Total 16,250 admin assistant job vacancies in Australia

(A) ACCOUNTS RECEIVABLE

1. To update EB System (receipts) and manually update into Statement Of Accounts whenever receive payment from customers.

2. To issue Debit Notes and Credit Notes weekly when necessary, thereafter arrange to Marketing Dept. for send out to customers.

3. To sorting, checking & filling master copy of Sales Invoices & Delivery Orders weekly for correct format print out by Marketing Dept.

(B) ACCOUNTS PAYABLE

1. To issue monthly Payment Vouchers and Cheques for (sundry payables/sub-con payables/trade payables - local) together with Supplier Coding enter into EB System, thereafter record immediately daily cashbook whenever cheques issue out.

2. To issue weekly Payment Vouchers and Cheques for utilities, cash purchase, monthly fixed commitment & etc., thereafter record immediately daily cashbook.

3. To issue monthly Payment Voucher (sundry payables/trade payables - overseas) together with Supplier Coding enter in EB System, thereafter record immediately daily cashbook.

4. To sorting, attached Purchase Inovices, Delivery Orders & Purchase Orders daily when handover by Purchasing Dept.

5. To photocopy the Die Part & Raw Material Invoices, Delivery Orders and K1 Form, thereafter filling into incoming die part & raw material file.

6. To check Sub-Con Supplier’s Invoices for all the related documents pertaining to Accounts Payable, thereafter enter into EB System.

7. To photocopy the closing inventory for Die Part and Tooling Die Invoices.

8. To Reimbursement Petty Cash when necessary and Coding before enter into EB System.

(C) GENERAL LEDGER

1. To prepare Recurring Entries and gather all the supporting documents before enter into EB System.

OTHER RESPONSIBILITIES

1. To carry out department Weekly 5’S Activities.

2. To carry out department target and related Activities for ISO 14001.

3. To prepare Telegraphic Transfer Forms & Form P for overseas suppliers.

4. To prepare Remittance List for overseas suppliers.

5. To prepare and update Monthly Updating Checklists for tax agent / auditor / external department :-

- Advertising

- Beverages

- Utilities (eg. electricity, water, telephone, handphone, astro & indah water)

- Employee Welfare

- Entertainment

- Factory Consumables

- General Expenses

- Government Service Tax

- Legal Fee

- Professional Fee

- Condominium & Hostel Rental

- Realised / Unrealised (Trade & Non-Trade)

- Staff Insurance

- Sub-Contractors Fee

- Training & Education

- Travelling & Lodging

- Golf & Other Membership Subcription

- Director’s Non-Fee Emoluments – Payroll Summary

- Stamp Duty & Others

6. To prepare monthly Benefit-In-Kind Statement for all Expatriates.

7. To mail out Cheques to local suppliers upon completion of checking.

8. To confirm with banker for incoming payment received from customers (eg. IBG, T/T , Internet Banking & etc).

9. To mail out Statement of Account to customers upon completion of checking.

10. To fill in bank in slips, update daily cash book, arrange daily banking for all collection of cheque from customers and finally filling.

11. To do checking and sorting all the utilities bills before arrange for payment. Thereafter arrange driver to pay the utilities bills. Photostat expatriate’s utilities bill for prepare benefit-in-kind statement and collect whatever balance should be pay by the employee.

12. To do sorting and filling the entire daily documents receive from Purchasing Department.

Perks & Benefits

• Increment and bonus
• Allowance (meal, attendance, etc.)
• Uniform provided
• Annual Dinner, Festival Duit Raya
• Medical claim, PA & hospitalisation insurance
• Personal development opportunities
• Paid training and development

Job Responsibilities：

• Assist in daily HR and administrative operations.
• Support recruitment activities including job posting, interview arrangement, and onboarding process.
• Maintain and update employee records, attendance, leave, and HR documentation.
• Assist in payroll preparation and ensure employee information is accurate.
• Coordinate staff confirmation, resignation, renewal, and other HR-related processes.
• Handle employee inquiries regarding HR policies and procedures.
• Assist in organizing staff training, engagement activities, and company events.
• Ensure compliance with company policies and labor regulations.
• Prepare HR reports and other administrative documentation when required.
• Perform other ad-hoc duties assigned by management.

Job Requirements:

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Minimum 1–2 years of HR or administrative experience is preferred.
• Fresh graduates and male candidates are encouraged to apply
• Familiar with Microsoft Office applications.
• Basic knowledge of Malaysia Employment Act and HR practices is an added advantage.
• Good communication and interpersonal skills.
• Responsible, organized, and able to handle confidential information professionally.
• Able to multitask and work independently in a fast-paced environment.

Perks & Benefits

• EPF & SOCSO
• Annual Leave & Medical Leave
• Staff Meal / Accommodation (if applicable)
• Career Advancement Opportunities
• Training & Development Support

JOB DESCRIPTION: -

• To assist department to prepare and update all the related documents for safety.
• Implement, monitor and maintain safety and environmental management system (EMS) in the company.
• Monitor and ensure company’s conformance with applicable legislation requirement of Environmental Quality Act (EQA) 1974.
• Develop training plan and conduct safety and environmental programs and trainings to all employees.
• Coordinate internal and external audit.
• Oversee Schedule Waste Management System and ensure regulatory compliance.
• Conduct safety and environmental meeting with committees.
• Assist and support in maintaining IATF 16949:2016 Quality Management System / ISO14000:2015.
• Resolve customer complaints and non-conformance issues with necessary corrective action in order to minimize reoccurrence.
• Perform any other duties as required or assigned by superior from time to time.

JOB REQUIREMENTS: -

• Candidate must possess at least Post Graduate Diploma/Professional Degree in Engineering (Environmental/Health/Safety) or equivalent.
• Required language(s): Bahasa Malaysia, English
• At least 1 year(s) of relevant working experience in the related field is required for this position.
• Good communication skills and able to work independently.
• Analytical thinking and problem-solving skills.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Regular team activities
• Paid training and development
• Allowances for continuing education

Job Responsibilities

• Coordinate and arrange training programs and schedules
• Liaise with speakers, trainers, and members
• Follow up with members via message or phone call
• Handle booking of training hall/room, food & beverage arrangements
• Manage training-related materials and items
• Maintain attendance records and training feedback reports
• Prepare training presentation slides and materials
• Create content for training EDM and social media postings
• Coordinate and manage online Zoom meetings
• Perform other ad hoc duties assigned by management

Requirements

• Good communication and coordination skills
• Well-organized and responsible
• Basic knowledge in Microsoft Office / Canva / Zoom
• Able to multitask and work independently
• Experience in admin or training coordination will be an added advantage

Perks & Benefits

• Casual dress code
• Free snacks / Happy hours

We are looking for a proactive and commercially minded Assistant Manager, Marketing & Business Development to support the company’s property development, commercial leasing and business growth initiatives.

This role will be involved in project marketing, branding, campaign execution, business development support, tenant / prospect engagement, market research, proposal preparation and coordination with internal and external stakeholders.

The ideal candidate should have relevant experience in property development, commercial property, leasing, real estate marketing, business development, retail, event venue or related industries.

Key Responsibilities

• Plan, coordinate and execute marketing activities for company projects, commercial spaces, sales gallery activities, launches, roadshows, exhibitions and promotional campaigns.
• Coordinate digital and offline marketing materials, including social media content, website updates, advertisements, brochures, signage, EDMs, presentation decks and other collaterals.
• Work with internal teams, designers, agencies, vendors and media partners to ensure marketing materials are accurate, timely and aligned with company branding.
• Identify potential business opportunities, tenants, brands, agents, strategic partners, collaborators and commercial prospects.
• Conduct initial engagement with prospects, tenants, agents or business partners to introduce company projects and explore potential collaboration.
• Prepare business proposals, presentation decks, company profiles, project information packs and supporting documents.
• Maintain business development pipeline records, prospect databases, follow-up status and meeting records.
• Support tenant sourcing, leasing-related marketing and commercial space promotion activities.
• Arrange site visits, project briefings, tenant presentations and follow-up meetings.
• Conduct market research on property market trends, commercial leasing trends, competitor developments, pricing, tenant mix and customer behaviour.
• Coordinate marketing events, project launches, roadshows, exhibitions, open houses, tenant engagement sessions and corporate activities.
• Liaise with vendors, agencies, consultants, agents, partners and internal teams to ensure smooth execution of activities.
• Ensure proper documentation and control of marketing approvals, quotations, proposals, vendor records and business development files.
• Perform any other duties and responsibilities as assigned by Management from time to time.

Job Requirements

• Bachelor’s Degree in Marketing, Business Administration, Mass Communication, Real Estate, Property Management, Business Development or related discipline.
• Minimum 5 to 7 years of relevant working experience in marketing, business development, leasing, property development, commercial property, real estate, retail, event venue or related industry.
• Experience in property development, commercial leasing, tenant engagement, project marketing or real estate business development will be an added advantage.
• Good understanding of marketing, branding, digital marketing, business development and commercial leasing support.
• Strong commercial awareness with ability to understand property market trends, customer behaviour and competitor activities.
• Good communication, presentation, proposal writing and stakeholder management skills.
• Able to prepare marketing materials, business proposals, presentation decks, reports and management updates.
• Good planning, coordination, follow-up and documentation skills.
• Proficient in Microsoft Office applications, especially PowerPoint, Excel and Word.
• Good command of English and Bahasa Malaysia. Mandarin will be an added advantage where business needs require communication with relevant customers, tenants, agents or business partners.
• Mature, proactive, business-minded and able to work with minimum supervision.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Regular team activities
• Company trips
• Medical insurance
• Open culture
• Paid training and development

• Syarikat pengeluar makanan
• 5 hari bekerja
• Lokasi : Taman Perindustrian Maju Jaya, Johor Bahru
• Basic RM1700-RM2000
• Kemasukan Segera atau 1 bulan notis dialu-alukan.

Skop Kerja :

• Menerima dan mengesahkan semua bahan-bahan masuk mengikut keperluan standard HACCP dan Halal.
• Memastikan penerimaan resit dan dokumentasi barangan yang betul.
• Memastikan penghantaran barangan / stok kepada pelanggan dan kepada Production tepat pada masanya
• Pengiraan stok harian dan bulanan untuk semua bahan (yang mana berkenaan) dan barangan siap / finished goods.
• Housekeeping/ pengemasan yang betul dan keadaan kerja yang selamat.
• Memastikan bahan masuk / bahan mentah yang diterima daripada pembekal dalam keadaan baik dan bersih.
• Memastikan semua palet bahan mentah /bahan-bahan disembur dengan racun serangga dalam gred makanan.
• Memastikan lori dan kontena yang digunakan untuk pengangkutan barang berada dalam keadaan bersih dan keadaan lori yang sesuai

Syarat Kemasukan :

• SPM / Sijil / Diploma
• Ada kenderaan sendiri dan lesen memandu.
• Boleh berkerja di JB
• Gaji Pokok RM1700 - RM2000 (Tidak termasuk Elaun)
• Caruman KWSP , PERKESO, SIP , Group Insurance & Hospitalization diberikan.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Regular team activities
• Personal development opportunities

• Well established FMCG (Bumiputera F &B manufacturer and distributor)
• Working location / Puchong (1 Vacancy)
• 5 Working days / Week
• 6 months to 2 years of working experience in HR / Admin related.
• Fresh graduate are welcome to apply
• Basic Salary RM1700 - RM2000

Job Description

• To assist in HR tasks especially on Leave Management.
• To handle administration operations & activities
• To handle any other admin related functions which assigned by superior & maintain good working relationship with all staff

Job Requirement

• SPM / Certificate / Diploma / Advanced Diploma / Degree in any field.
• Required skill(s): MS Office.
• Preferably 6 months - 2 year(s) of working experience in the related field.
• 1 Full-Time position(s) available.

Perks & Benefits

• Central location
• 5 Working Days/ Week
• Personal leave

職責：

• 會計師（全套帳務）
• 負責全套帳務處理
• 管理應付帳款（AP）
• 進行銀行對帳
• 處理電子發票
• 輸入PV並檢查PI
• 與審計人員、稅務代理人和相關政府部門聯絡。

要求：

• 限國語使用者
• 1-3年全套會計經驗
• 能夠獨立工作，並具有較強的責任感。
• 熟悉自動計數會計軟體
• 優先考慮會說國語的候選人*

福利待遇

• 公積金繳款
• 年假
• 開放文化
• 薪資：2000 馬幣 – 3200 馬幣（視經驗而定）
• 週一至週五：上午9:00至下午5:30
• 星期六（輪班制）

應用方法：

• 請將履歷寄至 thongshenghung11@gmail.com 或線上申請
• 聯絡電話：0126031698/06-5533399

• Public Listed Company . Manufacturing Firm (Sungai Chua Kajang)
• Fresh graduate / Junior Executive are welcome to apply
• On the job training will be provided to Fresh graduate / Juniors.
• Basic salary up to RM3800
• Work hour 9am - 5pm
• 5 working days / week

Job Responsibilities :

• To handle Interview, recruit non executive staff and workers for both the company and sub company to meet their manpower requirements.
• Supervise the safe custody, retrieval and updating of personnel files and records.
• To follow up on all industrial accident cases in the company.
• To liaise with SOCSO on any industrial accident claim.
• To ensure that all training claims with Human Resources Development Council are being followed up.
• To prepare the monthly manpower statistics.
• Assist the HR Manager in arranging for training programs
• Provide counselling to the employees.
• Assist the HR Manager in following up on disciplinary cases in the production.
• To attend to the foreign workers’ welfare needs in accordance to common practices within Malaysian law.
• To ensure that the general office areas, reception, telecommunication and office equipment are well maintained and in serviceable conditions.
• To organize and ensure maintenance and good housekeeping of the company’s property.
• Issue insurance for transshipment of roller to supplier site
• Handle risk insurance and insurance claims
• Assist the HR Manager in monitoring guard tour patrol report, schedules and assignments of security guards.
• Handle maintenance of company vehicles, application of transfer ownership, petrol card, renewal of car insurance & road tax.
• To handle maintenance of company property & tenancy agreement.
• To handle maintenance of office building (pest control, hygiene service, repair & maintenance) and office equipment
• Liaise with government authorities (Majlis Pembandaran , Jabatan Alam Sekitar, Pengarah Tanah dan Galian, Malaysian Investment Development Authority)

Job Requirement :

• Bachelor Degree in any field
• Fresh graduate are welcome to apply
• Preferably 1 to 3 years of working experience in any HR / Admin related field.
• Must be willing to work in Sungai Chua, Kajang
• Possess own transport and able to work at Kajang.
• 1 full time position is available

Perks & Benefits

• Regular team activities
• Personal leave

Responsibilities :

1. To assist on follow-up actions assigned.
2. Provide personal support to AGM, Sales & Marketing in daily sales and customers management.
3. Maintain and update sales pipeline, etc.
4. Handle customer inquiries, resolve issues, and build strong customer relationships.
5. Prepare other Sales Department documents such as quotation, Sales order, etc.
6. Prepare report required by the Sales Department.
7. Files and maintains records/documents.
8. Any other duties as assigned by superior.

Requirements:

• Minimum Diploma
• Fresh graduates are encouraged to apply, and candidates with relevant work experience will have an added advantage.
• Possess an excellent communication and interpersonal skill.
• Able to communicate effectively in Malay and English. Proficiency in Mandarin is an added advantage, as the role involves liaising with Mandarin-speaking customers.

Perks & Benefits

• Casual dress code on Friday
• Personal development opportunities
• Paid training and development

Job Scope :

1. Assist in purchasing and ordering of products

2. Follow up with suppliers on orders and delivery

3. Update purchase and stock records in system

4. Coordinate with warehouse and retail outlets for stock replenishment

5. Support daily purchasing and admin tasks

Requirements:

1. Basic computer knowledge (Excel / system)

2. Responsible and well-organized

3. Good communication skills

4. Training will be provided

5. Able to communicate in Chinese , English and Malay

Perks & Benefits

• Friendly working environment
• Stable job with career growth
• Travel allowance provided (if required)
• Employee Discount on company products/services
• Employee equity
• Nearby public transport
• Casual dress code
• Open culture
• Personal development opportunities

Job Description:

• Dealing with international brand product
• Planning and monitoring the ongoing company presence on social media and digital marketing
• Launching optimized online advertisements to increase company and brand awareness
• Work closely with sales and marketing to achieve their objectives
• Assist in planning and executing marketing campaigns and promotional activities.
• Coordinate online and offline marketing activities, including events and digital campaigns.
• Prepare marketing reports, campaign analysis, and monthly performance updates.
• Ensure all marketing materials are aligned with company branding guidelines.
• Assist in budget planning and monitoring of marketing expenses.
• Support management with any ad-hoc marketing tasks when required.

Requirements:

• Diploma/Degree in Marketing/ Mass Communications/ Business Studies or equivalent.
• Required language(s): English & Bahasa Malaysia
• Preferably candidates with age below 40 years old
• Required Skill(s): Microsoft Office
• Minimum 3-7 years of working experience in digital marketing role
• Good social media knowledge is required
• Willing to learn, and work in a team, independently and odd hour Enthusiasm,
• motivation and a positive attitude
• Experience as a Live Host is an advantage.
• Willing work in Seremban

Send your resume to karmeng.wong@ultragallant.com.my

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description:

1. Billing

• Prepare and issue transport invoices accurately and on a timely basis
• Verify supporting documents (e.g. delivery orders, trip records, customer reports) prior to billing
• Ensure billing is in accordance with agreed rates and contractual terms

2. Customer Reporting & Reconciliation

• Verify report and liaise with customers to verify, reconcile, and validate billing data
• Investigate and resolve discrepancies, disputes, or billing variances

3. Month-End Closing Support

• Assist in month-end closing activities related to transport billing
• Prepare and maintain transport accruals to ensure completeness of revenue and expenses
• Ensure transactions are recorded in the correct accounting period (minimize cross-month billing issues)

4. Data Accuracy & Control

• Ensure accuracy and completeness of billing data in the system

5. Documentation & Audit Support

• Maintain proper documentation for invoices, reports, and reconciliation workings
• Support audit requests by providing relevant schedules and documents

6. Coordination & Communication

• Act as key liaison between customers and internal finance/accounts team
• Respond to customer inquiries related to invoices, reports, and charges 

Seremban Vacancy:

• Able handle full set of trading accounts
• Ensuring proper maintenance of account transactions in compliance to statutory and requirements
• Reconciliation of the intercompany accounts, bank reconciliation, accurate posting entries, fixed assets register
• Liaison with company Secretary, auditor, tax department and other government departments
• Responsible in the timely preparation of full set of accounts, weekly, month-end, and financial year end closing with Note to Accounts and all related accounts schedules. Preparation of monthly, quarterly and yearly management reports.
• Handle finance functions including Accounts Receivable, Accounts Payable, Fixed Assets, and perform accounts reconciliations.
• Assisting with cash flow, payments, and bank-related matters
• Support audit and tax submission such as prepare audit and tax schedules for year-end finalization.
• Experience in e-invoicing

Job Requirements:

• Qualifications: Minimum LCCI/ Diploma in Accountancy or equivalent;
• At least 3 years working experience in accounting department;
• Required language(s): Mandarin (preference), English, Bahasa Malaysia;
• Able to work independently with minimum supervision;
• Positive working attitude and responsible;
• Familiar with MS Offices application, Microsoft Dynamics.

If interested, please contact/whatsapp to Mr. Chong at +6012 272 6610

Benefits:

• EPF/Socso/Annual Leaves/Medical Leaves/Public Holidays/Group Insurance/Sport Activities - Pickleball (weekly), Month Birthday Celebration.

Working Schedule - Shah Alam

• 5 days work a week (Monday to Friday).
• Working hours: Mon – Fri (8:30am – 5:30pm)

Working Schedule - Seremban

• 5 1/2 days work a week (Monday to Saturday).
• Working hours: Mon – Fri (8:30am – 5:30pm), Sat (08:30am - 1pm)

Key Requirements:

• 26 – 35 years old.
• Candidate must possess at least Diploma / Degree in Business or Marketing with at least 3 years of working experience in Sales & Marketing.
• A high level of commitment, initiative and leadership.
• Good interpersonal skills and able to engage in various levels of organization.
• Strong communication skill, both oral & written in English, Malay & Mandarin.
• Knowledge in Excel, Word etc an added advantage.
• Possess own transport.
• Good networking ability.
• Self-driven and results oriented.
• Able to work independently.

Key Responsibilities: 

• Identify potential business opportunities for Company.
• Develop and formulate effective selling strategies and marketing plans.
• Set up, co-ordinate and follow up with potential customers on project leads.
• Promote, market and sell Company’s range of products to clients, consultants, architects, designers and etc.
• Develop, nurture and maintain good business relationship with all business associates.
• Generate qualified leads through networking, cold calling, site visits and industry events.
• Coordinate within internal departments (project, sales & etc).
• Track sales pipelines and meet monthly targets.
• Monitor market trends, competitors and upcoming projects.

What We Offer:

• An attractive remuneration package inclusive of incentive and medical benefits will be offered to the selected candidates.
• Basic salary RM3,800.00 and above depending on working experience.
• Allowances : Transport and phone, etc

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Regular team activities
• Medical insurance
• Open culture

Responsibilities:

• Process cash, credit card, and digital transactions accurately using POS systems and handling returns.
• Greet customers, assist in finding products, provide product information, and resolve inquiries or complaints.
• Restock shelves, arrange displays and check product expiry dates
• Ensure cleanliness and organization of the cashier area and overall shop floor.
• Perform daily sales balancing, reporting, and prepare for daily shift

Perks & Benefits:

• EPF, SOCSO & EIS
• Yearly performance bonus
• Annual leave
• Personal development opportunities
• 5 working days per week