Job SummaryHR & Admin Assistant is responsible for supporting the company's daily human resources, payroll and administrative functions to ensure smoo.....
Job Summary
HR & Admin Assistant is responsible for supporting the company's daily human resources, payroll and administrative functions to ensure smooth operations across various activities. This role demands strong communication skills and a meticulous work approach.
Responsibilities
Maintain accurate daily worker attendance records, including leave and absences, and initiate timely follow-up actions to ensure compliance
Organize and maintain proper documentation, employee records, and payroll filing systems to support operational efficiency
Manage onboarding and offboarding processes by preparing documentation, conducting orientation, facilitating clearance, and coordinating handovers
Assist in processing monthly payroll, CPF contributions, tax clearance, and reimbursements to ensure timely and accurate payments
Prepare annual IR8A submissions and manage statutory and government claims in compliance with regulatory requirements
Generate employment-related documents such as contracts, confirmation letters, increment letters, termination letters, and payslips to support HR administration
Maintain and update employee records in accordance with labour laws to ensure legal compliance
Verify staff attendance records, staff movement data, and payroll inputs for accuracy to prevent errors in payroll processing
Support submission of statutory contributions including CPF, FWL, SDL, IR8A, and IR21, along with monthly payroll-related reports to meet statutory deadlines
Assist in preparing payroll reconciliation reports and respond promptly to staff payroll queries to maintain employee satisfaction
Perform general HR administrative duties and undertake additional tasks assigned by the Supervisor to support department objectives
Handle sensitive information with confidentiality and uphold professional ethics in all HR activities
Preferred competencies and qualifications
GCE N/O/A Level, ITE, Diploma in HR/Account/Business or equivalent education background
Preferably 1–2 years of payroll or HR experience; fresh graduates with HR interest are encouraged to apply
Basic understanding of Singapore employment regulations and payroll statutory requirements is advantageous
Proficient in Microsoft Office applications, especially Excel and Word, to support data management and reporting
Demonstrate meticulous organization skills and the ability to work independently to meet deadlines
Exhibit positive teamwork, effective communication skills, and a strong willingness to learn
Maintain a conscientious attitude with a strong sense of responsibility and professional ethics
