Total 19 Senior Executive logistic assistant job vacancies

Key Responsibilities

• Prepare and issue customer Delivery Orders (DO), invoices, and credit notes.
• Verify that goods loaded onto delivery vehicles match the corresponding Delivery Orders.
• Handle incoming phone calls, emails, and customer inquiries in a professional and timely manner.
• Investigate and report discrepancies between system inventory records and physical stock counts.
• Prepare and monitor customer Statements of Account (SOA), and follow up on outstanding payments.
• Process petty cash claims, staff reimbursement claims, and utility payments.
• Liaise with external parties, including auditors, tax agents, company secretaries, and bankers.
• Maintain accurate filing and documentation of administrative and accounting records.
• Assist with general administrative and accounting duties as required.
• Perform any other ad hoc duties assigned by the superior or management.

Qualifications & experience

• Familiar with Autocount accounting software will be an advantage.
• Experience in trading business environment is preferred.
• Proficient in Mandarin, English and Bahasa Malaysia.
• Able to start work immediately or with short notice will be an advantage.

Benefits

• 5-days work week

• Medical benefits

• Statutory contributions (EPF, SOCSO & EIS)

• Gazetted public holidays (National and Selangor state holidays)

• Festival celebrations

• Free parking

Human Resources

1. Assist the HR & Admin Manager in all HR-related matters to ensure smooth operations and alignment with business objectives.
2. Involved in the full spectrum of HR activities including employee engagement, employee relations, orientation and training, payroll, compensation and benefits, recruitment, learning and development and performance management. 

Recruitment & Talent Acquisition:

1. Develop and implement recruitment strategies to attract talents.
2. Oversee the end-to-end recruitment process, including job postings, interviews, and hiring decisions.
3. Collaborate with department heads to ensure workforce planning aligns with business objectives. 

Business Partnering Role:

1. To assist in managing employment dispute, provide guidance and advice in handling staff disciplinary and personal grievance cases and union matters.
2. Ensure proper implementation of terms and conditions and observance of relevant labor legislation.
3. Maintain knowledge of and ensure compliance with employment practices and regulations.

Compensation & Benefits:

1. Manage performance appraisal and salary review exercises.
2. To assist in reviewing and recommending changes. 
3. Ensure the confidentiality and privacy of all employee and payroll information.
4. Ensure that compensation practices are in compliance with current regulations.
5. Assess compensation and benefits programmes, terms and conditions of service to ensure alignment with HR strategies.

Human Resources Information System:

1. Ensure that employees’ records are updated and documented accurately.
2. Ensure that System is able to support current business processes.
3. Employee Benefits and Compensation
4. Support in administering employee benefits programs, including health insurance, retirement plans and other perks.
5. Assist with payroll processing and address employee inquiries related to compensation.

Administrative

1. Office Management

• Oversee day-to-day office operations, including maintenance, supplies, and equipment.
• Manage office budgets and expenses.

2. Vendor Management

• Liaise with vendors and suppliers for office-related services and supplies.
• Negotiate contracts / agreements when necessary and ensure cost-effectiveness.

3. Travel and Event Coordination

• Arrange travel and accommodation for employees and visitors.
• Assist in planning and coordinating company events and meetings.

4. Documentation & Procedure Compliance

• Maintain administrative records, such as contracts, invoices, and correspondence.
• Ensure that administrative processes and procedures are in compliance with company policies and regulations.

5. Facilities Management

• Ensure a safe and productive work environment for employees.
• Coordinate maintenance activities and repairs for office facilities and equipment.

Perks & Benefits

• Nearby public transport
• Central location
• Casual dress code
• Regular team activities
• Medical insurance
• Open culture
• Dental insurance

Requirements

• Candidate must possess at least diploma.
• Immediate availability is highly preferred.
• 1-2 year(s) working experience in a related field is preferred for this position.
• Knowledge and experience in using SQL accounting system will be added advantage.
• Mandarin speaking is mandatory for internal/external communication.
• Positive working attitude and ability to work in a team.
• Willing to learn and responsible.
• Good communication, interpersonal and organizational skills.
• Able to work at 68000 Ampang, Selangor, will be in charge inventory management.
• Monday to Friday (full day), Saturday (alternate and flexible).

Responsibility

• Receive orders from customer, clarify requirements, prepare accurate sales orders, invoices, and delivery documentation
• Schedule deliveries or third-party couriers
• Assist in payment collection and follow up on outstanding customer accounts
• Liaise with suppliers/vendors on purchase orders
• Verify supplier invoices and delivery notes against purchase orders
• Coordinate routine maintenance and inspections for company delivery vehicles
• Lead the warehouse team in stock counts, picking, packing, and inventory reconciliation
• Report discrepancies in inventory or damaged goods promptly
• Any other task as per required
• Responsible for full set of accounts includes general accounting, account receivable, account payable, cash flow, bank reconciliation, monthly closing, tax, and treasury issues.
• Overall in-charge of accounts administrative work.

Perks & Benefits

• Commission and bonus
• Flexible working hours
• Casual dress code
• Paid training and development

Human Resources

1. Assist the HR & Admin Manager in all HR-related matters to ensure smooth operations and alignment with business objectives.
2. Involved in the full spectrum of HR activities including employee engagement, employee relations, orientation and training, payroll, compensation and benefits, recruitment, learning and development and performance management. 

Recruitment & Talent Acquisition:

1. Develop and implement recruitment strategies to attract talents.
2. Oversee the end-to-end recruitment process, including job postings, interviews, and hiring decisions.
3. Collaborate with department heads to ensure workforce planning aligns with business objectives. 

Business Partnering Role:

1. To assist in managing employment dispute, provide guidance and advice in handling staff disciplinary and personal grievance cases and union matters.
2. Ensure proper implementation of terms and conditions and observance of relevant labor legislation.
3. Maintain knowledge of and ensure compliance with employment practices and regulations.

Compensation & Benefits:

1. Manage performance appraisal and salary review exercises.
2. To assist in reviewing and recommending changes. 
3. Ensure the confidentiality and privacy of all employee and payroll information.
4. Ensure that compensation practices are in compliance with current regulations.
5. Assess compensation and benefits programmes, terms and conditions of service to ensure alignment with HR strategies.

Human Resources Information System:

1. Ensure that employees’ records are updated and documented accurately.
2. Ensure that System is able to support current business processes.
3. Employee Benefits and Compensation
4. Support in administering employee benefits programs, including health insurance, retirement plans and other perks.
5. Assist with payroll processing and address employee inquiries related to compensation.

Administrative

1. Office Management

• Oversee day-to-day office operations, including maintenance, supplies, and equipment.
• Manage office budgets and expenses.

2. Vendor Management

• Liaise with vendors and suppliers for office-related services and supplies.
• Negotiate contracts / agreements when necessary and ensure cost-effectiveness.

3. Travel and Event Coordination

• Arrange travel and accommodation for employees and visitors.
• Assist in planning and coordinating company events and meetings.

4. Documentation & Procedure Compliance

• Maintain administrative records, such as contracts, invoices, and correspondence.
• Ensure that administrative processes and procedures are in compliance with company policies and regulations.

5. Facilities Management

• Ensure a safe and productive work environment for employees.
• Coordinate maintenance activities and repairs for office facilities and equipment.

Perks & Benefits

• Nearby public transport
• Central location
• Casual dress code
• Regular team activities
• Medical insurance
• Open culture
• Dental insurance

人力資源

1. 協助人力資源及行政經理處理所有與人力資源相關的事宜，以確保營運順暢並與業務目標一致。
2. 參與人力資源活動的各個方面，包括員工敬業度、員工關係、入職培訓、薪資、薪酬福利、招聘、學習發展和績效管理。
3. 招募與人才獲取：
4. 制定並實施招募策略以吸引人才。
5. 全面負責招募流程，包括職缺、面試和錄用決定。
6. 與各部門主管合作，確保人力資源規劃與業務目標一致。
7. 業務夥伴角色：
8. 協助處理僱傭糾紛，在處理員工紀律和個人申訴案件以及工會事務方面提供指導和建議。
9. 確保各項條款和條件正確執行，並遵守相關的勞動法規。
10. 掌握並確保遵守僱用慣例和法規。
11. 薪資福利：
12. 管理績效考核和薪資審查工作。
13. 協助審查並提出修改建議。
14. 確保所有員工和薪資資訊的保密性和隱私性。
15. 確保薪酬制度符合現行法規。
16. 評估薪酬福利方案、服務條款和條件，以確保與人力資源策略保持一致。
17. 人力資源資訊系統：
18. 確保員工記錄得到更新並準確記錄。
19. 確保系統能夠支援目前的業務流程。
20. 員工福利與薪酬
21. 協助管理員工福利計劃，包括健康保險、退休計劃和其他福利。
22. 協助處理薪資發放事宜，並解答員工有關薪資的諮詢。

行政

1. 辦公室管理

• 負責日常辦公室運營，包括維護、用品和設備。
• 管理辦公室預算和費用。

2. 供應商管理

• 與供應商聯絡，取得辦公室相關服務與用品。
• 必要時協商合約/協議，並確保成本效益。

3. 旅行和活動協調

• 安排員工和訪客的差旅和住宿。
• 協助策劃和協調公司活動和會議。

4. 文件和程序合規性

• 保存行政記錄，例如合約、發票和信函。
• 確保行政流程和程序符合公司政策和規定。

5. 設施管理

• 確保為員工創造安全且有效率的工作環境。
• 協調辦公設施和設備的維護和維修活動。

福利待遇

• 附近公共交通
• 中心位置
• 休閒著裝要求
• 定期團隊活動
• 醫療保險
• 開放文化
• 牙科保險

About the role…

ALP, an innovative firm specializing in logistics property development, is seeking an Account Executive to support our growing operations in Malaysia. The role’s responsibilities include, but are not limited to full set accounts, financial reporting, and compliance functions.

Internally, this role works closely with the finance team and contributes to both accounting operations and tax-related matters.

What you will do…

1. Reporting & Accounting Support
2. Manage full cycle of Accounts Payable, including invoice processing, verification, and posting
3. Assist in month-end and year-end closing activities, including preparation of journals, accruals, and prepayments
4. Prepare and maintain schedules for balance sheet accounts and ensure proper supporting documentation
5. Perform variance analysis and investigate discrepancies in financial data
6. Ensure compliance with applicable accounting standards and company policies
7. Liaise with external auditors by preparing audit schedules, supporting documents, and responding to audit queries
8. Monitor and improve internal controls over financial reporting processes
9. Collaborate with other departments to ensure accurate financial data and proper expense recognition
10. Tax Management & Compliance
11. Support the preparation of corporate tax computations and tax returns
12. Assist in indirect tax compliance and reporting
13. Liaise with tax agents and support tax audits or queries
14. Ensure proper tax treatment in accounting transaction
15. System & Process Improvement
16. Support ERP/finance system implementation and enhancement
17. Ensure accurate tax and accounting configuration in accounting systems
18. Develop and maintain SOPs for accounting processes
19. Support any ad-hoc matter assigned by management

Who you are…

1. Team player with the ability to work across cultures, build rapport, and collaborate with all levels.
2. High level of commitment and responsibility, good attention to detail, and high level of accuracy.
3. Excellent time management and communication skills.

What skills are required…

1. Bachelor's degree in Finance, Accounting, Economics, or a related field.
2. At least 5 years of experience in Accounts, 2-3 years of relevant experience in direct and indirect tax functions.
3. Strong experience with ERP systems; SAP knowledge is highly advantageous.
4. Excellent analytical skills, detail-oriented, and capable of working under tight deadlines.
5. Good communication and interpersonal skills; ability to liaise across departments and with external auditors.

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Personal development opportunities
• Medical

Job Scope:

• Experience with fleet management and truck maintenance preferred
• To assist in truck delivery arrangements, route planning
• Plan, execute, and manage daily delivery of the goods from or to the warehouse
• To plan the truck maintenance schedule and Puspakom appointment
• To ensure drivers follow safety procedures and truck cleanliness
• Work closely with internal party, customers, freight forwarders to ensure smooth logistic progress and on time delivery
• Monitor Safety procedure for lorry fleet according to JPJ & APAD rules
• Perform other duties as assigned by the Manager

Requirement

• Minimum 1 year of experience in a logistics or supply chain role, preferably in the transport or warehousing industry
• knowledge of MS Office applications
• 5 and 1/2 working days per week.

• Casual dress code
• Medical insurance
• Paid training and development

工作範圍：

• 有車隊管理和卡車維修經驗者優先
• 協助安排貨車運輸和路線規劃
• 規劃、執行和管理倉庫的日常貨物收發貨。
• 制定卡車維護計劃和 Puspakom 預約
• 確保司機遵守安全規程並保持卡車清潔
• 與內部各部門、客戶和貨運代理緊密合作，確保物流流程順暢，並按時交付。
• 根據陸路交通局 (JPJ) 和亞太地區交通局 (APAD) 的規定，監督貨車車隊的安全操作規程。
• 執行經理指派的其他任務。

要求

• 至少一年物流或供應鏈相關工作經驗，最好是在運輸或倉儲行業。
• 熟悉微軟辦公室軟體
• 每週工作 5 天半。

• 休閒著裝要求
• 醫療保險
• 有薪培訓和發展

Job Summary:

We are seeking energetic and young candidates for Assistant Quantity Surveyor’s role with expertise in Quantity Surveying to manage costs related to construction projects within a consultancy environment. The role focuses on optimizing value for money while maintaining quality and compliance with project requirements.

Main Responsibilities:

• To prepare tender documents including measurements and Bills of Quantities.
• To prepare cost estimates.
• To be responsible in managing, monitoring and coordinating all quantity surveying work and contractual matters.
• To handle progress claims, site valuations, variation orders and final accounts.
• To attend project meetings.

Requirements:

• Minimum three (3) years of working experience
• Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma or Professional Degree in Quantity Survey or equivalent
• Required skill(s): Pre-Contract Management, Post Contract Management
• Knowledge in AutoCAD and Measurement Software will be an added advantage
• Required language(s): English, Bahasa Malaysia
• Applicants should be Malaysian citizens or hold relevant residence status

Perks & Benefits

• Allowance (medical, car parking, travel stipends, transportation, etc.)
• Flexible working hours
• Regular team activities
• Company trips
• Personal accident insurance
• Personal development opportunities
• Paid training and development

要求

• 應徵者至少需持有大專文憑。
• 能夠立即到崗者優先考慮。
• 此職位優先考慮具有 1-2 年相關領域工作經驗者。
• 具備SQL會計系統使用知識和經驗者優先考慮。
• 國語是內部/外部溝通的必備語言。
• 積極的工作態度和團隊合作能力。
• 樂於學習且有責任心。
• 良好的溝通能力、人際溝通能力和組織能力。
• 能夠勝任位於雪蘭莪州安邦 68000 的工作，將負責庫存管理。
• 週一至週五（全天），週六（隔週彈性安排）。

責任

• 接收客戶訂單，確認需求，準備準確的銷售訂單、發票和出貨單據。
• 安排送貨或第三方快遞
• 協助收款並跟進未結清的客戶帳戶
• 負責與供應商/廠商就採購訂單進行溝通
• 核對供應商發票及送貨單與採購訂單是否一致
• 協調公司送貨車輛的日常維護和檢查工作。
• 帶領倉庫團隊進行庫存盤點、揀貨、包裝和庫存核對。
• 立即報告庫存差異或貨物損壞。
• 根據需要完成其他任何任務
• 負責全部帳務，包括一般會計、應收帳款、應付帳款、現金流量、銀行對帳、每月結算、稅務及財務問題。
• 全面負責財務行政工作。

福利待遇

• 佣金和獎金
• 彈性的工作時間
• 休閒著裝要求
• 有薪培訓和發展

要求

• 應徵者至少需持有大專文憑。
• 能夠立即到崗者優先考慮。
• 此職位優先考慮具有 1-2 年相關領域工作經驗者。
• 具備SQL會計系統使用知識和經驗者優先考慮。
• 國語是內部/外部溝通的必備語言。
• 積極的工作態度和團隊合作能力。
• 樂於學習且有責任心。
• 良好的溝通能力、人際溝通能力和組織能力。
• 能夠勝任位於雪蘭莪州安邦 68000 的工作，將負責庫存管理。
• 週一至週五（全天），週六（隔週彈性安排）。

責任

• 接收客戶訂單，確認需求，準備準確的銷售訂單、發票和出貨單據。
• 安排送貨或第三方快遞
• 協助收款並跟進未結清的客戶帳戶
• 負責與供應商/廠商就採購訂單進行溝通
• 核對供應商發票及送貨單與採購訂單是否一致
• 協調公司送貨車輛的日常維護和檢查工作。
• 帶領倉庫團隊進行庫存盤點、揀貨、包裝和庫存核對。
• 立即報告庫存差異或貨物損壞。
• 根據需要完成其他任何任務
• 負責全部帳務，包括一般會計、應收帳款、應付帳款、現金流量、銀行對帳、每月結算、稅務及財務問題。
• 全面負責財務行政工作。

福利待遇

• 佣金和獎金
• 彈性的工作時間
• 休閒著裝要求
• 有薪培訓和發展

工作概述：

我們正在尋找充滿活力、年輕有為的助理工料測量師，要求具備工料測量的專業知識，能夠在諮詢環境中管理建築專案的相關成本。該職位的主要職責是在保證品質和符合專案要求的前提下，實現性價比最大化。

主要職責：

• 準備招標文件，包括測量數據和工程量清單。
• 編製成本估算。
• 負責管理、監督和協調所有工程量清單工作和合約事宜。
• 負責處理進度款、場地估價、變更單和最終結算。
• 參加專案會議。

要求：

• 至少三年工作經驗
• 應徵者必須至少持有工程造價或相關領域的專業證書、文憑、高級/高等/研究生文憑、學士學位、研究生文憑或專業學位。
• 所需技能：合約前管理、合約後管理
• 熟悉 AutoCAD 和測量軟體者優先考慮
• 所需語言： 英語、馬來語
• 申請人應為馬來西亞公民或持有相關居留身份

福利待遇

• 津貼（醫療、停車、差旅補助、交通等）
• 彈性的工作時間
• 定期團隊活動
• 公司旅行
• 個人意外保險
• 個人發展機會
• 有薪培訓和發展

資歷和經驗

• STPM / 文憑畢業生 / 學位
• 精通英語、中文（有優勢）和馬來語，並能用英語進行良好寫作。
• 能熟練使用微軟Excel和Word。
• 有照明產品銷售經驗者優先，但也歡迎應屆畢業生申請。
• 具備Dialux或其他照明設計軟體/專案管理經驗者優先考慮。

任務與職責

• 滿足到店顧客的照明需求，並解答室內設計師的日常諮詢。
• 處理透過電子郵件、WhatsApp 和電話收到的客戶諮詢。
• 準備並跟進已發送的報價。
• 建立銷售管道並跟進銷售線索，確保及時溝通，追蹤從初步接觸到最終成交的潛在客戶。
• 為客戶提供優質的售前和售後服務。
• 及時回覆客戶的諮詢和回饋。
• 向現有客戶推廣公司產品，並探索開發新客戶的機會。
• 依照公司條款管理自有客戶的付款收款事宜。

福利待遇

• 佣金和績效獎金
• 距離輕軌站步行10分鐘。
• 中心位置
• 醫療保險
• 個人休假
• 個人發展機會
• 有薪培訓和發展

Qualifications & experience

• STPM / Diploma graduates / Degree
• Fluent in English, Chinese (advantage) and Bahasa and able to write well in English. 
• Able to use Microsoft Excel and Words confidently. 
• Lighting sales experience will be an advantage but fresh graduates are welcome to apply.
• Dialux or other lighting design software / Project management experience will be a plus.

Tasks & responsibilities

• Address walk-in customers' lighting needs & regular interior designers enquiries.
• Handle customers' enquiries, received via email, WhatsApp and phone.
• Prepare and follow up on quotations sent.
• Generate sales pipeline and follow up sales leads, ensuring timely communication to track prospects from initial contact to closed sale.
• Deliver excellent sales and after sales service to customers.
• Timely response to customer enquiries and feedbacks.
• Promote company products to existing customers and explore opportunities with new customers.
• Manage payment collections from own customers in accordance with The Company terms.

Perks & Benefits

• Commission and performance bonus
• 10mins walk from LRT
• Central location
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and developmentw

Job Description:

• Dealing with international brand product
• Planning and monitoring the ongoing company presence on social media and digital marketing
• Launching optimized online advertisements to increase company and brand awareness
• Work closely with sales and marketing to achieve their objectives
• Assist in planning and executing marketing campaigns and promotional activities.
• Coordinate online and offline marketing activities, including events and digital campaigns.
• Prepare marketing reports, campaign analysis, and monthly performance updates.
• Ensure all marketing materials are aligned with company branding guidelines.
• Assist in budget planning and monitoring of marketing expenses.
• Support management with any ad-hoc marketing tasks when required.

Requirements:

• Diploma/Degree in Marketing/ Mass Communications/ Business Studies or equivalent.
• Required language(s): English & Bahasa Malaysia
• Preferably candidates with age below 40 years old
• Required Skill(s): Microsoft Office
• Minimum 3-7 years of working experience in digital marketing role
• Good social media knowledge is required
• Willing to learn, and work in a team, independently and odd hour Enthusiasm,
• motivation and a positive attitude
• Experience as a Live Host is an advantage.
• Willing work in Seremban

Send your resume to karmeng.wong@ultragallant.com.my

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities