Total 2 job vacancies by Achieva Search Pte. Ltd.

Personal Secretary

Job Summary

We are looking for a reliable and highly organised Personal Secretary to provide administrative and scheduling support. The role requires strong calendar management, attention to detail, confidentiality, and the ability to coordinate daily office matters efficiently.

Key Responsibilities

Calendar & Schedule Management

• Manage and coordinate daily, weekly, and monthly calendars.
• Schedule meetings, appointments, calls, and reminders.
• Prioritise appointments and ensure all parties are updated on changes.
• Prepare meeting agendas, documents, and follow-up notes where required.
• Coordinate travel arrangements, transport, accommodation, and itineraries when needed.

Office Administration

• Handle general office administration and day-to-day operational support.
• Maintain filing systems, records, documents, and office supplies.
• Draft, format, and organise correspondence, emails, reports, and documents.
• Liaise with internal teams, external vendors, clients, and service providers.
• Assist with invoice tracking, payment follow-ups, and basic administrative records.
• Support office events, meetings, and visitor arrangements.

Personal & Executive Support

• Act as the main point of contact for scheduling and administrative matters.
• Handle confidential information with professionalism and discretion.
• Assist with personal errands or ad hoc tasks when required.
• Ensure smooth communication and follow-through on pending matters.

Requirements

• Prior experience as a Personal Secretary, Executive Assistant, Admin Executive, or similar role.
• Strong organisational and time-management skills.
• Proficient in Microsoft Office, Google Calendar, Gmail/Outlook, and basic document preparation.
• Good written and spoken English.
• Able to multitask and work independently.
• Detail-oriented, proactive, and trustworthy.
• Comfortable handling confidential matters.
• Pleasant personality with good communication skills.

Preferred Qualities

• Able to anticipate needs and take initiative.
• Calm under pressure and able to manage last-minute changes.
• Good coordination skills with vendors, clients, and internal teams.
• Professional, discreet, and dependable.

Interested candidates please apply/forward your resume to cecilia@achievasearch.com to facilitate our discussion

Job Summary

We are seeking a detail-oriented and proactive Administrative & Client Management Executive to support daily office operations while ensuring excellent client service. This role combines administrative efficiency with strong relationship management to enhance overall business performance and client satisfaction.

Key Responsibilities

Administrative Duties

• Manage day-to-day office operations and ensure smooth workflow

• Handle scheduling, calendar management, and meeting coordination

• Maintain and organize files, records, and documentation

• Prepare reports, presentations, and correspondence

• Coordinate internal communications and support cross-functional teams

• Monitor office supplies and liaise with vendors

Client Management

• Serve as the primary point of contact for clients

• Build and maintain strong, long-term client relationships

• Respond promptly to client inquiries and resolve issues efficiently

• Coordinate client onboarding and ongoing account support

• Track client interactions and maintain accurate records in CRM systems

• Identify opportunities to improve client satisfaction and retention

Requirements

• Diploma or Bachelor’s degree in Business Administration or related field

• 4-5 years of experience in administrative or client-facing roles

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

• Experience with CRM tools is a plus

• Ability to work independently and as part of a team

Key Competencies

• Attention to detail

• Time management and prioritization

• Problem-solving mindset

• Customer-focused attitude

• Adaptability and professionalism

Interested candidates please apply/forward your resume to cecilia@achievasearch.com to faciilitate our discussion