Total 3 job vacancies by Harbourview Investment Pte. Ltd.

Who we're looking for:

• An independent and proactive professional who balances a collaborative team-player mindset with the ability to manage complex tasks under minimal supervision.

• A meticulous individual who demonstrates exceptional attention to detail and remains composed while delivering high-quality results in high-pressure market environments.

• A disciplined worker with strong time-management capabilities and the organizational skills necessary to prioritize competing deadlines effectively.

• A fast and inquisitive learner who possesses a genuine desire to master new financial concepts and embrace evolving operational challenges.

• A dedicated professional with a positive work ethic, a high sense of personal responsibility, and a commitment to maintaining the integrity of the firm’s operations.

What you'll do:

• Manage the execution of orders and overall trade flow in a logical, risk-controlled manner while ensuring the consistent delivery of "best execution" standards.

• Build and maintain productive, professional relationships with internal departments and external service providers to ensure seamless operational continuity.

• Provide high-level customer service and timely communication to both existing investors and prospective clients regarding market inquiries and fund activities.

• Support general corporate and office matters for the Singapore entity to facilitate a smooth functional environment.

• Address diverse ad-hoc duties and special projects as assigned by management to support the firm’s evolving business needs.

Requirements:

• Possession of an Undergraduate or Master’s degree, or an equivalent professional background with 3–5 years of relevant work experience.

• Full professional proficiency in listening, speaking, reading, and writing in both Chinese and English to facilitate communication across regional markets and stakeholders.

• Previous professional or internship experience within the financial services industry, specifically within an investment or trading environment.

• Proficiency in essential office productivity suites and general administrative software for data management and reporting.

• Foundational knowledge of diverse financial products and practical experience in trade execution or market operations.

About the Role

We are seeking a motivated and detail-oriented Operations and Compliance Associate to support our day-to-day business operations. This role plays a key part in ensuring processes run smoothly, efficiently, and in alignment with company standards.

Key Responsibilities

• Work closely with the front office, clients, and external/internal stakeholders to ensure accurate trade capture and timely upload for investment funds.

• Monitor and review daily operational reports, including cash and position reconciliations to ensure smooth workflow across functions.

• Perform daily NAV reviews, monitor fund expense accruals, and prepare periodic reports on fund valuation, performance returns, and investment analytics.

• Manage broker onboarding and account setup processes while coordinating with vendors and service providers to facilitate operational logistics.

• Participate in the annual audit process for multiple entities, acting as a liaison with auditors on technical matters.

• Assist in the completion of due diligence questionnaires and ensure strict adherence to regulatory reporting requirements and internal compliance policies.

• Identify operational bottlenecks and propose solutions to improve process efficiency, effectiveness, and overall performance.

• Support the execution of internal projects, strategic operational initiatives, and various ad-hoc tasks as required.

Requirements

• A degree holder in Accountancy, Finance, Economics or a related discipline.

• Strong analytical, quantitative and problem-solving skills.

• Meticulous, organised, and able to work independently in a fast-paced environment.

• Good communication and interpersonal skills, with the ability to engage multiple stakeholders including clients, service providers, auditors, and senior management.

• Able to multi-task, prioritise and work to tight deadlines.

• Ability to speak Mandarin will be an advantage when liaising with Mandarin-speaking stakeholders.

• Prior experience (internship or full-time) in fund operations, audit, or financial services will be beneficial but not required.

Who we're looking for:

• A versatile and proactive professional with prior experience in corporate secretarial work and office administration, preferably within the financial services sector.

• A candidate who is fully bilingual and comfortable communicating, reading, and writing in both Chinese and English to effectively handle diverse documentation and stakeholder inquiries.

• An organized individual with a strong sense of responsibility who can work independently to manage the office environment while meeting strict regulatory deadlines.

• A detail-oriented worker who takes pride in maintaining a tidy, professional, and well-organized workspace.

• A fast learner who is ready to take on a variety of administrative challenges in a fast-paced investment management setting.

What you'll do:

• Corporate Secretarial Duties: Handle the preparation and filing of board resolutions, maintain statutory registers, and ensure the company remains in full compliance with local regulatory and statutory requirements.

• Filing System Management: Develop and maintain a comprehensive and secure filing system for both physical and electronic records, ensuring all corporate documents are systematically archived for easy retrieval and audit readiness.

• Financial & Admin Support: Manage the processing of corporate invoices, handle simple bookkeeping tasks, and provide general secretarial support to the management team.

• Office Workplace Management: Oversee the daily upkeep of the office premises to ensure a professional and clean environment.

• Inventory & Procurement: Monitor and manage office inventory levels, ensuring that all stationery, pantry supplies, and essential office resources are consistently well-stocked and replenished.

• Vendor & Stakeholder Liaison: Act as the main point of contact for external vendors and service providers, managing service agreements and ensuring all office logistics are handled smoothly.

• General Coordination: Support the team with various administrative tasks, including managing office correspondence, answering inquiries, and assisting with general company matters in Singapore.

• Ad-hoc Duties: Handle any additional administrative or operational tasks as assigned by the managers to support the overall efficiency of the firm.

Requirements:

• Proven work experience in a Corporate Secretary or Office Manager role, with a solid understanding of basic corporate governance and office workflows.

• Professional proficiency in Chinese and English is essential for communicating with regional stakeholders and translating or drafting bilingual documents.

• Practical experience in developing organizational systems or maintaining complex filing frameworks.

• Familiarity with general office productivity software, such as Microsoft Office, and the ability to manage digital record-keeping.

• A reliable and positive work ethic, with the ability to perform tasks under minimal supervision while maintaining high standards of detail.