Total 1,363 Senior Executive admin assistant job vacancies in Australia

1. Reporting Officer

You will report to the General Manager for all matters relevant to this role.

2. Duties

i. Financial Management

a) Manage and maintain full sets of accounts, including Accounts Payable, Accounts Receivable, General Ledger and Fixed Assets Register.

b) Provide accounting assistance to programmes and support staff, responds to financial questions/concerns to meet organisational needs.

c) Perform month-end and year-end close, ensure accuracy of management accounts and financial statements in accordance with accounting standards and compliance to internal policies.

d) Prepare and submit ad hoc financial reports as required on a timely basis.

e) Support annual budget exercise.

f) Support midyear review exercise.

ii. Internal / Special / Statutory Audit

a) Assist with audit exercises as required.

b) Manage audits including schedules preparation and liaising with external auditor.

iii. Internal Controls and Compliance

a) Ensure compliance with internal controls, polices and processes for the accounting function and exercise enforcement as appropriate.

b) Ensure compliance with accounting standards.

c) Review and recommend improvements in accounting systems and procedures.

iv.  Grant Management

a) Support the General Manager in managing grants from various funders, including reporting timelines, requirements and coordination with programme teams.

b) Collate needs from families overseen by Tasek for possible sponsorship or donation opportunities.

c) Assist with disbursement and tracking of sponsored items to youth and families.

v. Office Administration

a) Support office administration work, when required.

3. Job Requirements

a) ACCA/CA/Diploma in Accountancy or equivalent.

b) Minimum 2-3 years of financial accounting experience in charity accounting.

c) Proficient in MS Office and accounting software such as Xero.

d) Good writing skills for case management and comfortable with data collation for reporting purposes.

e) Strong organisational skills, with an ability to manage multiple projects and meet deadlines effectively.

f) Excellent communication and interpersonal skills, with an ability to work collaboratively with various stakeholders.

g) Open to working irregular hours to cater to needs of programme teams.

In addition, as a Tasek Academy and Social Services staff, you will gain:

● Meaningful Impact: Your work will indirectly contribute to improving the lives of children and youth in our community, providing them with opportunities for growth and development.

● Professional Development: Gain valuable experience and skills in financial and stakeholder management within the social services sector.

● Collaborative Work Environment: Work within a supportive team that values collaboration, innovation, and holistic community development.

● Networking: You will have the chance to network with a team of passionate individuals and partner organisations, potentially opening doors for future collaborations or job opportunities.

● Creativity and Innovation: At Tasek Academy and Social Services, we welcome fresh ideas and perspectives. This is your chance to unleash your creativity to inspire and make a difference in our community.

Join us at Tasek Academy and Social Services, and let's make a positive impact in our community together.

HR Operation Executive

Working Hours: 5 days, 9am-6.30pm

Location: Suntec

Salary: $3000-$4000

Requirement: 

1 year HR experience in Retail / F&B industry

Job Scope: 

1. Manpower Planning & Store Support
Plan and allocate manpower across outlets to support daily operations and business expansion.

2. Recruitment & Staffing (Retail Focus)
Handle end-to-end hiring for outlets and HQ, ensuring timely staffing for store operations.

3. Onboarding & Training
Conduct onboarding for new hires and coordinate training programs to ensure operational readiness.

4. Performance & Incentives
Support outlet performance tracking, staff evaluations, and implementation of incentive schemes.

5. Payroll & Compensation
Assist in payroll processing, salary benchmarking, and ensure accuracy in staff compensation.

6. Employee Relations (Frontline Focus)
Manage staff engagement, handle grievances, and support retention of frontline employees.

7. HR Operations & Compliance (Singapore)
Maintain HR records and ensure compliance with MOM regulations, CPF, work passes, and statutory claims.

8. POS System & Promotions Management
Maintain POS systems, update menu/pricing, set up promotions, and ensure smooth system support for outlets.

9. Outlet & Office Administration
Oversee daily administrative operations including supplies, vendor coordination, and outlet support.

10. Events, Reporting & HR Projects
Organize staff activities, prepare HR reports, and support HR initiatives and new outlet setups.

Senior HR & Admin Executive

Working Days: 5 Days A Week (Monday – Friday), 8.30am to 5.30pm

Office at City Hall

Salary: $4000 to $5400

Requirements

• Diploma or Degree in Human Resources, Business Administration or related discipline.
• Minimum 4–6 years of HR experience with strong focus on recruitment.
• Experience in recruitment for the construction industry will be highly preferred.
• Familiar with Singapore employment regulations and work pass administration.
• Experience working with recruitment agencies and managing hiring pipelines.

Roles & Responsibilities

We are seeking an experienced Senior HR & Admin Executive to lead recruitment activities and support HR operational matters within the organisation. The role will work closely with management and hiring departments to support manpower planning and recruitment in the construction industry while ensuring compliance with Singapore employment regulations.

Key Responsibilities

• Manage end-to-end recruitment processes including job advertisement posting, candidate sourcing, resume screening, interview coordination and offer preparation.
• Lead recruitment activities for all positions across the organisation, including critical, technical, project-based and construction workforce roles such as engineers, project staff, site personnel and construction workers.
• Liaise with recruitment agencies and hiring managers to identify suitable candidates and support manpower planning initiatives.
• Source and evaluate recruitment partners when required, including obtaining quotations and preparing proposals for management review.
• Identify opportunities to improve recruitment processes and propose practical solutions to enhance hiring effectiveness.
• Coordinate employee onboarding and may involve in offboarding processes, including preparation of employment-related documentation.
• Administer work pass matters including application, renewal and cancellation of Permit in accordance with MOM regulations.
• Maintain accurate employee records and ensure timely updates in HR systems and personnel files.
• Coordinate the accommodation arrangements, including liaising with relocation agents and landlords, obtaining quotations and preparing proposals for management review.
• Manage worker dormitory arrangements including liaison with dormitory operators and monitoring accommodation records.
• Oversee company insurance matters including corporate insurance policies, employee insurance and Work Injury Compensation (WICA) matters, including coordination of policy renewals and insurance claims with brokers and relevant stakeholders.
• Administer Primary Care Plan (PCP) registrations and updates in accordance with regulatory requirements.
• Lead and coordinate employee engagement and well-being programmes, including vendor sourcing and programme implementation.
• Assist in monitoring HR-related expenditures, reviewing quotations and preparing HR reports when necessary.
• Involve in employee’s monthly payroll and statutory submission. (e.g. CPF, Levy, Income Tax).
• Participate in annual HR exercises such as salary review and annual performance appraisal exercise.
• Liaise with government authorities such as MOM and participate in statutory reporting or surveys when required.
• Manage the Building and Construction Authority Contractors Registration System (CRS) portal, ensuring compliance with regulatory requirements and maintaining A1 contractor grading status within the Singapore construction industry.

Interested applicants kindly submit your resume through here and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Responsibilities

• Projects ranging from commercial, industrial, institutional, mixed-development, residential, healthcare, infrastructure, MRT etc
• Work on and actively contribute to the design and development of architectural projects with opportunity to carry through the project through various phases of the project cycle (from concept design, schematic design, design development, construction)
• Coordinate with consultants from various disciplines and clients/stakeholders, and find creative and workable solutions for the project together with the project team
• Be a part of a team for design competitions or design, design presentation packages, design development package and tendering
• Attend and participate in meetings, technical discussions and coordination with contractors/consultants
• Follow-up on project and construction activities as well as to carry out contract administration responsibilities

Requirements

• Architectural degree/masters recognised by Board of Architects Singapore
• Min 2-7 years post graduate professional experience
• Competency in BIM/Revit, Archicad, Autocad, Sketch-up, In-Design as well as basic rendering, graphics publishing software program

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459 (https://gemsrecruit.com/)

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Job Title

Executive Assistant (Healthcare Operations)

Key Responsibilities

• Manage onboarding and administrative matters for medical staff
• Coordinate and track medical reports and documentation
• Support rostering, claims, and departmental administration
• Assist in audits, reporting, and data tracking
• Prepare reports, presentations, and correspondence
• Manage department intranet and internal communications
• Support daily operations and ensure smooth workflow

Interested candidates, do submit your resume to : jocelynchan@recruitexpress.com.sg OR telegram @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R1331820

The Admin Assistant will support the Family Office to manage financial records, process transactions, and ensure accurate reporting. This entry-level position is ideal for recent graduates.

Key Responsibilities

- Maintain and update financial and accounting records.

- Record all transactions, including income, expenses, investments (i.e. shares, structured products, properties).

- Track rental income and monitor expenses against budgets.

- Assist with bank and investment account reconciliations, including tracking dividends and interest.

- Maintain organized filing of financial, legal, and contractual documents while ensuring confidentiality and security of sensitive family and financial information.

- Liaise with family members, colleagues, vendors, service providers and external professionals (e.g. accountants, lawyers, and investment advisors).

- Provide general administrative and ad-hoc support as required

Requirements:

- Fresh graduates are welcome.

- GCE 'O' Level, or Diploma in any field.

- Proficiency in Microsoft Office, particularly Excel and Word.

- Strong attention to detail and organization, with ability to identify discrepancies.

- Effective communication and interpersonal skills.

- Ability to work collaboratively in a team and interact professionally with internal and external stakeholders.

- Ability to work efficiently under pressure while maintaining speed and accuracy.

• Well Established Company
• Basic $2200 - $2500 + Variable Bonus
• Excellent Welfare and Benefits +Career progression
• Working location: Woodlands
• Working days: Monday to Friday
• Working hours: 8:30am – 6pm
• Training provided for those without/lesser experience

Job Responsibilities:

• Provide administrative support to Sales Department
• Handle purchasing and liaise with customers
• Process delivery orders/ invoices
• Any ad hoc duties as assigned

Job Requirements:

• Possess minimum ITE/Diploma in Business Administration qualification or equivalent

• Training provided for those without/lesser experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Company Overview

Business Continuity Planning Asia Pte Ltd (BCP Asia) is Asia’s leading provider of training and consultancy in Business Continuity Management, Crisis Management, Disaster Recovery, and Enterprise Risk Management. We have trained over 10,000 professionals and offer internationally recognized certification courses.

Job Summary

You will manage end-to-end HR and administrative functions to support business continuity, including recruitment, employee relations, training coordination, and office operations, ensuring compliance and smooth organizational processes.

Responsibilities

• Manage recruitment processes by posting jobs, screening resumes, scheduling interviews, and onboarding new hires to ensure timely and effective talent acquisition
• Facilitate employee onboarding and offboarding by coordinating documentation and transition activities to maintain workforce continuity
• Maintain and update employee records accurately while ensuring confidentiality and compliance with data protection policies
• Address employee relations matters by responding to queries, gathering feedback, and resolving basic conflicts to foster a positive work environment
• Coordinate training and development initiatives by organizing sessions and tracking participation to support employee growth
• Ensure compliance with company policies and labor regulations by monitoring adherence and assisting in policy implementation
• Assist in developing and implementing HR policies and procedures to improve organizational effectiveness
• Oversee general office administration by managing daily operations, office supplies, vendor coordination, and facility maintenance to ensure a productive workplace
• Organize company events, meetings, and internal communications to enhance employee engagement and information flow
• Support management with ad hoc administrative tasks to facilitate operational efficiency

Preferred competencies and qualifications

• Diploma or Degree in Human Resources, Business Administration, or related field
• 2–3 years of relevant HR and administrative experience
• Strong organizational and multitasking skills demonstrated by managing multiple HR and office functions simultaneously
• Effective interpersonal and communication skills applied in employee relations and team coordination
• Detail-oriented approach with high discretion and professionalism in handling sensitive information
• Proficiency in Microsoft Office and/or HR systems to support HR and administrative tasks

The Opportunity

Adecco is partnering with a renowned Tech company
This role will be 1 year renewable contract

Responsibilities

• Monitor, maintain, and order office supplies and equipment, including but not limited to stationery, groceries, medications, pantry items, and printer toners.
• Oversee the maintenance of office facilities and coordinate servicing of office equipment.
• Manage vendors and service providers, including cleaning, pest control, plant maintenance, and other servicing companies.
• Source items and services, obtain and compare quotations to ensure cost effectiveness and quality.
• Verify invoices for related purchases and liaise with the Finance team to ensure timely payment.
• Assist in coordinating matters with the main office tenant and building management, such as fire drills, annual electrical shutdowns, and public address (PA) system testing.
• Handle mail sorting, internal distribution, and courier service arrangements.
• Perform any other ad-hoc duties as assigned.

Requirements

• Diploma or Degree in any relevant field
• Min. 1 - 3 years of relevant experience in building administration and/or facilities management
• Proficient in Microsoft Office
• Meticulous, organised and analytical
• Good working attitude, tactful and possess excellent communication skills
• This role will be 1 year renewable contract

Next Step

• Send your resume to: pearlyn.tan@adecco.com
• We regret to inform that only shortlisted candidates will be contacted.

Pearlyn Tan
EA Licence Number: 91C2918
Personnel Registration Number: R1328349

Accounts Payable

• Process and have the vendor invoices verified by the relevant team
• Manage payment schedules and ensure timely disbursement to vendors
• Reconcile vendor statements and resolve discrepancies
• Respond to vendor inquiries and resolve payment-related issues

Accounts Receivable

• Generate and issue customer invoices based on contracts
• Monitor aging accounts receivable reports and follow up on overdue payments
• Reconcile customer accounts and resolve discrepancies
• Maintain accurate records of all receivable transactions
• Preparation of monthly AR reports
• Sending of monthly Statement of Accounts to customers

Office Administration Support:

• Monitor and manage office supplies and place orders when required.
• Maintain proper documentation and filing of accounting and administrative records.
• Provide general support to ensure smooth day-to-day operations of the office
• Oversee office administration of operational activities including coordinating courier services, running office errands, and supporting logistics for internal meetings or events.
• Manage pantry supplies, ensure timely refilling,and maintain general cleanliness and organization of common office areas.
• Coordinate with vendors or building management for maintenance, repair, or facility-related requests.

Qualifications

• Diploma in Accounting or equivalent
• At least 2 years of Accounting experience
• A meticulous Team Player who is able to work within deadlines
• 5 days work at Great World City
• Salary $3000 - $3800

Interested applicants please send over your Resume. Shortlisted candidates will be contacted very soon. Thank you.

[Job Order ID:1598052]

Responsibilities:

• Oversee daily operations of allied health service counters, ensuring efficient front-line service delivery and positive patient experience.
• Partner with clinical and allied health stakeholders to resolve operational, system, and workflow issues.
• Ensure compliance with established policies, SOPs, work instructions, and support periodic reviews and updates.
• Analyse patient feedback and PROMs data to identify trends, close service gaps, and recognise service excellence.
• Coordinate and administer Patient-Reported Outcome Measures (PROMs), including patient education and post-procedure follow-ups.
• Review, optimise, and implement workflows for new and existing services to meet evolving operational and clinical needs.
• Monitor service utilisation and support initiatives to improve resource optimisation.
• Manage operational risk assessments, audits, and business continuity measures at service counters.
• Support recruitment, onboarding, training, engagement, and retention of service associates.
• Facilitate effective two-way communication between management and front-line teams, including issue escalation and solution recommendations.
• Manage and maintain clinical and operational data, preparing reports and insights for internal stakeholders.
• Support value-based care, appropriate care, and organisational improvement initiatives.

Requirements:

• Degree in any discipline; a healthcare-related or business management qualification is an added advantage.
• Experience in managing service operations, patient engagement, or clinical outcomes data is an added advantage.
• Proficiency in Microsoft Office applications; experience with EPIC and NBS systems is an added advantage.
• Strong organisational skills with high attention to detail.
• Excellent verbal and written communication skills.
• Strong problem-solving, analytical, and critical thinking abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated empathy, professionalism, and interpersonal skills when handling patients and sensitive situations.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Marcus koo JunJie

EA Personnel Registration Number: R26160924

EA License No.: 07C5771

Responsibilities:

You will be working closely with senior leaders and line managers to provide recruitment and talent acquisitions services such as building candidate pipelines, research and recommend the right talent sourcing market, setting up recruitment events, participate in employer branding programs to create the employee value proposition.

Talent Acquisition (Core Activities)

• Develop and implement comprehensive talent acquisition strategies to meet the organization’s hiring needs.
• Collaborate with senior leadership to understand workforce requirements and create hiring plans.
• Collaborate with Hiring Manager to develop or review role profile for the job.
• Facilitate the completion of the recruitment and selection process including preparing salary proposal.
• Manage job posting, screen and shortlist potential candidates for interviews with Hiring Managers.
• Ensure proper onboarding for new hires and necessary documentations are completed promptly and accurately.
• Ensure smooth offboarding process on maintaining a positive relationship with the person leaving, while tying up any loose ends and protecting the company from both legal and security threats.
• Liaise with Hiring Managers to understand business requirements.
• Review existing recruitment and onboarding processes constantly with the objective of upholding good HR practices.

Talent Acquisition (Recruitment Marketing)

• Review the talent search market and recommend the appropriate platform based on the sourcing position and current market trend.
• Maintain strong networking and partnership with government agencies and universities to build future talent pipeline and employer branding.
• Plan and participate in employer branding related events/activities.
• Any other ad hoc duties assigned.

Requirements:

• General Degree, Degree in HRM or related field.
• Min. 2 years relevant experience in HR field.
• Good HR experience.
• Comprehensive knowledge in Talent Acquisition.
• Excellent interpersonal and communication skills.
• Superior working knowledge of Microsoft Office.
• Able to work under pressure with a good sense of urgency in a fast-paced environment.
• Bilingual in English and Chinese to liaise with Chinese associates.
• Highly-organized and analytical with an eye for details.

Executive Summary

Smart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.

We are looking to hire a Junior Executive Assistant / Business Support Admin for our client in Singapore which is a leading global investment bank. The incumbent will provide executive assistance to primary stakeholder and administrative support to the organization to help ensure a smooth day-to-day functioning.

Responsibilities:

• Provide Executive assistance support including calendar management, tasks, travel booking, claims
• Work closely with reporting manager - country technology executive on day-to-day organization matters.
• Coordinate meetings, governance routines, and stakeholder engagements to ensure smooth business operations
• Engage and communicate with stakeholders across diverse nationalities and cultures, fostering strong working relationships in a global environment
• Plan and execute engagement events, workshops, and trainings (end-to-end: logistics, invitations, setup, and hosting of virtual/in-person sessions)
• Manage internal communications and publications, including employee engagement initiatives, events, and surveys
• Handle financial and administrative processes such as expense tracking, procurement support, claims processing, and reconciliation
• Support headcount (HC), onboarding/offboarding, resource tracking, and reporting across the APAC Technology organisation
• Prepare organisational reports, metrics, and presentations for executive-level meetings and business updates
• Assist with financial analysis, reporting, and data reconciliation to support decision-making
• Collaborate effectively with regional business support and administrative teams
• Provide ad hoc support on executive requests, corporate communications, and business initiatives

Skills:

• Dynamic personality, extrovert and can engage with wide spectrum of individuals in organization – junior entry level to C suite.
• Relevant experience in executive assistance, administration, business support, stakeholder engagement/management, or consulting
• A team player and collaborate well with multi-ethnic and multi-cultural team spread across Asia Pacific - includes peers, partners, and stakeholders
• Excellent communication skills (written and verbal).
• Able to drive employee engagement initiative – in person in Singapore and virtual events covering 5 countries.
• Familiarity with Diversity, Opportunity and Inclusion activities, volunteering events to be conducted in organization.
• Desirable to have multilingual verbal communication with Singapore, Hong Kong and Taiwan staff.
• University degree in related fields e.g., finance, accounting, business administration or equivalent.
• Good Time management. Strong data and analytical skills – quantitative analytics
• Management reporting skills, possess experience in Excel and PowerPoint to communicate progress against targets.
• Experience in a presentation/graphic design role in and Technology Services Company is a plus.

Marketing Executive / Assistant