Total 1,383 Senior Executive admin assistant job vacancies in Australia

• Well Established Company
• Salary: $3000 - $4000
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Coordinate with suppliers, customers, and internal departments regarding billing, payments, and account-related matters.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Responsibilities:

• Perform accurate and timely data entry and updates in internal systems
• Maintain and update jobseeker records
• Manage appointment bookings and scheduling
• Assign and track cases as required
• Make outbound calls to confirm appointments and follow up on enquiries
• Prepare reports, statistics, and support general administrative tasks
• Carry out other duties as assigned

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)
Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

Key Responsibilities:

Executive Support

• Act as the primary point of contact between the CEO & VP and internal/external stakeholders, ensuring timely and courteous communication.

• Prepare documents, reports, presentations, and correspondence; ensure accuracy, confidentiality, and professional formatting.

• Support the CEO & VP in meeting preparation — including agenda coordination, briefings, and follow-up action tracking.

• Draft and review correspondence and business communications on behalf of the CEO & VP.

• Manage and maintain the CEO & VP’s calendar, appointments, and travel arrangements (domestic and international). Participate in work trips with the CEO & VP, if required.

Administrative & Operational Coordination

• Liaise with senior management, clients, suppliers, and partners from different countries and timezones.

• Assist in monitoring project timelines, business activities, and key management deliverables.

• Coordinate logistics for board meetings, industry events, and international business trips.

• Maintain organized filing systems (digital and physical) for corporate records, contracts, and communications.

• Oversee certain personal or household administrative matters for the CEO & VP, as required.

• Perform any other work related functions as deemed necessary and appropriate by CEO & VP.

Qualifications & Requirements:

• Diploma in Business Administration, Communications or related field.

• Minimum 2 years of experience supporting C-suite executives, preferably in trading, energy, manufacturing, or related industries.

• Excellent written and verbal communication skills in English and Mandarin. Mandarin proficiency is a requirement to manage Chinese clients. 

• Strong organizational, time-management, and multi-tasking abilities with attention to detail.

• Proficiency in Microsoft Office 365, document management, and virtual meeting tools.

• Self-motivated, trustworthy and resourceful individual who is able to handle confidential or sensitive information with discretion.

What We Offer:

• A supportive and respectful working culture.

• Medical Coverage
  

Please send your resume to admin@festoil.com.sg & indicate on your resume:

• Work experience

• Current and expected salary

• Date of availability and/or notice period

We regret to inform that only shortlisted candidates will be notified.

Location: Upper Pickering Street

Contract: Jun 26 to Oct 26 (Estimate)

Working Arrangement: Mondays to Fridays office hours

Job Responsibilities

1. File Management and Records Processing

• Review, sort, and organise physical files and court documents
• Identify and segregate duplicate sets of court documents for review and disposal
• Assist with checking, packing, labelling, and movement of files and boxes
• Create and update tracking lists to monitor the status of processed files
• Upload and file scanned documents into IW or other designated repositories
• Support administrative processes related to file closure, records consolidation, and disposal

2. Others

• Perform ad-hoc and additional duties as assigned by the supervisor(s)

Job Requirements

• Minimum GCE ‘N’ / ‘O’ Level or equivalent
• Basic proficiency in Microsoft Office applications (e.g. Excel, Word)
• Detail-oriented with good organisational skills
• Able to handle physical files and perform manual tasks when required
• Able to work independently and as part of a team

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG

Company Overview

Uncommon is a bespoke interior design firm that integrates happiness and well-being into every space, crafting environments where function elevates form to enrich lives beyond aesthetics.

Job Summary

Uncommon Studio seeks an Admin Executive to support daily operations by managing bookkeeping, preparing quotations, and coordinating administrative tasks to ensure accuracy and efficiency across projects.

Responsibilities

• Prepare and issue quotations, invoices, and purchase orders to support project and financial workflows
• Maintain accurate bookkeeping records including expenses, payments, and receipts for financial tracking
• Track project-related costs and assist in generating basic financial and project reports
• Coordinate documentation flow between designers, project teams, and suppliers to ensure timely communication
• Provide timely and accurate administrative support to facilitate smooth project execution
• Use Microsoft Excel to organize and analyze financial and project data effectively
• Operate accounting software such as Xero, QuickBooks, or equivalent to manage financial records

Preferred competencies and qualifications

• Diploma in Business Administration, Accounting, or related field
• 1–3 years of experience in administrative, accounts, or bookkeeping roles
• Experience handling quotations and invoicing processes
• Familiarity with basic accounting processes

Why Join Uncommon

• Structured and supportive team environment
• Exposure to project-based workflow
• Clear role scope with growth opportunities
• Stable and consistent working structure

Black Kylin Investment Pte Ltd | Singapore

Black Kylin Investment Pte Ltd, a dynamic firm in the private equity and investment management space, is looking for a proactive and dependable Admin Executive to support our growing operations. If you are organized, resourceful, and enjoy a fast-paced environment, we’d love to hear from you.

Key Responsibilities

• Provide day-to-day administrative and operational support to management
• Manage office supplies, pantry items, and ensure smooth office operations
• Liaise with vendors, service providers, and building management
• Coordinate maintenance and servicing of office equipment
• Handle documentation, filing, and record-keeping with accuracy
• Assist with procurement tasks, including sourcing and quotation comparison
• Welcome and attend to office visitors, deliveries, and general enquiries
• Perform occasional driving duties (e.g. document delivery, errands, operational support)
• Support ad-hoc tasks as assigned

Requirements

• Minimum GCE ‘O’ Level or equivalent
• 1–2 years of relevant administrative experience (corporate environment preferred)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organisational and coordination skills
• Responsible, reliable, and able to work independently
• Positive attitude with a hands-on and proactive mindset
• Singapore Citizen or PR only

Why Join Us

• Be part of a growing investment firm with a professional environment
• Stable, full-time position with varied responsibilities
• Opportunity to develop administrative and operational experience

Job Overview

We are looking for a responsible and organized Administrative Executive to support our daily office operations. The ideal candidate should be detail-oriented, proactive, and able to manage multiple administrative tasks efficiently.

Key Responsibilities

• Provide administrative support to ensure smooth office operations
• Handle correspondence, emails, and phone calls professionally
• Maintain and organize filing systems (both physical and digital)
• Prepare reports, documents, and meeting minutes
• Coordinate meetings, appointments, and schedules
• Manage office supplies and liaise with vendors
• Assist in billing, invoicing, and basic accounting tasks
• Support event coordination and logistics when required

Job Description & Requirements

Position: Senior Therapy Assistant
Location: Singapore Boon Keng
Salary: $3800-$6000per month

1. About Us: We are a reputable Traditional Chinese Medicine (TCM) clinic dedicated to providing holistic health and wellness solutions to our clients. Our clinic is known for its professional and caring environment, and we are looking for a motivated individual to join our team as a TCM Clinical Assistant.
   
   
   
   Responsibilities:
   
   Assist TCM physicians in providing patient care and treatments.
   Prepare and maintain treatment rooms and equipment.
   Manage patient flow and ensure smooth clinic operations.
   Administer basic TCM treatments under the supervision of a physician.
   Educate patients on prescribed treatments and herbal medicines.
   Maintain accurate patient records and assist with administrative tasks.
   Ensure the cleanliness and organization of the clinic.
   Participate in clinic events and community outreach programs.
   Selling of treatment and services
   Requirements:
   
   Prior experience in a TCM clinic or healthcare setting is a plus.
   Strong communication and interpersonal skills.
   Fluent in English and Basic Mandarin (to educate patients on correct consumption of TCM Herbal Medication)
   Detail-oriented with strong organizational skills.
   Ability to work independently and as part of a team.
   Compassionate and patient-focused.
   Benefits:
   
   Competitive salary ranging from $3800 to $6000 per month.
   Opportunities for professional development and continuous education.
   Supportive and friendly working environment.
   Free medical benefits and employee discount of products and medicine.

Position: Senior Therapy Assistant
Location: Singapore Boon Keng
Salary: $3800-$6000per month

1. About Us: We are a reputable Traditional Chinese Medicine (TCM) clinic dedicated to providing holistic health and wellness solutions to our clients. Our clinic is known for its professional and caring environment, and we are looking for a motivated individual to join our team as a TCM Clinical Assistant.
   
   
   
   Responsibilities:
   
   Assist TCM physicians in providing patient care and treatments.
   Prepare and maintain treatment rooms and equipment.
   Manage patient flow and ensure smooth clinic operations.
   Administer basic TCM treatments under the supervision of a physician.
   Educate patients on prescribed treatments and herbal medicines.
   Maintain accurate patient records and assist with administrative tasks.
   Ensure the cleanliness and organization of the clinic.
   Participate in clinic events and community outreach programs.
   Selling of treatment and services
   Requirements:
   
   Prior experience in a TCM clinic or healthcare setting is a plus.
   Strong communication and interpersonal skills.
   Fluent in English and Basic Mandarin (to educate patients on correct consumption of TCM Herbal Medication)
   Detail-oriented with strong organizational skills.
   Ability to work independently and as part of a team.
   Compassionate and patient-focused.
   Benefits:
   
   Competitive salary ranging from $3800 to $6000 per month.
   Opportunities for professional development and continuous education.
   Supportive and friendly working environment.
   Free medical benefits and employee discount of products and medicine.

Key Responsibilities:

• Offering administrative and secretarial assistance to support departmental functions. Arranging and coordinating meetings, including scheduling, organizing agenda, sending invites, booking meeting rooms, setting up required equipment, and taking attendance.
• Planning and organising both internal and external events, including venue survey, budget management and reporting, obtaining fee proposals, coordinating between relevant business units and suppliers, arranging transportation, supporting onsite, and preparing an after-event report.
• Assist project manager in tracking and monitoring project timelines, milestones, and deliverables to monitor the progress and effectiveness of project quality and coordinate all quality related correspondence.
• Compiling, preparing, and ensuring timely submission of necessary reports. Handle travel arrangements, including flight reservation, hotel accommodation, and visa applications.
• Preparing payment request, goods and service acceptance, and acknowledging expenses claims.
• To collaborate and communicate directly with English- and Chinese-speaking officers, stakeholders, counterparts, and customers, including the China headquarters team and international partners.

Required Qualifications:

• Minimum 3 years of related experience, preferably in administrative experience in MNC company.
• Proficiency in both English and Mandarin (written and spoken) is required to effectively communicate and collaborate with English- and Chinese-speaking stakeholders, including headquarters, regional counterparts, and customers in cross-cultural and multinational work environments
• PC literate with knowledge in MS Office (e.g. Word, Excel, PowerPoint, Outlook). Knowledge of SAP will be a plus.
• Knowledge in Photoshop and CANVA is mandatory for event poster design.
• Pleasant composure, cheerful disposition, good phone etiquette and positive working attitude.
• Independent and has good initiative.
• Able to start work immediately is a plus.

Interested candidate please click "APPLY" to begin your job search journey.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy. 

PERSOL Singapore Pte Ltd

•RCB No. 200007268E • EA License No. 01C4394

•Registration ID: Heah Sian Wei R23117518

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Executive Assistant & HR Executive

Role Overview

We are seeking a versatile and proactive Executive Assistant & HR Executive to support senior leadership while overseeing core HR operations. This hybrid role requires someone who is highly organized, detail-oriented, and capable of balancing strategic support with hands-on execution in HR matters.

Key Responsibilities

1. Executive Support

• Provide full administrative and business support to senior leadership, including calendar management, travel coordination, and meeting scheduling
• Prepare presentations, reports, and briefing materials for internal and external stakeholders
• Act as a key liaison between the executive and internal/external stakeholders
• Track key initiatives, deadlines, and follow-ups to ensure timely execution

2. HR Operations & Administration

• Manage end-to-end recruitment coordination (job postings, interview scheduling, candidate communication)
• Support onboarding and offboarding processes, including documentation and employee setup
• Maintain employee records and HR databases, ensuring accuracy and confidentiality
• Assist in payroll coordination, leave tracking, and benefits administration

3. HR Business Support

• Support implementation of HR policies, procedures, and employee handbooks
• Assist in performance management cycles and employee engagement initiatives
• Handle employee queries on HR-related matters
• Work closely with leadership on organizational planning and hiring needs

4. Office & Culture Management

• Oversee day-to-day office operations and vendor coordination
• Plan company events, team-building activities, and internal communications
• Help foster a positive and collaborative workplace culture

Requirements

• Bachelor’s degree or equivalent experience
• 3–7+ years of experience in Executive Assistant, HR, or hybrid roles
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• High level of discretion and professionalism
• Proficiency in Microsoft Office / Google Workspace
• Ability to work in a fast-paced, dynamic environment

Preferred Qualifications

• Experience in startups or regional HQ environments
• Familiarity with Singapore HR practices and basic employment regulations
• Exposure to supporting C-suite executives

Regret to inform that only shortlisted candidates will be notified.
www.dadaconsultants.com
EA Registration Number: R1878287
Business Registration Number: 201735941W.

Position1: Admin & Finance Executive (1-Year Contract)

NTUCCEB

Budget:Max $3.3K

Responsibilities

This role supports the School’s financial and administrativeoperations across procurement, accounts payable, fixed assets management andgeneral administration. The incumbent ensures accuracy, compliance withpolicies, and timely processing to support financial operations and accounting.

Key Responsibilities

1. Procurement

• Manage Goods Receipt (GR) processes for PO-based invoicesin Ariba.

• Verify invoices against purchase orders and resolvediscrepancies.

• Monitor and follow up on outstanding POs and GRs.

• Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

• Verify and process non-PO invoices.

• Coordinate approvals and submit invoices for paymentprocessing.

• Follow up on invoice status and resolve payment – relatedissues.

• Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

• Support asset tracking, recording, and compliance withpolicies.

• Assist in asset capitalisation, tagging, transfers anddisposals.

• Coordinate and support annual physical asset verificationexercises.

• Maintain proper documentation, including asset records andphoto verification.

• Liaise with stakeholders and vendors on asset-relatedmatters.

4, Research Finance

• Support Finance team in the preparation of research grantsummaries and reports.

• Provide support for financial tracking, reconciliation,and other accounting tasks.

5. Administration

• Provide administrative support for School operations andevents.

• Assist in asset location tracking and related projectwork.

6. Continuous Improvement & Support

• Support process improvements to enhance efficiency in bothFinance and Administrative workflows, and internal controls.

• Perform ad-hoc finance and administrative duties asassigned.

Requirements

-Diploma (Polytechnic) or higher qualification.

-Preferably with experience in finance operations, accountspayable or procurement would be an advantage

-Familiarity with SAP and Procurement systems (e.g. Ariba)is an advantage.

-Proficient in Microsoft Office Applications-Microsoft Exceland Microsoft Word

-Meticulous and well organised

-Good interpersonal, written and communication skills.

-Positive attitude, responsible and willing to learn.

-Able to work both independently and as part of the team

- Able to perform on-site asset verification and inspectionduties within office premises.

-Candidate must be able to commence work within short noticepreferred).

-Candidates who are currently pursing part-time finance/accounts studies, had done some admin /accounting related jobs before, are welcome to apply

Interest applicants, pls email updated resume to north@recruitexpress.com.sg

Kasey Kong

The Outsourcing Team

Recruit Express Pte Ltd

EA Lic: 99C4599