Total 2,285 Manager job vacancies

Assistant Centre Manager / Centre Manager

Job Summary

·       Manage and supervise day to day works done at the project site.

·       From initial project preparation until the completion and handing over of the project

Duties/Responsibilities

Managing the site activities of construction projects

1.     Manage all project site related activities ( i.e. including preliminaries, structural, M&E, plumbing &  Architecture related matters )

2.     Drives project site activities in accordance to project schedules and timeline

3.     Engage Engineering Service dept. to ensure the latest revised construction drawing are use

4.     Engage Supply Chain & Procurement for machinery and materials needed

5.     Ensure minimum material wastage at site

6.     Manages and deployment of resources (manpower, material, machineries) in accordance to  project schedules & maintain maximum productivity

7.     Manage sub-contractors in accordance to their contracts & scope of work

8.     Ensure the projects finish on time with quality & profitability to the company

9.      Ensure  all activities on site do not violate any safety / building  regulatory requirements ( ie BCA, NEA, MOM etc )

Prepare Risk Management Plan         

1.     Build contingencies in to the plan to provide a reserve in the schedule for unforeseen future problems

Participant in Project Tender (when required)

1.     Participate as a member of the Tender for prelim and site matters

2.     Undertake tender clarifications with customers especially on technical and site matters

3.     Define Sub-Contractors scope of works

4.     Provide value Engineering

Administer Workplace Safety and health (WSH) and Environmental Management Systems (EMS)   

1.     Ensure workers/sub-contractor comply with the company safety regulation

Organise and Proper Handover the Completion Project        

1.     Ensure proper handover of construction documents to the Clients

2.     Ensure the Sub contractor submit the proper handover documents to the company

3.     Ensure the project deliver by us and sub-contractor to client(s) on schedule with "0" defect

Manage a Team with Good Technical Knowledge      

1.     Build and train a competent site team

As work roles evolve over time, company may change your job scope, based on organizational needs and employee abilities, from time to time.

We are looking for a Project Manager/ Assistant Project Manager who is proactive with a deep understanding of construction, project management and methodologies for landed housing and commercial/ industrial buildings.

The Project Manager/ Assistant Project Manager will play a pivotal role in ensuring the project is completed timely, good quality, cost efficient and effective communication with stakeholders.

Responsibilities :

- Develop Construction Schedule (Microsoft Project).

- Review shop drawings, RFI, Material Submission, Design Co-ordination.

- Develop 2 weeks project look ahead planning.

- Lead the team and subcontractors to execute works and drive project progress.

- Manage materials submissions and trade procurement to ensure adherence to project timelines.

- Liaise with procurement team to ensure timely procurement of materials and subcontractor.

- Quality control & Site Safety

- Manage project budgets and exercise cost control measures.

Job Introduction

We are a world-leading smart mobility SaaS company with over 2,000,000 subscribers across 23 countries and we are looking for a Operations Manager/ Assistant Manager to join our team. Our teams are collaborative, vibrant and fast-growing and all team members are empowered with the freedom to influence our business with ideas that drive innovation and efficiency.

Responsibilities

• Manage the after-sales team by setting service standards and ensuring KPIs are met;

• Ensure strong and clear coordination between departments for minimal resolution times;

• Continually devise and monitor operational processes for optimal service delivery, customer satisfaction and productivity;

• Identify and implement new strategies for increasing customer satisfaction, loyalty and retention by going above and beyond expectations;

• Resolve managerial level customer grievances or special requests;

• Weekly/monthly reporting for management review;

• Demonstrate a high level of leadership skills and provide necessary training and guidance to the after-sales service team’s staff to achieve full competencies and the highest brand image possible.

Requirements

• Diploma/Bachelor Degree in Engineering/ Business with outstanding academic performance;

• Minimum of 5 years’ experience in Customer Service within automotive aftermarket or SAAS industry, experience in a similar industry is an added advantage;

• Excellent written and verbal communication skills;

• Proficient in English;

• Good leadership and management skills with strong

About the Role

Doctor World is seeking an experienced, strategic, and ownership-minded Senior Product Manager to lead a key area of our growing product team. In this role, you will serve as a strategic leader who collaborates with key external partners, guides product development through flexible methodologies, and delivers innovative healthcare & wellness solutions that address complex user needs. You will be a leader in shaping the future of our products, responsible for driving product strategy and delivering exceptional user experiences that improve lives.

Key Responsibilities

Product Strategy & Partner Vision

• Collaborate with key external partners to understand, influence, and align with their long-term product strategy.
• Champion innovation based on deep user needs, market research, and data.
• Translate complex partner strategies into detailed product specifications and user stories.

Stakeholder Management & Leadership

• Act as the primary point of contact for the product area, communicating vision and progress to internal and external stakeholders (including C-level).
• Lead and unite cross-functional teams to ensure successful product launches.
• Evangelize the product's value proposition internally and to the market.
• Negotiate priorities and manage expectations to drive alignment.

Technical Acumen & Execution

• Partner with engineering to assess technical feasibility and make informed trade-offs.
• Champion a deep understanding of the "problem space" before defining the "solution space."
• Lead and adapt development processes, utilizing both agile and waterfall methodologies as appropriate.
• Rigorously monitor product performance with data to drive improvements.

User Research & Customer Empathy

• Lead research initiatives to gain a deep understanding of user needs and pain points.
• Establish best practices for gathering qualitative and quantitative user data.
• Translate complex research findings into actionable, high-impact product improvements.

Required Skills & Qualifications

• Experience: 7+ years in product management (tech-driven environment preferred).
• Methodology: Deep expertise in both Agile and Waterfall frameworks and knowing when to apply each.
• Lifecycle Management: Proven success managing the full product lifecycle for multiple products.
• Stakeholder Skills: Demonstrated success managing relationships with senior leadership and external partners.
• Technical Sense: Ability to grasp complex technical concepts and discuss architecture/trade-offs with engineers.
• Analytical Skills: History of using data to inform high-stakes product decisions.
• Leadership: Exceptional communication, influence, and ability to lead cross-functional teams.
• Mindset: Proactive, results-oriented, and a strong sense of ownership.
• Education: Bachelor's degree in a related field.

Preferred Skills & Qualifications

• Significant experience in the healthcare & wellness industry.
• Mastery of design thinking and user-centred design.
• Expertise with PM tools (Jira, Confluence, Product board).
• Advanced understanding of relevant healthcare technologies (SaaS, mobile, data analytics).

The role

We’re looking for a Senior Product Manager who is deeply customer-obsessed and discovery-driven, and operates with an AI-native mindset. You will own the full product lifecycle for your product area while using AI to accelerate discovery, reduce cycle time, and close the gap between product, design, and engineering.

If you are used to operating in a fast-paced, high-intensity startup environment with multiple parallel priorities and significant responsibility, and if you thrive under pressure, with a strong drive to work hard, learn fast, and grow quickly, then this opportunity is the right fit.

What you’ll be driving:

Customer Understanding & Discovery (Core)

• Lead continuous discovery (interviews, data analysis, usability testing)

• Build deep understanding of customer needs, journeys, and pain points

• Translate insights into clear problems, opportunities, and hypotheses

Market & Competitive Analysis

• Conduct ongoing market research and benchmarking

• Analyze competitors, trends, and best practices

• Turn insights into strategic product decisions

AI-Native Product Management

• Use AI to accelerate research, PRDs, analysis, and prototyping

• Build or leverage pipelines for discovery, competitive intelligence, and insights

• Continuously improve speed, quality, and efficiency of product work

Product Strategy & Execution

• Define roadmap aligned with business goals

• Prioritize based on impact, customer value, and effort

• Own delivery from idea → launch → iteration

Cross-Functional Leadership

• Work closely with Engineering, Design, and Data

• Create clear PRDs and requirements

• Reduce friction and shorten feedback loops across teams

Measurement & Iteration

• Define KPIs and track performance

• Run experiments and iterate based on data and feedback

Qualifications

• Strong product management experience

• Proven track record in hands on online and offline customer research and discovery

• Solid experience in market research and competitive analysis

• Hands-on use of AI tools to enhance product workflows

• Strong analytical, structured thinking, and communication skills

• Payment and Fintech experience is a plus

What we offer:

• Be part of a fast-moving, early-stage team building something global from the ground up

• Real ownership. You’re not just executing, you’re shaping product, strategy, and growth

• Work alongside sharp, motivated people who actually care about what they’re building

• Direct impact on improving the customer experience in the restaurant space

Sounds like you? Are you excited by this opportunity? If so, “Apply now”

• Manage and grow relationships with key corporate accounts through structured engagement and account development strategies.
• Identify and capture revenue opportunities in Supply Chain Financing, Factoring, and related financial solutions through cross-selling initiatives.
• Drive strategic collaborations and referral partnerships that contribute to sustainable revenue growth.
• Conduct regular client reviews and onsite engagements to ensure strong account performance and high client satisfaction.
• Act as the primary point of contact for strategic customers, overseeing issue resolution and service excellence.

Requirements:

• Degree in Business, Finance, or equivalent
• At least 4 years of experience in corporate or SME banking, or equivalent roles within financial services.
• Working knowledge of supply chain finance and factoring products.
• Strong stakeholder management, negotiation, and communication skills.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

Our esteemed client in the Transportation/ Logistics industry is seeking a Key Account Manager to join their dynamic team:

• Employment Type: Permanent
• Position: Key Account Manager (Tech Logistics)
• Location: CBD Area
• Working Hours: Monday to Friday, 9am to 6pm
• Salary Package: Up to $6,300 + Bonus

Job Responsibilities:

• Manage the end-to-end commercial health of a dedicated portfolio of IT vertical accounts, covering client relationships, rate negotiations, contract scope, and service escalations.
• Manage newly won accounts from the business development team and onboard them properly. Quickly assigning ownership, introducing the team, and putting a maintenance plan in place.
• Grow accounts by expanding lanes, entering new geographies, and adding value‑added services. Identify and pursue opportunities within portfolio.
• Protect margins and cash flow. Quote with discipline, manage scope creep, monitor billing and aging receivables on the accounts. Flag any issue that could hurt profitability or collection.
• Work closely with the Sales Operations Executive and operations teams on quotations and execution.
• Maintain accurate revenue projections, monitor pipeline conversions, and track upcoming workloads for the assigned portfolio.

Job Requirements:

• At least 5 years of experience in account management within freight forwarding, logistics, or supply chain. Exposure to IT logistics, trade compliance, or value‑added services is a strong plus.
• Comfortable navigating tough commercial conversations and escalations independently.
• Eager to build deep, technical expertise in niche logistics sectors and motivated to step into a people-management role over time.

Ready to apply? Here’s how: 

• Click the APPLY button, or 
• Email your resume (in MS Word or PDF format) to adelin@intuitrecruitment.com. Include the job title in your email subject line for prompt processing. 

Only shortlisted candidates will be notified. 

By submitting your application, you consent to the collection and use of your personal data under Personal Data Protection Act (PDPA). 

Adelin Chong | EA Personnel Reg No.: R1875641 

Intuit Recruitment Pte Ltd | EA License No.: 25C2793 

• Location: Jalan Besar
• Working Hours / Days: Mon to Thur [ 930am – 630pm | Fri [ 930am – 530pm]
• Salary: $4000 - $5500 [Depends on experience]

Job Description

• We are looking for a dedicated and experienced Accounts & Sales Support Manager to lead our accounting and tax team while supporting the operations of our sales division. The ideal candidate will have a strong background in accounting, tax, and corporate secretarial work, with excellent leadership and client management skills.

Key Responsibilities

Leadership & Management

• Lead and manage a team of accounting and tax executives, providing guidance, training, and performance management.
• Oversee daily operations of the accounting and tax department to ensure tasks are completed accurately, efficiently and within filing due dates.

Accounting & Tax Review

• Review full sets of accounts and GST reports prepared by accounts executives.
• Review unaudited financial statements and corporate tax computations prepared by tax executives.
• Ensure all client deliverables and statutory deadlines are met consistently.

Client Relationship Management

• Maintain a professional and positive working relationship with clients.
• Provide timely support, address queries, and ensure high client satisfaction.

Sales Support

• Support the sales team in daily and ongoing operations, including documentation, client onboarding, grant application support, follow-ups on meeting deadlines, and coordination.
• Assist in preparing quotations, billings and communicating service deliverables to clients.

Requirements

• Diploma/Degree in Accounting, Finance, Business, or related field.
• Prefer experience with Account / Audit firm
• At least 3–5 years of relevant experience in accounting, tax, or corporate secretarial roles.
• Experience in managing or supervising a team is preferred.
• Strong knowledge of Singapore accounting standards, GST requirements, and corporate tax regulations.
• Familiarity with cloud accounting software such as Xero is an advantage.

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Company Overview

Y Concept Pte Ltd is a Pan-Asian retail visual display agency delivering brand-wide solutions including image planning, store design, shop fitting, boutique decoration, window displays, POSM exhibitions, roadshows, and events.

Job Summary

Lead and coordinate retail visual display projects from initiation to completion, ensuring quality, timely delivery, and client satisfaction through effective cross-team collaboration and vendor management.

Responsibilities

• Oversee assigned projects to deliver quality outcomes on schedule aligned with client specifications
• Coordinate end-to-end production by liaising with Sales, Design, Procurement, Production teams, and external vendors
• Supervise external partners to ensure quality standards, timely delivery, and budget compliance
• Plan and communicate project tasks across teams during execution to maintain alignment
• Develop and maintain project timelines to track milestones and final delivery
• Organize and lead project meetings to resolve issues and provide progress updates
• Manage project changes by informing stakeholders and assessing impacts on timelines and budgets
• Support client handovers by managing expectations during project transitions
• Create detailed onsite schedules for load-in, setup, and dismantling activities, and share with stakeholders
• Supervise onsite work to enforce safety procedures, quality standards, and adherence to timelines
• Handle Permit To Work applications and safety documentation including risk assessments and safe work procedures when required
• Source and coordinate vendors and suppliers for materials and manpower as needed
• Conduct post-project reviews to identify lessons learned and improve processes
• Communicate effectively in English and engage with Mandarin-speaking clients and suppliers as needed

Preferred competencies and qualifications

• Familiarity with project management methodologies
• At least 1 year of relevant experience in project coordination, event management, or interior fit-outs preferred
• Ability to manage multiple tasks under tight deadlines
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong interpersonal and communication skills across all levels
• Fresh graduates with relevant academic or internship experience encouraged to apply
• More experienced candidates may be considered for senior roles

MISSION:

To increase revenue from existing customer base by increasing Coface BI solutions usage within the client organization and upselling new solutions - with the objective to increase client stickiness/retention and maximizing long term revenue.

MAIN RESPONSIBILITIES:

• Serve customers by providing product and service information and resolving product and service problems as indicated by clients or partners.
• Prepare account plans for outlining plans to meet short, medium & long term revenue objectives
• Provide monthly forecast for the portfolio split by accounts
• Engage with key client stakeholders to increase Coface solution usage and to upsell new Coface solutions
• Monitor the portfolio proactively, highlight any anomalies and prepare recovery plans to get usage/revenue back on track
• Identify new use cases/departments to expand the Coface solutions for clients
• Track and see to closure any customer queries including complaints by providing the best solution to solve the problem, following up to ensure resolution
• Track and manage SLAs as per contract to ensure they are within the agreed limits
• Deliver to clients and partners final Contracts, Endorsements, and invoices and handle any questions related to these documents
• Be responsible for negotiations with clients on renewal of contracts and pricing
• Responsible for derogation requests if required on products, contracts and pricing
• Conduct 6 monthly reviews with the client and client’s stakeholder, to clearly demonstrate Coface’s industry thought leadership and how Coface BI is an effective solution.
• Accuracy in forecasting of sales and revenue targets.
• Ensure client NPS scores meet or exceed global benchmarks.
• Support Senior Strategic Account managers on renewals, operations, and in preparation of quarterly business review.

We are seeking an experienced Senior Account Manager to manage and grow a portfolio of accounts within the IT logistics sector. The successful candidate will be responsible for maintaining strong customer relationships, driving account growth, and ensuring commercial success across assigned accounts.

This role offers the opportunity to work closely with senior leadership, inherit an established portfolio of active accounts, and develop towards a future leadership position.

Key Responsibilities

• Manage assigned customer accounts and serve as the primary commercial contact.
• Build and maintain strong relationships with customers and key stakeholders.
• Oversee account pricing, contract management, service scope, and issue resolution.
• Onboard new customers and ensure smooth account transitions and implementation.
• Identify opportunities to grow existing accounts through service expansion and new business opportunities.
• Monitor account profitability, pricing, billing matters, and receivables.
• Work closely with Operations and Sales Operations teams to ensure successful service delivery.
• Prepare and maintain sales forecasts, pipeline updates, and account reports.
• Support continuous improvement initiatives and contribute to business growth.

Requirements

• Minimum 5 years of account management experience within freight forwarding, logistics, supply chain, or related industries.
• Strong customer relationship management and stakeholder engagement skills.
• Good commercial awareness with experience in pricing, margins, contracts, and negotiations.
• Strong organisational skills with the ability to manage multiple accounts effectively.
• Proficient in CRM systems and sales forecasting.
• Experience in IT logistics, Importer/Exporter of Record (IOR/EOR), or related value-added logistics services will be an advantage.
• Strong communication and interpersonal skills.

email- lucas.chang@swiftsearchglobal.com
whatsapp - 93392324

EA Personnel Name: Lucas Chang
EA Personnel No: R1874043
EA License No: 18C9495

Job Responsibilities

• Handle full set of accounts including AP, AR, GL and bank reconciliation

• Prepare monthly/yearly financial reports, cash flow and management accounts

• Handle costing and manufacturing accounting functions

• Monitor inventory, production costing and stock reconciliation

• Handle GST submission and liaise with auditors, tax agents, company secretaries, banks, government authority and submitting surveys

• Process payroll, CPF contributions, IR8A submission and include work permits applications and renewals

• Maintain and update accounting, payroll and ERP system

• Manage HR matters including staff records, leave and onboarding

• Oversee office administration and general documentation

• Maintain and update accounting, payroll and ERP system

• Provide basic IT coordination and software support for office operations

• Liaise with software vendors for payroll, accounting and ERP systems

• Ensure compliance with accounting standards and statutory requirements

• Support management on finance, operational matters and ad hoc requirements
  

Requirements

• Diploma or Degree in Accounting, Finance or related field

• At least 5 years of relevant working experience in accounting, HR and payroll

• Experience in manufacturing accounting and costing is preferred
  

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or submit your resume to ref71@trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lee Jia Xiang

EA Personnel Reg No: R25158171

Transform Workplace Productivity Through Smart Document Solutions

We are seeking an experienced sales professional to join our team as a Senior Document Solutions Consultant.

With over 20 years of established presence in Singapore, we have built a strong portfolio of loyal customers across various industries. This role offers the opportunity to manage and grow existing accounts while helping businesses improve productivity through modern document and print management solutions.

If you enjoy building long-term customer relationships and providing business solutions that create measurable value, we would like to hear from you.

Why Join Us?

Established Customer Base

Leverage an extensive customer network built over two decades.

Strong Market Reputation

Represent a trusted provider of document and workplace solutions in Singapore.

Recurring Business Opportunities

Work with existing customers who require ongoing equipment upgrades, maintenance, consumables and managed print services.

Attractive Earnings

Competitive salary with uncapped commission and performance incentives.

Key Responsibilities

• Manage and grow a portfolio of existing business accounts.
• Identify opportunities for equipment upgrades and replacement cycles.
• Develop new business opportunities through referrals and networking.
• Conduct customer needs analysis and recommend suitable document solutions.
• Present proposals and negotiate commercial agreements.
• Build strong relationships with Office Managers, Administrative Managers, Procurement Teams and Business Owners.
• Collaborate with service and technical teams to ensure customer satisfaction.
• Achieve and exceed sales targets.

Solutions Portfolio

You will represent a range of workplace productivity solutions including:

• Multifunction Printers & Copiers
• Managed Print Services
• Document Workflow Solutions
• Digital Document Management
• Print Cost Optimization Solutions
• Office Productivity Solutions
• Fleet Management Solutions

Ideal Candidate

Experience

• 5+ years of B2B sales experience.
• Proven success in account management or solution selling.
• Experience in one or more of the following industries: Office Equipment, Office Supplies & Stationery, Managed Print Services Telecommunications, IT Hardware, Business Services, Office Furniture & Facilities Management

Personal Attributes

• Strong relationship-building skills.
• Results-oriented and self-motivated.
• Excellent communication and presentation abilities.
• Comfortable engaging decision-makers at all levels.
• Hunter mentality with account management capabilities.

What We Offer

• Competitive Basic Salary
• Uncapped Commission Structure
• Existing Customer Portfolio
• Career Advancement Opportunities
• Product & Sales Training
• Medical Benefits
• Annual Performance Incentives

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Manager%2C-Research-Grant-Management-Operations/33246-en_GB/

We regret that only shortlisted candidates will be notified.

About Us

We are building AI-enabled operating systems to support research translation, venture building, grant administration and commercialisation workflows. 

We work across university teams, researchers, startups, corporate partners and public funding agencies to turn complex manual processes into structured, auditable and scalable workflows.

The Role

As Manager, Research Grant Management Operations, you are responsible for the operational integrity of three funding streams: MOE De-GAP, Central GAP and Technology Development Agreement (TDA) funding.

You ensure that grant finances, claims, procurement, project progress and grantor reporting are tracked accurately, followed through consistently, and supported by reliable data.

This is a hands-on ownership role. You will lead weekly operating cadence, keep dashboards accurate, drive stakeholder follow-up, and help move grant administration away from manual work into an integrated AI-driven grant management solution.

Separately, you will support new programme reviews from an operational, overseas compliance and financial sustainability perspective, ensuring programmes are administratively workable and at minimum financially neutral unless otherwise approved.

What You'll Do

Own Grant Finance & Claims

• Monitor grant budgets, commitments, utilisation and remaining balances across De-GAP, Central GAP and TDA.
• Coordinate claims submission, supporting documents, WBS tracking and claims-related queries.
• Reconcile approved budgets, actual spend and remaining balances, and flag under-utilisation, overspend or budget risk early.
• Maintain clear, reliable financial views to support management decisions and grantor reporting.
• Manage grant audits.

Lead Procurement Coordination

• Lead the procurement follow-through for grant-funded activities, from request initiation to PO, vendor follow-up and closure.
• Coordinate with project teams, procurement, finance and vendors to resolve delays or documentation issues.
• Ensure procurement is aligned with approved budgets, grant requirements and internal policies.
• Maintain procurement status as part of the overall project dashboard.

Track Progress & Report to Grantors

• Maintain updated project milestones, deliverables, timelines and reporting commitments.
• Lead the weekly cadence to ensure project updates are current, complete and accurate.
• Prepare progress updates, management reports and grantor reports with supporting documentation.
• Flag delays, risks, changes in scope or reporting gaps early for management attention.

Maintain Dashboard Accuracy

• Maintain a single source of truth for project status, budget utilisation, procurement progress, claims and reporting.
• Ensure dashboards are updated before management reviews and reflect actual project status, not outdated inputs.
• Follow up on open actions, overdue items and missing updates across stakeholders.
• Escalate issues that require decisions, approvals or intervention.

Build the Future Grant Management Solution

• Map current manual workflows across De-GAP, Central GAP and TDA and identify bottlenecks, duplication and control gaps.
• Translate operational requirements into system requirements for an in-house AI-driven grant management solution.
• Support integration across Monday.com, Jedox, Slack, iRIMS and other relevant systems.
• Design and test workflow logic for reminders, approvals, claims tracking, reporting and dashboard updates.
• Contribute as a process owner and product user, ensuring the solution is practical, auditable and scalable.

Integrate the Three Grant Streams

• Bring De-GAP, Central GAP and TDA into one coherent grant management framework.
• Standardise tracking, reporting, claims and dashboard logic where possible.
• Document the differences in funding mechanics, approval routes, milestone tracking and reporting obligations.
• Avoid separate manual workflows by building a common operating model that can support different grant types.

Support New Programme Review

• Support new programme review as a separate scope from grant administration.
• Assess whether new programmes are administratively workable and financially neutral at minimum, unless otherwise approved.
• Check overseas compliance considerations, funding source, cost recovery, claims process and reporting obligations.
• Flag unfunded, non-compliant or operationally unsustainable commitments before programme launch.

Partner Across Functions

• Work closely with Principal Investigators, project leads, grantors, finance, procurement, vendors, automation teams and internal management.
• Translate operational issues into clear actions, owners and timelines.
• Follow up firmly and professionally to keep work moving.
• Keep management informed of risks, delays and decisions required.

Please be informed that only shortlisted candidates will be notified.

Qualifications

• 5+ years of strong project, programme or grant administration experience.
• Experience managing budgets, claims submission, procurement tracking and reporting.
• Good financial literacy and comfort with WBS structures, budget monitoring and claims documentation.
• Strong follow-through and ability to lead weekly operating cadence.
• Ability to maintain accurate dashboards, trackers and reporting views.
• Strong stakeholder management skills across finance, procurement, project teams and management.
• Attention to governance, compliance, audit trail and reporting discipline.
• Comfort operating in an environment where processes are still being built.

Bonus Points For

• Experience working with AI tools to improve process efficiency.
• Experience supporting automation, workflow redesign or systems implementation.
• Experience integrating multiple workflows into one operating model.
• Experience with grant administration, research funding, public funding or commercialisation funding.
• Experience with systems such as Monday.com, Jedox, Slack, iRIMS, SAP, BMC Helix, Submittable or Xero.
• Exposure to overseas programme administration, compliance checks or cost recovery models.

Why Join Us?

This is a chance to help build the operating backbone for research translation and venture creation. You will sit close to the work, the data and the decisions — supporting grants today while helping build the AI-enabled system that makes the function more scalable tomorrow.