Total 476 Senior Executive assistant manager job vacancies in Australia

• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM 
• Salary Budget : Junior :$4000 - $5,000 + AWS / Senior : $5,000 - $6,800+ AWS

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

NBCUniversal Singapore earned a Great Place to Work certification as a result of our dynamic, inclusive and resilient culture. Here you can live your passion.

NBCUNIVERSAL INTERNATIONAL TELEVISION DISTRIBUTION

NBCUniversal International Television Distribution (‘TVD’) is responsible for the distribution of NBCUniversal product to all forms of television and new media platforms over 200 territories internationally. NBCUniversal’s content portfolio includes a vast and diverse library of more than 4,200 feature films and 110,000 television episodes, including current and classic titles, non-scripted programming, sports, news, long-form and short-form programming and locally produced content from around the world. International Distribution is a division of Comcast NBCUniversal.

Core Purpose of The Role:

To provide high-level administrative and operational support to the Senior Sales Executives, enabling efficient client engagement, effective deal execution, strong reporting discipline, and smooth day-to-day business operations. Your work enables the team to focus on revenue generation by streamlining processes and optimizing client interactions.

KEY RESPONSIBILITIES: 

1. Calendar & Meeting Management for Senior Sales Executives 

• Manage calendars across time zones Senior Vice Presidents and Vice-President of the TV Distribution team to ensure strategic sales meetings and high-value client touchpoints take precedence.   
• Schedule internal, client and partner meetings, including video calls and in-person meetings.  
• Ensure agendas, dial-in details, meeting rooms and materials are prepared in advance.  
• Anticipate conflicts and optimize scheduling priorities.

2. Travel, Logistics & Expense Management 

• Arrange all business travel including flights, hotels, ground transport and visas where required for client meetings, regional business trips, markets and conferences. 
• Ensure flawless execution of client-facing activities, manage last-minute changes when needed.   
• Prepare and submit T&E claims accurately and on time; ensure policy compliance and resolve discrepancies. 

3. Sales Support 

• Act as liaison for client communications, scheduling calls and meetings with key partners. 
• Develop meeting schedules for major industry events with a focus on maximizing networking opportunities and client engagement.   
• Organize client engagement and networking sessions to strengthen revenue-driving relationships, while maintaining and updating client lists, invitations, and RSVP tracking for screenings, premieres, and industry events. 

4. Sales Reporting & Operations 

• Reporting & Data Management: Collate and validate data for weekly, monthly, and quarterly sales reports; coordinate inputs across territories; ensure accuracy, consistency, and timely submission; maintain organized records and version control. 
• Client & CRM Management: Maintain accurate client contact details and trackers that evolve into CRM insights, enabling personalized outreach and strategic engagement. 
• Process & Documentation: Organize and maintain shared drives, trackers, and documentation for client engagement, event planning, and sales processes.  
• Workflow Coordination: Track key deadlines, submissions, and follow-ups; facilitate smooth communication between Sales, Legal, Finance, Marketing, and other NBCU teams to ensure operational efficiency. 

5. General Administration 

• Handle courier arrangements, document formatting, and ad-hoc administrative tasks. 

Why This Role Is Valuable to TVD

This role is a key enabler of revenue delivery, ensuring that:

• Sales executives remain focused on clients and deal-making.
• Reporting discipline is maintained for management and finance.
• Client engagement is professional and seamless.
• The sales organization operates with structure, efficiency and accountability.

BASIC REQUIREMENTS:

1. Organizational Excellence & Execution

• Proven experience providing executive-level administrative or operational support, ideally within a fast-paced environment.
• Highly organized with strong attention to detail; able to manage complex calendars, travel, events, and reporting across multiple time zones and stakeholders.
• Proactive in anticipating needs, resolving conflicts, and ensuring seamless execution of priorities.

2. Communication, Judgement & Stakeholder Partnership

• Experience supporting multiple senior stakeholders simultaneously, with the ability to manage competing priorities effectively.
• Prior exposure to client-facing work, event coordination, or international business operations.
• Clear, professional communicator with the maturity and discretion to engage confidently with clients, partners, and senior internal stakeholders.
• Exercises sound judgement when handling sensitive information.

3. Team Player - A collaborative, dependable team player who works seamlessly with across teams to ensure we support each other and win as a team.

DESIRED CHARACTERISTICS: 

• Demonstrates strong judgment, discretion, and the ability to anticipate needs across multiple stakeholders in a fast-paced environment
• Thrives under pressure with a calm, solutions-oriented mindset, and can effectively prioritize competing demands without losing attention to detail
• Communicates clearly and confidently across all levels, with the ability to manage expectations.
• Brings a collaborative approach and contributes positively to team culture, with a willingness to step in and support beyond defined responsibilities
• Highly organized and proactive, with a track record of managing complex schedules, shifting priorities, and multiple executives seamlessly

Nice-to-haves:

• Experience supporting regional or cross-functional leadership teams in a multinational environment
• Familiarity with media, entertainment, or similarly fast-moving industries
• Comfort with digital tools, automation, or AI-enabled productivity solutions to improve workflow efficiency
• Exposure to event coordination, team engagement initiatives, or internal communications
• Demonstrated ability to improve processes or introduce systems that enhance team effectiveness
• Love of movies and television series

Additional information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

The Admin Assistant will support the Family Office to manage financial records, process transactions, and ensure accurate reporting. This entry-level position is ideal for recent graduates.

Key Responsibilities

- Maintain and update financial and accounting records.

- Record all transactions, including income, expenses, investments (i.e. shares, structured products, properties).

- Track rental income and monitor expenses against budgets.

- Assist with bank and investment account reconciliations, including tracking dividends and interest.

- Maintain organized filing of financial, legal, and contractual documents while ensuring confidentiality and security of sensitive family and financial information.

- Liaise with family members, colleagues, vendors, service providers and external professionals (e.g. accountants, lawyers, and investment advisors).

- Provide general administrative and ad-hoc support as required

Requirements:

- Fresh graduates are welcome.

- GCE 'O' Level, or Diploma in any field.

- Proficiency in Microsoft Office, particularly Excel and Word.

- Strong attention to detail and organization, with ability to identify discrepancies.

- Effective communication and interpersonal skills.

- Ability to work collaboratively in a team and interact professionally with internal and external stakeholders.

- Ability to work efficiently under pressure while maintaining speed and accuracy.

• Well Established Company
• Basic $2200 - $2500 + Variable Bonus
• Excellent Welfare and Benefits +Career progression
• Working location: Woodlands
• Working days: Monday to Friday
• Working hours: 8:30am – 6pm
• Training provided for those without/lesser experience

Job Responsibilities:

• Provide administrative support to Sales Department
• Handle purchasing and liaise with customers
• Process delivery orders/ invoices
• Any ad hoc duties as assigned

Job Requirements:

• Possess minimum ITE/Diploma in Business Administration qualification or equivalent

• Training provided for those without/lesser experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Responsibilities

• Projects ranging from commercial, industrial, institutional, mixed-development, residential, healthcare, infrastructure, MRT etc
• Work on and actively contribute to the design and development of architectural projects with opportunity to carry through the project through various phases of the project cycle (from concept design, schematic design, design development, construction)
• Coordinate with consultants from various disciplines and clients/stakeholders, and find creative and workable solutions for the project together with the project team
• Be a part of a team for design competitions or design, design presentation packages, design development package and tendering
• Attend and participate in meetings, technical discussions and coordination with contractors/consultants
• Follow-up on project and construction activities as well as to carry out contract administration responsibilities

Requirements

• Architectural degree/masters recognised by Board of Architects Singapore
• Min 2-7 years post graduate professional experience
• Competency in BIM/Revit, Archicad, Autocad, Sketch-up, In-Design as well as basic rendering, graphics publishing software program

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459 (https://gemsrecruit.com/)

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

salary up to $4000++

Warehouse assistant / Senior Warehouse / Logistic Specliast / Junior / Entry level / can apply

( Jurong ,Tuas , serangoon , tai seng, Jurong East , Woodlands ) Company transport provided

5 days work week + OT + Good Bonus (Permanent role)

• Ensure inventory accuracy for warehouse

• Weekly/monthly stock count and random stock check

• To support general warehouse operations

Requirements:

◾with forklift license or without forklift license welcome apply

Full Training provided

Good Pay + OT + Good allowance + High Bonus( Permanemt role )

Interested candidates please send an updated Resume / CV in Ms Word format WhatsApp’s your resume to 98332779 (No Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Responsibilities:

General storekeeping and warehouse duties

Carry out physical stock take and packing

Coordinate with logistics for collection

Manage movement of goods and maintain proper and accurate records of physical stocks against system inventory

Good housekeeping in warehouse

Requirement:

At least 2 years relevant experience

Good Pay + OT + Good allowance + High Bonus( Permanemt role )

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 (No Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Responsibilities:

General storekeeping and warehouse duties

Carry out physical stock take and packing

Coordinate with logistics for collection

Manage movement of goods and maintain proper and accurate records of physical stocks against system inventory

Good housekeeping in warehouse

Requirement:

At least 2 years relevant experience

Good Pay + OT + Good allowance + High Bonus( Permanemt role )

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 (No Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Based in Singapore, DFINITI Technologies specializesin designing and manufacturing advanced process heating equipment and systemstailored for a diverse range of industries including oil and gas, offshore andmarine, petrochemical renewable energy, Carbon Capture and Storage (CCS), andrefining.

With over extensive years of expertise in ElectricProcess Heating, DFINITI is committed to delivering high-quality, compliantproducts and reliable services worldwide. We have established a presence acrossregions including Asia, Middle East, Europe, South America, and Africa,allowing us to provide localized support and a tailored experience for ourglobal clientele. DFINITI plays a crucial role in the electrification anddecarbonization in various sector through innovative electric process heatingsolutions. Our commitment to sustainability is exemplified by our cutting-edgetechnologies, such as advanced cartridge elements and new welding methods,along with ongoing research and development in Medium Voltage applications.

We are looking for a proactive and detail-oriented Executive Assistant to support our Business Director in day-to-day operations and execution of business plans. This role is ideal for individuals who are keen to gain exposure to business management and operations.

Key Responsibilities

• Support the Business Director in coordinating and executing business initiatives
• Manage schedules and ensure effective planning and prioritisation of meetings
• Assist in the preparation of business materials, reports, and presentations (including grant-related documentation where required)
• Coordinate cross-functional activities and follow up on action items
• Ensure smooth day-to-day operations through effective organisation and communication
• Liaise with internal stakeholders and management to follow up on action items and ensure timely progress
• Coordinate cross-functional activities and track deliverables

Requirements

• Degree or diploma in Business, or related fields
• Strong interpersonal skills, with the ability to communicate effectively across different departments
• Fluent in English, with strong written and verbal communication skills
• Good organisational and time management abilities
• Detail-oriented and able to manage multiple tasks effectively
• Proficient in Microsoft Office tools
• Fresh graduates are welcome to apply

Immediate 
Maternity coverage 
West location 

about the company

A leading global executive education institution headquartered in Europe is looking to expand its regional operations in Southeast Asia. This organization is recognized for delivering high-level client engagement and faculty support through its dedicated regional hub in Singapore.

about the job

This is a contractual assignment from mid-May to mid-November 2026, offering a monthly salary of up to S$4000 for an organized professional to manage executive operations.

• Coordinate end-to-end scheduling and complex logistics for senior faculty members, including global travel and visa arrangements.

• Provide comprehensive administrative and operational support for regional programs and specialized events.

• Manage financial documentation, including expense submissions and reimbursements, ensuring alignment with internal fiscal processes.

• Facilitate professional communication with internal and external stakeholders through high-quality correspondence and relationship management.

• Oversee general administrative tasks and office operations to ensure seamless daily business activities.

skills and experience required.

• Possess a recognized degree in Business Administration or a related field of study.

• Demonstrated experience in event coordination or large-scale program management is highly preferred.

• Proven track record of working in a diverse, international environment or having prior overseas exposure.

• Exceptional proficiency in digital tools and enterprise software for data organization and reporting.

• Strong interpersonal skills with the ability to manage multifaceted tasks independently while maintaining high attention to detail.

Please click on the 'apply' button to apply online. For more information, please reach out to Wai Ling Tai (EA: 94C3609 /   R1110392 )

About Active Ageing Centres (AAC)

Our AAC serve as a key point of contact for seniors under our care, where we proactively reach out to them, organize social activities, and provide opportunities for interaction with the community. Our aim is to enable seniors to adopt an active lifestyle, pre-empt social isolation, and refer them to assistance in a timely fashion. We hope to improve the health outcomes of seniors living in the community through providing a suite of programs to help them live healthier lives and support their aspirations to age in place.

Responsibilities:

• Assist in coordinating support services and organising activities for the seniors
• Assist in planning & coordinating programmes and activities for the seniors
• Assist in managing, supervising and supporting volunteers
• Conduct Community Screener and ensure buddying & befriending criteria are met
• Assist in conducting outreach
• Assist Programme Executive to prepare monthly report
• General admin duties

Requirements:

• Min. GCE ‘A’ Level, Diploma with Social Service
• Good communication & interpersonal skills
• Preferably with interest and passion for the elderly
• This position is on contract basis

Work Location: Buangkok Green/ Bukit Batok/ Choa Chu Kang/ Bukit Panjang

(Bukit Batok East and Sunshine Court - Full-Time; Limbang Green and Fajar - Full-Time & Part-Time; Senja - Part-Time)

If you are interested to join us, please apply via Fei Yue Career Portal.

For your privacy and security, kindly refrain from including your NRIC number in your application form or resume. Please note that we do not accept hardcopy resumes.

L’International French School est l’un des établissements majeurs du réseau de l’Agence pour l’enseignement français à l’étranger. 

Il accueille plus de 2 500 élèves issus de plus de 80 nationalités et s’appuie sur une équipe de plus de 350 collaborateurs engagés dans la réussite des élèves et le bon fonctionnement de l’institution.

Fort de près de soixante années d’expérience, l’IFS propose un environnement de travail structuré, exigeant et résolument tourné à l’international tout en respectant le cadre de l’homologation avec le Ministère français de l’Education nationale. 

L’établissement conjugue excellence académique, innovation pédagogique et diversité culturelle; il offre des conditions d’exercice favorables : infrastructures modernes, outils numériques performants et une politique active de formation continue permettant un développement professionnel tout au long de la carrière. La diversité des profils et des parcours contribue à une dynamique collective riche, propice à la collaboration et au partage de pratiques.

Implantée à Singapour, cité-Etat reconnue pour sa qualité de vie, sa sécurité et son efficacité administrative, l’IFS bénéficie d’un environnement particulièrement attractif pour les personnels internationaux. Cette implantation facilite également les échanges régionaux et les coopérations avec d’autres établissements scolaires et partenaires éducatifs.

Dans ce contexte, le poste d’assistante du proviseur occupe une place stratégique au sein de l’organisation. Il s’inscrit au cœur du pilotage de l’établissement et implique une collaboration étroite avec l’équipe de direction, les services administratifs, les équipes pédagogiques ainsi que les partenaires institutionnels.Les missions requièrent notamment une capacité à gérer des priorités multiples dans un environnement exigeant.

Ce poste constitue une opportunité de s’impliquer directement dans la gouvernance d’un établissement de référence et de contribuer, au quotidien, à la qualité du service éducatif offert aux élèves et à leurs familles.

MISSION

Le/L’ assistant(e) du Proviseur assure un rôle central de coordination administrative et institutionnelle.  Il/Elle contribue à la fluidité du fonctionnement de la direction en garantissant une gestion rigoureuse des dossiers, une communication efficace avec les partenaires internes et externes, ainsi qu’un appui organisationnel aux instances de gouvernance de l’établissement

RESPONSABILITÉS

1. Appui au Proviseur et secrétariat 

• Gestion de l’agenda du Proviseur

• Assistance administrative directe au Proviseur.

• Coordination et suivi de dossiers stratégiques.

• Interface entre l’établissement, l’Agence pour l’enseignement français à l’étranger et le poste diplomatique (Ambassade de France).

• Réponse aux enquêtes de l’Ambassade.

• Traduction ou relecture en anglais des communications institutionnelles.

2. Interface avec l’AEFE et gestion des personnels détachés (en étroite collaboration avec les services RH de l’établissement)

• Accueil et suivi des personnels détachés avec missions d’encadrement et de formation

• Suivi de la carrière des personnels détachés.

• Tenue et mise à jour des dossiers administratifs.

• Inscription des nouveaux personnels sur les plateformes dédiées de l’AEFE.

• Gestion des détachements (première demande, renouvellement, suivi, déclarations).

• Suivi des absences, accidents du travail et obligations déclaratives.

• Organisation et transmission des rapports d’entretiens professionnels annuels.

• Remontée des heures supplémentaires et mise à jour des données RH pour le Plan Régional AEFE de Formation

• Gestion des postes de détachés (création, gel, suppression).

• Lancement des appels à candidature et suivi des recrutements (outil MAGE).

• Réponse aux enquêtes de l’AEFE (enquêtes rapide et lourde  de rentrée, d'orientation, élèves à besoins éducatifs particuliers, enquête des loyers). 

  Centralisation du travail concernant le dispositif quinquennal de renouvellement de l’homologation avec le Ministère français de l’Education nationale  notamment dans le cadre du renouvellement de l’homologation.

• Contacts réguliers et permanents avec les services de l’AEFE.

• Assister les RH à la préparation des déclarations fiscales (IRAS, certificat de décharge fiscale) 

3. Organisation des instances statutaires et de gouvernance

• Organisation et secrétariat du Conseil d’établissement ( réunions jusqu’à 6 par an). Organisation du vote électronique du conseil d’établissement, si nécessaire.

• Organisation des élections des représentants (personnels, parents) au Conseil d’établissement.

• Organisation et secrétariat de la Commission Consultative Paritaire Locale (CCPL, commission de recrutement des personnels détachés)

• Organisation des élections des représentants aux instances de l’AEFE.

• Organisation et suivi des instances suivantes :

• Comité d’éducation à la santé, à la citoyenneté et à l’environnement (CESCE)

• Cellule de formation continue

• Commission Hygiène, sécurité de la communauté scolaire et conditions de travail des personnels 

• Commission éducative

• Conseil de discipline

4. Coordination interne et vie de l’établissement

• Organisation des réunions du groupe humanitaire et du comité des fêtes.

• Contribution aux initiatives favorisant la cohésion des équipes et la reconnaissance des personnels.

• Participation à l’organisation d’événements internes.
  

COMPÉTENCES, EXPÉRIENCE ET QUALITÉS REQUISES

• Formation supérieure (Bac+2/3 minimum) en secrétariat de direction, gestion ou équivalent.

• Expérience confirmée en secrétariat  de direction, idéalement en environnement éducatif ou institutionnel. Une certaine connaissance du système éducatif français est souhaitable.

• Excellente maîtrise des outils bureautiques 

  La connaissance d’outils de gestion scolaire (EDT, Pronote) constitue un atout.

• Très bonnes capacités organisationnelles et de gestion des priorités.

• Excellentes compétences relationnelles et sens du travail en équipe.

• Expérience dans la gestion de la relation avec des personnels éducatifs, des parents et des représentants d’autorités.

• Capacité à évoluer dans un environnement international et multiculturel.

• Maîtrise impérative du français et de l’anglais (oral et écrit).

• Devoirs de confidentialité et de réserve.

• Rigueur, fiabilité et sens du service.

• Esprit d’initiative et autonomie.

• Sens de la diplomatie et qualité de communication.

CONDITIONS DE TRAVAIL

• Poste à temps plein (42h/semaine)

• La rémunération est basée sur le diplôme, l'expérience et la grille de salaire de l’IFS.
  

VERSION ANGLAISE 

The International French School is one of the flagship institutions within the network of the Agency for French Education Abroad (AEFE).

It welcomes more than 2,500 students from over 80 nationalities and relies on a team of over 350 staff members committed to student success and the smooth operation of the institution.

With nearly sixty years of experience, IFS offers a structured and demanding working environment, strongly internationally oriented, while fully complying with the accreditation framework of the French Ministry of National Education. The school combines academic excellence, pedagogical innovation, and cultural diversity. It provides favourable working conditions, including modern facilities, high-performing digital tools, and an active professional development policy that supports continuous career growth. The diversity of profiles and backgrounds contributes to a rich collective dynamic, fostering collaboration and the sharing of best practices.

Based in Singapore, a city-state renowned for its quality of life, safety, and administrative efficiency, IFS benefits from a highly attractive environment for international staff. This location also facilitates regional exchanges and cooperation with other schools and educational partners.

Within this context, the Principal’s Assistant plays a strategic role within the organisation. The position sits at the heart of the school’s governance and involves close collaboration with the leadership team, administrative departments, teaching staff, and institutional partners. The role requires, in particular, the ability to manage multiple priorities in a demanding environment.

This position represents an opportunity to be directly involved in the governance of a leading educational institution and to contribute daily to the quality of the educational service provided to students and their families.

MISSION

The Executive Assistant to the Principal plays a central role in administrative and institutional coordination. The position contributes to the smooth functioning of the leadership team by ensuring rigorous management of files, effective communication with internal and external stakeholders, and organisational support to the school’s governance bodies.

RESPONSIBILITIES

1. Executive Support to the Head of School

• Manage the principal’s schedule

• Provide direct administrative support

• Coordinate and follow up on strategic dossiers

• Act as an interface between the school, the AEFE (Agency for French Education Abroad), and the French Embassy

• Respond to Embassy surveys and requests

• Translate or proofread institutional communications in English

2. AEFE Liaison & Management of Seconded Staff (in close collaboration with HR)

• Support onboarding and follow-up of seconded staff with leadership and training responsibilities

• Monitor career progression of seconded staff

• Maintain and update administrative records

• Register new staff on AEFE platforms

• Manage secondment processes (initial applications, renewals, monitoring, declarations)

• Track absences, workplace accidents, and reporting obligations

• Organise and submit annual professional appraisal reports

• Consolidate overtime reporting and update HR data for the AEFE Regional Training Plan

• Manage seconded positions (creation, suspension, closure)

• Launch recruitment campaigns and follow up on applications (via MAGE or equivalent tools)

• Respond to AEFE surveys (start-of-year surveys, orientation, special educational needs, housing, etc.)

• Centralise documentation related to the five-year accreditation renewal process with the French Ministry of Education

• Maintain regular communication with AEFE services

• Support HR with the preparation of tax declarations (IRAS, tax clearance) 

3. Governance & Statutory Bodies

• Organise and provide secretariat support for the School Council (up to 6 meetings per year), including electronic voting where required

• Organise elections of staff and parent representatives

• Organise and support the Local Joint Consultative Commission (CCPL – recruitment of seconded staff)

• Coordinate elections for AEFE governance bodies

• Organise and follow up on the following committees:

• Health, Citizenship and Environment Committee (CESCE)

• Continuous Training Committee

• Health & Safety and Working Conditions Committee

• Educational Committee

• Disciplinary Council

4. Internal Coordination & School Life

• Organise meetings for internal groups (e.g. humanitarian group, events committee)

• Contribute to initiatives promoting team cohesion and staff recognition

• Support the organisation of internal school events

QUALIFICATIONS, EXPERIENCE & SKILLS

• Diploma (minimum Bac+2/3) in executive assistance, administration, management, or equivalent

• Proven experience in executive support, preferably in an educational or institutional environment

• Knowledge of the French education system is an advantage

• Strong proficiency in office tools

• Familiarity with school management systems (e.g. EDT, Pronote) is a plus

• Excellent organisational and prioritisation skills

• Strong interpersonal and teamwork abilities

• Experience interacting with educators, parents, and institutional stakeholders

• Ability to work in an international and multicultural environment

• Fluency in French and English (written and spoken mandatory)

• Strong sense of confidentiality and discretion

• Rigour, reliability, and service orientation

• Initiative and autonomy

• Strong communication skills and diplomacy
  

WORKING CONDITIONS

• Full time position (42h/week)

• Remuneration will be based on company salary scale

Responsibilities:

General storekeeping and warehouse duties

Carry out physical stock take and packing

Coordinate with logistics for collection

Manage movement of goods and maintain proper and accurate records of physical stocks against system inventory

Good housekeeping in warehouse

Requirement:

At least 2 years relevant experience

Good Pay + OT + Good allowance + High Bonus( Permanemt role )

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 (No Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

About Active Ageing Centres (AAC)

Our AAC serve as a key point of contact for seniors under our care, where we proactively reach out to them, organize social activities, and provide opportunities for interaction with the community. Our aim is to enable seniors to adopt an active lifestyle, pre-empt social isolation, and refer them to assistance in a timely fashion. We hope to improve the health outcomes of seniors living in the community through providing a suite of programs to help them live healthier lives and support their aspirations to age in place.

Responsibilities:

• Assist in coordinating support services and organising activities for the seniors
• Assist in planning & coordinating programmes and activities for the seniors
• Assist in managing, supervising and supporting volunteers
• Conduct Community Screener and ensure buddying & befriending criteria are met
• Assist in conducting outreach
• Assist Programme Executive to prepare monthly report
• General admin duties

Requirements:

• Min. GCE ‘A’ Level, Diploma with Social Service
• Good communication & interpersonal skills
• Preferably with interest and passion for the elderly
• This position is on contract basis

Work Location: Buangkok Green/ Bukit Batok East/ Choa Chu Kang

If you are interested to join us, please apply via Fei Yue Career Portal.

For your privacy and security, kindly refrain from including your NRIC number in your application form or resume. Please note that we do not accept hardcopy resumes.

We are looking for a Junior Executive Assistant to work closely with the Director and support across day-to-day operations.

This is not a typical admin role.

Your core responsibility is to ensure things get done —tracking tasks, following up with teams, and keeping work organised so nothing falls through the cracks.

You will playa key role in reducing the Director’s mental load by ensuring execution is consistent, structured, and reliable, while handling information with a high level of integrity and discretion.

What You Will Do

• Maintain and manage a clear task tracker to ensure all work is followed through
• Follow up with internal teams and stakeholders to ensure deadlines are met
• Manage the Director’s calendar, scheduling, and meeting coordination
• Take meeting notes and convert discussions into clear action points and next steps
• Prepare brief summaries and key points ahead of meetings where required
• Coordinate across internal teams and external stakeholders to ensure alignment
• Handle travel arrangements, expense tracking, and general administrative support as required

What We Are Looking For

We are not looking for someone to just “assist”.

We are looking for someone who:

• Is reliable — does not let things slip
• Takes initiative — acts without waiting to be told every step
• Thinks ahead — anticipates issues early
• Follows through — ensures tasks are completed properly
• Is honest and trustworthy — able to handle confidential information with discretion
• Is a self-starter — comfortable taking ownership of tasks independently
• Is comfortable following up with others to get things done

Who This Role Is Suitable For

• Ideally 2–4 years of relevant commercial or coordination experience
• Exceptional candidates with less experience may be considered
• Individuals who are highly organised, structured, and dependable
• Someone who takes pride in ensuring tasks are completed properly and on time
• A proactive individual who is comfortable working in a fast-paced, hands-on environment
• Someone who wants to work closely with leadership and build strong execution skills

What You Will Gain

• Direct exposure to how a business operates across multiple functions
• Opportunity to work closely with the Director
• Strong foundation in execution, organisation, and coordination
• A clear path to grow into a more senior role over time

Compensation

• SGD 3,500 – 4,500 per month
• Performance bonus based on reliability and execution