Project & Events Executive
Full-time
Senior Executive
3 days ago
QuikBot Technologies is a Singapore-based robotics and smart infrastructure company developing autonomous delivery and robotics infrastructure solutio.....
QuikBot Technologies is a Singapore-based robotics and smart infrastructure company developing autonomous delivery and robotics infrastructure solutions for commercial buildings, business parks, smart precincts and urban environments.
We are looking for a proactive, organised and hands-on Project & Events Executive to support the planning and execution of technology deployments, customer demonstrations, industry events, training programmes and operational projects. This role is ideal for someone who enjoys working in a fast-paced environment where no two days are the same.
Travelling within Singapore is expected, and occasional overseas travel may be required depending on project requirements.
Key Responsibilities
Project Coordination
- Coordinate day-to-day project activities to ensure timely delivery of project milestones.
- Support project managers in planning, scheduling and monitoring project progress.
- Liaise with customers, contractors, vendors, landlords and internal departments.
- Assist in preparing project documentation, reports, meeting minutes and project updates.
- Coordinate procurement, logistics and inventory required for project implementation.
- Track project timelines, deliverables and action items.
- Assist in onsite deployment activities when required.
Event Planning & Management
- Plan and organise product launches, demonstrations, exhibitions, conferences, workshops and customer engagement events.
- Coordinate venue bookings, event logistics and equipment transportation.
- Liaise with event organisers, suppliers and service providers.
- Prepare event schedules, registration materials and presentation resources.
- Support setup and teardown of exhibition booths and demonstration areas.
- Coordinate visitor management during events.
- Ensure events are delivered professionally and within budget.
- Travelling may be required
Operational Support
- Assist with scheduling field engineers and deployment teams.
- Coordinate travel arrangements and accommodation where necessary.
- Maintain accurate project and event records.
- Prepare operational reports and presentation materials.
- Support customer onboarding activities where required.
- Assist with training sessions for customers and partners.
- Handle general administrative duties relating to projects and events.
Stakeholder Management
- Build positive working relationships with clients, government agencies, landlords, business partners and vendors.
- Attend project meetings and prepare follow-up documentation.
- Coordinate communication between internal departments to ensure smooth project execution.
- Maintain a high level of professionalism when representing QuikBot.
Requirements
Minimum Qualifications
- Diploma or Bachelor's Degree in Business, Project Management, Events Management, Engineering, Marketing, Hospitality or a related discipline.
- Fresh graduates with relevant internship experience are welcome to apply.
Experience
- 1–3 years of experience in project coordination, event management, operations or administrative support is advantageous.
- Experience working in technology, robotics, engineering or logistics industries will be an added advantage.
Skills
- Excellent organisational and time management skills.
- Strong interpersonal and communication skills.
- Good written and spoken English.
- Ability to manage multiple projects simultaneously.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Experience with project management software is advantageous.
- Comfortable working independently as well as within a team.
- Strong attention to detail.
What We're Looking For
You are someone who:
- Enjoys organising and coordinating complex activities.
- Thrives in a dynamic and fast-changing environment.
- Takes initiative and solves problems independently.
- Communicates confidently with people from different backgrounds.
- Is willing to learn about robotics, automation and emerging technologies.
- Can remain calm under pressure and adapt to changing priorities.
Why Join QuikBot?
- Be part of Singapore's growing robotics and Physical AI ecosystem.
- Gain exposure to innovative robotics, automation and smart building technologies.
- Opportunities to work on high-profile projects with commercial buildings, business parks and industry partners.
- Career development and professional growth opportunities.
- Collaborative and supportive working environment.
- Opportunities for local and overseas exposure.
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