Total 1,239 Senior Executive level Administrative / Clerical job vacancies

HR & Admin Executive

Location: Tuas
(Company Transport / Transport Allowance $120 if candidate travel to work by themselves)
Mon to Fri (8am to 5pm)
Basic: $3000 to $3500

Requirement 

• Diploma in HR Management or equivalent with at least 1 year of relevant working experience. 
• Good knowledge of employment laws and best practices 

Responsibilities 

• To maintain and upkeep personal and leave records of employees and ensure that all records are complete, kept orderly and treated in strictest confidence. 
• Work passes application, renewal and cancellation. 
• To update/ check TMS reports and overtime requisitions for payroll processing. 
• To keep track of employees' confirmation and ensure that they are appraised by their immediate supervisor via the performance appraisal form on time. 
• Preparation of HR Letters (Employment Contracts, Confirmation, Annual Increment, Promotion, etc.) 
• Recruitment function including liaising with external vendors and employment agencies. 
• To prepare, compile and submit HR reports to HR Manager monthly and/ or ad hoc basis. 
• Source and organize training programs and liaise with industry trainers and institutions. 
• Assist in organizing Company functions and staff welfare activities 
• Working closely with HR Manager and respective department on any HR & administrative needs.

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

About Us

Woodlands Hospital is a next-generation healthcare system in Singapore, designed from the ground-up to meet the future of care. As a new integrated acute and community hospital with specialist outpatient clinics and innovative care models, we go beyond traditional hospital walls to deliver person-centred, connected, and seamless care. Our mission is to redefine healthcare for a rapidly aging and diverse population, through digital innovation, preventive health, and strong partnerships with the community. With a deep commitment to team-based care, sustainability and health equity, Woodlands Hospital is not just about treating illness – we are building a healthier future for all.

Why This Role Matters

We are seeking a highly competent and experienced Executive Assistant to provide dedicated executive support to the Chief Human Resource Officer (CHRO) and targeted support to the HR leadership team in a fast‑paced and complex healthcare environment.

This role is designed for a mature professional who brings structure, precision and calm to senior leadership work. The successful candidate will demonstrate sound judgement, strong organisational discipline, and the ability to operate independently while managing multiple, time‑sensitive priorities with discretion and professionalism.

What You Will Drive

Executive & Leadership Support

• Provide high‑quality, proactive and reliable executive support to the CHRO and, as required, the HR leadership team.
• Anticipate needs, manage competing demands, and exercise sound judgement in prioritisation and escalation.
• Act as a trusted gatekeeper, handling requests, information and access with discretion and professionalism.

Calendar, Meeting & Governance Support

• Manage complex calendars, meetings, travel arrangements and related logistics with accuracy and attention to detail.
• Prepare meeting agendas, briefing papers, presentations and accurate minutes to support governance and decision‑making.
• Track decisions and action items, ensuring timely follow‑up and closure.

Stakeholder Coordination & Communication

• Serve as a key liaison between senior leadership, internal teams and external stakeholders.
• Support clear, professional and timely communication, including coordination of meetings, follow‑ups and documentation.
• Build effective working relationships while maintaining appropriate professional boundaries.

Project, Committee & Priority Support

• Provide structured administrative and coordination support for approved projects, committees and cross‑functional initiatives.
• Monitor timelines, deliverables and dependencies, helping to bring clarity and structure in evolving workstreams.
• Ensure actions are tracked through to completion.

Professional Standards & Confidentiality

• Handle confidential, sensitive and complex information with the highest level of discretion, integrity and good judgement.
• Produce clear, accurate and professional written communication, including emails, minutes and formal documents.
• Represent the organisation and senior leadership with tact, professionalism and credibility at all times.

Systems, Tools & Continuous Improvement

• Use digital tools and systems effectively to manage schedules, documents and workflows.
• Maintain organised and accessible records.
• Identify opportunities to improve administrative processes, efficiency and quality of executive support.

What You Bring

• 8–12 years of experience supporting senior leaders in complex, fast‑paced and/or highly regulated environments.

• Strong organisational and planning skills, with the ability to manage multiple priorities independently.
• Demonstrated ability to produce high‑quality written work with strong attention to grammar, tone and accuracy.
• High level of discretion, emotional intelligence and sound professional judgement.
• A proactive, dependable working style with strong ownership and follow‑through.
• Ability to operate effectively amid change and ambiguity, bringing structure where needed.
• Proficiency in common productivity and collaboration tools (e.g. email, calendars, document preparation, presentations).
• Professional maturity and confidence in supporting senior leadership.
• Interest in contributing to meaningful work within a public healthcare setting.
• Willingness to support time‑sensitive requests and occasional after‑hours demands associated with senior leadership roles.

Success Profile 

A successful Executive Assistant in this role brings structure, precision and calm to a demanding leadership environment, consistently delivers high‑quality work with minimal supervision, and upholds the highest standards of professionalism and discretion.

Job Description:

We are looking for a responsible and proactive HR & Admin Executive to support our daily operations in the construction sector. The candidate will be involved in manpower coordination, compliance matters, and procurement support.

⸻
Key Responsibilities:

• Handle recruitment and onboarding of construction workers
• Manage work pass applications, renewals, and cancellations in compliance with MOM regulations
• Maintain employee records and ensure proper documentation
• Liaise with government authorities (MOM, ACRA,BCA etc.) when required
• Assist in payroll support and verification of timesheets (if applicable)
• Review and process invoices, purchase orders, and related documents
• Support procurement of construction materials through company-approved vendors
• Coordinate with site teams on manpower and material requirements
• Perform general administrative duties as assigned

⸻
Job Requirements:

• Good command of both spoken and written English and Chinese
• Proficient in Microsoft Office applications (Word, Excel, etc.)
• Familiar with Singapore employment regulations, including hiring of construction workers,BCA and MOM requirements
• Basic knowledge of Singapore tax system; able to understand invoices and financial documents
• Familiar with ACRA regulations and corporate compliance in Singapore
• Able to assist in sourcing and procurement of construction materials
• Possess a valid Class 3 driving license and able to drive light vehicles
• Responsible, detail-oriented, and able to work independently

⸻
Preferred Qualifications:

• Prior experience in construction industry will be an advantage
• Experience handling work pass applications is highly preferred
• Familiar with local suppliers and procurement processes

⸻
Working Hours & Location:

• Location: Singapore
• Working Hours: 5.5 / 6 days work week (depending on company arrangement)

⸻
Salary & Benefits:

• Salary: To be discussed (based on experience)
• Annual leave and medical benefits provided
• Career progression opportunities

*We regret to inform you that only shortlisted candidates would be notified*

Salary: $3000 - $4000

Job Summary

You will manage and process WICA, Hospital, and Surgical claims efficiently and fairly, collaborating with stakeholders and guiding assistants to meet service benchmarks.
You will advise underwriters on risk and policy issues, pursue recovery claims, and contribute to continuous improvement in claims handling.

Responsibilities

• Process WICA, Hospital, and Surgical claims accurately and within agreed service benchmarks to ensure timely and fair settlements
• Liaise effectively with internal and external stakeholders to facilitate claims resolution and information exchange
• Guide and support assistants in their roles to enhance team performance and claims processing efficiency
• Manage claims expeditiously and professionally, ensuring compliance with applicable protocols and standards
• Compile and present claims statistics as required to support reporting and decision-making
• Monitor and update reserves in a timely and realistic manner to reflect accurate claim liabilities
• Advise underwriters on issues identified during claims handling, including policy wording gaps and risk improvement opportunities
• Attend Ministry of Manpower (MOM) meetings as required to represent claims interests and ensure regulatory compliance
• Conduct periodic reviews of claims files to maintain quality and accuracy in claims management
• Pursue and follow up on recovery claims regularly to maximize recoveries and reduce losses
• Perform additional duties or assignments as directed by supervisors to support team and organizational objectives

Preferred competencies and qualifications

• Diploma or Degree in insurance or related discipline
• Professional qualifications such as ACII, AAII, CGI, HI, or relevant insurance equivalents
• Minimum of 2 years’ relevant experience in insurance claims handling
• Strong knowledge of insurance principles and claims processes
• Ability to multi-task and collaborate effectively as a team player
• Demonstrated conscientiousness, tact, customer focus, and eagerness to learn new skills

• Note: Shortlisted candidates only will be contacted.
  Goh Boon Hui R24122338
  Just Recruit Singapore Pte Ltd - EA12C6295

ISS International School is committed to safeguarding the well-being of our students and promoting the welfare of children and young people. We uphold high standards in our recruitment practices, with a strong focus on child protection and safety.

This position supports Finance, Purchasing, Procurement and Human Resources functions.

Finance (AP)

• Verify and process supplier invoices by matching invoices with purchase orders and supporting documents

• Prepare vendor payments (cheque / TT / GIRO)

• Maintain and update vendor master records in the accounting system

• Handle enquiries relating to Accounts Payable

• Reconcile AP creditor accounts in the General Ledger

• Update leasing and hire purchase schedules

• Assist with monthly AP closing activities, including provisions, accruals, and prepayments

• Generate monthly AP reports and statements of unpresented cheques

• Assist with audit schedules and banking-related matters

• Handle petty cash consolidation and reimbursement on a monthly basis

Purchasing & Procurement

• Process and prepare purchase requisitions and purchase orders in accordance with approved budgets and policies

• Coordinate with internal departments on purchasing and procurement requirements

• Source quotations from suppliers and support basic supplier evaluation and comparison

• Liaise with suppliers on pricing, delivery schedules, and documentation

• Track purchase orders to ensure timely delivery of goods and services

• Maintain accurate purchasing and procurement records and documentation

• Support compliance with procurement policies, approval limits, and audit requirements

• Assist in cost monitoring and vendor performance tracking

Human Resources Support

• Provide HR administrative and operational support to staff

• Maintain and update employee records in the HRIS and personnel files

• Support recruitment processes, including shortlisting, interview coordination, and documentation

• Assist with work pass applications, renewals, submissions, and document verification

• Prepare onboarding and offboarding documentation

• Respond to HR-related enquiries in a timely and professional manner

• Assist in organising staff events and coordinating staff hampers

• Support data collation for Group Insurance renewals

General

• Assist with ad-hoc duties and projects as assigned by the Director, Finance and Manager, HR

Requirements

• Diploma in Accountancy or a related field
• At least 3 years of relevant experience in accounting
• Proficient in SAP, Microsoft Excel, and Google Workspace
• Demonstrated ability to handle confidential information with discretion
• Strong interest in learning and developing in the area of Purchasing & Procurement and Human Resource

Location

21 Preston Road (Company transport provided at Queenstown MRT station)

Working Schedule

Mon-Fri, 8am -5pm

Description & Requirements

· Provide administrative support to Production Teams.

· Filing and sorting of documents and CCP/PRP/OPRP records.

· Assist in the daily clerical activities.

· One stop center for all documents to be issued to Production Teams.

· Assist HODs to update QA department on changes relates to raw material (Chemical / Hygiene Products / Ingredient, MSDS), packaging material (MSDS), process and form(s).

· Assist HODs to update Inventory department on changes relates to raw material (Ingredient + MSDS) upon instruction.

· Assist HODs to update and submit Supplier Evaluation form and Vendor Declaration Form to Purchasing In-Charge on new supplier(s) if any to update the Vendor Approval List

· Assist HODs to arrange on the shelf life test with external approval Lab and inter-department personnel and update Food Safety Leader and Assistant(s).

· Correspond and Announce to inter-department on shelf life results and updates in SAP system for individual product and other shelf life related projects

· Provide document information to support inter-department upon request

· Preparing of reports (Daily/Weekly/Monthly) as requested by HODs.

· Other duties as assigned.

· Good in Microsoft Excel.

· Familiarize with ISO procedures, ISO forms and SAP systems

Admin Role Responsibilities:

• Manage and coordinate calendars, including scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking the status of their applications
• Develop, publish, and update job advertisements
• Act as a liaison between clients, stakeholders, and internal teams, ensuring effective and professional communication
• Provide support with personal tasks as needed

Requirements:

• At least A Levels or a Polytechnic Diploma
• Strong organizational skills, with the ability to manage multiple tasks simultaneously
• Excellent communication and interpersonal abilities
• Capacity to maintain confidentiality and handle sensitive information with discretion

Benefits:

• Opportunities for career advancement and personal growth
• A collaborative and supportive work environment

Location:

Lorong Chuan

We are a growing interior design firm seeking a reliable and organised Admin & HR Executive to manage our day-to-day administrative, HR, and office operations. This role is key to keeping the business running smoothly, supporting both management and project teams.

We are a growing interior design firm seeking a reliable and organised Admin & HR Executive to manage our day-to-day administrative, HR, and office operations. This role is key to keeping the business running smoothly, supporting both management and project teams.

Key Responsibilities

Administrative & Finance Support

• Handle invoicing, expense tracking, and basic bookkeeping using Xero
• Manage client and vendor payments, follow up on outstanding invoices
• Coordinate insurance policies (company, project, workmen compensation, etc.)
• Manage rental agreements, utilities, and office-related contracts
• Oversee office internet, printer, software subscriptions, and work phones
• Maintain proper documentation and filing (digital and physical)

Office & Operations Management

• Manage office inventory, equipment, and supplies
• Coordinate setup and maintenance of digital locks, CCTV, and office security systems
• Liaise with vendors and service providers for maintenance and repairs
• Track and manage company softwares and licenses

HR & Staffing

• Handle hiring requirements, job postings, and interview coordination
• Prepare and manage employment contracts, HR documents, and staff records
• Support onboarding and offboarding of employees
• Ensure compliance with MOM and basic HR practices

Compliance & Industry Requirements

• Assist with HDB applications and related submissions
• Prepare and manage SWMS for commercial projects
• Support bizSAFE documentation and compliance (if applicable)
• Liaise with consultants or authorities when required

Marketing & Digital Support

• Assist in managing marketing activities, including ads and website updates
• Coordinate with designers or vendors for marketing collaterals
• Support basic social media or digital marketing admin work

Requirements

• Diploma or Degree in Business Administration, HR, Accounting, or related fields
• Minimum 2–4 years experience in admin / HR / operations (ID or construction industry preferred)
• Familiar with Xero or similar accounting software
• Knowledge of HDB processes, SWMS, or bizSAFE is an advantage
• Highly organised, detail-oriented, and able to multitask
• Good communication and coordination skills
• Comfortable working independently in a small, fast-paced team

Why Join Us

• Work closely with management and designers
• Exposure to the full operations of an interior design business
• Opportunity to grow into a senior admin or operations role
• Dynamic and creative work environment

We regret to inform only shortlisted candidates will be notified.

Thank you for your application.

Admin Role Responsibilities:

• Manage and coordinate calendars, ensuring meetings and appointments are scheduled effectively
• Act as the main point of contact for clients, stakeholders, and internal teams, facilitating clear and professional communication
• Provide support with personal tasks as needed

Requirements:

• A minimum of A Levels or a Polytechnic Diploma
• Strong organizational skills with the ability to handle multiple responsibilities simultaneously
• Excellent communication and interpersonal abilities
• Capability to manage confidential information with care and discretion

Benefits:

• Opportunities for career growth and personal development
• A supportive and collaborative work environment

Location:

Lorong Chuan

About the Role

We are looking for a proactive and detail-oriented Admin Executive (Procurement) to join our growing team. In this role, you will play a key part in supporting smooth procurement operations, ensuring that our company sources quality products and services ethically, cost-effectively, and on time. You will work closely with suppliers, internal teams, and management to keep operations running efficiently while contributing new ideas for process improvements.

Key Responsibilities

• Coordinate day-to-day procurement activities, including evaluating suppliers, and preparing purchase orders.
• Source, negotiate, and maintain strong vendor relationships to ensure best pricing and quality.
• Track orders, deliveries, and supplier performance to ensure timely fulfilment.
• Analyse market trends and supply chain data to support cost savings and efficiency.
• Maintain accurate procurement documentation and reports for management review.
• Identify and recommend improvements to procurement processes and systems.
• Support administrative functions related to procurement.

Requirements

• Diploma or equivalent in Business Administration, Supply Chain, Procurement, or related fields.
• Prior experience in procurement, purchasing, or administrative support preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Good communication and negotiation skills with attention to detail.
• Proficient in MS Office (Excel, Word, PowerPoint) or similar tools.
• Proficiency in operating the Zeemart system will be considered an added advantage.
• A proactive team player with a problem-solving mindset.

Why Join Us?

• Be part of a supportive and collaborative team environment
• Opportunities to learn and grow within procurement and supply chain management
• Exposure to a dynamic food industry
• Convenient office location at Bedok Food City

Job Descriptions:

- General Administrative Work, e.g., Data Entry, Filing, Record Keeping

- Submission of Documents, Drawings, Letters and Transmittal prepared by Executive Staffs

- Supporting Authority Submission by Executive Staffs

- Regular Updating of Record and Summary to Company Managers

- Maintain Proper Organization of Filing System, Storage of Documentation, and Information

- Handling General Enquiries via Email or Phone

- Other supportive ad-hoc office requirement

Requirements:

- Candidate must possess at least a GCE “O” / “A” levels or Polytechnic Diploma in any field

- No work experience required

- Required Skill(s): Microsoft Office

- Preferably entry level specialized in Clerical / Administrative Support or equivalent

- Good Command of English, Ownership of Tasks

- Friendly and Pleasant Personality

Position title: Conveyancing Secretary (Senior x 1) 

Working Days: 5 days
Working Timing: 9:00 am to 6:00 pm
Working Location: Telok Ayer Street
Starting Salary: $3,500 - $4000

Key Responsibilities & Duties:
 
1.    Conveyancing Matters:

• Handle a full range of conveyancing matters, including purchase and sale transactions, development projects, mortgages, transfers, refinance, redemption and leases.
• Prepare legal conveyancing documentation and manage e-lodgment and e-stamping processes.
• Review and proofread documents related to conveyancing.

 
2. Client Communication:

• With clients, banks, and other relevant parties throughout the conveyancing process.
• Provide updates, answer queries, and address any concerns promptly.

 
3. Administrative Support:

• Assist in secretarial work, including conducting searches, billing and maintaining deadlines.
• Manage client appointments and maintain proper records of files.
• Liaise with Banks, CPF Board, Solicitors, and Clients on conveyancing matters.
   

Qualifications and Requirements:

• Education: A diploma or degree in legal studies or a related field.
• Experience: Minimum 2 years of experience as a conveyancing secretary in a law firm. Familiarity with e-litigation processes is advantageous.
• Skills: Proficient in legal conveyancing documentation.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 8093 8699 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

About the Role

Are you passionate about people, precision, and organization?
We’re looking for an HR & Administrative Executive who takes pride in getting the details right — especially when it comes to payroll — and enjoys being part of a dynamic, close-knit team.

In this role, you’ll oversee end-to-end payroll management, support a broad range of hands-on HR operations, and handle key administrative duties that keep the office running smoothly. It’s a great fit for someone who enjoys variety, thrives in an SME environment, and wants to make a real impact every day.

Recruitment & Onboarding

·         Coordinate recruitment activities (job postings, resume screening, interview scheduling)

·         Prepare offer letters, employment contracts, and onboarding documents

·         Conduct employee orientation and onboarding arrangements

Employee Records & HR Administration

·         Maintain accurate employee records (personal files, contracts, leave, attendance)

·         Update HR databases and ensure compliance with company policies

·         Prepare HR letters (confirmation, promotion, warning, termination, resignation acceptance)

Payroll & Benefits Administration

·         Assist in monthly payroll processing (attendance, overtime, commissions, allowances)

·         Assist in monthly payroll computation

·         Administer employee benefits (leave, claims, insurance, CPF)

·         Handle payroll queries and ensure timely salary disbursement

Performance & Disciplinary Support

·         Assist in probation reviews and performance appraisal administration

·         Prepare documentation for disciplinary actions and performance management

·         Support HR investigations and follow-up actions when required

Compliance & MOM Matters (Singapore)

·         Ensure compliance with MOM regulations and Employment Act

·         Handle work pass matters

·         Prepare MOM submissions, appeals, and documentation when required

2. Administrative Functions

Office Administration

·         Manage office supplies, inventory, and vendor coordination

·         Oversee office facilities, maintenance, and cleanliness

·         Handle incoming calls, emails, and general correspondence

·         Documentation & Reporting

·         Prepare administrative reports and HR summaries

·         Maintain filing systems (physical and digital)

·         Support audits and internal documentation requirements

Management & Operational Support

·         Provide administrative support to management and department heads

·         Coordinate meetings, schedules, and internal communications

·         Assist in company announcements and staff communications

3. Additional Responsibilities

·         Support company events, staff engagement activities, and training coordination

·         Handle ad-hoc tasks assigned by management

·         Uphold confidentiality and professionalism in all HR and administrative matters

What We’re Looking For

• Diploma or higher qualification in Human Resource Management, Business Administration, or a related field.

• 2–4 years of HR and payroll experience, ideally in an SME or fast-paced setup.

• Sound knowledge of local employment laws and statutory compliance.

• Proficient in MS Excel and familiar with Info-Tech payroll system.

• Meticulous, organized, and able to manage multiple priorities efficiently.

• Trustworthy, discreet, and able to handle confidential information with care.

Location: Carros Centre (NorthWest)
Working Days: Mon – Sat
Salary: Basic up to $2.8k plus attractive comms

Job Scope:

• Handle admin duties: documentation, filing, data entry & reports
• Support vehicle sales (buses, lorries, vans, prime movers)
• Source leads, follow up with customers & close deals
• Prepare quotations, sales agreements & invoices
• Coordinate vehicle handover, delivery & movement
• Maintain strong customer relationships

Key Requirements

• At least 1 year of sales experience
• Experience in commercial/heavy vehicle sales is highly advantageous
• Familiar with sales documentation & contracts
• Good communication and negotiation skills
• Proficient in MS Suites

Please submit your updated resume by pressing the APPLY NOW BUTTON if interested

By submitting your resume and/or personal information, you consent to the collection, use, and disclosure of your personal data by the company (or its designated agent) for the purposes of processing, administration and managing your job application.

Please be notified that only shortlisted candidates will be notified.

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.