Total 12,819 admin assistant job vacancies in Australia

Period: 12 months
Salary: $2800
Location: Pasir Panjang
Working hour: 830am - 6pm Mon-Fri

• Support grant and/or claims processes e.g. Following up with companies on/ checking of supporting documents and eligibility criteria;
• Support planning and execution of DTC industry events e.g. development of EDMs; managing the mailing list, signups and follow-ups with registered participants; collation and preparation of post-event surveys and feedback.
• Support tracking of project status and progress e.g. data entry of company particulars and attendance
• Support company meetings e.g desktop research of companies for preparation of admin/ meeting briefs

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Chee Yung Chen (Zack) - R23112910
ScienTec Consulting Pte Ltd – 11C5781

Job Description

· Prepare technical drawings as per project and product requirements using drafting (CAD) software

· Follow through any modification to the project and product requirements and update drawings accordingly

· Work closely with all relevant parties including Operations teams to ensure drawings are feasible and effectively translated into products using CNC machines

· Coordinate for Sales Order Processing

· 5 Days work Week

Job Requirements

· Candidate must possess at least "N" Level with Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in any field

· At least 1 Year(s) of working experience as a drafter – experience in the stone or related industry will be an advantage

· Required Skill(s): Microsoft Office, Autocad (CAD)

· Possess positive attitude and able to work in a fast-paced environment

1. Build and Maintain Store Database

2. Perform Daily Out-Stock

3. Order and Replenish Store items

4. Perform Stock-in

5. Ensure Cleanliness, Organisation and Compliance for Store

6. Conduct Monthly Stock Take

7. 5 Days Work Week

Job Requirements

· Candidate should possess at least a Primary/O-Level/A-Level, any field.

· Able to work independently under minimum supervision.

· Experience in storing, issuing, shipping and receiving materials and supplies; applying purchasing procedures; applying inventory control methods preferred.

We are seeking a motivated, organised and detail-oriented Patient Care Admin Support to join our healthcare operations team. This role is patient-facing and time-sensitive: you will be the first point of contact for patient enquiries and clinic calls, and the coordination link between patients, clinics, specialists and the internal business development team. This opportunity is open to fresh graduates —comprehensive training will be provided.

Role Priorities

The following are non-negotiable, ranked priorities for this role:

•    Patient queries and clinic calls come first. Patient enquiries and incoming clinic calls take precedence over all other administrative tasks and must be acknowledged and actioned promptly.

•    Answer and return calls during clinic operating hours, including weekends. Calls and messages must be answered and reverted within clinic hours — Monday through Sunday (including Saturday and Sunday) —in line with the clinic operating schedule.

•    Communicate and coordinate. Keep patients, clinics and internal teams informed with clear, timely and professional communication, ensuring nothing falls through the cracks.

Key Responsibilities

Patient & Clinic Coordination

•    Serve as the first point of contact for patient enquiries; respond to questions accurately, empathetically and promptly.

•    Answer, screen and return incoming clinic calls during operating hours, including Saturdays and Sundays, ensuring no call or message goes unanswered.

•    Manage patient communications across phone, email and WhatsApp, maintaining a professional and responsive tone at all times.

•    Coordinate and follow up on patient-related matters between patients, clinics, specialists and internal teams in a professional and efficient manner.

Administrative & Billing Support

•    Provide administrative support to the business development team.

•    Assist in handling billing matters and ensuring timely processing of payments; verify invoice accuracy and resolve discrepancies promptly using Excel.

•    Maintain and update trackers, schedules and patient records in Microsoft Excel, ensuring data is accurate and current.

•    Assist in preparing reports, proposals and other documentation as needed.

Efficiency & Multitasking

•    Multitask effectively under pressure — juggle live patient calls, follow-ups, billing and admin concurrently while keeping patient enquiries the top priority.

•    Leverage AI tools (e.g. drafting, summarising, scheduling and data-entry assistants) to work faster, reduce errors and lift overall task efficiency.

•    Continuously look for ways to streamline workflows and improve turnaround times.

Relationships & Operations

•    Support the development and maintenance of strong relationships with patients, clinics, clients and stakeholders.

•    Work closely with internal teams to ensure seamless business operations.

•    Perform any other duties as assigned to support business growth and operational excellence.

Requirements

•    A diploma in Business Administration, Finance, Marketing, Healthcare Management, or a related field.

•    Fresh graduates are welcome to apply — training will be provided.

•    Strong organizational, communication and coordination skills.

•    Proven ability to multitask and work efficiently in a fast-paced, dynamic environment.

•    Comfortable using WhatsApp for patient and team communication, and AI tools to improve productivity.

•    Proficiency in Microsoft Office, with strong Excelskills (Word, Excel, PowerPoint, Canva).

•    Willing and available to answer and return calls during clinic hours, including Saturdays and Sundays.

•    A proactive, service-oriented attitude with a willingness to learn and grow in the role.

About Us

Dada Consultants is a boutique executive search firm in Singapore specialising in tech, fintech, and digital assets. We're a lean, high-performing team of around 15 people. We're looking for a dependable HR & Admin Executive to be the backbone of our people operations.

What You'll Do

HR Operations

• Manage end-to-end work pass applications and renewals (EP, S Pass, DP LOC) via MOM portal
• Draft and issue offer letters, employment contracts, confirmation letters, and other HR correspondence
• Coordinate onboarding for new hires — including first-day briefings and documentation
• Maintain and update employee records and HR files (digital and physical)
• Support offboarding processes including resignation acknowledgements and exit clearance

Payroll & Benefits Administration

• Manage employee claims, allowances, and reimbursements via the HR system
• Maintain accurate records of leave entitlements and balances
• Coordinate with the finance team on payroll-related matters where required
• Administer employee benefits and ensure timely processing of submissions

Compliance & Policy

• Ensure HR practices are aligned with MOM regulations and Employment Act requirements
• Assist in drafting or updating HR policies and employee handbook as needed

Office & Admin

• Manage day-to-day office operations — supplies, vendor coordination, facilities
• Support founders and management with administrative tasks and scheduling

What We're Looking For

• 2–4 years of HR & admin experience, ideally in a small or boutique firm
• Hands-on experience with MOM work pass applications (EP/S Pass) is a strong plus
• Familiar with Singapore Employment Act and CPF regulations
• Organised, detail-oriented, and able to juggle multiple tasks without dropping the ball
• Comfortable working in a fast-paced, entrepreneurial environment with minimal hand-holding
• Proficient in Microsoft Office / Google Workspace; experience with HRIS or payroll tools is a bonus

If it sounds like your next move, please don’t hesitate to apply. Kindly note that only shortlisted candidates will be contacted. Appreciate your understanding. Data provided is for recruitment purposes only.

About Us

Dada Consultants was established in 2017, with the commitment of providing the best recruitment services in Singapore. We are comprised of a dynamic head-hunting team dedicated to sourcing for highly competent professionals in IT industry. We provide enterprises with customized talent solutions, and bring talents to career advancement.

EA Registration Number: R2197058
Business Registration Number: 201735941W. Licence Number: 18S9037
www.dadaconsultants.com

Admin & HR Executive

Job Description:

Human Resource

• Manage end-to-end recruitment: Job posting, candidate screening, interview coordination, and offer management
• Prepare work pass application drafts for incoming new staff and coordinate renewals of existing staff work passes with MOM
• Prepare Letters of Appointment (LOA)
• Conduct structured orientation programmes for all new hires; manage the onboarding experience including 30/60/90-day check-ins
• Send notification emails to relevant departments upon new staff commencement
• Administer all HR transactions including confirmation, contract renewal, transfer, and offboarding
• Send resignation acknowledgement emails to resigned staff; prepare and submit monthly resignee listing to CFO for Oracle processing
• Manage leave administration (annual, medical, maternity/paternity, childcare, NS leave) in HRMS
• Administer staff hospitalisation and insurance claims, including liaison with insurers and timely submission
• Prepare and issue Certificates of Employment (COE) for staff upon request
• Manage the Primary Care Programme (PCP) for staff in accordance with MOM requirements
• Prepare and update staff CVs for new site staff and staff transfers.
• Manage and maintain the HRMS for staff and semi-staff
• Administer staff hospitalisation and insurance claims
• Coordinate internship placements, including liaison with institutions, onboarding administration

Compliance, Reporting & Policy

• Maintain and update HR database with accuracy; prepare monthly HR reports and statutory survey submissions (MOM, BCA, etc.)
• Support in the implementation of HR policies, procedures, and guidelines and the employee handbook
• Monitor changes to MOM, TAFEP, CPF, and other applicable legislation; advise superiors and management on necessary updates

Administration

• Monitor and coordinate renewal of company vehicles road tax and insurance policies; maintain a renewal tracker to ensure zero lapses
• Assist Esso Fleet Card programme — collate receipts and prepare periodic reports for submission to Finance
• Arrange bus transport for workers as required and verify monthly transport invoices
• Coordinate with IT on email account creation for new staff, license tracking, and procurement of computers and laptops
• Coordinate donations and corporate social responsibility (CSR) initiatives
• Assist in drafting and disseminating company memos, circulars, and employee communications
• Support planning and execution of company events, staff activities, and CSR programmes
• Assist with data compilation for the Annual Report and Sustainability Report
• Provide general administrative support across departments as required
• Handle ad-hoc tasks as assigned by immediate supervisors

Job Requirements

• Degree in Human Resources Management or relevant
• Min. 2 years of experience as a HR Generalist
• Familiar with MOM Guidelines
• Proficient in HRIS and Data Analysis
• Team player, strong organisational skills and attention to details

Job Description:

• Follow up with staff daily deployment
• Update client daily attendance via email or WhatsApp
• Answer phone calls
• Assist new member with sign up & guide them on how to use the YY CIRCLE app
• Assist walk-in with registration
• Work closely with manager to fulfil the daily requisition
• Recruit new member & work on the new registration to ensure they are deploy at the sites

Job Requirements:

• Minimum GCE ‘N’/ ‘O’ equivalent
• Positive working attitude, people-oriented, strong team player, excellent communication and interpersonal skill.
• Required Skill(s): Word, Excel, Powerpoint
• Able to converse in Mandarin fluently will be advantage - Candidate will need to liase with both clients staffs that is needed to converse in mandarin
• Required to have knowledge in Various Social Media Platform.
• Proficiency in MS Office and other computer knowledges.
• Training will be provided.
• Available Immediate.

Admin Cum Accountant

Company: ZhanTech Pte Ltd
Industry: Engineering Services
Location: Singapore
Employment Type: Full-Time

Job Summary

ZhanTech Pte Ltd is seeking a responsible and proactive Admin Cum Accountant to support our daily administrative, accounting, and HR operations. The ideal candidate should have hands-on experience with Tally Accounting Software, possess strong organizational skills, and be able to work independently in a fast-paced engineering environment.

Key Responsibilities

Accounting & Finance

• Maintain accounts using Tally Accounting Software.

• Prepare invoices, quotations, purchase orders, and delivery orders.

• Handle accounts receivable and accounts payable.

• Perform bank reconciliations and monitor cash flow.

• Assist with monthly financial reports and accounting documentation.

• Liaise with auditors, bankers, and external service providers when required.

Administration

• Manage general office administration and documentation.

• Attend and screen incoming office calls professionally.

• Handle email correspondence and customer follow-ups.

• Maintain filing systems and company records.

• Coordinate office supplies and administrative requirements.

Human Resources

• Assist with employee onboarding and offboarding processes.

• Maintain employee records and leave administration.

• Support payroll preparation and HR documentation.

• Coordinate staff matters and ensure compliance with company policies.

Requirements

• Minimum Diploma in Accounting, Finance, Business Administration, or related field.

• At least 2 years of relevant experience in accounting and administration.

• Hands-on experience with Tally Accounting Software is mandatory.

• Proficient in Microsoft Office applications (Excel, Word, Outlook).

• Good communication and interpersonal skills.

• Strong attention to detail and ability to multitask.

• Ability to work independently with minimal supervision.

Preferred Qualifications

• Experience in the Engineering, Construction, or Services industry.
• Familiarity with Singapore accounting and payroll practices.
• Candidates must be eligible to work in Singapore.

What We Offer

• Competitive salary based on experience.

• Stable and supportive working environment.

• Opportunity to grow with a dynamic engineering company.

Interested applicants are invited to submit their updated resume, stating their current and expected salary, notice period, and availability.

Responsibilities

• Manage daily material request, fabrication schedule, prepare paperwork and coordinate with respective department to ensure smooth fabrication
• Handle incoming calls and emails for Aircon servicing request, arrange manpower to attend the complain & prepare report for quotation perusal
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Oversee proper documentation for store on material receiving & delivery
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiatives

Requirements

• SPM, O level or equivalent.
• Proficiency in Microsoft Word and Excel to produce and manage project documentation
• Experience in a Project Administration role to enhance task execution efficiency
• Experience in ACMV or Construction fields to better understand project requirements and context

• Handle month-end closing of accounts and preparation of management reports
• Support monthly payroll service for local & foreign worker.
• Handle & process staff and director monthly claims.
• To ensure timely, accurate processing payments to local vendor & sub contractor.
• Ensure proper maintenance and filing to support all accounting entries.
• Able to maintain Partial/ full set of management accounts / budgeting / liaising with auditors
• Quarterly GST reporting / submission and other ad-hoc tasks as and when assigned

Requirements:

• At least 1 years working experience
• Experience in preparing full set of accounts is essential
• Well verse in GST quarterly returns
• Proficient in MS Office
• Responsible, meticulous and able to work with tight deadline
• Must have initiative and able to work independently with least supervision
• Preferably able to start work within short notice

Responsibilities:

• Provide administrative and personal support to ensure smooth daily operations.
• Manage schedules, appointments, and meeting arrangements.
• Handle email correspondence, phone enquiries, and follow-ups.
• Prepare and maintain records, reports, and documentation.
• Coordinate with clients, vendors, and external parties on administrative matters.
• Assist with event planning, travel arrangements, and logistics when required.
• Perform data entry, filing, and document management duties.
• Support ad-hoc tasks and projects as assigned.

Requirements:

• Minimum Diploma or equivalent qualification.
• Prior experience in administrative, coordinator, or personal assistant roles preferred.
• Proficient in Microsoft Office applications.
• Strong organizational and communication skills.

Interested Applicants, please click Apply Now

Chow Zi Qing

R2199258

Revup Proservices Pte Ltd

EA.24C2366

Job Description

• Industry/ Organization Type: Educational Content Publisher
• Position Title: DTP Desktop Publishing Admin Assistant
• Working Location: Bukit Merah
• Working Hours: 5 Days, Monday – Friday (8am – 6pm / 9am – 7pm)
• Salary Package: Basic Salary + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Support in the end-to-end production of educational publications, from manuscript development through to final printing.
• Coordinate with editors, graphic designers, layout artists, printers, and external service providers to ensure projects are delivered efficiently and on schedule.
• Support page layout preparation, proofreading activities, formatting tasks, and quality checks to maintain content accuracy and presentation standards.
• Plan and track production timelines, monitor ongoing assignments, and ensure milestones and deadlines are met.
• Maintain and organise production-related records, files, documentation, and administrative materials.
• Provide general administrative support and undertake additional production-related tasks as required.

APPLY NOW!!!

• Minimum Diploma holder.
• Experience in publishing, print operations, project coordination, or administrative support is advantageous.
• Meticulous with strong organisational abilities and effective time-management skills.
• With proofreading experience is a plus.
• Familiar with design software such as Adobe InDesign, Illustrator, and Photoshop.
• Able to manage multiple priorities simultaneously and perform well in a deadline-driven environment.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10039 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Provide general administrative & clerical support
• Office Operations & Coordination like ordering of pantry, calling courier services, aircon servicing
• Documentation & Records Management
• Handle and maintain confidential information, correspondence, and documentation with discretion.
• Data entry, saving emails and whatsapp messages, document scanning, photocopy, filing, archiving, backup records and secure storage of records. Maintain a systematic and accessible documentation and records system (for all documents in and out of the office)
• Handle phone calls and softwares like canva and CRM

Requirements 

• Minimum GCE 'A' Levels/ Diploma/ Degree in any discipline 
• Preferably with prior administrative experiences 

Interested candidates please send in your resume to:

Reina Patricia Johan

Outsourcing Team
Recruit Express Pte Ltd
Email: reina@recruitexpress.com.sg

EA License No: 99C4599

Hiring Part Time/ Full Time

Home Based PA (Personal Assistant)

- Real Estate Industry

- Past experience of sales/ telemarketing preferred

- Serve Chineses/Dialect Speaking Client

- Candidate must be able to fulfil a minimum of 4 time slot per week

- Working Hr 9-12pm / 2-5pm

Salary $12.00 - $15.00 /hour

Company Overview

The client operates in Singapore, specializing in managing business operations across procurement, production, sales, logistics, and customer support within SME environments.

Job Summary

Lead and coordinate daily business operations to optimize procurement, sales, logistics, administration, and staff management. Drive improvements in sales growth, cost efficiency, and operational processes while ensuring compliance and quality standards.

Responsibilities

• Oversee daily operations across procurement, production coordination, sales, administration, logistics, and customer support to ensure seamless business functioning
• Identify operational bottlenecks, cost leakages, and inefficiencies, then develop and implement plans to improve sales, reduce costs, and enhance margins
• Collaborate with directors and staff to maintain smooth day-to-day operations and resolve urgent operational issues promptly
• Coordinate procurement activities by liaising with suppliers on pricing, delivery schedules, payment terms, product availability, and quality to secure cost-effective supplies
• Monitor procurement costs and maintain accurate supplier records and documentation for audit and compliance purposes
• Support sales operations by managing customer follow-ups, quotations, order coordination, and resolving customer service issues to enhance customer satisfaction
• Analyze customer complaints, pricing matters, and pending follow-ups to identify opportunities for sales growth and improved profitability
• Oversee invoicing, administrative workflows, document filing, and internal records to maintain operational accuracy and compliance
• Coordinate with accounts and administrative staff on payments, receivables, supplier invoices, and related documentation to ensure timely financial processing
• Review and approve operational and administrative matters within company approval limits to maintain control and accountability
• Manage licence renewals, regulatory compliance documents, insurance, and coordinate product lab testing to uphold quality and legal standards
• Maintain records related to food safety, quality control, customer requirements, and supplier documentation, liaising with external laboratories, service providers, contractors, and authorities as needed
• Coordinate staff schedules, leave management, manpower allocation, and basic HR administration to optimize workforce deployment
• Support staff supervision, task allocation, and performance follow-up to foster accountability and productivity
• Provide operational coverage during manpower shortages and handle urgent staffing issues to maintain business continuity
• Organize delivery arrangements, driver schedules, and customer delivery requirements to ensure timely and accurate order fulfillment
• Address ad hoc operational challenges and ensure customer commitments are met consistently

Required competencies and certifications

• Strong command of English and Mandarin to effectively communicate with customers, suppliers, and staff
• Proficiency in digital tools, spreadsheets, email, messaging platforms, and AI tools to enhance work efficiency
• Strong problem-solving skills to manage practical, ground-level operational issues
• Ability to work hands-on in an SME environment, managing multiple operational functions
• Effective communication, coordination, and people-management skills to lead teams and liaise with stakeholders
• Commercial awareness with a focus on cost control, sales growth, and operational improvements
• Responsible, organized, proactive, and able to perform under pressure

Preferred competencies and qualifications

• Experience in F&B, food manufacturing, food distribution, FMCG, wholesale, logistics, procurement, or SME operations
• Hands-on approach to solving ground-level problems independently
• Ability to organize and improve disorganized processes
• Maturity in managing staff, suppliers, customers, and urgent operational issues
• Comfortable working in a family-owned SME environment
• Capability to use AI and digital tools to boost productivity
• Self-driven with strong ownership mentality