Total 5,624 Administrative / Clerical job vacancies

Office Facility Management:

• Managing the Office Facility
• Liaison with Existing Vendor, Government Bodies Like AMC, Torrent Power to ensure smooth utility operations.

Transportation & Travel arrangement:

• Organized travel logistics for internal employees travelling from other cities.
• Daily Cab travel arrangement and deployment of staff in cabs as per the routes and location of the employees.
• Coordination with the service provider on daily basis to resolve the issues, ensure timely pickups and drop-offs, addressing and resolving issues.

Administration & Operations

• Overseeing daily administrative tasks to ensure the smooth and efficient operation of the office.
• Managing office supplies, equipment, and maintenance requirements.
• Manage IT assets and records.

Site Operation:

• Visits to project sites twice in a week to monitor operations and address staff concerns.
• Preparation of purchase order in D365 received from vendors., ensuring proper documentation and timely payments.
• Checking & certifying the subcontractors bill pertaining to the administration works, daily cab expenses.

Senior Management Assistance:

• Supporting senior management with ad-hoc administrative tasks and projects as needed.

HR Support:

Assisting with engagement activities and onboarding checklists.

Our client is a Germany MNC . Due to business needs, they are now recruiting a Key Account Manager to be part of their Team for ongoing transformation projects. They are located in the Central - easily accessible.

Responsibilities:

• Drive overall sales performance by achieving sales targets while ensuring budget control and profitability
• Partner closely with retailers and distributors to formulate and implement long-term business growth strategies
• Plan and execute effective sales and trade marketing initiatives
• Work collaboratively with the marketing team to align trade and above-the-line activities with business objectives
• Lead negotiations on contracts, pricing structures, and trading terms
• Evaluate and analyze the effectiveness and ROI of sales and marketing campaigns
• Prepare and monitor sales forecasts to support market demand planning
• Oversee demand planning and inventory movement to ensure smooth operations
• Prepare monthly sales reports and provide insights on sales performance
• Identify business opportunities and gaps to drive continuous growth

Requirements:

• 5 years of relevant sales experience
• Experience in FMCG or pharmaceutical industry is bonus
• Experience working with distributors/modern trade channels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

Recruitpedia Pte. Ltd.
EA License No: 19C9682
EA Personnel No: R25157233 (Loh Pooi Keng)

Company Overview / Employee Value Proposition

GA7 is a Singapore-based interior design firm with a manufacturing facility. Established in 2012, we offer expertise in custom carpentry through our in-house factory adjacent to our office.

Job Summary

You will perform administrative duties supporting construction projects, lead and monitor worker schedules, and assist colleagues to ensure smooth daily operations in our office.

Responsibilities

• Perform bookkeeping, data entry, and manage phone communications to support office operations
• Schedule appointments and coordinate with suppliers to ensure timely ordering and purchasing of materials
• Organize and maintain filing systems to ensure easy retrieval of documents
• Lead workers to follow their daily schedules and monitor punctuality to maintain project timelines
• Prioritize assigned tasks to meet deadlines effectively
• Collaborate with team members to support shared goals and assist colleagues as needed
• Complete ad-hoc assignments promptly as directed by management

Preferred competencies and qualifications

• Experience in administrative roles within the construction field to enhance task efficiency

Other Information

• Interested candidates may send their resume to: ga7adm@gmail.com

Responsibilities:

• Attend to visitors & phone call

• Receive material for delivery to office

• Liaise with suppliers to obtain quotes, negotiate pricing, material order and follow up on deliveries

• Verify supplier invoice quantity, unit rates

• Pantry item upkeep and purchase of pantry and stationary items when required

• Purchase requisition & update rental equipment status

• To manage new asset purchase

• Arrange equipment/ site tools for calibration and keep record of calibration upon return.

• To prepare Certificate of Payment to Subcontractor.

• To assist in company event

• Perform filing, administrative and any other ad hoc duties assigned by superior

Requirements:

• Proficient in using Microsoft Office applications

• Team player and able to work independently

• Able to adapt to fast-paced environments

Working hours:

Mon to Fri, 8:30am to 5:45pm

Alt. Sat, 8:30am to 12:30pm

Job Information

· Salary Package: Basic (starting from 2k) + Performance Bonus

· Other Benefits: Medical & Dental coverage

· Working Days: Monday – Friday

· Working Hours: 9am – 5pm

· Working Location: Ubi/Eunos

· Job Contract: Full-time Permanent role

Responsibilities

· Conducting research on potential products, vendors, and services and comparing price and quality to ensure the best deal

· Handle customers’ orders & inquiries with efficient manner

· Handle the procedures of all orders & shipping documents accurately

· Monitor and expedite delivery according to production schedule.

· Coordinate & follow up with production in fulfilling the job orders, deadline & shipments

· Handle excellent working relationships with clients

· Manage the general office administration functions together with other administrators

· Filing and maintaining of documents

· Perform any other ad-hoc duties as assigned

Requirements

· ‘O’ level, Diploma or equivalent.

· Job holder without the above qualification but with relevant experience would be considered.

· Meticulous, highly organized & excellent team spirit

· Independent, takes initiatives, fast learner

· Positive attitude & performance oriented

· Ability to multitask & prioritize

· Good time management

· Keen to learn & explore beyond own capability

· Proficient in MS Office

ABOUT US

Celebrating 20 years of excellence, Mosaic Global is an established educational group in Singapore running premium preschools and enrichment programs. We operate a centralized, tech-driven headquarter where we keep our daily campus operations running smoothly. We are looking for a reliable, organized, and helpful Operations & Administrative Executive to join our close-knit HQ team.

KEY RESPONSIBILITIES

In this role, you will handle daily administrative tasks and database entries across our central school systems, ensuring student and staff records remain accurate and organized. You will serve as a friendly point of contact for parents —guiding them through enrollment and tour workflows—while coordinating smoothly with center principals, internal billing teams, and external vendors across all our branches. This includes taking charge of daily center logistics and coordination. Additionally, you must be agile and comfortable moving flexibly between our different campus locations to provide on-the-ground administrative support and teamwork wherever needed.

RoleOverview

This role supports both procurement and administrative functions, ensuring smoothoperations across departments. The position is split approximately 65%Procurement and 35% Administrative support.

KeyResponsibiities:

1.Procurement (65%)

• Source and obtain competitive quotations from vendors and contractors for goods and services
• Issue RFQs (Request for Quotation) and evaluate submissions
• Negotiate pricing and terms to achieve cost efficiency
• Coordinate meetings between vendors, contractors, and internal stakeholders (including site visits when required)
• Manage purchase coordination, including order placement and delivery tracking
• Ensure timely fulfillment of procurement requests across multiple locations

2.Administrative Support (35%)

• Handle daily mail operations including franking, courier coordination, and dispatch
• Prepare and maintain reports related to outgoing mails and monthly SOAs
• Manage franking machine operations, including credit top-ups
• Oversee office pantry supplies (e.g., beverage stock replenishment)
• Verify and manage corporate phone bills (e.g., Singtel billing)
• Maintain and update internal telephone directory
• Liaise with courier vendors for document dispatch and collection (including urgent requests)
• Ensure proper transport of bulk mail items to the post office

3. Finance& Asset Coordination

• Verify budget codes (GL accounts) in collaboration with Finance for purchase requests
• Support asset tagging and tracking across multiple locations in line with audit requirements
• Assist in bi-annual asset audits
• Follow up with departments on submission of outstanding invoices

Requirements

• Diploma in Business Administration, Business Studies, or equivalent
• Minimum 1 year of relevant experience in procurement and/or administrative roles
• Strong administrative and documentation skills with attention to detail
• Able to work independently and manage multiple tasks
• Good communication and interpersonal skills

AdditionalInformation

• 5-day work week (Monday to Friday)
• Working Hours:  8:00am – 5:15pm OR  8:30am – 5:45pm
• Staff transport provided from Tanah Merah MRT

To Apply:
For a confidential discussion or to apply, please send your updated resumeto alicekoh@jobally.com.sg

We regret to informthat only shortlisted candidate will be notify. 

EA License No :18C9228 REG No : R1331591 Koh Hwee Eng Alice (Xu Huiying)

Job Summary

We are seeking a dedicated Recruitment & Placement Executive to manage domestic helper recruitment, placement, and work pass applications, ensuring compliance with Ministry of Manpower (MOM) regulations and delivering excellent client service.

Responsibilities

• Manage the end-to-end recruitment and placement process for Foreign Domestic Workers (FDWs) to meet employer needs.
• Assess employer requirements and recommend suitable candidates based on job fit and client expectations.
• Conduct candidate screening, interviews, and suitability assessments to ensure quality placements.
• Coordinate deployment, transfer, onboarding, and repatriation arrangements to facilitate smooth transitions.
• Prepare, submit, and monitor Employment Pass (EP), S Pass, Work Permit, and related MOM applications to ensure timely approvals.
• Liaise with clients, candidates, and government agencies to track application status and clarify documentation requirements.
• Advise clients on Singapore employment regulations, work pass requirements, and recruitment procedures to ensure compliance.
• Maintain accurate and up-to-date records of clients, candidates, and applications for audit and reporting purposes.
• Ensure compliance with MOM regulations, Employment Agencies Act requirements, and company policies to uphold standards.
• Handle customer enquiries and provide professional after-placement support to enhance client satisfaction.
• Assist in business development activities, client retention, and service improvement initiatives to support growth.
• Prepare reports and perform administrative duties as assigned by management to support operational efficiency.

Required competencies and certifications

• CEI Basic certification.
• experience in domestic helper placement
• Familiarity with MOM work pass application procedures, including Employment Pass, S Pass, and Work Permit applications.
• Good understanding of Singapore employment regulations and employment agency practices.
• Strong communication, interpersonal, and customer service skills.
• Ability to work independently and manage multiple assignments effectively.
• Proficient in Microsoft Office applications and online government portals.
• Strong attention to detail and organisational skills.

Preferred competencies and qualifications

• Experience in the domestic helper industry.
• Experience handling appeals, renewals, and cancellation of work passes.

Key Responsibilities

• Office & Database Management: Maintain accurate digital/physical records, organize documents, and handle incoming/outgoing correspondence (emails, mails, couriers). 
• Scheduling & Coordination: Manage work calendars, arrange meetings, coordinate conference calls, and organize special events or workshops. 
• Finance & Accounting Support: Track account balances, process vendor payments, manage petty cash, and handle expense claims. 
• Front Desk Operations: Welcome guests, answer phone calls, handle customer queries, and direct them to the appropriate department. 
• Procurement: Monitor and replenish office supplies, equipment, and stationery.

We are seeking a proactive and detail-oriented Administrative Assistant to support a 6-month maternity cover position.

Responsibilities:

A tender administrator plays a pivotal role in the tender life cycle. This role assists in the tender process from the pre‐qualification stage through to the final bid submission, award of contract and engagement close out. Collates & checks documentation within the tendering and contract process.

• Provide overall administrative support inpreparation and submission of project tenders.
• Provide secretarial support to HOD/Tender Manager.
• Support tender costing and evaluation function.
• Maintain organized records of all tender-related documents, correspondence, and contracts, with compliance to ISO standards.
• Upkeep and update company’s Track records.
• Collaborating with various departments within the organization to gather necessary information for the tender submission.
• Ensuring that all tender documents are submitted accurately and on time.
• Other ad-hoc duties as assigned by HOD/Tender Manager.

Requirements:

• Minimum Diploma in any relevant discipline.
• Proficient in Microsoft (Excel, Words & PowerPoint)
• Minimum 2 years of related working experience in Construction Industry.
• Good interpersonal skills with multi-tasking abilities.
• Able to work independently.

新加坡客户服务助理

Customer Service Assistant

一、岗位职责要求

Job Responsibilities:

1、对接中国公司处理客户咨询、投诉及需求（通过电话、邮件或在线渠道）

Liaise with Chinese companies to handle customer inquiries, complaints, and requests (via phone, email, or online channels).

2、处理客户的新加坡公司注册、年审、报税、PE/DE申请等文件准备及提交工作

Handle the preparation and submission of documents for clients' Singapore company registration, annual filing, tax reporting, and PE/DE applications.

3、负责公司的新加坡办公室接待客户及相关行政管理工作

Manage reception duties for the company's Singapore office and oversee related administrative tasks.

4、跟踪客户问题的处理进度，确保及时解决并反馈结果

Track the progress of customer issues, ensuring timely resolution and feedback on results.

5、对接新加坡主管部门如新加坡商务注册局(ACRA)、税务局(IRAS)、新加坡人力部( MOM)

Liaise with Singapore government authorities such as the Accounting and Corporate Regulatory Authority (ACRA), Inland Revenue Authority of Singapore (IRAS), and the Ministry of Manpower (MOM).

6、熟悉新加坡当地法律法规（如隐私保护PDPA）及公司政策，确保合规操作

Familiarity with local Singapore laws and regulations (e.g., PDPA) and company policies to ensure compliance in operations.

7、担任客户之新加坡公司的新方董事

Serve as the local director for clients' Singapore companies.

二、任职要求

Job Requirements:

1、语言：流利英语和中文（书面与口语）

Languages: Fluent in English and Chinese (both written and spoken).

2、技能：熟练使用Office、CRM系统、基础数据分析

Skills: Proficient in Office applications, CRM systems, and basic data analysis.

3、素质：沟通能力强、耐心细致、抗压能力、团队协作

Attributes: Strong communication skills, patience and attention to detail, ability to work under pressure, and team collaboration.

4、教育：大专以上学历

Education: Diploma or above.

Admin Role Responsibilities:

• Oversee calendar management, scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking their applications
• Write, post, and update job listings
• Act as a liaison between clients, stakeholders, and internal teams, ensuring smooth and effective communication
• Offer help with personal tasks as needed

Requirements:

• Minimum A Levels or a Polytechnic Diploma
• Strong organizational abilities with the capability to manage multiple tasks at once
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with care

Benefits:

• Opportunities for career advancement and personal growth
• A team-oriented and supportive workplace environment

Location:

Lorong Chuan

Admin Role Responsibilities:

• Manage the calendar by coordinating meetings and appointments
• Act as a liaison for clients, stakeholders, and internal teams, maintaining professional communication
• Offer support with personal tasks when needed

Requirements:

• Minimally A Levels or a Polytechnic Diploma
• Exceptional organizational skills with the ability to handle multiple tasks at once
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information discreetly

Benefits:

• Opportunities for career growth and personal development
• A collaborative and supportive workplace environment

Location:

Lorong Chuan

Pay:

$10-15/hr