Position Overview:
We are seeking a highly organized and independent Part-Time Administrative Assistant to join our team. This role is ideal for a proactive individual who thrives in a dynamic environment and is comfortable traveling to clients’ locations as well as working from the office. The position offers flexible hours and will be compensated on an hourly basis.
Key Responsibilities:
Oversee and manage day-to-day administrative operations, ensuring smooth workflow and efficiency.
Act as the primary point of contact for clients, handling inquiries, scheduling meetings, and maintaining strong client relationships.
Travel to clients’ locations as needed to deliver documents, collect information, or provide on-site administrative support.
Organize and maintain physical and digital filing systems, ensuring accuracy and confidentiality of records.
Assist in preparing reports, presentations, and other documentation for internal and client use.
Coordinate with internal teams to support project deadlines and deliverables.
Manage office supplies, equipment, and vendor relationships to ensure operational readiness.
Processing clients monthly payroll
Handle ad-hoc administrative tasks and projects as assigned.
Qualifications:
Minimum of 3+ years of experience in administrative management, preferably within a professional services or accounting firm.
Proven ability to work independently and manage multiple tasks with minimal supervision.
Strong organizational and time management skills, with attention to detail.
Excellent communication and interpersonal skills, with a client-focused approach.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software is a plus.
Will require candidate to own a fully functional laptop, with PDF reader/editor installed.
Required Skills:
Ability to work independently and take initiative in a fast-paced environment.
Strong problem-solving skills and adaptability to changing priorities.
Professional demeanor and ability to maintain confidentiality.
Comfortable with traveling within Singapore for work-related tasks.
