Total 1,304 Junior Executive admin executive job vacancies in Hong Kong

Responsibilities:

• Prepare Payment Voucher for payment purpose;
• Responsible for Purchase Order administration and procurement activities including coordinating activities with suppliers, engineers, supervisors and liaise with all party involved in the project;
• Assist for sourcing and purchasing of materials and related products needed for company projects as well as prepare material catalogue for submission;
• Co-ordinate and establish good working relationship with project team, customers, consultants and sub-contractors to facilitate effective co-ordination of work activities;
• Responsible for process and issue payments to suppliers, customers, contractors, and third-party vendors;
• Handling for prepare, send and filing of invoices and documents;
• Assist for input data into accounting system;
• Responsible for overall office administration duties;
• Assist in preparing of quotation, tax invoices, PO, DO as and when required;
• Responsible in other admin related works when assigned by the superior or management.

Requirements:

• Minimum Diploma in Business Administrative or its equivalent;
• Minimum 2 years of relevant working experience;
• Proficient in MS Words & Excel;
• Strong analytical, self-motivated, good communication and interpersonal skills, meticulous, organized, multi-tasker, able to work independently and a pro-active team player;

Only shortlisted candidates will be notified.

We are looking for a motivated and detail-oriented Account & Admin Assistant to join our team.

Responsibilities

• Assist with daily administrative and office support tasks.
• Perform basic accounting and bookkeeping duties.
• Prepare and process invoices.
• Handle data entry and maintain accurate records.
• Draft correspondence, letters, and simple documents.
• Organize and maintain filing systems and documentation.
• Provide administrative support to the Director.
• Assist with other ad hoc duties as assigned.

Requirements

• Entry-level candidates are welcome to apply.
• Basic knowledge of accounting and bookkeeping is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good organizational and time management skills.
• Detail-oriented, responsible, and able to work independently.
• Positive attitude and willing to learn.
• Strong team player with good communication skills.

What We Offer

• Friendly and supportive work environment.
• On-the-job training and career development opportunities.
• Exposure to administrative and accounting functions.
• Opportunities to learn and grow within the company.

- Handle Accounts Payable (from input, cost control andbudget)

- Assist. for Accounts Receivable update and analysis

- Communicates with Banks for trade applications and monitorof dues of monthly banks reconciliation.

- assist. in quarterly GST submission after training

- assist. in yearly audit processes

- assist. in submission (IRAS, MOM, etc).

- daily administration support to Management & Team.

- Ordering of stationeries and miscellaneous.

- Attending to incoming calls. Assist. in preparation ofpreparing of meeting (weekly & monthly).

- Take note of Management's appointment and preparing ofmeeting area.

Salary: up to $3000
Duration: 1 year direct contract

Working Days & Hours: Mon-Fri office hours

Location: Tanjong Pagar

Job Description:
1. Perform printing and sorting of documents

2. Perform scanning and uploading of documents

3. Execute simple data entry into Trade processing system

4. Perform basic office administrative tasks (E.g. signature verification, filing etc.)

Job Requirements: Min Diploma in Banking/Finance or similar

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

• Well Established Company
• Salary: $2000 - $2500
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Accounting/Finance Background
• Experience in Accounting functions is a plus
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Providing support and assistance to the engineer and project team.
• Data entry/report when required.
• Maintain maintenance servicing reports.
• Issue servicing contract for valid PO/ approved quotation.
• Monitor and expedite delivery schedules of suppliers
• Willing to work in Tuas area
• Minimum 1 to 2 years of relevant working experience.

The Services required are set out as follows:

Performs administrative and bookkeeping functions including:

Admin functions: collect/review supporting documents, generate/process invoice & payment, and any other administractive functions assigned by the Admin Manager

Bookkeeping functions: data entry, bank reconciliation, accruals & journal adjustments and prepare monthly financial statements for submission to the SMC

1. Provide general administrative and clerical support to ensure efficient office operations.
2. Answer and direct phone calls; handle inquiries and correspondence.
3. Organize and maintain files, records, and documents.
4. Schedule meetings, appointments, and travel arrangements.
5. Assist in preparing reports, memos, and other documents.
6. Manage office supplies and coordinate with vendors.
7. Support other departments with administrative tasks as needed.

JOB DESCRIPTION

• Issue SO, PO and generate invoices
• Handle phone and email enquiries and orders from customers
• Placing orders and suppliers
• Answering phone calls and calling customers to place orders
• Organizing orders
• Liase with other department regarding orders and deliveries and related queries
• Assist walk in customer
• Other ad-hoc admin duties assigned by the management

Requirements:

• Knowledgeable in Oracle netsuite is an advantage
• Working Schedule:

1. Monday - Friday 9:00am-6:00pm
2. alternate Saturday 8:30am-5:30pm

JOB DESCRIPTION:

• Answer all phone calls and taking orders from customers.
• Follow up with customers regarding delivery / order issues.
• Keying in daily orders.
• Stock checking for daily delivery loading.
• Prepare quotation for all existing and potential customers.
• All administrative jobs such as filing, packing when necessary.

BENEFITS:

• AWS & Performance bonus
• Medical reimbursement

About Us:
At Ruuts Studio, we believe in creating extraordinary spaces that are deeply rooted in meaning, driven by boundless creativity, and shaped by the journeys of those who inhabit them. As a Boutique Interior Design Firm, we adopt a journey-driven approach, where every project is a narrative of the community within it.

Job Description:
We’re on the lookout for a reliable and detail-oriented individual to support our daily admin and basic finance work. This role is suitable for someone who is organised, responsible, and able to work independently.

Key Responsibilities:

• Organise and maintain documents so records are clear and easy to access
• Support daily administrative tasks to keep operations running smoothly
• Prepare invoices and quotations accurately and on time
• Handle simple bookkeeping and track basic financial transactions
• Monitor project payments and expenses
• Manage receipts, supplier invoices, and assist with simple reconciliations
• Coordinate with the team to ensure documents and records are up to date
• Maintain an organised digital filing system using Google Drive

Qualifications:

• Tertiary Education in Finance
• Basic knowledge of admin or finance work
• Comfortable using Excel and Google Sheets
• Able to work independently with minimal supervision
• Detail-oriented and organised in handling tasks
• Prior experience in a relevant industry a plus

Next Steps:
Prepare your updated resume, and apply now!

Job Description

• Registers and ensures that samples received are with proper documentation into in-house sample and test database in accordance with SOP (Standard Operating Procedures) within pre-determined lead time
• Prepares and sends sample into different laboratories
• Liaises with customers on sample and reporting aspects including enquiries
• Prepares forms and reports test reports using test results from testing sections for signatory approval using in-house software according to test method and/or customer requirements
• Reports discrepancies on the documents and reports received from actual sample and sample submission forms
• Maintains sample database
• Archives of samples, forms and reports
• Ensures that training records is updated regularly
• Supports general registration and report work process and other related tasks assigned
• In his/her absence, his/her duties shall be covered by the Registration and Report Officer
• Assists Section Head/QA in the investigation of nonconforming work related to reporting and the execution of MS
• Assists in the lab work testing when required
• Performs other ad-hoc duties as assigned

Job Requirement

• Candidate must possess at least GCE “O” Level or equivalent, Diploma in preferred
• Interacts with operational personnel, scientific personnel, and department management
• Great communication and presenting skills
• Team player with positive attitude and pleasant personality
• Overtime and weekend work as required

Responsibilities:

- Prepare quotation, design ideas and work schedule.

- Project management: work closely with suppliers, subcontractors, and client.

- Provide administrative support to ensure efficient operation of office

- Process billings to customers and receipts from customers

- Check employee petty cash claims

- Check on reimbursement claims

- Ensure proper recording and filing of documents are maintained

- Filling and submission of Government claims

- Perform any other duties as assigned by Head of Department

Requirements:

- At least 2 to 3 years of working experience in the related field is required for this position

- Must have strong office and administrative skills and strong people skills

- Strong attention to detail

- Ability to work without supervision

- Excellent interpersonal skills

- Ability to multitask

- Knowledge of MS office is required (Word, Excel, PowerPoint)

- Good team player and positive attitude

The Warehouse Admin Support Assistant will be assisting where needed to ensure the smooth functioning and running of all warehouse and logistics concerning activities. which contributes to the optimum growth of the Company.

Work Location: 18 Jalan Besut
Working Day: Monday to Friday 9am - 6pm, Saturday 9am - 1pm

Main duties and responsibilities:

Daily Operations Support

• Ensure readiness and accuracy of documentation for inbound and outbound shipments in timely manner.
• Generate warehouse picks and monitor shipment processing in WMS.
• Post warehouse shipments in WMS upon completion of the picking done by warehouse via handheld device.
• Post warehouse receipts in the WMS system upon confirmation from the warehouse supervisor that the accuracy and condition of the stocks are acceptable.
• Coordinate with purchasers to resolve discrepancies between physical stock and documentation.
• Coordinate with business units and warehouse colleagues to support operational requests (the scope includes but not limited to assisting in providing physical count quantities, coordinating the delivery status, lead time and eta, etc).
• Retrieve and archive signed delivery documents from the logistics team
• Scan and distribute documents and photos to relevant stakeholders (Purchaser / Market Support / Compliance) upon job completion according to SOP. (e.g. Container stuffing and unstuffing photos/endorsed documents, etc).
• Generate pallet markings in accordance with Singapore Customs physical tagging guidelines and coordinate with warehouse supervisor and purchaser to facilitate space preparation and collection for inbound shipments.
• Coordinate with warehouse colleagues for the internal transfer orders to ensure smooth and efficient completion.

Record Maintenance

• Maintain proper physical and electronic filing of shipment, including daily inbound/outbound record updates in shared folders. It is to track the order details, vehicle and driver assignments which are crucial for future report generation and investigation for various purposes.
• Detect and report documentation discrepancies to the line supervisor, record incidents for further investigation.
• Ensure proper maintenance of office equipment and regularly update the warehouse asset maintenance record.
• Maintain the daily attendance record.
• Ensure the reverse logistics is done in system in accordance with the physical return. For the VDP/KIV/Damaged stocks, monitor and follow up to maintain the stock accuracy.
• Update the lot book upon receiving inbound shipments.
• Maintain required photo documentation (embassy orders, return stock receipt, inbound discrepancy etc) based on business or compliance requirements.

Ad hoc duties

• Assist in cycle count/annual stock take if being assigned.
• Undertake any other duties in relation to the job scope as assigned by your superior from time to time.

Qualifications:

• Proficient in MS Outlook, Excel and Word

• Strong attention to detail with good communication and interpersonal skills

• Positive team player, willing to learn and adapt in a fast-paced environment

• Familiarity with warehouse operations is an advantage

• Knowledge of permits or shipping documentation is a plus

• Experience in administrative and coordination support, ensuring accurate documentation and compliance

• Proper record keeping and upkeep of records

Responsibilities:

• Provide customer service to clients on the general enquiries pertaining to clients policies
• Create and modify client/agent codes and updating of clients’ information in the system
• Process and issue policies/endorsements;
• Check all policies and endorsements processed
• Prepare cover letters to attach to policies for dispatch ton clients;
• Prepare draft policy clauses and endorsements;
• Responsible for ensuring the accuracy of renewal notices, claims statistics and summary of insurance for review
• Sort renewal notices and extract policy files for renewals due
• Support the maintenance of an effective policy and/or document filing system by ensuring proper filing endorsement copies faxed by clients are being filed together with office copy
• Ensure policy jacket’s accuracy and sufficient stocks are in place.

Requirements:

• Minimum GCE 'O' Level qualification and at least 1 year of relevant experience in policy administration, policy servicing, or underwriting support functions.
• BCP, PGI and CGI certified.

Jerlin Aw Bi Zhi (R1218675) | CSGROUP Pte. Ltd. (25C2702)