Total 2,270 Manager admin assistant job vacancies in Hong Kong

Location: Jurong East

Working hours: 9am - 6pm (Mon - Fri)

Job Scope

• Process orders received from sales or customers for APAC customers
• Liaise with respective parties
• Consolidations of orders to the best possible extent
• Follow up on orders and shipping documents for on time receiving and invoicing and sales recognition
• Liaise with warehouse for the most cost-effective order preparation, to meet customer requested date
• Sourcing of the most cost-effective transporter and forwarder to fulfill customers’ orders timely
• Coordinate incoming import Isotanker port clearance and delivery to customer to avoid port demurrage
• Evaluate and monitor the transporter / forwarder performance
• Timely and accurate GRN for real time stock status
• Provide shipping documents to customers, prepare insurance for each shipments

Requirements

• At least a Degree in Supply Chain or related fields
• Experience in chemical Dangerous Goods (DG) / is a must
• Experience in Logistics in Chemical manufacturing, import/ export, LC, direct liaise with freight forwarders
• Knowledge in ERP System (either SAP or Oracle)
• Able to start on short notice highly preferred

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Duration: 8 months
Location: Kent Ridge
Working Hours: Monday - Friday 8:30am to 5:30pm

Responsibilities:

Finance Operations & Support

• Provide day-to-day finance operational support to faculties and units, including WBS master data creation/maintenance and budget transfers
• Serve as a key point of contact to manage and resolve queries and operational issues in a timely manner
• Ensure service level agreements (SLAs) for finance operations and master data are consistently achieved

Governance, Controls & Compliance

• Ensure integrity of financial records and reporting through periodic housekeeping activities (Review of dormant WBS & balance sheet reviews)
• Review and oversee financial master data governance to ensure accuracy and compliance with internal policies and accounting standards
• Review Risk Control Matrices (RCMs) prepared by units, assessing completeness and reasonableness, and recommend improvements
• Ensure compliance with finance policies, procedures, and regulatory requirements through operational audit

Advisory & Stakeholder Engagement

• Provide advisory support on finance policies, procedures, and transaction-related matters to ensure consistent application
• Partner with finance and operational stakeholders to strengthen governance, accountability, and compliance

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA LicenseNo. 01C4394• Reg. R23114622 So Man Xin

About the Role

We are seeking a dynamic, organized, and result-oriented Marketing Senior Executive / Assistant Marketing Manager to bridge the gap between creative strategy and execution.

In this role, you will collaborate closely across our group of companies, support category growth, and manage end-to-end marketing activations. Additionally, you will provide crucial operational and administrative support, managing essential client documentation and policy processes. The ideal candidate is an excellent communicator who thrives in a fast-paced environment and can confidently manage relationships with both internal and external stakeholders.

Key Responsibilities

1. Campaign Execution & Content Creation

• Concept to Execution: Drive marketing campaigns and deliverables efficiently from initial concept to final deployment.

• Asset Development: Assist in preparing comprehensive campaign briefs, creative references, copy points, and marketing collateral.

2. Operations & Policy Administration

• Documentation Support: Handle day-to-day administrative processing, including preparing client quotations, processing applications, and managing policy endorsements.

• Team Support: Provide general operational and administrative support to the wider team to ensure smooth workflows.

3. Strategic Planning & Market Intelligence

• Category Growth: Plan and implement targeted marketing activations to support category growth and commercial objectives.

• Strategic Input: Contribute and participate actively in assigned category planning sessions.

• Market Insights: Conduct market research, sales analysis, and identify emerging trends to keep our brands competitive.

4. Stakeholder Management & Events

• Group Liaison: Act as a key point of contact across our group of companies to execute marketing strategies effectively.

• Timeline Management: Manage project timelines confidently and front conversations with internal and external stakeholders at all levels.

• Activations: Plan, coordinate, and support experiential events, roadshows, and customer engagement activities to drive brand loyalty.

Requirements

• Diploma or Bachelor’s Degree in Marketing, Business, or a related field.

• Proven experience in marketing campaign management, event planning, or corporate administration.

• Handling quotations, applications, or policy administration is highly advantageous.

• Strong project management skills with the ability to manage multiple timelines and administrative tasks simultaneously.

• Excellent interpersonal and communication skills to manage stakeholder relationships across different business partners.

• Meticulous attention to detail with an analytical mindset.

What We Offer

• Competitive salary package

• Opportunities for career growth within our group of companies

• A collaborative and dynamic work environmen

Salary: Up to $3800
Duration: Yearly renewable contract

Responsibilities:

• Support Manager in day-to-day cluster operations and SLA achievement

• Directly supervise ground operations, ensuring adherence to SOPs and service standards

• Assist in rostering, deployment, and manpower adjustments based on operational needs

• Monitor ground performance and provide coaching to team members

• Report operational issues, risks, and incidents promptly to the Manager

• Conduct on-site checks to ensure compliance with engagement procedures

• Support in training coordination and onboarding of new staff
  

Requirements:

• Min Nitec/A Levels/Diploma/Degree with working experience in a similar capacity/field

• Strong interpersonal skills, able to motivate and support ground staff

• Detail-oriented, ensures SOPs and engagement standards are followed

• Hands on and willing to be on the ground when needed

• Flexible, can adjust plans quickly in response to operational needs

• Communicative, clear in giving instructions and reporting issues

• Supportive, acts as a bridge between ground staff and management

**We regret to inform that only shortlisted candidates would be notified.

Company Registration Number: 201622755N | EA License: 19C9859 | Registration Number: R24124511
Hui Yew Cheong

Responsibilities:

Regional HR Operations & Process Optimization

• Coordinate and facilitate quarterly Regional HR focal point, meetings, including agenda preparation, logistics, and documentation of key outcomes.

• Maintain and enhance regional HR communication channels and contact databases to ensure effective information flow.

• Provide high-level administrative and project support to the team, including complex scheduling, stakeholder coordination, and handling of sensitive communications.

• Act as the primary liaison for Regional HR focal points, providing operational guidance and resolving escalated matters.

• Drive the development, standardization, and continuous improvement of regional HR processes, templates, and workflows to enhance efficiency and consistency.

Strategic Data Management & Analytics

• Lead the consolidation and validation of regional HR data, including headcount reporting, organizational structures, and key metrics.

• Manage and optimize HR data systems and databases, ensuring data accuracy, integrity, and accessibility.

• Prepare and deliver monthly, quarterly, and annual HR reports and presentations for senior management, providing insights on trends and workforce analytics.

• Responsible first draft of compensation and benefits initiatives, including benchmarking (Singapore) and ongoing review of salary structures and reward strategies.

• Provide data-driven insights and analytical support to support business decision-making and continuous process improvement.

Regional HR Initiatives & Project Management

• Lead and execute regional HR initiatives aligned with the strategic roadmap.

• Coordinate and manage participation in regional talent development programs, including tracking progress and outcomes.

• Oversee planning and execution of regional training programs, including logistics, monitoring, and risk management.

• Drive post-program evaluation, feedback collection, and sharing of best practices across subsidiaries.

• Support succession planning initiatives through data consolidation and talent insights.

• Facilitate knowledge-sharing and capability-building initiatives for Regional HR focal points.

• Support the optimization and adoption of HR systems across the region.

• Any other ad hoc may assign by Direct Superior/ Management.

Performance Management & Employee Relations

• Support the implementation of performance management frameworks to enhance organizational effectiveness.

• Provide guidance on employee relations matters, including conflict resolution and disciplinary processes.

• Promote a positive, inclusive, and high-performance work culture across the region.

Compliance, Governance & Policy Development

• Develop and maintain regional HR policies and procedures in alignment with corporate standards and local regulatory requirements.

• Ensure compliance with employment laws and HR governance standards across Group jurisdictions.

• Maintain accurate and up-to-date HR governance documentation and frameworks.

Requirements:

• Degree in HR Management or related discipline

• 5-8 years of relevant HR experience preferably within a regional or multinational organization.

• Proven experience in full spectrum of HR operations and regional coordination.

• Strong analytical capabilities with solid experience in data management and reporting.

• Proficient in MS Office

• Excellent stakeholder management and communication skills, with the ability to engage effectively across all levels.

• Strong organizational skills with high attention to detail and data accuracy.
  

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or submit your resume to ref71@trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lee Jia Xiang

EA Personnel Reg No: R25158171

Job Description:

• Plan, coordinate, execute and manage the general cleaning process, monitoring cleaning logistics and supervising other cleaners.
• Perform Risk Assessment at site.
• Develop and maintain positive relationships with clients.
• Attend meetings with clients to understand needs and requirements.
• Review work orders to ensure that assignments are completed in a timely manner.
• Conduct regular on-the-job training to ensure team members' skills and service competencies are maintained.
• Study and review price quotes for the procurement of equipment, parts, services and labour for the projects.
• Assist to move equipment and products.
• Report to the Senior Operation Manager.
• Any other administrative / operation duties may be assigned on an ad-hoc basis.

Requirements:

• Candidate must possess at least Secondary School/GCE ‘N’ or ‘O’ Level/Professional Certificate/Nitec with at least 6 year(s) of working experience in the cleaning service industry preferred.
• Strong industry knowledge on commercial cleaning and disinfection.
• Prior experience in Risk Assessment.
• Self-motivated and able to manage multiple complex tasks in a fast-paced environment.
• A good team player and able to work independently.
• Excellent leadership skills with good initiative; able to analyse and think flexibly.
• Supervisory skills to manage cleaners
• Good interpersonal and communication skills are essential.
• Possess a class 3 driving license.
• Computer literacy – Email, Microsoft Excel, Zetta Solution System.

Other Information:

• 6 working days per week
• Salary: S$2,800 to $4,600 (Based on experience)
• Location: Multiple locations / island-wide Singapore

We regret to inform that only shortlisted candidates will be notified. Thank you.

Our client is a multinational company in the Facilities Management industry. Due to their current expansion plan, they are looking for an Assistant Operations Manager to join their Facilities Management team, in hopes of developing the current high performing team. They are located in the Central – easily accessible.

The Assistant Operations Manager's responsible is:

• Lead and oversee contract operations, ensuring smooth service delivery and compliance with company standards.
• Monitor service performance against KPIs and SLAs, implementing improvements where required.
• Manage workforce planning, recruitment, onboarding, training, and employee retention initiatives.
• Ensure compliance with employment regulations, contractual requirements, and safety standards.
• Build strong client relationships and serve as the main point of contact for operational matters.
• Drive employee engagement, customer satisfaction, and continuous improvement programs.
• Conduct risk assessments and coordinate incident response and emergency procedures.
• Identify and implement process improvements to enhance productivity, service quality, and resource utilization.

Requirement

• Diploma / Degree
• At least 2 years of services experience in hospital environment
• Experience in facility services projects and people management

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

EA License No: 19C9682
EA Personnel No: R2198636
EA Personnel Name: Oh Puey Xin

Our client is a Chemical Manufacturing MNC. Due to business needs, they are now recruiting a Senior Finance Executive to be part of their Team for ongoing transformation projects. They are located in the West - With company transport provided

Job Description:

Budgeting & Forecasting

• Support the preparation of bi-annual budgets and periodic forecasts
• Consolidate inputs from stakeholders and validate underlying assumptions
• Analyse actual performance against budget and provide variance explanations

Financial Closing & Reporting

• Assist and coordinate month-end closing activities to ensure all deadlines are achieved
• Prepare and review journal entries (e.g. accruals, prepayments, and adjustments), trial balance, and related supporting schedules
• Ensure financial reports are complete, accurate, and properly maintained

External Audit & Compliance

• Support the external audit process, including preparation of audit schedules and supporting documentation
• Liaise with external auditors and respond to audit queries in a timely manner
• Ensure accounts are maintained in an audit-ready state throughout the year

Operations Oversight

• Support the Finance Manager in managing day-to-day finance operations (AP, GL, etc.)
• Review financial transactions to ensure accuracy, completeness, and compliance with internal policies and controls
• Proactively identify, investigate, and resolve discrepancies
• Provide guidance and support to junior team members as needed

Process Improvement & Digitalisation

• Identify process inefficiencies and drive continuous improvement initiatives
• Support finance transformation and digitalisation projects

Requirements:

• Diploma/ Degree in Accounting / Finance or equivalent
• Minimum 5 years of relevant experience in Full Set Finance
• Well versed in SAP Hana S4
• Experience in the manufacturing industry is an advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

EA License No: 19C9682
EA Personnel No: R25157233
EA Personnel Name: Loh Pooi Keng

Job Description

• Lead and manage the eletrical engineering design works.
• Prepare and review the deisgn of the electrical works, e.g. equipment sizing, cable sizing and voltage drop calculation, power system study, electrical layout single line diagram, schematic drawings, etc.
• Handle equipment packages and procurement including technical specifications, technical clarification, technical bid analysis, etc.
• Develop cost estimates for electrical equipment and eletrical works.
• Develop work schedule and coordination of the project works.
• Review the sub-consultants, sub-contractors and vendors' design and submission, ensuring all project specificaions and design standard are met.
• Prepare all relevant checklists for installation, testing and commissioning works.
• Collaboration with multiple stakeholders including internal teams of different trades, clients, consultants, other packages, sub-contractors, and vendors.
• Attending to client's comments and ensuring client's approval and acceptance of all electrical works related design, installation, testing and commissioning works.
• Handle and resolve all site technical related matters.

Requirements

• Bachelor Degree in Electrical Engineering
• 5 to 8 years of relevant experience in construction industry. Working experience in water or wastewater industry will be an advantage.
• Experience in design, installation, testing and commissioning of electrical works, e.g. high voltage system, low voltage system, transformers, motor starters, cablnig works, earthing and lightning protection system, etc.
• Experience in project execution, project coordination, supervision and coordination with clients, consultants, and all other sub-tier under the Contractor.
• Good technical knowledge in electrical system.
• Well verse in power system anaylsis software e.g. ETAP and BIM software e.g. Bentley, Revit and Navisworks.
• Team player with good interpersonal skills.
• Meticulous and analytical with excellent problem-solving skills.
• Able to work under tight deadlines.
• Highly motivated and able to work independently with minimal supervision.
• WIll be required to work full time at project site.

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Assistant Manager – Corporate Services

Location : Singapore

Job specification

• Handle full spectrum of corporate secretarial work for various fund projects including 70 plus Singapore or offshore companies/Limited Partnerships/VCC/Branch
• Handle various queries from client
• Review various documents prepared by support team including resolutions, AGM, EGM, minutes, incorporation pack, striking off pack, etc.
• Prepare complicated resolution/documents for complicated transactions.
• Handle Shares Transfer and application of relevant Stamp Duty for Private companies and VCC with Inland Revenue Authority of Singapore (“IRAS”)
• Handle various share-related transactions for fund structures, ie, Shares Allotment, Preference Shares Redemption, Profit Distribution, etc.
• Handling Incorporation and striking off of Singapore entity
• Handle Corppass registration/authorisation
• To ensure completeness of transaction from preparation of documents to ACRA/IRAS filings.
• Ensure maintaining Statutory Records and Register (i.e. Register of Members, Directors, Charges, Registers of Registrable Controllers and Register of Nominee Directors, etc.) for clients’ entities
• Assist in KYC related tasks/on-boarding process/periodical review
• Organize, attend the Board Meeting/IC Meeting, Members Meeting including preparation of Board Pack for the clients
• Be alert of ACRA new requirements and change of Singapore Companies Act and update the team accordingly
• Provide guidance to team members and train them to handle clients’ requests independently.
• Involve into billing process, internal reporting and Co Sec internal process/procedure implementation/enhancement.
• Other ad hoc assignments assigned from time to time.

Skills Required:

• 7-10 years’ secretarial experience.
• Good knowledge of Singapore Companies Act, corporate governance and procedure of various secretarial transactions.
• Relevant qualifications are an advantage.
• Knowledge of fund structure is an advantage.
• Good communicator and high attention to detail.
• Proactive, problem solver, able to work independently and able to work with others as a team.
• Ability to review and guide team members on secretarial related matters.
• Ability to work under pace environment and multi-tasks.
• Ability to liaise and work well with various stakeholders, ie. directors, bankers, auditors, tax agents, investment managers, authorities etc.

What you will get in return:

· A genuinely unique opportunity to be part of an expanding large global business.

· Competitive remuneration commensurate with skills and experience.

· Training and development opportunities to be team leader

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made based on skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

Overview*

Incumbent is required to provide (i) ops & administrative support and (ii) informatics systems support for allied health departments, ensuring smooth daily operation.

This is a hybrid role to provide operation and admin support for assigned allied health department(s).

Working closely with allied health leads, incumbent is responsible for monitoring, maintenance and updates of relevant IT systems used by various allied health departments, including audit works, preparing budget and project management. Incumbent will help to coordinate allied health informatics systems for hospital future campus (IGH) and continuous maintenance thereafter.

Job Responsibilities*

Primary Responsibilities and Duties

1. Responsible for daily operations of assigned allied health departments, including front counter services, partnering Allied Health Leads and all other staff working within the department to solve system and process problems.
2. Manage annual financial budgeting and periodic reviews of expenditures to achieve financial prudency for assigned allied health department
3. Manage all procurement needs for assigned allied health department
4. Monitors utilisation rates of services and drives initiatives to improve utilisation of resources.
5. Manage risk and audit matters for assigned allied health departments.
6. Track, monitor and make recommendations to department KPIs and quality indicators for continuous improvements of services delivered for assigned department Contribute to the strategic evolution of departments’ systems and applications on cloud storages, leveraging Synapxe/private solutions to optimize service provision and achieve long term cost-effectiveness.
7. Prepares annual IT workplan submissions in consultation with department leads and system manager. Coordinate acquisition and implementation.
8. Assess and handle EPIC change requests from users. Handle build changes to fulfill user requirement or resolution of root cause.
9. Support integrations work between various internal systems and external client systems, compliance to security requirements, ensuring seamless data flow and functionality.
10. Upgrade existing IT systems to meet new requirements. Work closely with key staff in supported departments, automate workflow by using IT solutions whenever possible.
11. Supports System Manager in:

• Maintenance of department's servers, EUCs.
• Acquisition and implementation of computer system and accessories.
• Compilation of schedule workload statistical reports.
• Undertaking of scheduled and ad hoc data extraction and compilation as required by users.
• Price updates, charge rectification and audit activities..

1. Maintaining contracts and following-up with system vendors and department
2. Responsible to review, update and implement IT SOPs according to MOH, cluster and Synapxe directive, including business continuity measures during downtime.
3. In-charge of regular IT audits for assigned allied health departments.

Requirements:

Qualification Required and Area of Discipline

Degree in healthcare management or related studies with 4 years of experience or relevant qualifications in healthcare informatics systems.

Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

• Prior hospital operations experience with works involving budgeting, procurement and data analytics will be highly advantageous
• Good understanding of information security policies, network security and firewall administration
• Effective and demonstrable analytical, problem solving and organisational skills with high level of attention to details
• Ability to prioritise and simultaneously work on multiple tasks and projects within tight timeline
• Self-motivated, able to learn quickly and be flexible
• Work independently with minimal supervision

We are seeking an experienced and results-driven Sales Manager to lead our trading operations. The candidate will be responsible for driving B2B sales, sourcing new clients, managing supplier relationships, and ensuring smooth coordination of product supply and delivery. The role requires strong negotiation skills and market knowledge to grow revenue and expand our business network.

Key Responsibilities

• Identify and develop new business opportunities (B2B clients, contractors, retailers, F&B outlets, etc.)
• Manage and grow existing customer accounts to ensure repeat sales
• Source products and coordinate with local and overseas suppliers
• Negotiate pricing, contracts, and payment terms with clients and vendors
• Prepare quotations, tenders, and sales proposals
• Achieve monthly and annual sales targets
• Monitor market trends, pricing, and competitor activities
• Coordinate with operations/logistics team for timely delivery
• Maintain proper documentation for sales, invoices, and orders
• Lead and supervise sales staff (if applicable)
• Ensure high customer satisfaction and handle complaints professionally

Sales Manager in a our company is responsible for driving sales growth through sourcing new customers, managing existing client accounts,

This role focuses on buying and selling goods negotiating pricing, managing supplier relationships to the supplier.

Key Responsibilities

• Develop and execute sales strategies to increase revenue and market share.
• Identify and secure new business opportunities (B2B clients, distributors, retailers).
• Maintain strong relationships with existing clients to ensure repeat business.
• Source products and coordinate with suppliers (local and overseas).
• Negotiate pricing, contracts, and payment terms with customers and suppliers.
• Monitor market trends, competitor activities, and customer demands.
• Prepare sales forecasts, reports, and budgets.
• Coordinate with logistics and operations teams to ensure smooth delivery.
• Manage inventory levels and ensure product availability.
• Lead and supervise the sales team, including training and performance monitoring.
• Handle customer complaints and ensure high service standards.
• Ensure compliance with import/export regulations and company policies.

[Job ID:1612528]

Responsibilities:

• Support end-to-end recruitment activities for local and regional hiring needs, including coordination of interviews, candidate communications, and onboarding processes
• Partner with hiring managers to understand manpower requirements and support effective hiring strategies
• Contribute to employer branding and talent attraction initiatives to strengthen the company’s workforce pipeline
• Assist in the implementation of HR initiatives, talent development programs, and organizational improvement projects
• Support manpower planning and organizational development activities
• Manage employment pass, work visa, and immigration-related processes for foreign employees
• Liaise with relevant government authorities and external vendors on immigration and visa matters
• Maintain accurate employee records and HR documentation in compliance with internal policies
• Act as a liaison between Japanese-speaking stakeholders and local HR operations to ensure effective communication and alignment

Requirements:

• Experience in recruitment, HR operations, and/or employment pass and work visa administration
• Good understanding of Singapore employment pass and work visa processes
• Proficiency in Japanese language for liaising with Japanese-speaking clients and stakeholders
• Strong interpersonal and communication skills with the ability to work collaboratively in a multicultural environment
• Humble, adaptable, and team-oriented mindset
• Experience working in a Japanese company or regional office is an added advantage
• Exposure to HR strategy, organizational planning, or manpower planning is an added advantage
• Familiarity with Singapore labor regulations and HR practices is an added advantage
  

To Apply, please kindly email your updated resume to cv_madoka@goodjobcreations.com.sg

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We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

We are looking for a hands-on Assistant Logistics Manager to oversee our logistics, warehousing and inventory operations. This role is ideal for someone who enjoys being on the ground, leading teams, coordinating daily logistics activities, managing inventory accuracy and driving operational improvements in a fast-paced food production environment. You will work closely with Operations, Procurement and Customer Service teams to ensure efficient stock movement, timely order fulfilment and seamless delivery operations. As the company continues to grow, you will play a key role in strengthening logistics capabilities, optimizing processes and supporting business scalability. If you are passionate about people, pets, and premium service, and enjoy working in a dynamic environment, we’d love to have you on our team.

Responsibilities

Key Responsibilities

Logistics & Warehouse Operations

• Lead and oversee daily logistics and warehouse operations, ensuring efficient receiving, storage, inventory management, order fulfilment and dispatch activities.
• Manage warehouse space utilization and storage optimization to maximize operational efficiency and maintain housekeeping standards.
• Ensure stock accuracy and compliance with FEFO/FIFO inventory management principles.
• Oversee inventory control activities including stock receiving, stock issuance, cycle counts and stock reconciliation.
• Coordinate with third-party warehouse providers on storage, inventory management and stock movements.
• Coordinate with freight forwarders on incoming shipments, container deliveries and import-related logistics activities.

Distribution& Transportation Management

• Plan, coordinate and optimize daily delivery schedules and routes to ensure timely and cost-effective fulfilment of customer orders.
• Manage third-party logistics providers, transport vendors and freelance drivers to achieve service level expectations.
• Monitor logistics performance indicators including delivery performance, transportation costs, inventory accuracy and operational efficiency.
• Support logistics cost analysis and resource planning to achieve departmental objectives.

Process Improvement & Reporting

• Develop, review and implement logistics processes, SOPs and continuous improvement initiatives to improve productivity, accuracy and service levels.
• Investigate operational issues, identify root causes and implement corrective and preventive actions.
• Prepare logistics and operational reports, providing recommendations to management on cost reduction, efficiency improvement and operational effectiveness.
• Participate in business improvement projects, system enhancements and operational initiatives as assigned by management.

Stakeholder Management

• Collaborate closely with Production, Procurement, Customer Service and other internal departments to ensure smooth end-to-end operational flow.
• Liaise with external vendors, warehouse operators, freight forwarders and service providers to support daily operations.

Team Leadership

• Lead, supervise, coach and develop logistics personnel.
• Conduct manpower planning, performance management, employee training and capability development.
• Foster a culture of accountability, teamwork and continuous improvement within the logistics team.

Facilities, Safety & Compliance

• Ensure compliance with workplace safety, food safety and company policies within warehouse and logistics operations.
• Coordinate workplace safety initiatives, including fire drills and liaison with relevant authorities and service providers.
• Coordinate inspection, servicing and maintenance of fire protection equipment, including fire extinguishers.
• Coordinate preventive maintenance and repair activities for cold room facilities to ensure operational reliability and product integrity.

Requirements

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration or a related discipline.
• Minimum 5 years of experience in logistics, warehousing, transportation, supply chain operations or a manufacturing environment (FMCG or food industry experience preferred).
• At least 2 years of experience in a supervisory or managerial capacity.
• Strong knowledge of warehouse operations, inventory management and FEFO/FIFO inventory control principles.
• Experience managing delivery operations, freight forwarders, third-party logistics providers (3PL) and container shipments.
• Proficient in Microsoft Office ,particularly Excel, and logistics, warehouse or inventory management systems.
• Strong leadership, communication,stakeholder management, problem-solving and decision-making skills.
• Familiarity with workplace safety, food safety and operational compliance requirements will be an advantage.
• Hands-on, proactive and able to thrive in a fast-paced operational environment.