Bookkeeping and Administration Executive
Full-time
Senior Executive
2 months ago
About UsTOPO Design Studio is a well-established, boutique design practice specializing in luxury resort and hotel projects worldwide. As a small, ded.....
About Us
TOPO Design Studio is a well-established, boutique design practice specializing in luxury resort and hotel projects worldwide. As a small, dedicated team, we are committed to positive, high-quality outcomes and a vibrant working environment.
The Role
We are looking for an enthusiastic, proactive, and detail-oriented Bookkeeping and Administration Executive to provide comprehensive operational and financial support to our Landscape and Architectural team.
Key Responsibilities
- Financial Management & Accounts Receivable: Lead all bookkeeping functions (Xero) including payroll, invoicing, and expense tracking. A primary focus is Accounts Receivable management—building and maintaining professional relationships with global clients to ensure timely payments and resolve billing queries.
- HR & Compliance: Manage HR administration, including recruitment coordination, employment contracts, and leave management. Maintain accurate employee records and handle statutory requirements.
- Project Support: Assist the team in writing project fee proposals and managing contract variations. Ensure project billing schedules are tracked accurately against budgets.
- Operations & Executive Support: Manage office logistics, procurement, and maintenance schedules (AC, cleaning, equipment). Handle document organization, travel planning, and filing for the senior team.
- Marketing Coordination: Assist in maintaining the firm’s digital presence by updating the company portfolio, website, and social media pages.
Requirements
- Good bookkeeping knowledge and experience (proficiency in Xero is highly preferred).
- Experience in managing Singapore work pass applications (WP, SP, EP) and navigating relevant HR portals and government platforms.
- Good Microsoft Office skills (specifically Excel, Word, and Outlook).
- Strong verbal and written English skills, with the ability to build rapport with international clients.
- Highly organized with a positive attitude; able to work independently and manage multiple deadlines in a fast-paced environment.
- Understanding of social media platforms for marketing purposes is a plus.
Benefits
- A comfortable, positive, and vibrant workplace in the heart of a creative studio.
- Direct involvement with exciting, high-profile luxury projects worldwide.
- Long-term career opportunities within a growing international practice.
- Excellent salary and performance-based bonus package, commensurable with your experience and abilities.
- Full-time / Part-time position based in Singapore
Please submit your CV with a brief introductory email about yourself and your relevant experience to topo@topo.design.
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