Total 5 job vacancies by Hwa Chong Institution

Job description

The Facility & Estate Officer is responsible for ensuring the effective management, maintenance, and continuous improvement of the school’s physical infrastructure. This role is critical in providing a safe, conducive, and well-maintained environment for all users — including students, staff, parents, and visitors. The officer will work closely with vendors, contractors, government agencies, and internal stakeholders to uphold high standards of safety, compliance, and service quality. An aptitude for embracing new technologies and proactive learning, especially in emerging areas like smart estate management and AI-enabled tools, is essential.

Job Description

Project & Infrastructure Management

• Plan, coordinate, and oversee infrastructure improvement works, renovations, and maintenance projects.
• Ensure proper scoping, budgeting, and scheduling to deliver quality outcomes on time and within budget.
• Supervise contractors and worksites to ensure safety, quality, and compliance.
• Establish quality assurance processes for project completion verification before payment disbursement.

Estate & Facility Operations

• Oversee the upkeep of school buildings, learning spaces, amenities, green areas, and recreational facilities.
• Implement preventive and corrective maintenance programs for all key systems (electrical, HVAC, plumbing, etc.).
• Conduct regular inspections, initiate timely repairs, and recommend improvement plans.
• Ensure the school infrastructure complies with local building codes, safety regulations and MOE guidelines.

Safety, Risk & Regulatory Compliance

• Lead the implementation and monitoring of WSH policies, fire safety procedures, and risk assessments.
• Manage emergency preparedness (e.g., fire drills, incident reporting, evacuation plans).
• Ensure strict adherence to SCDF, BCA, NEA, MOE, and other regulatory requirements.
• Foster a culture of safety-first and continuous improvement among all stakeholders and service providers.

Vendor & Contract Management

• Prepare specification documents, evaluation reports, and other documentation for Invitations to Quote (ITQ) and Invitations to Tender (ITT).
• Source, evaluate, and manage contractors and service vendors (e.g., cleaners, landscapers, security).
• Monitor performance and compliance with service-level agreements and contracts.
• Ensure all work is inspected and verified before approving job completion and invoice processing.

Budgeting & Resource Management

• Prepare and manage the facilities budget, including capital works and operating expenses.
• Track expenditure, optimize resource use, and propose cost-saving measures without compromising quality.

Stakeholder Communication & Administrative Oversight

• Liaise between school management, teaching/non-teaching staff, MOE, and external contractors.
• Address feedback or facility issues promptly and professionally.
• Maintain accurate and up-to-date documentation (e.g., maintenance logs, safety records, contracts).

Technology & Innovation in Facilities

• Keep abreast of innovations in facilities management (e.g., Building Management Systems, IoT, AI-driven diagnostics).
• Propose and support the adoption of smart tools and technologies that enhance sustainability, safety, or operational efficiency.

Job Requirements

• Degree/Diploma in Facilities Management, Estate Management, Building Services, Civil Engineering or a related field
• Min 3 to 5 years of experience in facilities management, estate operations and infrastructure planning, preferably in a school environment
• Experience managing renovation, repair and improvement projects, preferably in a school environment
• Understanding of building systems, maintenance protocols and safety standards
• Familiar with MOE policies, Workplace Safety & Health Act, Fire Safety Act and BCA regulations
• Strong communication skills to liaise with vendors and government agencies
• Candidates with experience in Building Management system will be advantageous

We are seeking an experienced and dynamic HR Professional to lead and manage the full spectrum of Human Resources functions at Hwa Chong Institution.

The Assistant HR Director / Senior HR Manager will be responsible for overseeing both day-to-day HR operations and the development and execution of strategic HR initiatives that support the school’s mission and long-term objectives. The role will work closely with senior leadership to drive effective people management practices and foster a positive and high-performing workplace culture.

Key Responsibilities

• HR Strategy & Leadership
• Develop and implement HR strategies aligned with the school’s strategic objectives and growth plans.
• Partner with senior leadership to support organizational development, workforce planning, and succession planning.
• Provide strategic HR advisory to school leaders and department heads on people-related matters.
• Ensure HR policies and practices comply with local employment law and regulations.

• Talent Acquisition & Workforce Development

• Lead recruitment strategies to attract and retain high-quality talents across both academic and non-academic functions.
• Oversee end-to-end recruitment processes, including workforce planning and talent pipelining.
• Design and implement career development frameworks, competency models, and training initiatives.
• Oversee onboarding programmes to ensure positive employee integration and experience.

• Compensation & Benefits

• Develop and manage compensation structures, salary benchmarking, and benefits programmes to ensure competitiveness and internal equity.
• Review and recommend enhancements to employee benefits to support employee wellbeing and retention.
• Oversee payroll administration and ensure accurate and timely salary processing.
• Monitor compensation trends and provide data-driven recommendations to management.
• Develop and manage performance management frameworks aligned with organisational goals.
• Guide managers and employees on performance review processes, goal setting, and career progression.
• Support performance improvement initiatives and leadership development programmes.

• HR Operations & Systems
• Oversee HR policies, procedures, and compliance frameworks.
• Manage HR systems and digital platforms to streamline HR operations and enhance efficiency.
• Ensure proper documentation, employee record management, and HR reporting.
• Drive continuous improvement of HR processes and internal controls.

• Employee Engagement & Culture

• Develop and implement initiatives to strengthen employee engagement, wellbeing, and workplace culture.
• Organise staff engagement activities, training programmes, and team-building initiatives.
• Promote the school’s core values and cultivate a collaborative and inclusive work environment.

Requirements

• Bachelor’s degree in human resource management, Business Administration, or a related field.
• At least 8–10 years of HR experience, with 3–5 years in a leadership or managerial role.
• Strong knowledge of Singapore employment laws and HR best practices.
• Experience managing the full spectrum of HR functions.
• Excellent interpersonal, communication, and stakeholder management skills.
• Experience in the education sector or public institutions would be an advantage.
• Experience managing a team responsible for the full spectrum of HR functions.

Introduction

We are seeking a Media Resource Officer to support audio-visual (AV) operations for teaching, learning, and school events. This role ensures AV readiness across classrooms and venues, supports event execution, and contributes to continuous improvements in media and operational processes.

Duties & Responsibilities

• Provide AV support for lessons and school events (internal and external)
• Set up and ensure readiness of AV equipment across classrooms, lecture theatres, and event venues
• Liaise with teachers and stakeholders to support event requirements and execution
• Perform basic maintenance, troubleshooting, and repair of AV equipment
• Manage inventory and upkeep of AV equipment and venues (e.g. Auditorium, LT, classrooms)
• Coordinate with vendors for installation and servicing of equipment
• Capture event photos/videos and perform basic editing when required
• Organise and maintain proper records of media assets
• Support and guide student AV/media team during events
• Recommend improvements to workflows and systems

Requirements

• ITE / Diploma in relevant field (e.g. AV, Electronics, Technical Theatre or equivalent)
• 1–3 years of relevant experience preferred (entry-level candidates may be considered)
• Basic knowledge of AV systems and troubleshooting
• Proficient in Microsoft Office and basic IT skills
• Familiarity with photo/video editing tools is an advantage
• Team player with good communication and coordination skills
• Willing to support events beyond office hours when required

Introduction
As a Boarding Executive (Facilities Management), you will be responsible for overseeing and optimizing the organization's physical assets and resources to maintain a safe, efficient, and well-maintained environment. Your key role includes managing facilities, coordinating essential services, and ensuring all operational needs are met.

This position requires: A strong understanding of facility management principles, Excellent communication skills and the ability to collaborate effectively with various teams and stakeholders.

Duties &Responsibilities

• Supervise the performance of the term contractors (facilities maintenance, cleaning, pest control, etc.) within the residential facilities
• Assist the school to implement preventive and ad-hoc facilities maintenance and housekeeping programs for all building and M&E installations in compliance with statutory/ authority requirements
• Work with the team to handle complaints, feedback, and incidents related to facilities maintenance, cleanliness, and pest control
• Provide feedback and assist the school to formulate and renew standard operating procedures for routine and preventive operations relating to facilities maintenance, cleanliness, and pest control
• Support the team on apartments inspection, defects rectification, assets enhancement, and minor improvement work
• Assist to prepare invitations for quotations and tenders on facilities maintenance and housekeeping matters.
• Check and endorse contractors’ claims for payment
• Attend monthly contractors’ meetings and assess contractors’ monthly performance
• Sourcing and collating data in preparation for the annual budgeting of funds for repairs or improvement programs
• Escalate any critical issues for management decisions including handling complaints and requests
• Supervise fire safety matters and security of the estate
• Providing general administration duties e.g. Duty Boarding Executive, and ability to interact with students, parents, and teachers of various nationalities
• Willing to stay in at Boarding School and be able to perform night shifts during weekdays and/or weekends

Requirements

• Diploma/Degree in Facilities Management, Engineering, Estate Management or related field
• Preferably at least 2 years of relevant experience in facilities or estate operations
• Familiarity with contractor management, basic M&E systems, and Singapore regulatory requirements is an advantage
• Strong coordination, problem-solving and communication skills
• Able to work independently and as part of a team
• Comfortable working in a residential/boarding environment, including shift duties (nights/weekends)
• Able to interact with students, parents and staff of diverse backgrounds

Job Purpose

This role supports the delivery of end-to-end HR operations, including recruitment, onboarding, and core HR processes. While recruitment is a key component, the role is not purely talent acquisition-focused, given the nature of the school environment.

The incumbent is expected to be hands-on in execution, supporting workforce needs, ensuring smooth HR operations, and contributing to process improvements and knowledge management.

Introduction

We are seeking a hands-on individual who is eager to learn, grow, and build their career with our organization. This role offers an excellent opportunity to gain valuable experience, contribute meaningfully to impactful HR initiatives, and develop your skills in a supportive and dynamic environment. If you are motivated by the chance to grow alongside a passionate team, we would love to hear from you!

Recruitment & Workforce Support:

• Support end-to-end recruitment processes including job postings, shortlisting coordination, interview scheduling, and offer administration
• Partner with stakeholders to understand hiring needs and timelines
• Support employer branding efforts where relevant
• Ensure proper documentation and compliance with hiring processes

Onboarding & Staff Experience:

• Coordinate onboarding processes and ensure timely completion of documentation
• Conduct HR orientation for new hires
• Support onboarding activities to ensure smooth integration into the school

HR Operations (Core):

• Administer Work Pass applications and WICA matters
• Maintain and update HR records and systems
• Prepare regular reports (e.g. headcount, staff movement)
• Ensure compliance with employment regulations and internal policies

Process Improvement & Projects:

• Support review and updating of HR SOPs
• Participate in HR improvement initiatives (e.g. process streamlining, system enhancements)
• Assist in documentation and knowledge management effort

Why Join Us?

• Purpose-Driven Work: Play a vital role in shaping Singapore’s next generation of leaders by ensuring the institution attracts and retains the best talent.
• Growth Opportunities: Gain exposure to transformative HR projects that challenge and develop your skills.
• Dynamic Team Environment: Work alongside dedicated professionals who share your passion for impact and innovation.
• Rewarding Culture: Be part of an organization that values creativity, collaboration, and continuous improvement in the education landscape.

 Requirements

• A good Degree in HR or any discipline
• Candidates should have 2-3 years supervisory experience.
• Hands-on and people-oriented personality
• Highly motivated, meticulous, independent and adaptable to change
• Excellent written and verbal communication, organizational and interpersonal skills
• Abreast with current employment legislations and HR practices.