Total 1,304 Junior Executive admin executive job vacancies in Hong Kong

Job Responsibilities:

· Handle and support day-to-day HR and Admin related matters

· Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

· Maintain accuracy of HR database and updating employee records in HR information system

· Follow up and ensure that all employees’ employment status is updated and processed timely

· Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

· Check and verify staff attendance for Payroll processing

· Check and verify employees’ leave application, medical claims, etc.

· Validate and prepare biometrics report for billing

· Handle employees’ enquiries and feedbacks

· Assist in claims submission, government grants, insurance, etc.

· Assist in coordinating training and development need for employees

· Handle walk-in interviews

· Any other HR/Admin duties assigned

Job Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)

· Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Strong organizational and administrative skills

· Proficiency in HR information systems and Microsoft Office

· Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill

· Attention to detail and accuracy in handling HR documentation

· Ability to manage multiple tasks and prioritize effectively

· Meticulous and pleasant disposition

Salary: $10.50/hr

Duration: 6 months

Working Days & Hours: Monday to Friday office hrs

Location: Tanjong Pagar

Job Description:

• Maintain programme enablers such as Sub-region Finder

• Assist in organising webinars and engagement sessions e.g. coordinate logistics, materials preparation, and post-session follow ups.

• Update simple FAQs and materials after engagements.

• Coordinate with internal stakeholders on training schedule and venue

• Monitor progress and update report template

• Scheduling of meetings including booking of meeting rooms

Job Requirements: Min GCE A Level/Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Responsibilities

· Perform data entry for resource deployment on various projects

· Support in administrative duties and ensure proper filing of project documentation

· Manning of Company’s administration (key register list, store inventory list, insurance list, inventory list, equipment list, vehicle list etc)

· Manning of helpdesk phone

· Liaising or sourcing of vendors or suppliers for information

· Prepare letters, memos, invoices, and purchase orders

· Handling of Safety & ISO documentation

· Other ad-hoc duties will be assigned

Requirements

· Minimum GCE ‘O’ Levels /NITEC/Diploma and above

· Proficient in MS office applications

Job Types: Full-time, Permanent

Schedule:

• Day shift
• Monday to Friday

Education:

• GCE 'O' Level or GCE 'N' Level (Required)

Work Location: In person

• $2,800 + bonus

• Company transport available

• Career progression to full-set accounting and leadership

• Strong track record & long-standing reputation
  

Our Client, a trusted A1-graded contractor, is inviting qualified candidates to fill the position as Accounts cum Admin Assistant.

RESPONSIBILITIES:

• Handle basic accounting duties including data entry, invoicing, and payment process

• Assist in accounts payable and accounts receivable functions

• Maintain proper filing and documents of accounting records

• Handle general administrative duties and provide office support

• Perform other ad hoc duties as assigned by Superior or Management

REQUIREMENTS:

• Diploma / LCCI / relevant accounting qualification

• At least 1 year of relevant experience

• Proficiency in Microsoft Office application (Excel, Word)

• Knowledge of ACCPAC and Ezy accounting software will be an added advantage

• Meticulous, responsible, possession of a good working attitude and a team player
  
  

OTHER INFORMATION:

• Location: Upper Thomson  

• Working Days/Hours: 5 days/Office hours, 8.30am - 5.30pm

• Salary: $2,800 (salary will commensurate according to experience & qualifications)

• Working Hours: Monday - Friday | 8:30am - 5:30pm
• Location: Pioneer
• Salary: $2400 - $3000

Job Responsibilities:

Accounts / Finance Support

• Handle daily accounting duties including data entry, invoicing, and receipt processing
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions
• Perform bank reconciliations and maintain accounting records
• Prepare supporting documents for monthly financial closing
• Liaise with vendors and customers on billing and payment matters
• Support finance-related audits and ad-hoc accounting tasks

Administrative Support

• Provide general administrative support including filing, documentation, and data management
• Process purchase orders, delivery orders, and office supply requests
• Handle incoming calls, emails, and correspondence
• Maintain proper filing and records of contracts, invoices, and company documents

Job Requirements:

• Relevant experience in accounting and administrative support
• Familiar with AP, AR, invoicing, and bank reconciliation

Working Hours: Monday to Friday, 9:00 AM – 5:30 PM
Contract Duration: 3 months

Job Responsibilities:

• Assist Finance department with downloading information from in-house system
• Perform basic administrative support tasks as required

Requirements:

• No prior experience required
• Training will be provided
• Basic computer skills and attention to detail
• Immediate start preferred

About The Company:

Leighton Asia leverages comprehensive sector expertise and geographic diversity as a leading constructor. We possess a unique combination of local knowledge and extensive international experience, which allows us to develop competitive, innovative and practical solutions across Asia, India and the global offshore market. Our ability to consistently deliver results to clients, shareholders and communities in our geographically vast and culturally diverse footprint is backed by our motivated, focused and performance-driven employees. We currently operate in China, Hong Kong, India, Indonesia, Iraq, Laos, Macau, Malaysia, Philippines, Singapore, Sri Lanka, Thailand and Vietnam. Leighton Asia is headquartered in Hong Kong.

Key Responsibilities:

Accurate Data Entry and Management

• Input data into systems (e.g. databases, spreadsheets) with speed and accuracy
• Verify data by comparing it to source documents
• Update and maintain databases and records
• Handle confidential information with discretion
• Liaise with internal departments to ensure data accuracy
• Follow up on missing and unclear information
• Support team members with information and updates as needed

Internal/ External Liaison

• Facilitate clear and effective verbal and written communication between the Project Director and internal/external stakeholders
• Provide clerical support to various department
• Prepare and issue purchase requisitions for orders
• Schedule interviews, meetings, or training sessions
• Coordinate schedule of drivers
• Coordinate events, campaigns and projects
• Collaborate with other team members to ensure smooth project workflow
• Make travel arrangements, including flight bookings, hotel accommodations, and itineraries
• Liaise with vendors and internal stakeholders for office maintenance issues

Document Administration and Management

• Draft, edit and proofread emails, reports, and other documents
• Prepare meeting agendas, materials, and presentations
• Create and organize digital and physical files
• Maintain document filing and retrieval systems
• Archive outdated files according to retention policies
• Organize and maintain files, documents, and records for easy retrieval
• Conduct research, compile and update information as needed for project
• Ensure efficient time management to maximize productivity
• Any other ad hoc tasks assigned

Job Requirements:

• Candidate must possess at least a Diploma in Business Management/ Administration or equivalent
• At least 2 year(s) of working experience in the Construction industry is a plus
• Able to work independently with minimal supervision
• Strong interpersonal skills and ability to communicate at all levels
• Positive attitude and willing to learn
• Able to work on alternate Saturdays

Working hour: Mon - Fri 9.00 am to 06.00 pm.
Salary: $2200 - $2400
Location: Bugis (2 mins walk from Bugis MRT)

Roles & Responsibilities

• Accountable for customer orders and inventory management in the operations function.
• Distribution of client's information.
• Packing supplements picked by courier companies.
• General administrative work.

Requirements

• At least 2 years of relevant experience

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Mon to Fri 8.30am to 5pm
Location: Woodlands
Manufacturing Office environment

With AWS & Bonus

Job Description

• Repair of Customer Returns
• Act as the primary coordinator for customer return parts, including repair, evaluation, and disposition.
• Receive, log, and track returned parts from customers for repair service or investigation.
• Coordinate with internal teams (QA, Engineering, Production, Repair Service) to ensure timely repair, rework, or analysis.
• Communicate repair scope, lead time, and status updates to customers clearly and professionally.
• Ensure parts repair in our factory or customer site meet quality requirements.
• Work with the manufacturing team and get hands on training so as in order to repair returns or on-site.
• Coordinate and support rework activities for customer returned parts in accordance with approved instructions.
• Ensure rework is performed only after proper review and authorization.
• Verify that reworked parts comply with applicable workmanship, quality, and customer specifications.
• Arrange final inspection, documentation, and release prior to shipment back to customer.

Requirement

• Nitec/Higher Nitec
• No experience required as training will be provided

Only shortlisted candidates will be notified

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at emily.fong@atomrecruit.com

Emily Fong
Senior Talent Specialist 

Atomrecruit Pte. Ltd. 

MOM EA License No.: 15C7443 

EA Personnel Reg No.: R1768368

Job Description

• Industry/ Organization Type: Manufacture of Electrical Equipment
• Position Title: Admin Assistant (Project Documentation)
• Working Location: Nearest MRT – Woodlands North/Admiralty
• Working Hours: 5 Days (Monday – Friday, 8:30 AM – 6:00 PM)
• Salary Package: Basic Salary + VB
• Duration: Permanent Role

Key Responsibilities

• Report to the Project Manager.
• Handle project inquiries.
• Maintain project documentation.
• Manage incoming and outgoing project correspondence.
• Work with customers and internal departments to resolve issues and ensure customer satisfaction.
• Perform other tasks as required.

APPLY NOW!!!

• NITEC or “O” levels holder.
• Minimum 2 years of work experience.
• Proficient in MS Office (Excel, Word, PPT).
• Service-oriented

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #84162 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Admin-Assistant%2C-BLOCK71-Singapore%2C-The-HANGAR-%2812-month-Contract%29/33231-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

• Assist with general administrative duties, location based in or rotated between one of two BLOCK71 Singapore Centres within the One-north (Ayer Rajah Crescent), or Kent Ridge Campus (I-Cube Building).

• Front (reception) desk duties, office management, including handling incoming mails and deliveries, on-site (Seminar Rooms) pre-event set up and post-event duties.

• Assist in liaising and coordinating with facilities team and vendors for maintenance and sanitation services.

• Assist with procurement tasks such as ordering and restocking of stationery and pantry supplies.

• Liaise and coordinate with vendors and service providers to ensure requirements are fulfilled.

• Liaise with finance team to process monthly bills and invoices for the Centre and startups.

• Provide general administrative assistance to the team, including document and database management.

• Onboarding and orientation of new startups to ensure their smooth integration into the Centre, including monitoring startup activity and usage of space.

• Provide general administrative assistance to the team, for program or events-related documentation, liaising, procurement, and finance processing. • Primarily in-office, 8.30am-6pm (5.30pm on Fridays), Monday to Friday.

This is an hourly-rated position.

Please be informed that only shortlisted candidates will be notified.

Qualifications

• Minimum Polytechnic Diploma with at least 1-2 years of working experience in similar capacity

• Team player with good interpersonal and communication skills, and able to work independently

• Proactive individual with a positive work attitude

• Diligent, systematic, and organized

• Attentive to details

• Good knowledge in cost and quality control, resource planning and on-site operations

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

• Familiar with, or open to learning various Database management, Finance and Procurement systems and processes.

Working Days: 5 Days (Mon-Fri), 8:30am-5:30pm

Location: Ang Mo Kio 

Salary $2,400 - $2,700 + AWS

Job Descriptions:

• Attend and handle incoming hotline calls
• Assist in the planning, coordination, and execution of marketing campaigns and internal training events
• Create and maintain marketing collateral such as brochures, presentations, and social media content
• Provide administrative support to the sales & marketing team, including scheduling and data entry
• Packing and preparing of shipping goods and handling of LC documents for bank submission
• Submit monthly forecasted pending sales order report to Account team
• Other ad hoc administrative duties as assign

Job Requirements:

• Certificate or degree in Marketing, Communications, or a related field
• 1-2 years of experience in a marketing or administrative support role
• Proficient in using MS Office suite, Excel and familiar with QuickBooks Accounting Software

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Working hours: 5 days, Mon to Fri (8.30am to 5.30pm)
Working location: Pioneer
Salary: $2400 - $3000

Responsibilities
Accounts / Finance Support

• Handle daily accounting tasks such as data entry, invoicing, and receipts
• Assist with Accounts Payable (AP) & Accounts Receivable (AR)
• Perform bank reconciliations and basic ledger maintenance
• Prepare supporting documents for monthly closing
• Liaise with vendors/customers on billing or payment matters
• Support finance team with audits and ad-hoc accounting duties

Administrative Support

• Provide general office administrative support (filing, documentation, data management)
• Manage purchase orders, delivery orders, and office supplies
• Handle incoming calls, emails, and correspondence
• Maintain proper records of contracts, invoices, and company documents

Requirements:

• Diploma in Accounting
• Min 2 years of relevant experience

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job title: IT Admin Assistant Job ID:20252 - CK

Location : Central

Basic up to $3,200 + AWS bonus + Variable Bonus

Job responsibilities:
• Support corporate IT users in ASEAN Office and nearby associate companies.

• Execute IT projects (device replacement, security, infrastructure, efficiency improvements).

• Coordinate with internal teams, related departments and vendors; report/escalate issues to management.

• Potential future involvement with regional deployments planned by Headquarters.

Main Tasks

• Device kitting & lifecycle support (PCs, iPhone/iPad, printers, servers).

• Coordinate and implement IT deployments and vendor work.

• Manage departmental accounting in SAP/Moca and assist budget monitoring.

• First-line user support and escalation.

Requirements:
• Diploma

• Experience: 1–2+ years in corporate IT or strong interest in IT.

• Technical: Basic knowledge of infrastructure, security, networks. Familiarity with listed tools (Microsoft ecosystem: Windows 11, M365/O365, Intune, Azure AD, TeamsPhone, Defender, Copilot, PowerApps; Box, AWS; SAP; DocuSign; UI Path; FortiGate/FortiAnalyzer; SentinelOne; VPN tools).

• Personal: Proactive learner, good communicator, user-oriented, multitasker, project management experience

Interested applicants please send your resume to Calista@pasona.com.sg with email subject header "Job Application for IT Admin Assistant Job ID:20252 - CK".

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