Total 10 job vacancies by Office Secretaries Pte. Ltd.

Location:8 Burn Road, Trivex Singapore 369977

Key Roles and Responsibilities:

-Manage and handle a portfolio of private companies
- Responsible for corporate secretarial duties, including but not limited to the preparation of board resolutions, meeting minutes, arrange for execution and filing corporate documents
- Provide advice on compliance requirements and secretarial related matters to clients
- Conversant in handing statutory filings with ACRA and other relevant authorities
- Administer in maintaining and filing of statutory record, registers and other relevant documents required by laws regulations of Companies Act
- Other corporate and administrative or ad-hoc duties as assigned

Job Requirement

-Candidate must possess at least Diploma in relevant field.
- Minimum 1- 2 years relevant working experience
- Excellent interpersonal and written/verbal communication skills
- Good client servicing skills and strong problem-solving skills
- Able to work independently

Company Overview

OFFICE SECRETARIES PTE. LTD.

Job Summary

Our client in the logistics sector seeks an HR & Admin Executive to manage HR operations, payroll, work pass administration, and employee engagement, ensuring smooth support for factory teams and compliance with employment regulations.

Responsibilities

• Coordinate and execute end-to-end recruitment activities, including drafting job descriptions, liaising with agencies, screening resumes, scheduling interviews, onboarding, and offboarding to ensure timely staffing.
• Prepare and manage HR documentation such as employment contracts, confirmation letters, increment letters, termination letters, and other HR correspondence to maintain accurate employee records.
• Address employee relations by responding to staff queries, following up on HR issues, and supporting grievance or appeal processes to foster a positive workplace.
• Conduct exit interviews and manage clearance processes to ensure proper offboarding and documentation.
• Process monthly payroll accurately and punctually, including payroll journals and supporting documents to ensure compliance and timely salary disbursement.
• Maintain precise records of attendance, leave, salary administration, contract renewals, and staff movements to support payroll and HR operations.
• Organize and update all HR records, including physical personnel files, electronic HR folders, and HRMS (Info-Tech), ensuring completeness and audit readiness.
• Manage work pass applications, renewals, issuances, cancellations, and tax clearance for foreign employees to ensure regulatory compliance.
• Administer government and statutory claims such as NS, childcare, maternity, levy, medical, insurance, and staff injury claims promptly and in compliance with regulations.
• Support learning and development initiatives by conducting training needs analysis, coordinating courses, administering training programs, and evaluating post-training outcomes.
• Assist in performance appraisal processes and compile relevant performance documentation to support employee development.
• Facilitate staff welfare and engagement activities, including organizing company events like annual dinners and team-building activities to promote a positive workplace culture.
• Promote the Group’s corporate values to foster an inclusive and supportive work environment.
• Provide general administrative support and perform ad-hoc duties as assigned by the HR Manager to ensure smooth HR operations.

Required competencies and certifications

• Diploma or Degree in Human Resource Management or equivalent.
• Minimum 3 years of relevant HR, Admin, and Payroll experience.
• Knowledge of Singapore employment legislation, including the Employment Act and CPF regulations.

Preferred competencies and qualifications

• Experience with Info-Tech HRMS or similar HR systems.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong interpersonal and communication skills (written and verbal).
• Ability to work independently, manage deadlines, and perform under pressure.
• Meticulous, well-organised, and detail oriented.
• Strong sense of responsibility, integrity, and confidentiality.

Other Information

• This role begins at the Lavender HQ before relocating to the West Coast office near the factory/warehouse.
• 5-day work week with Flexible Work Arrangement (FWA), where appropriate.
• Official working hours: Monday to Thursday: 8:30 am – 6:00 pm; Friday: 8:30 am – 5:30 pm.
• Singaporeans only.

Location: Toa Payoh HDB Hub

Industry: Local law firm

Salary range: $4000

To provide secretarial support to a lawyer in the Litigation Department.

Requirements:

• Experience in general litigation
• Experience in preparation of Power of Attorney, Wills and Lasting Powers of Attorney is preferred but not necessary
• Familiar with e-litigation system and MS Office applications and
• Fast learner, reliable and able to work independently

The Project Coordinator will report to the Project Manager

Job Overview:

The Project Coordinator supports Project Manager by handling tasks such as coordinating project activities, tracking progress, managing schedules and maintaining proper documentations to ensure project completion on time, within the scope and specifications and within the budget and resources allocated.

Responsibilities & Duties:

• Participate in project meetings both internal and external and propose improvements if necessary

• Evaluate potential problems and technical hitches and develop solutions with technical specialists or the various stakeholders

• Plan and manage deliverables, project schedules and new information

• Supervise current projects and coordinate all team members to keep workflow on track

• Develop and manage project-related documents/paperwork by ensuring all necessary materials are current, properly documented and filed – Risk assessment, Safe work procedure etc.

• Direct project correspondences by preparing and reviewing project requirements, memos, meeting minutes and emails

• Keeping well documented project documents such as as-builds, punch lists as well as equipment special circuitry documents

• Communicate with clients to identify and define project requirements, scope and objectives

• Adhere to budget by monitoring expenses and implementing cost-saving measures

• Provide simple adjustments/troubleshooting support to newly installed equipment

Qualifications and Requirements:

• Preferring Diploma Holder of an engineering discipline, existing Project Coordinator with 3 years’ experience can be considered without Diploma Qualification.

• Completed and Certified WSQ Supervise Construction Work for WSH (Previously known as BCSS Course)

• Valid Class 3 license Holder (Manual)

• Physically fit with no color blindness

• Ability to apply working knowledge of analytical tools such as multi-meter, spirit leveler, laser alignment markers, torque meter etc.

• Able to commit after office hours work time in lieu of urgency in works to be handed over to clients or works allowed only after office hours

• Good interpersonal and communication skills and is factual and logical to express confidently and logically

• Keen eye for details that may spot potential hazards arising from the use of the company products as well as relevant 3rd party products

• Good report writing skills and able to present reports in a clear, concise and structured manner.

• Basic MS skills and software literate

• Independent and takes initiatives

• Shall maintain all findings/investigations as confidential and shall not communicate to any 3rd party who are deemed as not necessary to hold or obtain such information in the context of to be informed or required to take the necessary corrective actions.

• Able to understand construction drawings and shop drawings for the purpose of equipment location and build requirements

We are looking for an experienced Assistant Project Manager to lead the implementation and manage the project team. This position requires strong leadership, communication, and organizational skills to ensure timely delivery, client satisfaction. Key Responsibilities

• Manage end-to-end project delivery, ensuring scope, schedule, and budget compliance.

• Establish effective communication channels with customers, internal teams, and third-party vendors.

• Prepare and present clear status reports for different audiences, including executive management.

• Develop and maintain realistic project schedules, considering dependencies and resources.

• Proactively identify and resolve project issues.

• Build strong relationships with customers and provide timely updates on initiatives and concerns.

• Perform other duties as assigned.

Experience

• Minimum 2-4 years in Project Management with proven success.

• Proficiency in Microsoft Office and project management tools (Microsoft Project, AutoCAD, BIM or equivalent).

• Experience in test planning, implementation, installation and ability to manage multiple complex projects simultaneously.

Qualifications

• Diploma or bachelor’s degree required.

• Strong negotiation and communication skills.

• Ability to quickly learn Entrance System applications and lead implementations.

• Expertise in writing scopes of work for construction subcontractors.

Job description

Handle private property conveyancing related matters ie sales, purchase, redemption refinancing, and BUC

Prepare documents related to conveyancing matters

Communicate with clients and parties related to the conveyancing process

Timely completion of conveyancing transactions

Draft letters and emails, respond to enquiries and messages

All other incidental secretarial / administrative duties

Requirements:

Have conveyancing experience

Proficient in Microsoft Word and able to handle practice management software (training provided)

Able to work independently or with minimal supervision

Meticulous, responsible, and interpersonal skills

Job Summary

Our client, a global investment firm, seeks a highly autonomous and resourceful Personal Assistant to support a Chairman. This role demands seasoned judgment, independence, and the ability to thrive in a fast-paced, unstructured environment.

Responsibilities

• Manage complex, multi-time zone scheduling and coordinate end-to-end travel arrangements, including private jet charters and luxury ground transportation, to ensure seamless logistics for the Chairman.
• Act as a dedicated gatekeeper and liaison, delivering discreet support to meet the Chairman’s professional and personal needs.
• Exercise high-level resourcefulness and independent judgment to operate effectively without formal structures or predefined processes.
• Anticipate and address shifting priorities and urgent requests with a calm, service-oriented approach to problem-solving.
• Build and implement efficient workflows and systems to manage an unstructured, fast-paced office environment autonomously.
• Take full ownership of the role, making confident executive decisions without requiring constant supervision.

Required competencies and certifications

• Significant experience supporting private offices or ultra-high-net-worth individuals (UHNWIs), including familiarity with private aviation and luxury lifestyle coordination.

Preferred competencies and qualifications

• Comfort with ambiguity and ability to create efficient workflows in unstructured environments.
• Commitment to excellence and adaptability under pressure.

Other Information

• Salary: $8,800 – $9,000 per month (commensurate with experience).

Front desking and reception duties - including attending to visitors and serving beverages

Handling meeting room booking for internal/external meeting

Handling incoming calls to general line
Upkeep and maintenance of Reception Area & Client Meeting Rooms

Distribution and recording of incoming courier / registered mails

Recording and dispatch of outgoing courier / office mails

Update internal telephone directory

Ordering of beverages supplies for pantry

Assist in setting up the video conference system

Assist team manager on office maintenance matters

Liaise with vendors on office plants and floral arrangements

Requirement

3 years an above of working experience Team Player

Location: Burn Road, Trivex Singapore 369977 near Tai Seng Station

Salary range: $3800

Key Roles and Responsibilities:

-Manage and handle a portfolio of private companies
- Responsible for corporate secretarial duties, including but not limited to the preparation of board resolutions, meeting minutes, arrange for execution and filing corporate documents
- Provide advice on compliance requirements and secretarial related matters to clients
- Conversant in handing statutory filings with ACRA and other relevant authorities
- Administer in maintaining and filing of statutory record, registers and other relevant documents required by laws regulations of Companies Act
- Other corporate and administrative or ad-hoc duties as assigned

Job Requirement

-Candidate must possess at least Diploma in relevant field.- Minimum 1- 2 years relevant working experience- Excellent interpersonal and written/verbal communication skills- Good client servicing skills and strong problem-solving skills- Able to work independently

Key Responsibilities

• Manage end-to-end project delivery, ensuring scope, schedule, and budget compliance.

• Establish effective communication channels with customers, internal teams, and third-party vendors.

• Prepare and present clear status reports for different audiences, including executive management.

• Develop and maintain realistic project schedules, considering dependencies and resources.

• Proactively identify and resolve project issues.

• Build strong relationships with customers and provide timely updates on initiatives and concerns.

• Perform other duties as assigned.

Requirements:

• Minimum 2-4 years in Project Management with proven success.

• Proficiency in Microsoft Office and project management tools (Microsoft Project, AutoCAD, BIM or equivalent).

• Experience in test planning, implementation, installation and ability to manage multiple complex projects simultaneously.

Qualifications

• Diploma or bachelor’s degree required.

• Strong negotiation and communication skills.

• Ability to quickly learn Entrance System applications and lead implementations.

• Expertise in writing scopes of work for construction subcontractors.