments to align strategic goals

4. Reporting and Administrative Support

• Prepare and compile sales reports and performance data
• Monitor sales records and their status
• Managing export shipments to ensure timely and efficient delivery
• Perform any additional duties as assigned by the reporting manager

Requirements:

• Possess either a Diploma or Degree in Business Administration, and other relevant fields with minimum of 2-3 years of relevant work experiences
• A strategic communicator with strong negotiation skills who excels at developing and closing business opportunities
• A results-oriented and proactive performer who is market-sensitive and consistently drives towards achieving business objectives
• A team player who thrives in fast-paced environments, demonstrates self-motivation, and contributes effectively to collaborative team settings
• Flexibility to work extended hours as needed to meet business demands, and client needs
• Candidates with extensive experience may be considered for more senior roles, with compensation adjusted accordingly.

Company Overview

ISETAN (SINGAPORE) LIMITED is a retail company operating in Singapore, specializing in providing quality products and services to customers through its department stores.

Job Summary

Manage and coordinate property maintenance, renovations, and tenant relations to ensure operational efficiency, safety compliance, and budget control within the facility.

Responsibilities

• Schedule and oversee preventive maintenance, inspections, and repairs to ensure building systems operate efficiently and safely
• Coordinate renovation and construction activities with contractors and tenants to meet project timelines and quality standards
• Maintain detailed records of maintenance activities, M&E systems, and building assets for operational transparency and compliance
• Support energy-saving and waste management initiatives to promote sustainability within the property
• Ensure adherence to safety and compliance protocols, including emergency and fire safety procedures, to protect occupants and assets
• Manage maintenance budgets and monitor timely recovery of rental and utility costs to optimize financial performance
• Address tenant issues promptly and maintain accurate records to enhance tenant satisfaction and retention
• Supervise staff performance and training to maintain high operational standards and team effectiveness
• Perform additional duties as assigned by the Property Manager to support overall property management objectives

Required competencies and certifications

• Diploma in Facilities Management, Building Services, or related field
• Minimum 3 years of experience in property or facilities management
• Knowledge of building systems, safety regulations, and vendor management

Preferred competencies and qualifications

• Strong coordination, communication, and problem-solving skills demonstrated through managing property operations and stakeholder interactions