Total 242 job vacancies by Direct Search Asia Pte. Ltd.

Role Overview

The Personal Assistant provides dedicated personal, administrative, and lifestyle support to the Directors, ensuring the smooth management of professional and personal commitments. This role requires exceptional discretion, strong organizational skills, flexibility, and the ability to anticipate needs in a fast-paced environment.

Acting as a trusted partner, the Personal Assistant coordinates daily activities, manages complex arrangements, and supports business, household, and lifestyle requirements.

Responsibilities

1. Calendar & Schedule Management

• Manage appointments, meetings, and personal engagements
• Prioritize schedules and resolve conflicts efficiently

2. Travel & Lifestyle Coordination

• Arrange domestic and international travel, including flights, visas, accommodations, and transportation
• Prepare itineraries and oversee travel logistics

3. Personal & Household Management

• Coordinate household staff and service providers
• Oversee property maintenance and household operations
• Manage personal errands, purchases, and gift sourcing
• Support family-related activities and arrangements

4. Business & Administrative Support

• Prepare correspondence, reports, and administrative documents
• Manage emails, calls, and communications on behalf of the Directors
• Attend meetings, record minutes, and follow up on action items
• Liaise with business partners, advisors, and stakeholders

5. Event & Social Planning

• Organize private and corporate events
• Coordinate venues, vendors, guest lists, and event logistics

6. Financial & Asset Coordination

• Assist with expense tracking, bill payments, and budget monitoring
• Coordinate with accountants, legal advisors, and wealth managers
• Support administrative matters relating to investments and assets, including liaison with private bankers

7. Tax & Records Administration

• Prepare and submit personal tax filings through the IRAS myTax Portal within statutory deadlines
• Compile and maintain financial records, including IR8A statements, rental income details, and investment documentation
• Identify applicable tax reliefs, rebates, and optimization opportunities
• Act as the primary contact for IRAS correspondence and assessment reviews
• Maintain accurate, secure, and confidential financial records

8. Confidentiality & Risk Management

• Handle sensitive personal and business information with strict confidentiality
• Maintain professionalism, privacy, and discretion at all times
• Respond effectively to urgent matters and changing priorities

Requirements / Qualifications

• Minimum 3–5 years of experience supporting senior executives or high-net-worth individuals
• Experience in private households, family offices, or luxury service environments preferred
• Proficient in Microsoft Office, scheduling systems, and communication tools
• Ability to manage multiple priorities and work under pressure

Core Competencies & Skills

• Excellent organizational and time management skills
• High level of discretion and confidentiality
• Strong communication and interpersonal abilities
• Proactive mindset with strong problem-solving skills
• Flexibility to support outside regular business hours when required
• Ability to perform effectively in dynamic environments

Personal Attributes

• Professional, polished, and service-oriented
• Reliable, trustworthy, and detail-focused
• Calm and composed when handling urgent matters
• Strong emotional intelligence and cultural awareness
• High level of ownership, accountability, and initiative

Procurement Duties

• Source, evaluate, and negotiate with suppliers and vendors to obtain competitive pricing and quality services/products.
• Prepare and process purchase requisitions, purchase orders, and quotations.
• Monitor delivery schedules and ensure timely procurement of materials and services.
• Liaise closely with internal departments, suppliers, and logistics providers to ensure smooth procurement operations.
• Maintain accurate procurement records, vendor databases, and documentation.
• Conduct market research to identify new suppliers and cost-saving opportunities.
• Ensure procurement activities comply with company policies and procedures.
• Support inventory monitoring and stock control where required.

Administrative Duties

• Provide general administrative and operational support to the team.
• Handle filing, documentation, and record management.
• Coordinate office supplies, courier services, and general office maintenance.
• Assist in preparing reports, presentations, and internal documentation.
• Support scheduling of meetings and coordination with external stakeholders.
• Perform any other ad-hoc duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Procurement, Maritime Studies, or related disciplines.
• Minimum 2–5 years of relevant working experience in Procurement and Administration.
• Candidates with majority of their experience in Procurement are highly preferred.
• Prior experience in the Marine and Offshore industry will be a strong advantage.
• Familiarity with procurement processes, vendor management, and purchasing documentation.
• Strong negotiation, communication, and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Able to work independently, multitask, and meet deadlines in a fast-paced environment.
• Meticulous, organized, and a strong team player.

Preferred Profile

• Experience dealing with marine equipment, offshore vendors, or shipyard-related procurement.
• Knowledge of ERP or procurement systems is advantageous.
• Candidates who are resourceful and commercially aware will be highly regarded.

ROLE & RESPONSIBILITIES

Strategic Enterprise Development

• Develop and execute regional growth strategies for enterprise accounts across global markets.

• Manage and expand existing customer relationships while identifying new business opportunities within large multinational organisations.

• Handle complex sales cycles involving multiple stakeholders, products and regions.

• Drive opportunities within the Ports & Terminals sector, including oil & gas and dry bulk terminals, where digital maritime solutions can improve safety, sustainability and operational efficiency.

• Manage key enterprise contracts and commercial opportunities that support long-term business growth.

Stakeholder & Client Management

• Build strong relationships with senior stakeholders including Directors, Vice Presidents and C-suite executives.

• Engage with decision-makers across existing and prospective enterprise accounts while supporting strategic commercial initiatives.

Commercial & Cross-Functional Collaboration

• Prepare tailored commercial proposals and support contract negotiations aligned with customer needs and company policies.

• Collaborate with internal teams including Legal, Product, Customer Success, Data and Finance throughout the sales process.

• Provide market insights and customer feedback to support business and product development initiatives.

Industry Engagement

• Represent the organisation at maritime industry events and stay informed on market trends, competitor activity and ESG developments.

QUALIFICATIONS, SKILLS & ATTRIBUTES

• Bachelor’s degree in Business, Maritime Studies, Marketing or a related discipline.

• Minimum 8 years of experience in enterprise B2B sales, account management or business development.

• Maritime industry experience, particularly within Ports & Terminals, oil & gas or dry bulk sectors, will be advantageous.

• Strong experience managing enterprise-level customer relationships and complex commercial discussions involving multiple stakeholders.

• Excellent communication, negotiation and stakeholder management skills.

• Experience in SaaS, digital platforms, subscription-based services or data-driven solutions is preferred.

Responsibilities

• Collaborate with the Technical team to track purchase orders, ensuring they are properly matched with delivery orders, invoices, and completed payment
• Coordinate with Ship Managers to review invoices for multiple vessels and ensure they correspond accurately with payments made
• Cross-check invoices against all relevant supporting documents for each vessel
• Conduct routine reconciliations with vendors to validate outstanding amounts
• Monitor and maintain accurate records of payables by vessel and by vendor
• Work together with the Company’s payments team to ensure prompt payments and proper reconciliation

Requirements

• Diploma or Degree in Accounting or a related discipline
• Minimum 2–3 years of accounting experience within a sizable organization
• Meticulous and detail-focused
• Strong proficiency in Microsoft Excel
• A collaborative team member
• Able to work effectively with colleagues from diverse backgrounds

Job Description & Requirements

The company specializes in providing the marine and offshore industry with sustainability solutions. We focus on providing our customers with innovative solutions so that they can meet their companies’ ESG (Environment, Sustainability and Governance) goals, providing solutions for the energy transition, and marine maintenance, repair and overhaul.

Responsibilities:

· Develop green marine solutions that reduces marine carbon footprint, in line with company business objectives.

· Hands on in setting up of test lab to enable development and testing.

· Perform PLC software and algorithm development for electrical propulsion solutions.

· Generate documentation of software architecture and logic flow, test procedures, quality control and any other necessary supporting documents.

· Participate and support commissioning of vessels with similar configurations.

· Troubleshoot and resolve any issues related to our delivered solutions that may arise during the vessel commissioning.

· Any other tasks as may be required by supervisor.

Requirements:

· Minimum Engineering degree in relevant discipline

· Strong software development skills particularly in equipment controls

· Strong analytical and troubleshooting skills

· Hands on person

· Team player

· Good communicator and has no problem engaging with external parties

· Knowledge in power electronics, motor drives, marine propulsion systems is a plus

Position Summary

We are seeking an experienced Project Manager to lead the commercial, contractual, and project execution aspects of maritime and offshore projects. The successful candidate will be responsible for managing project delivery from contract award through completion, ensuring contractual compliance, commercial performance, stakeholder management, and successful execution within budget and schedule.

The role requires a strong understanding of maritime operations, shipbuilding, marine engineering, offshore projects, and contract management, with the ability to navigate complex commercial agreements while maintaining strong client relationships.

Key Responsibilities

Project Management

• Lead and manage maritime and offshore projects from award to completion.
• Develop project execution plans, schedules, budgets, and resource requirements.
• Monitor project progress and ensure timely delivery of project milestones.
• Coordinate with technical, operations, procurement, finance, and engineering teams to ensure project objectives are achieved.
• Identify project risks and implement mitigation strategies to minimize commercial and operational exposure.
• Provide regular project updates and performance reports to management and clients.

Commercial Management

• Take ownership of project profitability, revenue recognition, cost control, and margin improvement.
• Review and negotiate commercial terms and conditions with clients, subcontractors, and suppliers.
• Manage project budgets, forecasts, invoicing, variation orders, and cash flow.
• Evaluate commercial risks and opportunities throughout the project lifecycle.
• Lead commercial discussions with customers to maximize project value and maintain long-term relationships.
• Ensure accurate financial reporting and project performance tracking.

Contracts Management

• Review, negotiate, interpret, and administer client contracts, subcontract agreements, and service agreements.
• Ensure compliance with contractual obligations, deliverables, warranties, and service level requirements.
• Manage contract amendments, change orders, claims, extensions of time, and dispute resolution processes.
• Work closely with legal and management teams on contractual matters and risk assessments.
• Maintain proper documentation and records of all contractual correspondence and project-related communications.
• Identify and mitigate contractual risks before and during project execution.

Stakeholder Management

• Act as the primary point of contact for customers throughout the project lifecycle.
• Build and maintain strong relationships with shipowners, operators, shipyards, offshore contractors, classification societies, and key stakeholders.
• Facilitate project meetings, progress reviews, and commercial negotiations.
• Ensure customer satisfaction while protecting the company's commercial interests.

Leadership & Continuous Improvement

• Provide leadership and guidance to project teams.
• Promote a culture of safety, accountability, and operational excellence.
• Support the development of project management standards, processes, and best practices.
• Mentor junior project engineers and project coordinators where applicable.

Requirements

• Any relevant academics or with right number of relevant working experience.
• Project Management certification (PMP, Prince2, or equivalent) will be added advantageous
• Proven experience managing commercial and contractual aspects of complex projects.
• Strong understanding of maritime contracts, EPC contracts, service agreements, charter agreements, and project execution frameworks.
• Experience working with shipowners, shipyards, offshore contractors, marine service providers, or marine equipment manufacturers.
• Demonstrated track record of delivering projects on time, within budget, and achieving commercial objectives.
• Strong contract negotiation and contract administration capabilities.

Responsibilities:

• Develop and execute marketing content and branding materials for the maritime culinary sector across digital and social media platforms.
• Create high-quality visual designs, marketing collaterals, presentations, and promotional materials using Adobe Illustrator, Photoshop, and AI-powered creative tools.
• Produce engaging AI-generated image and video content for campaigns, branding, social media, and corporate marketing purposes.
• Utilize Generative AI platforms such as NanoBanana, Asset Studio, Adobe Firefly, Canva Magic Design, DALL·E, Midjourney, Runway, ElevenLabs, and similar tools to accelerate content creation workflows.
• Plan, storyboard, edit, and produce short-form marketing videos, reels, and promotional content using AI-based video creation tools.
• Ensure consistency in branding, messaging, and visual identity across all company marketing channels.
• Work closely with internal stakeholders to conceptualize and deliver fast-turnaround creative content and campaigns.
• Stay updated on emerging AI marketing and design technologies to improve productivity and creative output.
• Support website, social media, and digital marketing initiatives with innovative and visually engaging content.
• Manage multiple projects independently and deliver within tight timelines.

Requirements:

• Diploma or Degree in Marketing, Design, Multimedia, Communications, or related field.
• Proven experience in graphic design, digital marketing, or multimedia content creation.
• Strong proficiency in Adobe Creative Suite, especially Illustrator and Photoshop.
• Hands-on experience with Generative AI tools such as NanoBanana, Asset Studio, Adobe Firefly, Canva Magic Design, DALL·E, Midjourney, Runway, ElevenLabs, and related AI platforms.
• Experience in AI-driven video creation, editing, and content production is highly preferred.
• Ability to produce creative marketing materials efficiently using AI-enhanced workflows.
• Strong creative sense with good understanding of branding, visual storytelling, and social media marketing.
• Self-driven and able to work independently in a lean marketing environment.
• Certifications in AI content creation, Generative AI, digital marketing, or related courses from Coursera or equivalent platforms will be an added advantage.

Job Description & Requirements

We are looking for an experienced Director of Business Development with expertise in software sales and a strong background in the maritime industry to drive business development across Singapore and the APAC region. This role focuses on acquiring new clients, managing strategic relationships, and expanding client presence throughout the region.

The ideal candidate will have a consultative sales approach and a proven track record of meeting quotas, with a deep understanding of the unique needs of maritime clients in Singapore and the APAC region.

Key Responsibilities:

• Identify, target, and secure new business opportunities within the APAC maritime industry. Develop and execute a region-specific sales plan that aligns with global objectives, focusing on high-potential leads and strategic accounts.
• Cultivate strong relationships with key decision-makers in the maritime sector, understanding their unique challenges in safety, compliance, and operational efficiency, and positioning solutions to address these needs.
• Conduct product demonstrations and consultations, showcasing capabilities in real-time anomaly detection, incident prevention, and safety benchmarking, aligning solutions with client safety and compliance objectives.
• Consistently meet or exceed sales quotas, managing and maintaining a healthy pipeline within the CRM. Provide accurate forecasting and keep detailed records of all interactions to support strategic regional planning.
• Work closely with Product, Marketing, and Customer Success teams to ensure alignment on client needs, gather feedback from the APAC markets, and contribute insights for ongoing product development and refinement.
• Stay informed on trends, regulatory changes, and competitor activities within the maritime industry in the region to identify new opportunities and ensure offerings remain competitive and relevant.

Qualifications / Experiences:

• 8+ years in B2B sales with a successful track record in the software and maritime industries, particularly in Singapore and the APAC market.
• Demonstrated history of meeting or exceeding sales targets, with the ability to drive significant revenue growth and develop high-value client relationships.
• Strong experience in full-cycle sales, with a consultative approach to selling complex software solutions, ideally with a background in AI or digital transformation technologies.
• In-depth understanding of the maritime sector in Singapore and the APAC region, including safety and compliance challenges and regional regulatory frameworks.
• Exceptional communication skills tailored to engage diverse clients, with strong negotiation and presentation abilities.
• Proficient in CRM tools (e.g., Salesforce, HubSpot) for pipeline management, client tracking, and supporting accurate sales forecasts.

Key Responsibilities

• Drive new business development by identifying and securing project cargo and freight forwarding opportunities
• Develop relationships with EPC contractors, oil & gas companies, renewable energy firms, shipyards, and industrial clients
• Promote and sell project logistics solutions including heavy lift, breakbulk, OOG cargo, multimodal transport, warehousing, customs clearance, and port operations
• Prepare commercial proposals, RFQs, quotations, and tender submissions
• Conduct client meetings, presentations, and commercial negotiations
• Coordinate closely with operations, chartering, transport teams, and overseas agents for smooth project execution
• Identify new market opportunities across oil & gas, offshore, marine, infrastructure, and industrial sectors
• Monitor market trends, competitor activity, freight rates, and industry developments
• Maintain strong relationships with carriers, subcontractors, transport vendors, and logistics partners
• Achieve and exceed sales targets, profitability goals, and business development KPIs
• Maintain accurate CRM records, sales pipelines, customer reports, and revenue forecasts

Requirements

• Minimum 5–10 years of experience in business development, commercial sales, or key account management within project logistics or freight forwarding or sea freight.
• Strong understanding of project cargo operations, international freight forwarding, and multimodal transportation
• Experience handling heavy lift, breakbulk, oversized, or out-of-gauge (OOG) cargo shipments is preferred
• Good knowledge of shipping operations, customs procedures, Incoterms, and transport coordination
• Existing network within oil & gas, offshore, EPC, marine, infrastructure, or renewable energy sectors is advantageous
• Excellent communication, presentation, negotiation, and stakeholder management skills
• Ability to engage senior decision-makers and manage complex commercial discussions
• Self-driven, commercially focused, and able to work in a fast-paced environment
• Strong coordination and problem-solving abilities with the capability to manage multiple projects simultaneously
• Proficiency in Microsoft Office, CRM systems, and commercial reporting tools

Key Responsibilities

• Guarantee prompt and accurate submission of AutoCAD drawings, reports, and other project-related documents to leadership.

• Deliver engineering and project management assistance for designated projects from start to finish.

• Oversee document control tasks, including updating, revising, and keeping accurate project records and file structures.

• Play an active role in building a collaborative and professional workplace culture.

• Carry out additional duties as assigned to help meet team and organisational goals.

Job Requirements

• Bachelor’s degree in Naval Architecture, Marine Engineering, or a closely related discipline.

• At least 1–2 years of relevant experience in design or operational support roles.

Competencies You Will Bring

• Strong proficiency in AutoCAD, particularly for creating detailed electrical schematics.

• Demonstrated ability to work both independently and as part of a team.

• Excellent spoken and written English communication skills for clear technical and interpersonal exchanges.

• High level of self-motivation with a desire to contribute directly to the company’s growth and success.

Key Responsibilities

• Evaluate technical specifications for newbuilding, repair, and conversion assignments.

• Oversee engineering project coordination with designers, clients, class societies, yard production teams, and vendors to meet compliance and delivery deadlines.

• Work with internal section engineers to prepare drawing lists, schedules, and respond to project-related feedback.

• Organise and attend technical meetings in Batam, Singapore, or other locations as required.

• Manage correspondence and technical information flow between designers, class, clients, vendors, yards, and system integrators.

• Interpret contract terms, technical and equipment specifications, and scope of work/supply to fulfil design obligations.

• Ensure timely execution of design and engineering production plans for awarded projects.

• Monitor designers' drawing progress, track closure of classification review comments, manage vendor specifications, and oversee production drawing schedules.

• Read and interpret design drawings, and retrieve classification rules and maritime regulations for review.

• Collaborate with engineers to draft written responses on technical matters and follow up until resolution.

• Work with the document controller to maintain proper filing of emails, drawings, documents, drawing lists, and vendor specifications.

• Operate independently while contributing effectively as part of a team.

Requirements

• Polytechnic Diploma or Bachelor's Degree in Marine Engineering, Naval Architecture, or a related field.

• Minimum 2–3 years of experience in a project engineering role within the marine or offshore industries.

• Proficiency in Microsoft Word, Excel, PowerPoint, and AutoCAD.

• Ability to track correspondence, draft meeting minutes, and manage engineering information/document flow to ensure compliance and on-schedule delivery.

• Comfortable engaging and conversing with internal and external stakeholders.

• Strong analytical, communication, and interpersonal skills.

• Willingness to travel to Batam or other countries for technical meetings when needed.

Key Responsibilities

• Provide engineering support and assist in maintaining existing client relationships while supporting business development initiatives.
• Support tender preparation activities for newbuilding, conversion, and ship repair projects.
• Review contracts, technical specifications, and equipment requirements to ensure compliance with project and design obligations.
• Develop preliminary design concepts and technical proposals for tender submissions.
• Prepare drawing schedules and coordinate technical discussions with clients, classification societies, consultants, vendors, and other project stakeholders.
• Execute design and engineering activities for awarded projects in accordance with project schedules and requirements.
• Interpret applicable classification rules, maritime regulations, and industry standards.
• Review and analyze engineering drawings and technical documentation.
• Collaborate effectively with cross-functional teams while managing assigned responsibilities independently when required.

Requirements

• Diploma or Degree in Marine Engineering, Naval Architecture, or a related discipline.
• Minimum 5 years of engineering experience within the marine, offshore, or shipbuilding industry.
• Good understanding of shipbuilding, vessel conversion, and project execution processes.
• Ability to interpret technical specifications and engage in technical discussions with clients and stakeholders.
• Strong analytical, communication, and interpersonal skills.
• Proficiency in Microsoft Office applications and AutoCAD.
• Willingness to travel internationally for project meetings and site visits as required.

Key Responsibilities

• Deliver engineering support and assist the marketing team in retaining existing clients while actively pursuing new business opportunities within the shipbuilding division.

• Support commercial newbuild and ship repair teams during tender exercises for newbuilding and conversion projects.

• Assess contract terms, technical specifications, and equipment requirements to ensure alignment with design obligations.

• Develop initial design concepts that support newbuilding tender submissions.

• Establish drawing schedules and coordinate technical meetings with clients, classification societies, designers, vendors, and system integrators.

• Implement design and engineering production plans for awarded newbuilding projects.

• Interpret classification rules and maritime regulations; review and understand design drawings.

• Collaborate effectively within a team while also handling tasks independently.

Requirements

• Polytechnic Diploma or Bachelor's Degree in Marine Engineering, Naval Architecture, or a closely related field.

• Minimum 5 years of engineering experience in the marine or offshore sectors.

• Sound understanding of shipbuilding processes and project workflows; capable of reviewing technical specifications and engaging in client discussions.

• Strong analytical and problem-solving abilities.

• Excellent verbal and written communication skills.

• Good interpersonal skills for effective teamwork and stakeholder engagement.

• Proficient in Microsoft Word, Excel, PowerPoint, and AutoCAD.

• Willingness to travel overseas (e.g., Indonesia, Taiwan, and other countries) for technical meetings.

Key Responsibilities

• Drive sales and business development for propulsion systems and solutions
• Identify and develop new business opportunities across shipowners, shipyards, and offshore sectors
• Manage and grow relationships with existing clients and key accounts
• Handle tenders, RFQs, and commercial proposals end-to-end
• Provide technical-commercial support, working closely with engineering teams
• Monitor market trends, competitor activity, and industry developments
• Achieve sales targets and contribute to regional growth strategy

Requirements

• Degree in Engineering, Maritime Studies, or related field
• 5–10 years of experience in maritime sales, preferably in propulsion systems, equipment, or technical solutions
• Strong network within shipowners, shipyards, or offshore industry
• Good understanding of marine propulsion systems or related equipment
• Strong commercial acumen and negotiation skills
• Excellent communication and stakeholder management abilities

Key Responsibilities

• Develop and maintain strong relationships with ship owners, ship management companies, shipyards, and other maritime stakeholders.
• Identify and pursue new business opportunities to expand market share within the marine and offshore sectors.
• Promote the company’s range of marine chemical products and technical solutions.
• Prepare and present quotations, proposals, and commercial offers to customers.
• Conduct regular client visits and provide product recommendations based on customer requirements.
• Work closely with technical and operations teams to ensure smooth order fulfilment and customer satisfaction.
• Monitor market trends, competitor activities, and industry developments to identify business opportunities.
• Achieve individual sales targets and contribute to overall business growth objectives.
• Support contract negotiations and maintain long-term customer relationships.
• Prepare sales forecasts, reports, and market intelligence updates for management.

Requirements

• Diploma or Degree in Maritime Studies, Marine Engineering, Chemical Engineering, Business, or a related discipline.
• Minimum 3 years of sales, business development, or account management experience within the marine, shipping, offshore, or chemical industries.
• Understanding of marine chemicals, tank cleaning chemicals, water treatment solutions, maintenance chemicals, or related marine products would be advantageous.
• Strong commercial acumen and customer-focused mindset.
• Excellent communication, negotiation, and presentation skills.
• Ability to work independently while managing multiple customer accounts.
• Proficiency in Microsoft Office applications