Duties for the director of administration will include managing administrative staff, guiding operating methods, disbursing funds to departments, monitoring budgets, improving information systems, overseeing human resources requirements, updating senior executives, analyzing financial data, and developing operating procedures and policies. Your superior organizational skills and strategic planning will assist our organization in generating positive revenue growth, harmonizing operations, improving employee performance, and enhancing our business model.

Requirement:

1. Able to work with long hours, weekend and public holiday.

HR & Admin Leader | Up to $6,000 + Bonus

Job Responsibilities:

• Provide full administrative support to the management team
• Handle day-to-day administrative duties and documentation
• Support the Directors in daily operations and project coordination
• Manage calendars, scheduling meetings and sending reminders
• Coordinate closely between office and project site supervisors to ensure smooth workflow and communication
• Follow up on material deliveries, equipment requests and manpower deployment
• Communication effectively with Project site supervisors to ensure clear understanding of project instructions and updates

Job Requirements:

• Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint)
• Basic understanding of landscape workflow and project site operations is an advantage
• Good communication skills (able to liaise with Indian supervisors and site teams)
• Excellent interpersonal skills and the ability to work effectively as part of the team
• Strong coordination and time management skills to prioritize tasks under pressure
• Highly organized, detail-oriented
• Discretion and confidentiality when handling sensitive information

Role Overview

We are looking for a highly organized, proactive, and business-minded Personal Assistant to Director to support sales activities, client relationship management, and day-to-day business coordination.

This role goes beyond traditional administrative support. You will work closely with the Director in managing customer relationships, coordinating meetings, tracking follow-ups, supporting sales opportunities, and ensuring smooth communication between clients and internal teams. You may also accompany the Director to customer meetings, assist with note-taking, meeting coordination, and post-meeting follow-up.

The ideal candidate is professional, responsive, detail-oriented, and comfortable working in a fast-paced business environment. We are looking for someone who can represent the company well, communicate confidently with clients, and help keep business opportunities moving forward.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Coordinate and schedule customer meetings, sales discussions, presentations, and follow-up sessions.
• Accompany the Director to client meetings and business engagements when required.
• Take meeting notes, track action items, and ensure timely follow-up after meetings.
• Follow up with customers on proposals, quotations, appointments, project matters, payments, and outstanding issues.
• Track sales opportunities, customer communications, and pending action items to ensure nothing is missed.
• Act as a coordination point between the Director, customers, prospects, and internal teams.
• Prepare meeting agendas, reminders, emails, correspondence, and simple business documents.
• Maintain organized records of customer contacts, meeting notes, sales activities, and follow-up status.
• Support the Director in managing priorities and ensuring smooth daily business operations.
• Provide general executive and personal assistance as required.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, Sales Coordinator, Client Service Executive, or in a similar role.
• Strong organizational and time management skills with the ability to handle multiple tasks effectively.
• Good interpersonal and communication skills, with confidence in dealing with clients and business partners.
• Professional, well-presented, and comfortable accompanying the Director to external meetings.
• Strong follow-up discipline and attention to detail.
• Able to work independently, maintain confidentiality, and handle sensitive information with discretion.
• Proficient in Microsoft Office applications such as Word, Excel, PowerPoint, and email communication tools.
• Positive attitude, responsible, proactive, and able to work in a fast-moving business environment.

Language Requirements

• Fluent in both English and Chinese (spoken and written) is required.
• Additional language skills will be a strong advantage.

Preferred Qualities

• Experience supporting sales, business development, or customer relationship management activities.
• Strong coordination skills and the ability to keep tasks moving without close supervision.
• Mature, reliable, and solution-oriented mindset.
• Good business sense and the ability to understand customer needs and urgency.

Why Join Us

• Work closely with senior leadership and gain direct business exposure.
• Be involved in customer engagement, sales coordination, and strategic follow-up.
• Opportunity to grow into a broader business support, client management, or sales operations role.
• Dynamic and professional working environment.
• Meaningful role with direct impact on business development and customer success

Personal Assistant to Director

• Location: Singapore
• Job Type: Full-Time

Job Summary

Provide comprehensive administrative and secretarial support to a Director managing diverse businesses. Coordinate schedules, travel, communications, and projects to ensure efficient operations across multiple business units in a fast-paced environment.

Responsibilities

• Deliver comprehensive secretarial and administrative support to the Director to enable effective management of diverse business portfolios
• Manage and coordinate the Director’s daily schedules, appointments, and meetings to optimize time and priorities
• Arrange detailed travel itineraries, accommodation, and logistics to ensure smooth business trips
• Liaise proactively with internal teams and external stakeholders to facilitate communication and collaboration across businesses
• Track project progress, deadlines, and follow-ups to support timely completion of initiatives
• Prepare clear and professional reports, presentations, and business correspondence to support decision-making
• Handle confidential information with strict discretion to maintain trust and professionalism
• Support operational and administrative tasks across various business units to enhance workflow efficiency
• Perform ad hoc duties and personal errands as assigned to assist the Director’s needs

Required competencies and certifications

• Diploma or Degree in Business Administration or related field
• Minimum 3–5 years of experience as a Personal Assistant or Executive Assistant supporting senior management
• Demonstrated strong organizational and time management skills to handle multiple priorities effectively
• Excellent verbal and written communication skills to convey information clearly and professionally
• Ability to multitask and work independently with minimal supervision
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) to produce business documents and presentations
• High level of integrity, discretion, and professionalism in handling sensitive information

Preferred competencies and qualifications

• Experience supporting senior management or business owners to understand executive needs
• Exposure to multiple industries to adapt to diverse business environments
• Tech-savvy with comfort using digital tools to enhance productivity

Why Join Us

• Collaborate closely with a dynamic and entrepreneurial Director to contribute to business growth
• Gain exposure to multiple industries and business functions for broad professional development
• Access opportunities for learning and career advancement in a positive, fast-paced environment

The HR & Admin Executive Officer supports both Human Resources and Administrative functions within the organization. This role involves managing day-to-day HR operations, employee administration, recruitment coordination, and general office administration. Strong communication skills in Japanese and English are required to liaise effectively with Japanese management, headquarters, expatriate staff, local employees, and external stakeholders.

Human Resources Responsibilities

• Assist with recruitment: job postings, resume screening, interview scheduling, and onboarding arrangements

• Prepare employment documentation, including contracts, confirmation letters, and HR correspondence

• Maintain and update employee records, HR databases, and personnel files

• Support work pass administration (Employment Pass, S Pass, Work Permit) including applications, renewals, and cancellations

• Coordinate onboarding and offboarding processes for employees

• Assist in payroll preparation, leave administration, and benefits coordination

• Support HR initiatives, including training coordination, employee engagement, and performance management

• Ensure compliance with Singapore employment regulations and company HR policies

Administrative Responsibilities

• Provide general administrative support to management and office operations

• Coordinate office facilities, procurement of supplies, and vendor management

• Assist in organizing company events, meetings, and training sessions

• Maintain proper documentation and filing of administrative records

• Liaise with internal departments and external vendors for administrative matters

Japanese Communication & Coordination

• Act as a liaison between Japanese management/headquarters and local employees

• Provide translation or interpretation support between Japanese and English when required

• Support administrative arrangements for Japanese expatriates, including relocation, housing coordination, and documentation assistance
  

  
  We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

  Wecruit Pte Ltd

  EA License No: 20C0270

Job Responsibilities:

• Provide full administrative support to the management team
• Handle day-to-day administrative duties and documentation
• Support the Directors in daily operations and project coordination
• Manage calendars, scheduling meetings and sending reminders
• Coordinate closely between office and project site supervisors to ensure smooth workflow and communication
• Follow up on material deliveries, equipment requests and manpower deployment
• Communication effectively with Project site supervisors to ensure clear understanding of project instructions and updates

Job Requirements:

• Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint)
• Basic understanding of landscape workflow and project site operations is an advantage
• Good communication skills (able to liaise with Indian supervisors and site teams)
• Excellent interpersonal skills and the ability to work effectively as part of the team
• Strong coordination and time management skills to prioritize tasks under pressure
• Highly organized, detail-oriented
• Discretion and confidentiality when handling sensitive information

Diamond Agency Private Limited

Diamond Agency Private Limited is a Singapore-based company engaged in the operation and management of food and beverage (F&B) businesses as well as employment agency services. The company focuses on delivering quality dining experiences through its restaurant concepts while also supporting businesses in sourcing and placing suitable manpower.

On the F&B side, the company manages and develops restaurant operations in Singapore, offering curated dining concepts that cater to both local residents and international customers. The company emphasizes service quality, operational efficiency, and consistent customer experience across its outlets.

In addition, Diamond Agency Private Limited operates as an employment agency, facilitating recruitment and placement services for businesses. The company assists in sourcing qualified candidates, particularly for roles within the F&B and service industries, and ensures that hiring processes comply with Singapore’s regulatory requirements, including Ministry of Manpower (MOM) guidelines.

By integrating its F&B operations with recruitment services, the company is able to better understand workforce needs and maintain high operational standards. Diamond Agency Private Limited is committed to professionalism, compliance, and sustainable business growth within Singapore’s dynamic service sector.

Job Summary

The Personal Assistant to Director provides high-level administrative, operational, and coordination support to the Company Director. The role is responsible for managing the Director’s daily schedule, facilitating communication across internal and external stakeholders, and ensuring efficient execution of business and administrative tasks. The position requires strong organizational skills, discretion, and the ability to work in a fast-paced, multi-business environment.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and maintain the Director’s daily calendar, including meetings, appointments, and travel schedules

• Coordinate and prioritize appointments to optimize time efficiency

• Monitor deadlines and provide timely reminders

2. Communication & Correspondence

• Screen and manage incoming calls, emails, and messages on behalf of the Director

• Draft, review, and respond to correspondence in a professional manner

• Liaise with internal teams, clients, and external stakeholders

3. Meeting Coordination & Follow-Up

• Schedule and coordinate meetings, including preparation of agendas and materials

• Record meeting minutes and track action items

• Follow up with relevant parties to ensure timely execution of tasks

4. Travel & Logistics Arrangements

• Plan and coordinate business travel, including flights, accommodation, and transport

• Prepare travel itineraries and ensure all necessary documents are in order

5. Administrative Support

• Prepare reports, presentations, and documents as required

• Maintain organized filing systems for both physical and digital records

• Assist with basic documentation such as invoices, contracts, and internal reports

6. Project Coordination

• Assist in monitoring and coordinating ongoing projects across departments

• Track progress and provide regular updates to the Director

• Ensure deadlines and deliverables are met

7. Confidentiality & Compliance

• Handle sensitive and confidential information with a high level of discretion

• Ensure compliance with company policies and relevant regulations

8. Personal & Ad Hoc Support

• Assist with personal scheduling and errands when required

• Perform any other duties as assigned by the Director

Requirements

Education

• Diploma or Degree in Business Administration, Management, Communications, or a related field or equivalent

Experience

• Minimum 2–3 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar administrative role

• Experience supporting senior management or directors is preferred
  

Skills

• Strong organizational and time management skills

• Excellent written and verbal communication skills in English

• Proficiency in Microsoft Office and/or Google Workspace

• Ability to multitask and prioritize effectively

• Strong attention to detail and problem-solving abilities

Personal Attributes

• Proactive and able to work independently

• High level of integrity and confidentiality

• Professional, reliable, and adaptable

• Able to perform under pressure in a fast-paced environment

Preferred Qualifications (Advantageous)

• Experience in multi-industry or fast-growing business environments

• Familiarity with digital tools for scheduling, communication, and task management

Reporting Line

• Reports directly to the Company Director

About Us

Innerwork Circle is built for the inwardly courageous. We design experiences that invite people to return to themselves with clarity, honesty, and depth, so they can live, lead and move through the world more consciously.

Our work resonates with founders, creators, leaders, and high-performing individuals seeking deeper insight and personal transformation.

As Singapore prepares for major cultural events like the Singapore Grand Prix 2026 and the Singapore International Film Festival, we are launching our own Movie Screening Event — an immersive experience uniting personal mastery, performance psychology, and cinematic storytelling.

To support this high-growth, high-energy phase, we are looking for a Chief of Secretary / Executive Office Administrator to anchor our executive operations and help drive organizational excellence.

Mission of the Role

Ensure smooth executive office operations, strengthen communication across departments, and support leadership as we enter a landmark cultural moment and prepare for our signature Movie Screening Event.

Key Responsibilities

1. Executive Support & Office Administration

• Manage day-to-day operations of the executive office with discretion and professionalism.

• Provide high-level support to founders and senior leaders (calendar, travel, documents).

• Handle highly confidential materials and sensitive communications.

• Maintain organized administrative systems, workflows, and documentation.

2. Communication & Coordination

• Serve as the primary liaison between executives, internal teams, partners, and external collaborators.

• Draft, refine, and manage executive communications, announcements, and official documents.

• Ensure timely and accurate flow of information throughout the organization.

3. Meeting & Event Management

• Organize board meetings, management meetings, executive reviews, and cross-team sessions.

• Prepare agendas, meeting decks, briefing docs, minutes, and action lists.

• Support planning and coordination for the F1-themed Movie Screening Event and related programming.

4. Workflow & Process Management

• Develop, refine, and oversee administrative protocols and SOPs.

• Manage documentation systems and ensure operational efficiency across teams.

• Identify process gaps and propose improvements to streamline executive operations.

5. Strategic Support to Leadership

• Assist with priority tracking, strategic projects, and organizational alignment.

• Monitor deadlines, cross-functional commitments, and leadership initiatives.

• Provide essential operational support during major campaigns or event launches.

Required Skills & Qualifications

• Diploma/Degree in Business Administration, Management, Communications, or related fields.

• 5+ years of experience as a senior secretary, executive assistant, or administrative manager.

• Excellent verbal and written communication skills.

• Strong organization, multitasking, and prioritization capabilities.

• High emotional intelligence and ability to handle sensitive matters discreetly.

• Proficiency with productivity platforms (Google Workspace, Microsoft Office).

• Able to perform under pressure and navigate shifting priorities.

Preferred / Nice-to-Have

• Experience supporting C-suite or founders in a fast-paced environment.

• Strong stakeholder and relationship management capabilities.

• Project management or operations experience.

• An interest in personal development, performance psychology, or transformation.

Why Join Us

• Join a movement, not just a company. Become part of a mission-driven brand that transforms lives and elevates human potential.

• Stand at the heart of a cultural moment. As Singapore prepares for the iconic Singapore Grand Prix 2026, you’ll help bring our flagship Movie Screening Event to life — fusing psychology, cinema, and performance excellence.

• Work side-by-side with visionary leadership. Directly support founders and senior leaders during a defining chapter of growth and innovation.

• Be part of a creative, values-driven tribe. Join a team that values authenticity, depth, creativity, and purpose — where your ideas matter and your growth is championed.

• Create something that lasts. Play a key role in building a transformation platform that impacts thousands and shapes the future of inner work and human performance.

How to Apply

Send your resume to: