Total 5,564 Administrative / Clerical job vacancies

• Up to $2900 + Annual Bonus + $130 allowance

• Tampines (Transport provided to/fro)

• 12 mth contract (renewable/convertible)

Job Details

• Location: Tampines

• Working Hours: Office Hours

Job Descriptions

• Assist engineers in daily QA routine jobs.

• Compilation of shipment report and shipment judgement data.

• Assist the engineers in various types of data compilation request.

• Support new machine and new project data compilation and review.

• Ad hoc tasks assigned by supervisor / manager
  

Requirements

• Proficiency in Microsoft applications

• Able to work overtime if required

• Minimum education level: Cert in Engineering related courses
  

*Interested applicants, please attach and apply with your resume with reason(s) for leaving previous employment(s), notice period, last drawn and expected salary.

All applications will be treated with strictest confidentiality. We regret that only shortlisted candidates will be notified. Thank you.

RecruitFirst Pte Ltd E.A. 13C6342

Joseph Yap Shi Hao (R1767577)

Job Description & Requirements

• Manage full spectrum of HR function in areas of recruitment, employee relations, payroll, report preparation & submission, etc
• Manage end to end recruitment cycle including sourcing, arranging interview, salary proposal, on boarding process/orientation and exit interview.
• Assist to manage employees’ matters in areas of compensation matters, appraisal for annual increment and performance bonus.
• Manage HR Administrative duties in areas of preparation of all HR related letters, insurance, maintaining HR Documentation, etc
• Processing and timely submission of Form IR21, NS claims, maternity claims, childcare claims, IR21, IR8A etc
• Support employees in consultative guidance/mediation on HR policies, practices, and employee relations matters
• Manage end-to-end onboarding & offboarding matters including but not limited to email, door access, documents and uniform
• Process work pass applications, renewal & cancellations and liaise with Ministry of Manpower for work pass related issues.
• Provide prompt update and accurate maintenance of employee database, organization charts, personal files as well as medical check-up and work pass renewals.
• Assist in coordinating in training programme and liaise with nominated trainees on training requirements.
• Preparation and submission of statutory, WICA and other relevant HR reports
• Fulfil any government reporting requirements.
• MOM Quarterly Survey
• Government ad hoc survey on wages or retrenchment
• General office administration and management
• Manage and supervise the work of HR admin assistants
• To undertake other HR function and ad-hoc assignments or duties as and when assigned from time to time.

Job Requirement & Professional Qualifications

• Diploma / Degree in Human Resource with at least 2 years of relevant HR experience

• Good written and communication skills

• Organized and Meticulous

• Able to work independently.

• Excellent Skill in Microsoft Office (Word/Excel)

• Good knowledge of Employment Act

• Experience with Work Passes application.

• Familiar with MOM employment rules & regulation

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,500 + AWS

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

Job Summary

Manage and maintain ISO documentation to ensure compliance with company standards and ISO 9001 requirements, supporting audit processes and document security.

Responsibilities

• Manage and maintain all ISO documents to ensure accuracy and compliance with standards
• Update and control ISO procedure documents and forms to reflect current practices
• Identify, classify, and file all ISO documents systematically for easy retrieval
• Conduct regular document checks to verify employees use current and accurate ISO forms for recording evidence
• Ensure revised documents are accessible to relevant personnel promptly
• Assist in communication and coordination during external audits to support compliance verification
• Follow company specifications and document control procedures to maintain document integrity
• Handle ISO documents correctly when received from other employees to prevent errors or loss
• Create and maintain document filing and organizing systems to improve document management efficiency
• Ensure proper security measures for both paper and electronic documents to protect sensitive information
• Distribute and notify relevant recipients of updated documents to maintain awareness and compliance
• Support achievement of IMS Policy and objectives through effective document control
• Undertake special assignments, ad hoc functions, and related duties as assigned by management
• Provide administrative support related to document control and management tasks
• Report regularly to the Management Representative on document control status and issues

Required competencies and certifications

• O Level or Diploma qualification
• Minimum 2 years of experience in document control or related functions
• Strong written and spoken communication skills to effectively convey information
• Proficient document control skills with knowledge of ISO 9001 standards preferred

Preferred competencies and qualifications

• Knowledge of ISO 9001 standards (moved here as preferred since it is not explicitly mandated but beneficial)

We are looking for a responsible and detail-oriented Admin cum Accounts Assistant to support our daily operations in the construction sector. Fresh candidates are welcome to apply.

Key Responsibilities:

• Handle daily administrative tasks and office coordination
• Assist with basic accounting (invoices, receipts, data entry)
• Maintain proper records and filing
• Support payroll, expense tracking, and petty cash
• Liaise with suppliers and clients
• Assist in procurement and general admin duties

Requirements:

• Fresh candidates are welcome (training will be provided)
• Basic knowledge of MS Office (Excel, Word)
• Willingness to learn accounting and admin tasks
• Responsible, organized, and proactive attitude
• Able to multitask and work independently

Company Overview

Wilson Cables Private Limited, established in 1974, is a leading Singapore-based cable manufacturer recognized for its quality products and trusted by the construction and shipping industries for nearly four decades.

Job Summary

Join a growing manufacturing company as a Senior Accounts and HR Executive (Lead Executive - Accounts and HR), reporting to the CFO and GM (HR).

Responsibilities

• Manage accounts receivable and general ledger tasks, independently handling full sets of accounts when required to ensure accurate financial records
• Ensure timely submission of GST returns, monthly financial closing, and preparation of management reports to support business decisions
• Assist with year-end closing, audits, and statutory reporting in compliance with Singapore Financial Reporting Standards (SFRS)
• Perform bank reconciliations and monitor cash flow and payment schedules to maintain financial stability
• Prepare ad-hoc financial analyses and reports to provide insights for management
• Support inventory costing, fixed asset tracking, and job costing to maintain accurate cost control
• Assist and Handle HR and administrative tasks including recruitment, work pass applications, and compliance-related activities to support workforce management

Required competencies and certifications

• Advanced Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or related fields
• Minimum 5 years of relevant experience, including at least 3 consecutive years in the same company
• Proficiency in accounting systems, Microsoft Excel, and MS Office

Preferred competencies and qualifications

• Knowledge of Singapore Financial Reporting Standards (SFRS) and statutory regulations
• Understanding of Singapore employment regulations, work pass procedures, and Workplace Safety and Health (WSH) policies
• Supervisory experience of at least 2 years with an HR background
• Willingness to work one Saturday per month
• Willing to work in Jurong Area

Location: Redhill/Henderson
Employment Type: Full-time

About the Role:
We are seeking a reliable and detail-oriented Customer Service / Administrative Executive to support our logistics operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is committed to delivering excellent service to clients.

Key Responsibilities:

• Handle customer inquiries via phone, email, and other communication channels
• Coordinate and monitor shipment schedules and delivery timelines
• Prepare and manage shipping documents, invoices, and reports
• Liaise with internal teams, drivers, and external partners to ensure smooth operations
• Track orders and resolve delivery or service issues promptly
• Maintain accurate records and update systems regularly
• Provide general administrative support to the logistics team

Requirements:

• Minimum N/O Level
• minimium 2 years experience in freight fowarding/logistics
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Ability to multitask and work under pressure
• Detail-oriented with good organizational skills

What We Offer:

• Competitive salary package
• Opportunities for career growth
• Supportive and dynamic work environment

Responsibilities

• Receives visitors to the office and advises relevant internal party of their arrival.
• Ensures refreshments are provided to visitors and internal meeting coordinators
• Manages meeting rooms bookings and ensures meeting rooms are clean and prepared as appropriate in advance of meetings
• Assist with setting up video conference equipment when IT staff are unavailable
• Operates telephone switchboard, ensuring incoming calls are answered promptly
• Receives incoming mail from postal service and courier companies
• Arranges for relief cover at lunchtimes, during annual and other leave and other times as necessary
• Assist visiting staff with arranging local travel as required
• Assist vendors with carrying out routine office equipment readings, minor repairs such as light bulb replacement
• Provide support cover for Investment Banking secretaries during their absences
• Attending to email and telephone requests, arranging meetings or conference calls and arranging in-house lunches.
• Booking or making changes to travel arrangements
• Assist with ad-hoc duties as assigned

Requirements

• Minimum 2 years of experience in Secretarial and Receptionist duties
• Proficient in MS Office
• Able to handle fast-paced environment

Interested applicants please email your resume to meganng@recruitexpress.com.sg

Megan Ng Su Ting (CEI: R23115059)

Recruit Express Pte Ltd

EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

• Assisting Executives and Lawyers with the filing/prosecution/renewal of trademarks
• Conduct searches and prepare search reports
• Draft email responses to clients on quotations and to respective overseas agents for conducting searches
• Responsibilities will include full administrative support such as generate file number, opening physical files, photocopying, faxing, filing, monitoring deadlines, dispatch, prepare draft bills, check unbilled, disbursements and excess payments
• Any other matters/projects that the management may require assistance with from time to time

Requirements:

• Diploma / 'A' level / 'O' level / Nitec in Office Skills
• Min 1 year of clerical or administrative experience
• Good interpersonal and communications skills
• Able to work independently in a fast-pace environment
• IT savvy and proficient in MS Office.

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

Responsible to provide financial, clerical, and administrative services to ensure efficient, timely, and accurate payment of accounts under his or her control.

RESPONSIBILITIES / MAJOR ACTIVITIES

• Collate and prepare information and estimates for accounting entries

• Compile and process accounting data for internal reporting and analysis
• Prepare and review reconciliations and other accounting controls
• Collate and prepare information for routine management reports
• Assist in documentation of current related processes
• Support review current processes and suggest improvements
• Assist to gather relevant narrative and quantitative information for decision-making
• Extract and analyse data from financial records and filing information relevant to the preparation of tax computations and related supporting documents
• Identify the appropriate requirements of Singapore Financial Reporting Standards (SFRS) or relevant accounting standards and policies and apply these to economic transactions and events
• Support ad hoc management presentations
• Collate and prepare information for ad hoc projects
• Compile and process accounting data for variance analysis

EDUCATIONAL QUALIFICATIONS AND PERSONAL CHARACTERISTICS

• Currently undergoing Diploma in Accounting or equivalent.
• Ability to handle sensitive and confidential information with discretion
• • Excellent command of both spoken and written English
• • Good planning and organisation skills • Work independently with minimum supervision
• • Good communication and interpersonal skills
• • Proficient in Microsoft Office applications
• • Attention to detail

Company Overview

Founded in 2017, Concept First is Singapore’s first Physics and Math Specialist Centre with an in-house Physics Lab. We go deep in 2 subjects and deliver results for secondary and JC students across Singapore.

Job Summary

Join Concept First Learning Centre as an Admin Executive to manage front-line communications, support student enrolment, and maintain smooth centre operations across multiple outlets.

Why join Concept First:

1. A meaningful role with a clear purpose of supporting and enhancing the learning experience of our students.
2. People-first culture where team members supports one another to achieve clearly established aligned goals.
3. Mentoring and coaching from the management team ensure that every team member receives consistent support and development opportunities.
4. Clear career progress route.

Your career progression track

Admin Executive → Senior Admin Executive → Centre Manager → Operations Manager

Attractive sales commission for Senior Admin Executive roles and above.

Job Responsibilities

1. Lead Conversion Support

• Convert walk-in and WhatsApp enquiries into direct enrolment, trial classes or diagnostic consultation sessions.
• Support lead generation campaigns planned by marketing team

2. Administrative and Service Excellence

• Facilitate student onboarding from enquiry to confirmed registration
• Attend to day-to-day parent and student queries via WhatsApp and email
• Execute routine customer communications such as announcements, reminders, follow-ups
• Track class attendance and follow up with absentees and parents

3. Operational Excellence

• Carry out centre opening and closing routines; maintain cleanliness of premises
• Prepare term lesson materials
• Manage centre inventory and procurement
• Data entry

Working Hours

Weekday: Wed - Fri, 1pm - 9pm

Sat and Sun: 8:30am – 6.30pm

Location

Mainly at 1 Marine Parade Central #11-07 Parkway Centre Singapore 449408

Depending on company needs, may be deployed occasionally to other outlets at

449 Clementi Ave 3 #01-261 (Upper Level) S120449

432 Clementi Ave 3 #01-294 S120432

Skills Required

Google Drive

Google Doc / Microsoft Word

Google Sheets / Microsoft Excel

Google Calendar

We are looking for a candidate who are

• Organised, meticulous, and systematic

• Responsible and takes initiative

• Able to work independently without close supervision

• Collaborative and supportive of teammates

• Eager to learn and grow with the role

• Customer-oriented with empathy

Preferred competencies and qualifications

• Nitec and Diploma holders
• 1–2 years of customer service or administrative experience preferred
• Fresh graduates with strong interpersonal and communication skills are welcome to apply

Salary

$2300 - $2800, commensurate with experience.

Discover More About Us

Learn more about our team and what it's like to work at Concept First https://conceptfirst.com.sg/career

• Performing data entry and analysis for Maintenance Projects.
• Collecting and distributing mail.
• Preparing communications such as emails and reports.
• Ordering and maintaining office supplies
• Creating and maintaining electronic and physical filing systems

Job Summary:

The Central Kitchen Operation Admin is responsible for providing administrative and operational support to ensure smooth coordination between production, warehouse, logistics, and outlets. This role manages documentation, order processing, inventory records, production scheduling support, and reporting. The position plays a key role in maintaining accurate data, supporting workflow efficiency, and ensuring timely communication across departments.

Department: Central Kitchen / Operations
Reports to: Group Executive Chef
Work Location: Central Kitchen Facility

Key Responsibilities:

1. Production & Order Coordination

• Receive and consolidate daily orders
• Prepare and issue production order lists to kitchen team
• Coordinate with Central Kitchen Executive Chef and production team on daily output
• Track production progress and update status to relevant stakeholders
• Handle urgent or last-minute order changes

2. Operation Workflow Administration

• Support end-to-end workflow documentation from order → production → packing → delivery
• Ensure all required documents (production sheets, packing lists, delivery orders) are prepared accurately
• Maintain proper records of batch numbers, production dates, and expiry dates
• Ensure workflow compliance with SOPs and report any deviations

3. Inventory & Stock Control Support

• Update and maintain inventory records for raw materials, packaging, and finished goods
• Assist in stock issuance to kitchen and reconcile usage
• Monitor stock levels and alert relevant team for replenishment
• Support stock take and inventory audits

4. Warehouse & Logistics Coordination

• Prepare delivery schedules and coordinate with drivers/logistics team
• Generate delivery orders, invoices, and dispatch documents
• Track delivery status and resolve any discrepancies
• Coordinate returns, shortages, or damaged goods

5. Documentation & Data Management

• Maintain accurate filing of operational documents (orders, invoices, stock records, QC logs)
• Update system/ERP data for production, inventory, and delivery
• Ensure proper version control of SOPs and forms
• Prepare daily, weekly, and monthly reports

6. Quality & Compliance Support

• Assist in maintaining food safety and hygiene documentation (e.g. temperature logs, cleaning records)
• Support internal audits and external inspections (NEA, SFA, HACCP)
• Ensure traceability records for all production batches

7. Communication & Coordination

• Act as liaison between Central Kitchen, Warehouse, Procurement, Logistics, and Outlets
• Ensure timely communication of production schedules, stock issues, and delivery updates
• Support management with data and reports for decision-making

Requirements:

• Diploma or equivalent in Business Administration, Supply Chain, or related field
• 1–3 years experience in operations/admin, preferably in F&B or central kitchen
• Strong organizational and coordination skills
• Proficient in Microsoft Excel and basic ERP/inventory systems
• Good communication and multitasking ability
• Detail-oriented with strong accuracy in documentation

Key Performance Indicators (KPIs):

• Accuracy of order processing and documentation
• Timeliness of production coordination and delivery scheduling
• Inventory record accuracy and stock reconciliation
• Efficiency of workflow support and issue resolution
• Compliance with documentation and audit requirements