Total 15,370 Full-time admin executive job vacancies in Australia

Job Description

We are looking for an enthusiastic and diligent individual who possesses a positive attitude to assist with the HR/Admin & Finance functions. Reporting to Finance Manager, you will be a team player with a willingness to learn and completes your tasks with a sense of urgency.

Responsibilities -

• Provide accounting support and report
• Basic accounting duties, AP/AR
• To ensure the maintenance of the office documents with a proper and orderly filing system in place
• To keep track of office supplies/equipment/vendors and source for cost-effective and reliable vendors and suppliers, with proper replenishment and inventory control.
• Admin Duties
• Assist with other ad-doc finance related duties

Requirement -

• At least 1 year of working experience in related fields
• At least GCE "O" Level
• Proficient in MS Office & Excel
• Able to work independently with minimum supervision

Job Description

We are looking for a Admin Assistant (Sales Support) to assist our sales team with administrative and coordination tasks in the office.

This role focuses on supporting the sales team with documentation, quotations, and order processing. Training will be provided.

This position is suitable for candidates seeking to build experience in sales administration and office coordination.

Key Responsibilities

• Assist in preparing sales quotations
• Enter and process sales orders in the company system
• Maintain proper sales documentation and records
• Assist Sales Executives with administrative coordination
• Coordinate internally with operations and accounts teams
• Follow up internally on order status where required
• Provide general administrative support to the sales department

Requirements

• Basic computer skills (Microsoft Word, Excel, email)
• Organized and able to follow up on assigned tasks
• Responsible and able to work independently
• Prior administrative experience is helpful but not required
• Fresh graduates and candidates seeking entry-level office experience are welcome to apply.

Working Hours
Our office working hours are Monday to Friday, 8:30 AM – 6:00 PM.

About Us:

Linkgas Engineering Enterprise is a leading provider of fire protection services in Singapore, dedicated to ensuring the safety of lives and property through reliable and innovative fire protection solutions. We specialize in the design, installation, and servicing of cutting-edge fire suppression systems and products.

We are seeking a proactive and detail-oriented Admin Assistant to provide administrative support for the daily operations. Key responsibilities include preparing and issuing invoices, maintaining accurate records, and ensuring smooth coordination of administrative activities.

General Responsibilities:

• Issue invoice on daily basis.
• Answering phone call and reply message.
• Receive order via phone call / email / and whatsapp.
• Check the customer details before issue the invoice such as Customer Name, branch outlet, quantity, amount, gst amount, and items.
• Ensure invoice issued is accurate.
• Invoice filling.
• Attend to customer queries (sometimes).
• Any other ad hoc duties as assigned by the management.

Job Requirements:

• Monday to Friday Office hours.
• Weekend work may be required occasionally based on operational needs, typically 1–3 weekend days per month. Overtime pays are provided.
• No experience required, but candidate with relevant experience in preferred.
• Experience with QUICKBOOKS ONLINE will be an advantage.
• Proficiency in spoken and written Mandarin is required as the role involves regular communication and coordination with Mandarin-speaking suppliers and customers.
• Strong team player.
  

Gaonhae Taekwondo is looking for a Weekend Frontdesk Administrative Officer to help out with our day to day operations. Details are as below:

- Student Attendance Management

- School Fee Management

- Assist in other Ad-hoc duties

Requirement:

- Customer Service Skillset

- Ability to work with Children and Parents

- Microsoft Office Suite Proficiency

- Able to commit on both Saturdays and Sundays from 9am to 6pm

About the Role

We are looking for an organised and reliable PropertyOperations & Leasing Admin Executive to support the day‑to‑day runningof our co‑living studio portfolio. This role is hands‑on and involves maintenancecoordination, tenant onboarding, and leasing administration. You will workclosely with the Director and be a key part of keeping our units safe, well‑maintained,and tenanted.

This role does not require CEA registration. All leasingtasks are administrative/logistical.

Key Responsibilities

Property Maintenance & Facilities

• Coordinate vendors (cleaning, aircon, pest control, handyman, locksmith) and check completed work
• Maintain a compliance/servicing calendar across all units
• Conduct or schedule periodic unit inspections and flag safety issues
• Manage keys/access codes and coordinate access for tenants and vendors

Tenant Onboarding

• Arrange move‑in/move‑out logistics and condition checklists
• Prepare welcome packs and maintain tenant records
• Support deposit reconciliation (data gathering only)

Leasing Administration

• Update PropertyGuru/EdgeProp listings (content provided)
• Handle first‑line enquiries on availability, pricing, and unit specs
• Schedule and confirm viewing appointments
• Maintain enquiry and listing‑performance trackers

Requirements

Qualifications

• Minimum N/O‑Level or equivalent
• 1–2 years’ experience in admin, customer service, hospitality, or operations
• Candidates with 3–4 years’ experience in property management/co‑living/facilities admin are welcome
• Singaporean/PR preferred

Skills & Competencies

• Proficient in Excel/Google Sheets (tracking, basic formulas)
• Strong organisational and multitasking skills
• Clear written and spoken English
• Comfortable using WhatsApp and basic listing platforms
• Basic spoken Mandarin (for vendor/tenant communication)

Physical Requirements

• Able to travel independently between units for inspections/viewings
• Able to conduct physical walkthroughs (stairs, minor lifting)
• Willing to support occasional after‑hours/weekend urgent issues

Employment Details

Item

Details

Employment Type

Full‑Time

Location

Home‑based for admin (D19 preferred); regular travel to Hougang, Kovan, Simei, Redhill

Working Hours

Tue–Fri, 11am–7pm

Saturday & Sunday 9 am to 12 pm.

Salary

S$2,200 – S$3,200 (commensurate with experience)

Reporting To

Director, VCPL

Benefits

• 14 days annual leave
• Transport reimbursement
• Phone/data allowance
• Performance bonus / AWS

Growth Opportunities

You will gain broad exposure across property operations,facilities management, and leasing. As our portfolio expands, there ispotential for increased responsibility and career progression.

How to Apply

Please send your resume, expected salary, and earliestavailability to Maya.propnex@gmail.com. Cc. Patrickkoh.propnex@gmail.com.Only shortlisted candidates will be contacted.

• Well Established Company
• Salary: $3000 - $4300
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in GST submission and expenses claims
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.
• Manage auditors queries
• Handle general office maintenance like copier, renew lift maintenance contract, aircon servicing, etc

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Procurement Duties

• Source, evaluate, and negotiate with suppliers and vendors to obtain competitive pricing and quality services/products.
• Prepare and process purchase requisitions, purchase orders, and quotations.
• Monitor delivery schedules and ensure timely procurement of materials and services.
• Liaise closely with internal departments, suppliers, and logistics providers to ensure smooth procurement operations.
• Maintain accurate procurement records, vendor databases, and documentation.
• Conduct market research to identify new suppliers and cost-saving opportunities.
• Ensure procurement activities comply with company policies and procedures.
• Support inventory monitoring and stock control where required.

Administrative Duties

• Provide general administrative and operational support to the team.
• Handle filing, documentation, and record management.
• Coordinate office supplies, courier services, and general office maintenance.
• Assist in preparing reports, presentations, and internal documentation.
• Support scheduling of meetings and coordination with external stakeholders.
• Perform any other ad-hoc duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Procurement, Maritime Studies, or related disciplines.
• Minimum 2–5 years of relevant working experience in Procurement and Administration.
• Candidates with majority of their experience in Procurement are highly preferred.
• Prior experience in the Marine and Offshore industry will be a strong advantage.
• Familiarity with procurement processes, vendor management, and purchasing documentation.
• Strong negotiation, communication, and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Able to work independently, multitask, and meet deadlines in a fast-paced environment.
• Meticulous, organized, and a strong team player.

Preferred Profile

• Experience dealing with marine equipment, offshore vendors, or shipyard-related procurement.
• Knowledge of ERP or procurement systems is advantageous.
• Candidates who are resourceful and commercially aware will be highly regarded.

About the Role

Job Description

• Industry/ Organization Type: Piping and Engineering
• Position Title: Admin
• Working Location: Pioneer
• Working Hours: 5.5 days (Mon-Fri: 8.00 am to 7.00 pm; Sat: 8.00 am to 12.00 pm)
• Salary Package: Basic salary up to $2,000 + AWS + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Prepare, organize, and maintain project, procurement, and administrative documents.
• Process quotations, purchase orders, delivery orders, invoices, and related documentation.
• Coordinate with suppliers, customers, and internal departments on orders and project requirements.
• Monitor and update inventory, stock records, and material movement documentation.
• Assist in scheduling deliveries, site activities, meetings, and project-related arrangements.
• Support the preparation of reports, spreadsheets, and administrative records.
• Handle incoming calls, emails, and customer enquiries professionally.
• Assist with data entry and ensure records are updated accurately and promptly.
• Support general office administration and ad-hoc duties assigned by Management.

APPLY NOW!!!

• Diploma, NITEC, Higher NITEC, or equivalent qualification.
• Minimum 1 year of administrative experience; experience in engineering, construction, manufacturing, or related industries is an advantage.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Experience with ERP systems will be an advantage.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10056 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Summary

You will support HR operations by maintaining worker records, managing work permit processes, coordinating medical and onboarding activities, and assisting payroll and recruitment to ensure smooth workforce management.

Responsibilities

• Maintain and update workers’ personal and employment records to ensure accuracy and compliance
• Assist with work permit applications, renewals, cancellations, and prepare related documentation to meet regulatory requirements
• Monitor expiry dates of permits, passports, medical clearances, safety courses, and certificates to ensure timely renewals
• Verify workers’ attendance, overtime, leave, and timesheets to support accurate payroll processing
• Assist with payroll preparation by calculating allowances, deductions, and responding to salary enquiries
• Coordinate workers’ medical appointments, onboarding processes, transfers, and repatriation to facilitate smooth workforce transitions
• Respond to workers’ enquiries, complaints, and welfare matters to maintain positive employee relations
• Prepare employment letters, warning letters, and other HR documents to support personnel management
• Assist with recruitment and onboarding activities to ensure timely hiring and integration of workers
• Liaise with site supervisors, agencies, dormitories, clinics, and government authorities to coordinate HR and operational matters
• Perform other HR and administrative duties as assigned to support overall HR functions

Requirements

• Peferably with 1 year relevant working experience
• Able to work independently and handle confidential information.
• Proficient in Microsoft Office.

Working Hours:
Monday to Friday : From 8.30am to 5.30pm
Saturday: From 8.30am to 12.30pm (working from Home)

Salary: S$2,760/month
Location: Buona Vista
Contract: 6 months (1 Jul 2026 – 31 Dec 2026)
Working Hours: Mon – Fri, Office Hours

About the Role:

We are looking for a highly organised individual to support subscription management, billing processes, and administrative operations within an education environment.

This role also involves supporting business development operations and preparing basic instructional and communication materials.

Responsibilities:

• Manage LEARN subscription and billing-related processes
• Support business operations and administrative tasks for the team
• Maintain accurate records and ensure data integrity in systems and spreadsheets
• Assist in preparing instructional guides and EDMs (communication materials)
• Support coordination and response to stakeholder enquiries
• Use Excel for tracking, reporting, and data management

Requirements:

• Min. GCE A-Level or Polytechnic Diploma in any discipline
• Must have:
- Strong proficiency in Canva, Excel (PivotTables, formulas) & VBA (Visual Basic for Applications - to automate repetitive tasks)

• Strong attention to detail and accuracy in data handling
• Good communication skills and ability to work with stakeholders professionally
• Proactive attitude with willingness to learn new systems and processes

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com . You acknowledge that you have read, understood, and agree with the Privacy Policy.

EA Reg. ID: R25157446 (Katherine Carlen)

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No: 01C4394

Job Scope

We are looking for a well-organized and detail-oriented Admin Officer to support daily business operations and ensure smooth office administration. This role involves a wide range of administrative and operational tasks, so the ideal candidate should be proactive, structured, responsible, and able to handle multiple matters efficiently.

Key Responsibilities

1. Daily Administrative Support: Handle day-to-day office administrative matters.Maintain proper filing, documentation, and records management.Prepare, organize, and update internal documents, forms, reports, and trackers.Assist with scheduling meetings, coordinating appointments, and managing calendars.Support internal communication and follow up on pending tasks across teams.
2. Operations Coordination: Assist in coordinating daily operational workflows.Track ongoing tasks, deadlines, submissions, and action items.Liaise with internal departments, external vendors, clients, and service providers when needed.Ensure operational matters are followed through in a timely and organized manner.Help improve administrative processes and maintain structured working systems.
3. Document and Data Management: Organize company documents, contracts, invoices, correspondence, and project files.Maintain accurate records in spreadsheets, databases, or internal systems.Support preparation of reports, summaries, presentations, and administrative materials.Ensure documents are properly named, filed, updated, and easy to retrieve.
4. Finance and Procurement Support: Assist with basic invoice tracking, payment follow-ups, purchase requests, and expense documentation.Coordinate with vendors and suppliers for quotations, orders, delivery status, and administrative matters.Support claims, reimbursement records, and simple finance-related administrative tasks.
5. HR and Office Support: Assist with onboarding arrangements, staff records, leave tracking, and other HR administrative matters.Coordinate office supplies, equipment, facilities, and general office maintenance.Support company events, meetings, training sessions, and internal activities.
6. General Support: Provide ad-hoc administrative and operational support as assigned.Assist management with coordination, follow-up, and execution of miscellaneous tasks.Maintain confidentiality and professionalism in handling company information.

Requirements

• Speaking and listening of Chinese is a must, considering most of our clients are from mainland China.
• Prior experience in administration, operations, office management, or coordination roles is preferred.
• Strong organizational skills and attention to detail.
• Able to multitask and prioritize work independently.
• Good communication and follow-up skills.
• Proficient in Microsoft Office, Google Workspace, Excel, and basic document management tools.
• Responsible, proactive, systematic, and willing to handle a broad range of tasks.
• Comfortable working in a dynamic environment with varied responsibilities.

Rentokil Initial:

We are looking for a motivated, dynamic Service Planner, also known as Admin & Customer Service (6 months Contract) to join our team.. Your responsibilities will be to plan customer’s service appointment, assigned and coordinate with serve team to create optimal service schedule.

To help to achieve this, we will provide you with a competitive base salary, contractual bonus and career opportunities. You will also be given full product training, with hands on assistance from Service and Operation Team.

In this role you will be responsible for:

• Plan customers’ service appointment and coordinate with service team to create optimal schedule
• Ensure all data is input onto the in-house system accurately and efficiently
• Follow up with service team to ensure no service backlogs
• Analyse service team capacity data for service schedule improvement
• Attend monthly stock take and prepare stock closing reports
• Compile service reports and invoice to customer upon request
• Prepare monthly reports

The ideal candidate will possess:

• Minimum Diploma/Degree holder in any field
• Minimum 2 years experience in capacity analyses and service schedule
• Good communication skills and has the ability to communicate fluently on the phone
• Good planning and organisational skills with attention to details
• Ability to priorities tasks with effective time management
• Able to handle timelines without affecting quality of work
• Customer-oriented
• Result-driven
• Employment of foreigners are subject to the local authorities approval and subject to their own visa application

Highly Desirable:

• Excellent attention to detail and negotiation skills
• Ability to do multitasking job
• Versatility to build rapport with people at all levels
• Multi-lingual in both verbal and written English and Bahasa Malaysia, able to converse in decent clear communication. Ability to converse in other local dialects will be an added advantage
• Commercially focused acumen

Rewards and Benefits

• Attractive base salary
• Out-patient
• EPF, SOSCO & EIS
• Annual leave
• Employee Referral Program (ERP) program

You will be welcomed into a friendly, robust and competitive team that are highly motivated and focused on achieving goals and results. You will be given full product training, with hands on assistance from the Operation and Service Team.

Equal Opportunities

Rentokil Initial believes in supporting all employees to provide equal opportunities and avoid discrimination. We also place emphasis on workplace diversity which means that we are serious about creating an inclusive environment that accepts each individual's differences, embraces their strengths and provides opportunities for all colleagues to achieve their full potential.

Location:

Rentokil Initial (M) Sdn Bhd (HQ)

Unit 8-1, Level 8, Tower 8, UOA Business Park, 

No. 1, Jalan Pengaturcara U1/51A, Seksyen U1, 40150 Shah Alam, Selangor Darul Ehsan.

(Connected to Subang LRT station)

Note: 3 months training at Pest Control branch before placement to HQ

Rentokil Initial (M) Sdn Bhd (Pest Control branch)

No. 7 Jalan Utarid U5/13, Seksyen U5, 40150 Shah Alam.

Position Title: Freight Admin

Location: Kembangan Plaza (Opposite Kembangan MRT)

Working Days: Monday – Friday

Working Hours: 8:45AM – 6:00PM

Salary: $2,000 – $2,500

Responsibilities:

• Perform data entry and update shipment information, container details, and billing records in the system.
• Assist in checking, preparing, and processing shipping documents such as Bills of Lading, Packing Lists, and Commercial Invoices.
• Coordinate with shipping lines, co-loaders, vendors, and customers on shipment status updates and booking arrangements.
• Follow up with suppliers, customers, and vendors to obtain required information and resolve documentation discrepancies.
• Assist with permit declarations and documentation submissions (training provided).
• Monitor vessel schedules and shipment timelines, escalating delays when necessary.
• Maintain accurate records and ensure all documentation is properly filed and updated.
• Provide general administrative and operational support to the logistics team.
• Perform other ad-hoc duties as assigned.

Requirements:

• 0–2 years of administrative, clerical, or coordination experience.
• Minimum qualification of O-Levels, ITE, or Diploma in any field.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

- Manage procurement processes, including issuing Purchase Orders (POs) to suppliers.

-Coordinate with site teams to ensure timely delivery of materials and equipment.

- Liaise with suppliers and site managers to ensure materials are delivered as per the project schedule.

- Track delivery statuses and handle any issues related to late or incorrect deliveries.

- Conduct monthly reconciliation against supplier’s Statement of Account (SOA) to ensure accuracy and resolve discrepancies.

-Track and monitor order deliveries to ensure they arrive at the correct site on time and resolve any delivery issues.

HR Administration Assistant:

-Handle work pass applications, renewals, and manage related documentation for workers.

- mthly payroll

- Basic account admin work - data entry with payments & invoices.

- Handle incoming calls, Email and any other ad hoc duties as assigned by Management.