Total 16,250 admin assistant job vacancies in Australia

Job Requirements:

• Candidate must possess at least a Diploma in Secretarial/Business Administration/Management or equivalent.
• Minimum 1 year PA/Secretary experience is required for this position.
• Excellent Communication skill in both written and spoken English & Bahasa Malaysia &Mandarin.
• Good interpersonal &communication skills-verbal &written.
• Proficient in Mandarin &Cantonese is an added advantage.
• Proficient in MS Office, Typing, office administration and business correspondence.
• Possess own transport.
• Fresh graduate is also encourage to apply.
• Full-time position available.

Job Description:

• Coordinating meeting and keep track on and update calendar.
• Answering cells and liaising with clients competently.
• Must be able to maintain strict level of confidentiality and integrity on tasks assigned and information received.
• To perform any ad-hoc duties from time to time.
• Meticulous, analytical, systematic, hardworking, good attitude, independent and reliable.
• Assist in drafting letters and preparation of presentations.
• Maintaining business/client contact database.
• Responsible for a wide spectrum of administrative, secretarial and general office support duties.

Perks & Benefits

• Central location
• Casual dress code
• Medical insurance
• Personal leave
• Personal development opportunities
• Dental insurance
• Angpow
• Staff Purchase

Responsilities

• To assist and update daily, weekly, and monthy production schedules based on demand forecasts and customer requirements.
• Ensure that all raw materials and parts are available in time for production.
• Track the progress of production to make sure everything is going according to plan.
• Work closely with the purchasing, sales, and production teams.
• Handle any delays or issues in production and adjust plans when necessary.
• Prepare reports on production performance, delays, and inventory.
• Any other duties as assigned by Superior.

Requirements

• Candidate must possess at least Diploma, Bachelor's degree in Supply Chain Management, Operations Management, Industrial Engineering, or a related field.
• Required language(s): Bahasa Malaysia, English, Mandarin.
• Familiarity with ISO 9001.
• At least 1 year(s) of working experience in related field is required for this position.
• Applicants must willing to work in BALAKONG, SELANGOR.
• Available to start work immediately is an advantage.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Paid training and development
• Bonus

• 食品製造

• 每週 5 個工作天

• TPP，蒲種

工作職責

• 每日列印所有電子商務訂單

• 確保 Bazar 有足夠的庫存以提供支持

• 電子商務業務與日常員工採購

• 根據收到的訂單打包電商訂單。

• 按時將所有電商訂單交付給物流公司。

• 依照管理階層所訂定的標準，記錄所有庫存的進出。

• 人工監控所有出庫托盤。

• 根據發票正確提取貨物，並在貨物交付給客戶之前待命檢查裝貨情況。

• 為確保從工廠收到的貨物狀況良好，並依規定存放，且收到的數量與相關證明文件相符，以便進行核實。

• 確保客戶退回的貨物連同發票一起按規定分類，徹底核實並重新包裝貿易退貨中的優質商品。

• 協助進行每月庫存盤點（單位庫存）

職位要求

• SPM/專業證書/文憑/高級文憑或同等學歷。

• 1-2年相關工作經驗

• 最好來自快速消費品/食品/飲料/食品產業相關領域

• 自備交通工具，並願意在蒲種TPP工作

• 能夠駕駛堆高機

• 每週 5 個工作天

• 我們將為合適的候選人提供優缺點的薪資待遇。

• 現有1個全職職缺

福利待遇

• 津貼（旅費、交通費等）
• 定期團隊活動
• 個人休假

Responsilities

• To assist and update daily, weekly, and monthy production schedules based on demand forecasts and customer requirements.
• Ensure that all raw materials and parts are available in time for production.
• Track the progress of production to make sure everything is going according to plan.
• Work closely with the purchasing, sales, and production teams.
• Handle any delays or issues in production and adjust plans when necessary.
• Prepare reports on production performance, delays, and inventory.
• Any other duties as assigned by Superior.

Requirements

• Candidate must possess at least Diploma, Bachelor's degree in Supply Chain Management, Operations Management, Industrial Engineering, or a related field.
• Required language(s): Bahasa Malaysia, English, Mandarin.
• Familiarity with ISO 9001.
• At least 1 year(s) of working experience in related field is required for this position.
• Applicants must willing to work in BALAKONG, SELANGOR.
• Available to start work immediately is an advantage.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Paid training and development
• Bonus

i) 協助處理所有日常行政工作，包括道路稅、許可證、保險續約、檢驗等；

ii)協助簽發採購訂單；

iii) 根據發票和系統核對到貨訂單；

iv) 更新並跟進所有機器的保養和維護日期；

五）協助辦理外籍勞工許可證續約；

六）執行管理階層不時指派的任務。

福利待遇

• 休閒著裝要求

1. Recruitment & Onboarding

• Assist in posting job advertisements and scheduling interviews.
• Screen resumes and coordinate interview arrangements.
• Prepare offer letters and employment contracts.
• Assist with onboarding process for new employees.

2. Employee Records & Documentation (Local Staff)

• Maintain and update employee personal files and HR database.
• Ensure employee records are accurate and up to date.
• Prepare HR letters such as confirmation letters, warning letters, and employment verification.
• Manage the company’s leave management and attendance monitoring systems.

3. Payroll & Attendance Support (Overall)

• Monitor staff attendance, overtime and leave utilization
• Assist in collecting attendance records and leave applications.
• Support payroll preparation by providing relevant employee data.
• Monitor staff leave and maintain leave records.

4. HR Administration

• Handle general HR administrative duties.
• Assist in organizing training programs and HR activities.
• Maintain HR policies, procedures, and documentation.

5. Compliance & Employee Support

• Ensure HR practices comply with company policies and labour laws.
• Assist employees with HR-related inquiries.
• Support disciplinary procedures and documentation when required.

6. Training & Development

• Identify employee training needs based on departmental requirements.
• Coordinate internal and external training programs.
• Maintain training records and training matrix for employees.
• Apply & Claim Grant – HRDC

7. ER/IR

 A) Employee Relations Management

• Maintain good relationships between employees and management.
• Handle employee complaints, grievances, and workplace issues.
• Provide guidance to employees on company policies and procedures.
• Support HR in maintaining a positive work environment.

 B) Industrial Relations Compliance

• Ensure company practices comply with the Employment Act 1955 and Malaysian labour regulations.
• Handle cases related to termination, misconduct, and unfair dismissal.
• Assist in preparing documentation for Labour Office (JTK) or Industrial Court cases if required.

8. Others

• Support HR Assistant, for Foreign Workers matters (Still teach HR Assistant for any regarding Foreign Worker issue)
• Assist HR Manager in manpower planning and HR operational activities

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Paid training and development
• Allowances for continuing education

Store Assistant – Join Our Team!

We are looking for enthusiastic, hardworking, and responsible individuals to join our grocery store team.

Job Responsibilities:

• Assist customers with their shopping needs
• Restock shelves and ensure products are well displayed
• Maintain cleanliness and organization of the store
• Handle cashier duties when required

Requirements:

• Positive attitude and friendly personality
• Responsible and reliable
• Willing to learn and work as a team
• Able to work flexible shifts (including weekends)

What We Offer:

• Supportive and friendly work environment
• On-the-job training provided
• Opportunities for growth

If you’re motivated and ready to work, we’d love to have you on our team!

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Personal leave

Job Responsibilities

• Manage daily accounting transactions with accuracy and efficiency
• Handle full-set accounts, monthly management, and year-end financial reports
• Prepare and analyze monthly statements and management reports
• Monitor and update bank transactions and project advances
• Check and verify bills and claims
• Manage and prepare A/P and A/R transactions
• Maintain General Ledger and generate financial reports
• Assist with timely preparation of audit, tax, and other schedules
• Ensure all supporting documents (invoices, receipts, payment slips) are properly recorded
• Conduct debtor and creditor monitoring and analysis

Job Requirements

• Diploma, Degree or Professional Certificate in Accounting or related field
• Minimum 2 years of relevant working experience
• Proficient in Bahasa Malaysia, Mandarin, and English
• Strong attention to detail and organizational skills
• Able to work independently and meet deadlines

Perks & Benefits

• Employee equity
• Open culture
• Personal development opportunities

We are seeking a responsible and detail-oriented QAQC Assistant to support quality control activities in the production and labeling process. The candidate will ensure products and packaging labels comply with company standards, regulatory requirements, and customer specifications.

Responsibilities

• Perform inspections on documentation, incoming materials, in-process items, and final products during production.
• Support on QAQC executive.
• Verify product labeling accuracy (batch number, expiry date, barcode, ingredients, customer logo, etc.).
• Ensure packaging and labeling comply with approved OEM artwork and client specifications.
• Conduct line clearance before production start-up.
• Record inspection results and maintain proper QAQC documentation.
• Assist in handling non-conformance products and corrective/preventive actions.
• Monitor GMP & Halal compliance and production hygiene standards.
• Coordinate with Production, Warehouse, and Customer Service teams on quality issues.
• Support customer audits and certification audits (ISO / GMP / HACCP / Halal).

Requirements

• Diploma / Degree in related field.
• 1–2 years QAQC experience in functional food or skincare manufacture.

(Fresh graduate are welcome)

• Familiar with GMP, HACCP, ISO22000, Halal or related quality standards.
• Strong attention to detail, especially in labeling verification.
• Able to read and verify customer-approved artwork and specifications.
• Good documentation and reporting skills.
• Proficient in Microsoft Office.
• Able to work independently and in a fast-paced environment.

Working Time

Monday - Friday ： 9.00am - 6.00pm

Saturday ： 9.00am - 1.00pm

Perks & Benefits

• Annual leave
• Medical leave
• EPF, Socso, EIS
• Public Holidays
• Personal development opportunities

About the role

Solstruct Engineers Sdn. Bhd. is seeking a dedicated and organised Admin Executive to join our team in Petaling Jaya, Selangor. This full-time role will be responsible for providing comprehensive administrative support to ensure the smooth running of our office operations.

What you'll be doing

• Managing and maintaining office systems, procedures and policies
• Providing administrative support to the management team as needed
• Handling general office duties such as filing, photocopying and data entry
• Assisting with the coordination of meetings, events and travel arrangements
• Maintaining and updating employee records including attendance and leave records
• Ordering office supplies, managing the office pantry, and overseeing other inventories
• Tracking office expenses including review of employee claims, invoices, etc.

What we're looking for

• Minimum 2 years' experience in an administrative or office support role
• Strong organisational and time management skills with the ability to prioritise tasks
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office suite (Word, Excel, Outlook)
• Attention to detail and a problem-solving mindset

What we offer

At Solstruct Engineers Sdn. Bhd., we are committed to providing our employees with a supportive and rewarding work environment. As an Admin Executive, you will have the opportunity to grow your skills and advance your career. We offer a competitive salary, comprehensive benefits package and opportunities for continuous learning and development.

About Us

Solstruct Engineers Sdn. Bhd. is a civil engineering consulting firm specialising in the design and construction of innovative geotechnical and structural solutions. With a team of highly skilled professionals, we have successfully delivered a wide range of projects from high-rise buildings to complex infrastructure developments. Our commitment to excellence, sustainability and client satisfaction has earned us a strong reputation in the industry.

If you're excited about the prospect of joining our team, please apply now.

Perks & Benefits

• Commission and bonus
• Nearby public transport
• Free snacks / Happy hours
• Medical insurance
• Personal leave
• Paid training and development

職位要求：

• 應徵者必須至少擁有秘書/工商管理/管理或同等專業的文憑。
• 該職位要求至少1年PA/秘書工作經驗。
• 具備優秀的英語、馬來語和國語書面及口語溝通能力。
• 良好的人際溝通和溝通能力－口頭和書面表達能力。
• 精通國語和粵語者優先考慮。
• 精通微軟辦公室軟體、打字、辦公室管理和商務信函。
• 自備交通工具。
• 也歡迎應屆畢業生申請。
• 現有全職職缺。

職位描述：

• 協調會議安排，並追蹤和更新日曆。
• 能夠勝任地接聽電話和與客戶溝通。
• 必須能夠對分配的任務和收到的資訊嚴格保密，並保持誠信。
• 不時執行其他臨時性任務。
• 細緻、善於分析、做事有條理、勤奮、態度良好、獨立可靠。
• 協助起草信函和準備簡報。
• 維護企業/客戶聯絡人資料庫。
• 負責廣泛的行政、秘書和一般辦公室支援工作。

福利待遇

• 中心位置
• 休閒著裝要求
• 醫療保險
• 個人休假
• 個人發展機會
• 牙科保險
• 紅包
• 員工採購

Job Requirements:

• Diploma or degree in finance/account/economic or any other business relevant academic qualifications.
• Good understanding of accounting principles & financial regulations.
• Strong sense of responsibility & confidentiality.
• Good communication skills, both written & verbal.
• Able to work independently & as part of a team.
• Good time management & ability to meet deadlines.
• Willing to learn & adapt to new systems or processes.
• Able to work under pressure during peak periods.

Job Responsibilities:

• Assist in handling daily accounting operations, including accounts payable and accounts receivable functions.
• Prepare and process invoices, payments, and receipts accurately and in a timely manner.
• Maintain proper accounting records, ensuring all financial transactions are correctly recorded and filed.
• Perform data entry and update accounting systems in compliance with company policies and procedures.
• Assist in bank reconciliations and monitor cash flow to ensure accuracy of financial records.
• Support month-end and year-end closing activities, including preparation of financial reports and schedules.
• Liaise with internal departments and external parties (e.g., auditors, vendors, and banks) on finance-related matters.
• Ensure compliance with accounting standards, company policies, and regulatory requirements.
• Assist in budgeting, forecasting, and financial analysis when required.
• Handle confidential financial information with integrity and discretion.
• Support ad-hoc finance and administrative tasks as assigned by the supervisor or management.

Perks & Benefits

• Supportive, collaborative, and positive work environment.
• Stable organization with long-term career growth opportunities.

Job Requirements:

• Diploma or degree in finance/account/economic or any other business relevant academic qualifications.
• Good understanding of accounting principles & financial regulations.
• Strong sense of responsibility & confidentiality.
• Good communication skills, both written & verbal.
• Able to work independently & as part of a team.
• Good time management & ability to meet deadlines.
• Willing to learn & adapt to new systems or processes.
• Able to work under pressure during peak periods.

Job Responsibilities:

• Assist in handling daily accounting operations, including accounts payable and accounts receivable functions.
• Prepare and process invoices, payments, and receipts accurately and in a timely manner.
• Maintain proper accounting records, ensuring all financial transactions are correctly recorded and filed.
• Perform data entry and update accounting systems in compliance with company policies and procedures.
• Assist in bank reconciliations and monitor cash flow to ensure accuracy of financial records.
• Support month-end and year-end closing activities, including preparation of financial reports and schedules.
• Liaise with internal departments and external parties (e.g., auditors, vendors, and banks) on finance-related matters.
• Ensure compliance with accounting standards, company policies, and regulatory requirements.
• Assist in budgeting, forecasting, and financial analysis when required.
• Handle confidential financial information with integrity and discretion.
• Support ad-hoc finance and administrative tasks as assigned by the supervisor or management.

Perks & Benefits

• Supportive, collaborative, and positive work environment.
• Stable organization with long-term career growth opportunities.

Job Description:

Managing & Ensuring:

1)Deliver timely and accurate financial reports, including full sets of accounts, billing, reconciliations, and monthly financial statements.

2)Maintain precise and dependable financial records and support documentation.

3)Oversee collaboration with auditors, tax agents, and banks for compliance and timely submissions of accounts and tax filings.

4)Create company forecasts, budgets, and cash flow analyses, alongside computing tax provisions and planning.

5)Lead accounts receivable, payable, and general ledger functions while ensuring regulatory compliance (EPF, SOCSO, EIS, PCB).

6)Manage month-end closing processes, including bank reconciliation and balance sheet schedules.

7)Handle intercompany account reconciliations and balance resolutions.

8)Drive the annual budgeting process, working closely with department heads to create achievable financial plans

9)Supervise cash flow reporting, budgeting, tax planning, and compliance with risk management initiatives.

10)Review and monitor payments to contractors, consultants, and suppliers, ensuring adherence to internal control policies.

11)Prepare and evaluate accounting budgets, project costing, and reconciliations for bank accounts and trade payables.

12)Provide leadership in preparing and verifying financial documentation for management approvals.

13)Ensure accurate financial statements and maintain confidentiality of financial data.

14)Work with relevant authorities for effective implementation of company projects.

Perks & Benefits

• Free snacks / Happy hours
• Paid training and development

Job Descriptions

• To prepare bill of quantities & quotations
• To handle variation order and final account
• To plan & manage the time schedule for the projects
• Sourcing and procurement
• To co-ordinate with project manager/supervisor
• Liaise with customers, suppliers, sub-con. and vendors
• Assist in daily administrative works, or ad-hoc tasks.

Job Requirements

• Candidate must possess qualification in Quantity Surveying/Civil Engineering, at least diploma or equivalents.
• Preferable with 1 year experience in the related field.
• Possess strong work ethic, initiative and commitment.
• Self-independent with good time management.
• Fresh graduate is encouraged to apply.

Perks & Benefits

• Central location
• Casual dress code
• Medical insurance
• Personal leave
• Personal development opportunities
• Dental insurance
• Angpow
• Staff Purchase

Working Location & Working Hours

• Kumpulan Voir Sdn Bhd

Lot 1878, Jalan KPB 9 Kawasan Perindustrian Balakong, Off Jalan Balakong, 43300 Seri Kembangan, Selangor.

• Monday – Friday , 9.00am – 6.00 pm